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Home My WebLink AboutC17-202 Vision Security LLCAGREEMENT FOR SERVICES BETWEEN EAGLE COUNTY, COLORADO AND VISION SECURITY, LLC THIS AGREEMENT ("Agreement") is effective as of 06/13/2017_ by and between Vision Security, LLC , a Colorado limited liability company (hereinafter "Contractor") and Eagle County, Colorado, a body corporate and politic (hereinafter "County"). RECITALS WHEREAS, County desires to utilize Contractor for monitoring, testing and inspection, repair and on-call services as required for the security and fire systems at County owned facilities (the "Property"); and WHEREAS, Contractor is authorized to do business in the State of Colorado and has the time, skill, expertise, and experience necessary to provide the Services as defined below in paragraph 1 hereof; and WHEREAS, this Agreement shall govern the relationship between Contractor and County in connection with the Services. K- 0111 a0LVA 1O►ti0 NOW, THEREFORE, in consideration of the foregoing and the following promises Contractor and County agree as follows: 1. Services or Work. Contractor agrees to diligently provide all services, labor, personnel and materials necessary to perform and complete monitoring, testing and inspection services for the security and fire alarm systems at the locations identified in and as set forth in Contractor's proposal, including the proposal dated March 29, 2017, attached hereto as Exhibit A and incorporated herein by this reference, and the document entitled Panel Types and Device Count, attached hereto as Exhibit B and incorporated herein by this reference. The Services shall be performed in accordance with the provisions and conditions of this Agreement and include: I. Fire and Security Alarms Monitoring: a. 24 hour monitoring for all locations and systems identified in Exhibits A and B. b. Notification to Eagle County Facilities of ALL alarms 24 hours/day, 7 days/week. c. Implementation of all approved Emergency notification procedures set forth by Eagle County Facilities Management Department. d. Availability to respond to emergency service calls is mandatory. e. Will be required to change passwords on security systems as requested. Contractor must be able to dial into the security systems remotely. II. Test and Inspection Services: a. Provide daily system call in checks with information available upon request. b. Provide annual system Inspections III. Monitoring Reports (Account Activity) will be required and sent to Eagle County Facilities Management as requested or available via a client accessible website. C17-202 IV. Test and Inspection Reports will be required and sent to Eagle County Facilities Management and other required agencies within 5 working days following each test and inspection. V. Contractor will follow the specific protocol outlined by Eagle County Facilities Management. A list of all dial in numbers will be required and any long distance call in numbers must be approved by Eagle County Facilities Management and included in the cost. VI. All Fire Alarm system testing and inspection must follow NFPA guidelines under Standard 72, National Fire Alarm Code VII Contractor will also provide additional maintenance, troubleshooting and repair services for the systems listed in Exhibit A, as needed and requested by County ("Additional Services"). a. Contractor agrees to furnish the Services in a timely and expeditious manner consistent with the applicable standard of care. By signing below Contractor represents that it has the expertise and personnel necessary to properly and timely perform the Services. b. In the event of any conflict or inconsistency between the terms and conditions set forth in Exhibits A and B and the terms and conditions set forth in this Agreement, the terms and conditions set forth in this Agreement shall prevail. 2, County's Representative. The Facilities Management Department's designee shall be Contractor's contact with respect to this Agreement and performance of the Services. 3. Term of the Agreement. This Agreement shall commence on May 21, 2017, and subject to the provisions of paragraph 11 hereof, shall continue in full force and effect through May 21, 2018. 4. Extension or Modification. This Agreement will renew automatically for three additional one year terms at the rates set forth in Exhibit A plus 3% annually for the testing and inspection and additional services unless earlier terminated as provided herein. The monitoring rates are not subject to the 3% annual increase. Any amendments or modifications shall be in writing signed by both parties. No additional services or work performed by Contractor shall be the basis for additional compensation unless and until Contractor has obtained written authorization and acknowledgement by County for such additional services in accordance with County's internal policies. Accordingly, no course of conduct or dealings between the parties, nor verbal change orders, express or implied acceptance of alterations or additions to the Services, and no claim that County has been unjustly enriched by any additional services, whether or not there is in fact any such unjust enrichment, shall be the basis of any increase in the compensation payable hereunder. In the event that written authorization and acknowledgment by County for such additional services is not timely executed and issued in strict accordance with this Agreement, Contractor's rights with respect to such additional services shall be deemed waived and such failure shall result in non-payment for such additional services or work performed. 5. Compensation. County shall compensate Contractor for the performance of the Services in a sum computed and payable as set forth in Exhibit A. The performance of the Services under this Agreement shall not exceed twenty one thousand eight hundred seventy five dollars ($21,875.00). In the event Contractor and County agree upon the need for Additional Services beyond those described in Exhibit A, those services shall be billed at the rates as set forth in Exhibit A. Prior to commencement of any additional Services at any Property or Properties, Contractor shall first provide County with a written estimate which shall include an estimate of the labor, materials and any additional costs necessary to perform the Services at a particular Property or Properties. Each estimate must be approved by County's Representative prior to commencement of the Services by Contractor and all 2 G:L4�Omilina Kiml Din RAV L9 ion Sccur ityW is ion Security Agrcement.EC.Facilkies.CLEAN.042717.docx rates shall be in accordance with the fee schedule set forth in Exhibit A- Total compensation under this Agreement shall not exceed fifty thousand dollars ($50,{100.{10) without a written amendment to this Agreement. Contractor shall not be entitled to bill at overtime and/or double time rates for work done outside of normal business hours unless specifically authorized in writing by County. a. Payment will be made for Services satisfactorily performed within thirty (30) days of receipt of a proper and accurate invoice from Contractor. All invoices shall include detail regarding the hours spent, tasks performed, who performed each task and such other detail as County may request. b. If, at any time during the term or after termination or expiration of this Agreement, County reasonably determines that any payment made by County to Contractor was improper because the Services for which payment was made were not performed as set forth in this Agreement, then upon written notice of such determination and request for reimbursement from County, Contractor shall forthwith return such payment(s) to County. Upon termination or expiration of this Agreement, unexpended funds advanced by County, if any, shall forthwith be returned to County. c. County will not withhold any taxes from monies paid to the Contractor hereunder and Contractor agrees to be solely responsible for the accurate reporting and payment of any taxes related to payments made pursuant to the terms of this Agreement. d. Notwithstanding anything to the contrary contained in this Agreement, County shall have no obligations under this Agreement after, nor shall any payments be made to Contractor in respect of any period after December 31 of any year, without an appropriation therefor by County in accordance with a budget adopted by the Board of County Commissioners in compliance with Article 25, title 30 of the Colorado Revised Statutes, the Local Government Budget Law (C.R.S. 29-1-101 et. seq.) and the TABOR Amendment (Colorado Constitution, Article X, Sec. 20). 6. Subcontractors. Contractor acknowledges that County has entered into this Agreement in reliance upon the particular reputation and expertise of Contractor. Contractor shall not enter into any subcontractor agreements for the performance of any of the Services or additional services without County's prior written consent, which may be withheld in County's sole discretion. County shall have the right in its reasonable discretion to approve all personnel assigned to the subject Project during the performance of this Agreement and no personnel to whom County has an objection, in its reasonable discretion, shall be assigned to the Project. Contractor shall require each subcontractor, as approved by County and to the extent of the Services to be performed by the subcontractor, to be bound to Contractor by the terms of this Agreement, and to assume toward Contractor all the obligations and responsibilities which Contractor, by this Agreement, assumes toward County. County shall have the right (but not the obligation) to enforce the provisions of this Agreement against any subcontractor hired by Contractor and Contractor shall cooperate in such process. The Contractor shall be responsible for the acts and omissions of its agents, employees and subcontractors. 7. Insurance. Contractor agrees to provide and maintain at Contractor's sole cost and expense, the following insurance coverage with limits of liability not less than those stated below: a. Types of Insurance. Workers' Compensation insurance as required by law. 3 G:A4i Oxktract Fite! bra RslV inion Secut•itylVision Security Agr• merit.EC.Facilities.CLEAN.042717.dwx ii. Auto coverage with limits of liability not less than $1,000,000 each accident combined bodily injury and property damage liability insurance, including coverage for owned, hired, and non -owned vehicles. iii. Commercial General Liability coverage to include premises and operations, personal/advertising injury, products/completed operations, broad form property damage with limits of liability not less than $1,000,000 per occurrence and $1,000,000 aggregate limits. b. Other Requirements. i. The automobile and commercial general liability coverage shall be endorsed to include Eagle County, its associated or affiliated entities, its successors and assigns, elected officials, employees, agents and volunteers as additional insureds. A certificate of insurance consistent with the foregoing requirements is attached hereto as Exhibit C. ii. Contractor's certificates of insurance shall include subcontractors, if any as additional insureds under its policies or Contractor shall furnish to County separate certificates and endorsements for each subcontractor. iii. The insurance provisions of this Agreement shall survive expiration or termination hereof. iv. The parties hereto understand and agree that the County is relying on, and does not waive or intend to waive by any provision of this Agreement, the monetary limitations or rights, immunities and protections provided by the Colorado Governmental Immunity Act, as from time to time amended, or otherwise available to County, its affiliated entities, successors or assigns, its elected officials, employees, agents and volunteers. Contractor is not entitled to workers' compensation benefits except as provided by the Contractor, nor to unemployment insurance benefits unless unemployment compensation coverage is provided by Contractor or some other entity. The Contractor is obligated to pay all federal and state income tax on any moneys paid pursuant to this Agreement. 8. Indemnification. The Contractor shall indemnify and hold harmless County, and any of its officers, agents and employees against any losses, claims, damages or liabilities for which County may become subject to insofar as any such losses, claims, damages or liabilities arise out of, directly or indirectly, this Agreement, or are based upon any performance or nonperformance by Contractor or any of its subcontractors hereunder; and Contractor shall reimburse County for reasonable attorney fees and costs, legal and other expenses incurred by County in connection with investigating or defending any such loss, claim, damage, liability or action. This indemnification shall not apply to claims by third parties against the County to the extent that County is liable to such third party for such claims without regard to the involvement of the Contractor. This paragraph shall survive expiration or termination hereof. 9. Ownership of Documents. All documents (including electronic files) and materials obtained during, purchased or prepared in the performance of the Services shall remain the property of the County and are to be delivered to County before final payment is made to Contractor or upon earlier termination of this Agreement. 10. Notice. Any notice required by this Agreement shall be deemed properly delivered when (i) personally delivered, or (ii) when mailed in the United States mail, first class postage prepaid, or (iii) when delivered by FedEx 4 G:A4i Oxktmct rim bra RSW inion Secu itylV is ion Security Agrcemeit. EC. Fad lit ics.CLEAN.042717. docx or other comparable courier service, charges prepaid, to the parties at their respective addresses listed below, or (iv) when sent via facsimile so long as the sending party can provide facsimile machine or other confirmation showing the date, time and receiving facsimile number for the transmission, or (v) when transmitted via e-mail with confirmation of receipt. Either party may change its address for purposes of this paragraph by giving five (5) days prior written notice of such change to the other party. C fiftL40Ira Eagle County, Colorado Attention: Ron Siebert 590 Broadway Post Office Box 850 Eagle, CO 81631 Telephone: 970-328-8881 Facsimile: 970-328-8782 E -Mail: ron.siebert@eaglecounty.us With a copy to: Eagle County Attorney 500 Broadway Post Office Box 850 Eagle, Co 81631 Telephone: 970-328-8685 Facsimile: 970-328-8699 E -Mail: atty@eaglecounty.us CONTRACTOR: Vision Security, LLC P.Q. Box 1382 Carbondale, Colorado 81623 Telephone: 970-945-4043 Facsimile: 970-945-4019 E -Mail: jennifer@visionsecurity.net 11. Termination. County may terminate this Agreement, in whole or in part, at any time and for any reason, with or without cause, and without penalty therefor with seven (7) calendar days' prior written notice to the Contractor. Upon termination of this Agreement, Contractor shall immediately provide County with all documents as defined in paragraph 9 hereof, in such format as County shall direct and shall return all County owned materials and documents. County shall pay Contractor for Services satisfactorily performed to the date of termination. 12. Venue, Jurisdiction and Applicable Law. Any and all claims, disputes or controversies related to this Agreement, or breach thereof, shall be litigated in the District Court for Eagle County, Colorado, which shall be the sole and exclusive forum for such litigation. This Agreement shall be construed and interpreted under and shall be governed by the laws of the State of Colorado. 13. Execution by Counterparts; Electronic Signatures. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument. The parties approve the use of electronic signatures for execution of this Agreement. Only the following two forms of electronic signatures shall be permitted to bind the parties to this Agreement: (i) Electronic or facsimile delivery of a fully executed copy of the signature page; (ii) the image of the signature of an authorized 5 G:A4i Oxitmct Fitni Din RAV Ls ion Secu ityW is ion Security Agrcemeit. EC. Fad lit ies.CLEAN.042717. docx signer inserted onto PDF format documents. All documents must be properly notarized, if applicable. All use of electronic signatures shall be governed by the Uniform Electronic Transactions Act, CRS. 24-71.3-101 to 121. 14. Other Contract Requirements and Contractor Representations. a. Contractor has familiarized itself with the nature and extent of the Services to be provided hereunder and the Property, and with all local conditions, federal, state and local laws, ordinances, rules and regulations that in any manner affect cost, progress, or performance of the Services. b. Contractor will make, or cause to be made, examinations, investigations, and tests as he deems necessary for the performance of the Services. C. To the extent possible, Contractor has correlated the results of such observations, examinations, investigations, tests, reports, and data with the terms and conditions of this Agreement. d. To the extent possible, Contractor has given County written notice of all conflicts, errors, or discrepancies. e. Contractor shall be responsible for the completeness and accuracy of the Services and shall correct, at its sole expense, all significant errors and omissions in performance of the Services. The fact that the County has accepted or approved the Services shall not relieve Contractor of any of its responsibilities. Contractor shall perform the Services in a skillful, professional and competent manner and in accordance with the standard of care, skill and diligence applicable to contractors performing similar services. Contractor represents and warrants that it has the expertise and personnel necessary to properly perform the Services and shall comply with the highest standards of customer service to the public. Contractor shall provide appropriate supervision to its employees to ensure the Services are performed in accordance with this Agreement. This paragraph shall survive termination of this Agreement. f. Contractor agrees to work in an expeditious manner, within the sound exercise of its judgment and professional standards, in the performance of this Agreement. Time is of the essence with respect to this Agreement. g. This Agreement constitutes an agreement for performance of the Services by Contractor as an independent contractor and not as an employee of County. Nothing contained in this Agreement shall be deemed to create a relationship of employer-employee, master -servant, partnership, joint venture or any other relationship between County and Contractor except that of independent contractor. Contractor shall have no authority to bind County. h. Contractor represents and warrants that at all times in the performance of the Services, Contractor shall comply with any and all applicable laws, codes, rules and regulations. i. This Agreement contains the entire agreement between the parties with respect to the subject matter hereof and supersedes all other agreements or understanding between the parties with respect thereto. j. Contractor shall not assign any portion of this Agreement without the prior written consent of the County. Any attempt to assign this Agreement without such consent shall be void. 5 G:AAt Oxktract Fite! bra RslV inion Secut•itylVision Security Agreement.EC.Facilities.CLEAN.042717.dwx k. This Agreement shall be binding upon and shall inure to the benefit of the parties hereto and their respective permitted assigns and successors in interest. Enforcement of this Agreement and all rights and obligations hereunder are reserved solely for the parties, and not to any third party. 1. No failure or delay by either party in the exercise of any right hereunder shall constitute a waiver thereof. No waiver of any breach shall be deemed a waiver of any preceding or succeeding breach. M. The invalidity, illegality or unenforceability of any provision of this Agreement shall not affect the validity or enforceability of any other provision hereof. n. The signatories to this Agreement aver to their knowledge no employee of the County has any personal or beneficial interest whatsoever in the Services or Property described in this Agreement. The Contractor has no beneficial interest, direct or indirect, that would conflict in any manner or degree with the performance of the Services and Contractor shall not employ any person having such known interests. o. The Contractor, if a natural person eighteen (18) years of age or older, hereby swears and affirms under penalty of perjury that he or she (i) is a citizen or otherwise lawfully present in the United States pursuant to federal law, (ii) to the extent applicable shall comply with C.R.S. 24-76.5-103 prior to the effective date of this Agreement. 15. Prohibitions on Government Contracts. As used in this Section 15, the term undocumented individual will refer to those individuals from foreign countries not legally within the United States as set forth in C.R.S. 5-17.5-101, et. seq. If Contractor has any employees or subcontractors, Contractor shall comply with C.R.S. 8-17.5-101, et. seq., and this Agreement. By execution of this Agreement, Contractor certifies that it does not knowingly employ or contract with an undocumented individual who will perform under this Agreement and that Contractor will participate in the E -verify Program or other Department of Labor and Employment program ("Department Program") in order to confirm the eligibility of all employees who are newly hired for employment to perform Services under this Agreement. a. Contractor shall not: Knowingly employ or contract with an undocumented individual to perform Services under this Agreement; or ii. Enter into a subcontract that fails to certify to Contractor that the subcontractor shall not knowingly employ or contract with an undocumented individual to perform work under the public contract for services. b. Contractor has confirmed the employment eligibility of all employees who are newly hired for employment to perform Services under this Agreement through participation in the E -Verify Program or Department Program, as administered by the United States Department of Homeland Security. Information on applying for the E -verify program can be found at: http://www.dhs.gov/xprevprot/programs/gc 1185221678150.shtm C. Contractor shall not use either the E -verify program or other Department Program procedures to undertake pre-employment screening of job applicants while the public contract for services is being performed. 7 GA.�CnntMd Final Lha RSW inion SCCnr itylV i 9 ion Security Agr• "it. EC. Fad lit ies.CLEAN.042717. docx d. If Contractor obtains actual knowledge that a subcontractor performing work under the public contract for services knowingly employs or contracts with an undocumented individual, Contractor shall be required to: i. Notify the subcontractor and County within three (3) days that Contractor has actual knowledge that the subcontractor is employing or contracting with an undocumented individual; and ii. Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to subparagraph (i) of the paragraph (d) the subcontractor does not stop employing or contracting with the undocumented individual; except that Contractor shall not terminate the contract with the subcontractor if during such three (3) days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an undocumented individual. C. Contractor shall comply with any reasonable request by the Department of Labor and Employment made in the course of an investigation that the department is undertaking pursuant to its authority established in C.R.S. 8-17.5-102(5). f. If Contractor violates these prohibitions, County may terminate the Agreement for breach of contract. If the Agreement is so terminated specifically for breach of this provision of this Agreement, Contractor shall be liable for actual and consequential damages to County as required by law. g. County will notify the Colorado Secretary of State if Contractor violates this provision of this Agreement and County terminates the Agreement for such breach. [REST OF PAGE INTENTIONALLY LEFT BLANK] 8 G:A4�Oxkt ct Fite! bra RSW inion SCCnr ityW i 9 ion Security Agrcemeit. EC. Fad lit ics.CLEAN.042717. docx IN WITNESS WHEREOF, the parties have executed this Agreement the day and year first set forth above. Attest: '° By: -------- -- Regina O'Brien, Clerk to the Board COUNTY OF EAGLE, STATE OF COLORADO, By and Through Its BOARD OF COUNTY COMMISSIONERS By: ---------- Jillian H. Ryan, Chair CONTRACTOR: VISI C%�.yct2 f� �o By:-----._------- Print Name: Jennifer Ford Title: Manager 9 G:A4i Oxktract Fite! braRslVisianSecut•itylVisianSecurityAgr• merit.EC.Facilkies.CLEAN.042717.dxx ■�� Vision Security Lu `1 Tall Free: 800.797.0562 Fx: 970.945.4019 ■ GWS: 970.963.4443 Vail: 970.476.1438 Breckenridge: 970.547.4631 Vision Security Statement of Interest and Proposal 3-24-2017 Eagle County Fire and Security Alarm Monitoring and Test & Inspections Exhibit "A" A. General Approach to the Project: At Vision Security we take pride in our professionalism, our commitment to making customer service our number one priority, and our fair pricing. We work closely with our customers to develop the communication and trust needed to establish long term relationships. Vision Security will meet with designated Eagle County personnel to perform site visits for all locations to assume the alarm monitoring, review and implement the approved Emergency notification procedures as set forth by the Eagle County Facilities Management Department and develop an approved emergency service protocol. Vision Security provides world class 2417 ULAisted monitoring with redundant Central Stations located in Denver, Arizona and Canada. All commercial fire alarm system monitoring includes a daily timer test whereby the alarm panel contacts our Central Station to report in. All security system monitoring includes a weekly timer test and can be set up to email activity reports to a designated individual on a monthly basis. Vision Security will notify Eagle County should any systems miss the daily timer test. Vision Security will work with Eagle County to determine an approved Alarm Call List for each location. If desired, Vision Security can provide each location with a laminated "False Alarm Information Sheet" that will contain all of the details necessary to report a false alarm and contact After Hours Service. If selected, Vision Security will review all recent Test & Inspection reports to determine the current Annual Test & Inspection schedule and what, if any, repairs or service is needed. Vision Security will coordinate with the Eagle County Facilities Management Department to schedule the required Test & Inspections and any service work needed for each facility. B. Experience: Vision Security has extensive experience with design, installation and service of large commercial fire alarm and security systems. Some of our commercial customers include: Basalt Dural Fire Protection District, Vail Mountain View Condominiums, Dusty Boot, Snowflake Condominiums, Pitkin County, Snowmass Town Hall, Snowmass Public Works, Snowmass Operations, Timberline Condominiums, Shadowbrook Condominiums, City of Aspen Town Hall, Hotel Denver, Hotel Glenwood Springs, Glenwood Springs Mall, RF 1'A Bus Barn and Crystal Peak in Breckenridge. Vision Security also currently provides fire and security alarm monitoring and service to Eagle County Road & Bridge and the El Jebel Community Center. (Please see Exhibit "B" for reference list.) The Vision Security Team has over 100 years of combined commercial fire and security alarm industry experience. Our technicians are NICET certified and factory trained to provide excellence in service. All commercial fire alarm design is provided by our in house NICET Level IV designer. Vision Security makes a commitment to continuous training and improvement to foster an environment which values integrity, performance and initiative from our staff. 3710 HWY 82, SUxTE #3, Glenwood Springs, CO 81601 www EXHIBIT Vision Security p r Toll Free: 800.797.9562 Fx: 979.94S.4019 ■ ' GWS: 970.963.4643 Vail; 970.476.1438 Breckenridge: 970.547.4631 Head Commercial Fire Alarm designer-Nicet IV Began his career as a Service Professional 30 years ago and earned a Nicet level IV in Commercial Fire Alarm (the highest level of certification that can be achieved). He has maintained this certification for 19+ years and in that time has worked on projects across the country designing, installing and servicing both private and Governmental projects. Head Service Professional-Nicet II Is a seasoned Alarm Technician with 28 years in the Alarm Industry and carries a Nicet II Commercial Fire alarm certification and is Factory trained on a variety of Security Alarm systems. He is a friendly, knowledgeable, and responsive service and installation Technician who has performed Governmental Security installations from Pennsylvania to the Roaring Fork Valley. Project Supervisor-Nicet II Is a seasoned Fire Alarm Technician with 18 years in the alarm and audio/visual industry, System product line experience includes, but is not limited to, Notifier, Siemens, Firelite, Networx, Silent Knight, Hochiki, Simplex. Factory Trained with Siemens and Hochiki fire alarm systems. Field Technicians Our field technicians have over 24 years of alarm installation and service experience, with one field tech having 30 years of electrical experience and holding a current Master Electrician license. C. Schedule and Budget Constraints: Vision Security's Fee Schedule: Commercial Fire Alarm Monitoring: $30 per month, includes daily timer testing. Commercial Fire Alarm Service: $113.30 per hour. Commercial Fire Alarm After Hours Service: $164.95 per hour Security Alarm Monitoring: $25 per month, includes weekly timer testing and rmonthy activity reporting. Security Alarm Service: $97.85 per hour. Security Alarm After Hours Service: $146.78 Material Mark-up: Cost plus 33%. Alarm Monitoring billing is generated on a quarterly basis and is due in advance. Service billing is generated on a monthly basis and is due upon receipt. Vision Security will be happy to tailor terms that suit Eagle County's financial procedures. Vision Security makes every effort to work with our clients to minimise service costs wherever and whenever possible. For example, Vision Security can combine service calls whenever possible to reduce expenses. If desired, Vision Security can provide basic system training to specified personnel. When your personnel has some basic knowledge of system operation, basic troubleshooting can often eliminate the need for a service call. 3710 HWY 82, SUITE #3, Glenwood Springs, CO 81601 www.VisionSecurity.net ■■ Vision Security Toll Free: 800.797.0552 Fx: 970.945.4019 ■ GWS: 979.963.4043 Vail: 979.476.1438 Breckenridge: 979.547.4631 D. Practices and Procedures: When an alarm is received by Vision Security's UL -listed Central Station, the proper protocol for the specific alarm type is immediately followed. For example, if a FIRE alarm is received, our Central Station will immediately dispatch the appropriate responding agency and then call the people on the Contact List provided by Eagle County until someone is notified. On an INTRUSION alarm, the protocol is to first call the premise to verify the alarm and then, if no answer or an unsatisfactory response at the premise, Central Station will dispatch the appropriate responding agency and then begin calling the people on the Contact List until someone is reached. A major benefit of being monitored by a UL -listed Central Station is the adherence of strict standarized protocols that ensure that proper life safety procedures are always implemented when necessary. In addition to our Central Station response,Vision Security has a dedicated After Hours Service telephone number and a "live" 2417, answering service that directs all Urgent After Hours emergency and service calls to our on call technician. Our on call technician will contact the caller to determine the nature of the emergency and respond accordingly. Vision Security will work with the Eagle County Facilities Management Department to develop an approved Emergency Response Protocol that is tailored to meet the specific needs of Eagle County. Vision Security has a standard practice of following up on all service calls so that our clients know the status of their alarm system after any service is performed. Vision Security will either call or email our clients with an update as requested. Vision Security always welcomes and encourages customer feedback. Customer service is our number one priorty and we appreciate hearing what we are doing well as well as hearing where we can improve. E. Familiarity with Eaale County: Vision Security is familiar with all of the jurisdictions having authority in the specified areas of Eagle County. Our staff is comprised of long-time locals who have all lived in the area for more than 15 years. Vision Security has previously worked with the Eagle River Fire Protection District, Aspen, Pitkin County, Snowmass, Basalt Fire Protection District and the Garfield County Fire Departments to provide public service seminars on Carbon Monoxide. Vision Security has a number of both commercial and residential clients in Eagle County and is very comfortable providing the services Eagle County is looking to obtain. F. LeEal Issues: None 3710 HWY 82, SUITE #3, Glenwood Springs, CO 81601 www.VisionSecurity.net Vision Securit Toll Free: 800.797.0552 Fx: 970.945.4019 GWS.- 970.963.4043 Vail: 970.476.1438 Breckenridge: 970.547.4631 Vision Security Statement of Interest and Proposal Eagle County Fire and Security Alarm Monitoring and Test & Inspections Exhibit `B" References Aspen City Hail Contact: Jeff Pendarvis 970-429-2786 Basalt Rural Fire Protection District Contact: Brooke Stott 970-704-0675 Pitkin County Sheriff's Department Contact Heather Nelson 970-920-5280 Pitkin County Emergency Response Panic System Contact: Jodi Smith 970-920-5396 Hotel Denver Contact: Mike Sutherland 970-379-1510 RFTA Contact: Russ Decker 970.384-4966 Glenwood Springs Mall Contact: Fred Woods 970-945-1200 Eagle County Road & Bridge/El Jebel Community Center Contact: Bill Beasley 970-471-5824 Vision Security will be happy to provide additional references upon request. 3710 HWY SZ, SUITE #3, Glenwood Springs, Co $1601 www.VisionSecurltV.net Vision Security Statement of Interest and Proposal March 29, 2017 Location Facility Type of Service Annual Cost Total Annual Cost Avon Avon Center Annex Security Monitoring $300.00 100 W Beaver Creek Blvd Security T & 1 $0.00 $300.00 Edwards Miller Ranch Comm Center Fire Panel Monitoring $360.00 0025 Mill Loft Street Fire T & 1 $1,275.00 Security Monitoring $300.00 Security T & 1 $0.00 $1,935.00 Leadville Leadville Bus Barn Fire Panel Monitoring $360.00 205 Hwy 24 Fire T & 1 $345.00 Security Monitoring $300.00 Security T & 1 $0.00 $1,005.00 Walcott Materials Recovery Facility Fire Panel Monitoring $360.00 605 Ute Creek Road Fire Panel T & 1 $329.00 Security Monitoring $300.00 Security T & 1 $0.00 $989.00 Wolcott Household Hazardous Waste Fire Panel Monitoring $360.00 815 Ute Creek Road Fire T & 1 $250.00 $610.00 Wolcott Landfill Scale House Fire Panel Monitoring $360.00 Fire T & 1 $238.00 $598.00 Wolcott _Maintenance Shop Fire Panel Monitoring $360.00 815 Ute Creek Road Fire T & 1 $224.00 $584.00 Eagle Eagle County Building Fire Panel Monitoring $360.00 500 Broadway Fire T & 1 $2,254.00 Security Monitoring $300.00 Security T & 1 $0.00 $2,914.00 Eagle Old Court HouseFire Panel Monitoring $360.00 551 Broadway Fire T & 1 $501.00 Security Monitoring $300.00 Security T& 1 $0.00 $1,161.00 Eagle Animal Shelter Fire Panel Monitoring $360.00 1400 Fairgrounds Road Fire T & 1 $355.00 $715.00 Eagle Eagle River Center Fire Panel Monitoring $360.00 0794 Fairgrounds Fire T & 1 $242.00 $602.00 Vision Security Statement of Interest and Proposal March 29, 2017 Eagle Justice Center Fire Panel Monitoring $0.00 855 Chambers Road Fire T & 1 $3,635.00 $3,635.00 Eagle Justice Center Annex Fire Panel Monitoring $360.00 955 Chambers Road Fire T & 1 $545.00 $905.00 Eagle Senior Center Fire Panel Monitoring $360.00 713 Broadway Fire T & 1 $337.00 $697.00 Gypsum Maintenance Service Center Fire Panel Monitoring $360.00 3289 Cooley Mesa Fire T & 1 $1,247.00 $1,607.00 Gypsum Bright Future Foundation Fire Panel Monitoring $360.00 2421 Cooley Mesa Road Fire T & 1 $448.00 Security Monitoring $300.00 Security T & 1 $0.00 $1,108.00 E1Jebel El Jebel Community Center Fire Panel Monitoring $360.00 0020 Eagle County Drive Fire T & 1 $850,00 Security Monitoring $300.00 Security T & 1 $0.00 $1,510.00 El Jebel Eagle County Road & Bridge Fire Panel Monitoring $360.00 1050 JW Drive Fire T & 1 $340.00 Security Monitoring $300.00 Security & 1 $0.00 $1,000.00 Total Annual Cost All Facilities: $21,875.00 Total Fire Panel Monitoring $5,760.00 Total Security Panel Monitoring $2,700.00 Total Fire Panel T & 1 $13,415.00 Total Security Panel T & 1 $0.00 Total Annual All Locations $21,875.00 NOTE: Vision Security Material Mark-up: Cost plus 3396 !VOTE: Vision Security has based this proposal on information provided by Eagle County, specifically the Pan Types and Device Count REVISED MARCH 29, 2017. Vision Security has made every effort to verify the accuracy of this cost estimate, however, any items not specifically included in the above referenced REVISION dated MARCH 29, 2017 are to he consider excluded from our proposal. Vision Security will perform the Security Test & Inspections at the time of the Annual Commercial Fire Test & Inspection to save on the cost to Eagle County. mogi4 C CL a c x 0 ua 4 A. QQ � itl � Ctl C� 3a 7 a t � X C7 -1 ?. � Via= a� F O w mMm�:p,r o r via CQ g' � mn om a -f°i n R n a_ m y CG riop. � [7e o�'FE'- x c vi a � a B o Cn y a §y fn7 4 a a w V n m w m �;•�' G7 H m 4 n o �. a rrA g Ci m� CA n In In CD 'In �A rn a � a a �na„ x x w - rl ❑' oa 7' v'a ca as a" v'a ca x ca a' as ar vo as d � W N N Ln C7 i] 0 4 N N Nq n W '3y 4 -4 C Cn W � 4� O� D 4 [7•f . r w gg I I o w N 41•- w' N Ln N �, rACr1 a W b 4 w O V r d r a O . . r � I N .- w I� D w = to N w •-• �o rn J rn w rn �'"' N .- a� m f j m CA I� IG C N ..-. N T A N C 4 � Ln I I� Ln x N 4 IO N N v I N f �g I C i r y ~ In LIF1 L9 re's 1 rala10-111111i:11 R� CERTIFICATE OF :LIABILITY INSURANCE 0510!2"'°07"' THIS CERTIFICATE 1S ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR -NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT If the certificate holder is an ADDITIONAL ENSURED, the polIcKlesj must have ADDITIONAL ENSURED provisions or be endorsed, If SUBROGATION 15 WANED, subject to the terms and conditlons of the policy, certain policies may require an andoreement A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsements . PRODUCER -070-945-99 9W, Nell-Garing Insurance PO Box 157&Wr GlenwoodSprings, CO 81602 OT Jade MDS8 - PR�rM, wm• 970-946.9111 FAX Nn 9T0-945-2350 oss el aring.cprn Jim Nadon, CIC • INSURER(S) AFFORDING COVERAGE NA1C# INSURER A: Everest Indemnity Ins Co INSURED Vision Security, LLC INSURER 8, Cincinnati Insurance Company 10677 3790 HW 82, Sulie#3 Glenwood Springs, CO 89609 WIMRC: INSURER o INSURER E : PR DUCT -CO P P AGG S 2,000,000 INSURER F B r_t]VFROr.FR nPRTIFIr_6TF NILMRFR-.2 91mVIR1nN Nr1MRFR• THIS IS 70 CERTIFY'THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE SEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICA-FED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN 0 SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OP 1HSORANCE ADD SUOR POLICY NUMBERMUS` PPR POLICY BXP LIMITS A X commERCIAL GENERAL LLAaILRY CLAIM%4AADE O OCCUR X 61GLM00022171 04/19/2017 IM1912018 EACH OCCURRENCE .S 1,000,000 DAMAGETO 'EN a 500,000 MED EXP fAW ane 10,000 X Errors & Omission PER ❑NAL&ADVINJURY S 1,000,()00 G LAGG EUMrrAPPL EPER. x PDUGYL_J %,FF .LOC OTHER: E L TE S 2,000,000 PR DUCT -CO P P AGG S 2,000,000 S B AOTONOaIlEGA61LrrY Ix ANYAUTO HED�J SCA. WpENpE ONLY ACUiOS'LED AVCS ONLY x � ❑� x EBA0196673 04!1912017 0411812018 eINEOSINGLEUMiT $ 1,000,000 BOClLYINJURY er Green S LY 1NJll Y n S �� E S S U"REiLA GAI3 Exc"s +,Ree OCCUR CLAIMS -MADE - N EACH OCCURRENCE S C:0 EL3A E S DEO I I REIENnON S s WORKER8CONIPEASATION AND EMPLOYERS' IWAML nY YYY ��I yyy ANY PPROPRIETORIPARTNERM ECUTIVE (Mt1tldatary In R1 E>MLUDM? !fyee deeraiba under DESCRIPTI❑NO OPERATIONS below N 1 A I AER OTH- H DYE 5 RA GErSIf,CaLE oiJer�S inCluWenc aS A4ptloAM InsGRDIDI�eA WlLrll garQ tO Lae�Ie a mehedffrmres"ceisrequired) Liability and ongoing operations of the insured & Business Auto -as required by written contract or agreement. EAGCCU2 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED -BEFORE THE EXPIRATION DATE 'THEREOF. NOTICE WILL BE DELIVERED IN Eagle County ACCORDANCE WITH THE POLICY PROVISIONS. PO Box 850 Eagle, CO 81631 AUTHOMMD REPRESENTATIVE EXHIBIT ACORD;26 (2016103) 01988-2015 ACORD CORPORA B The ACORD name and logo are registered marks of ACORD �1 VSEEL-1 CERTIFICATE OF LIABILITY INSURANCE !NSR DA-M(la"ftiffm 45/1012017 THIS CERTIFICATE 1S ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE BOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BYTHE'POLICIES BELOW, THIS CERTIFICATE OF INSURANCE DOLS -NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, ANDTHE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,1he pollcy(les) must have ADDITIONAL INSURED pronlslons Or be endorsed. If SUBROGATION IS WAIVED,,su6ject to the terms and conditlons of the policy, certain pollcles may require an endorsement. A statement on this carkHicats does not confer rights to the certificate holder In Ileu of such endorsements . PRODUCER •970-945-9111 Neli-GarinInsurance PO Boz 1576 Glenwood Springs, CO 81602 Jim Nadon, CIC IgIZACT .Jade Moss PHONE 970.045-9119 FAX 970-945-2364 (". No yvC, Na): moss ne-garfng.com AFFOIRDING COVERAGE C INSURER A: Pinnacot As9uranc@ 41190 INSURED Vision lft6urity, LLC 3710 HWY 82, Suite 3 Glenwood Springs, CO 81607 INSURER INSURER c wsuREa o INSURER E., INSURER F r'_nVCRAr-FS rmPTimrATF NI IMRFR• 2 REVISION NUMBER' THIS IS -TO CERTIFY`THATTHE POLICIES OF INSURANCE LISTED BELOW HAVE -BEEN ISSUED TO THE INSURED NAMED ABOVE FORTHE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDI'T'IONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. !NSR TYPE OF INSURANCE ADDLSUBR vwvaCOMMERCIAL POLICY NUMBER POLICY EFF POLICY EXP LIMITS GENERAL LIARRM SMS CLAIMADE M OCCUR SEE VISIO4 EACH OCCURRENCE S PREMI ESE RENTED S MED EXP one S PERSONAL & ADV INJURY S G NL AG WMITAP PER PODGY LOC G LA E 8 DUCTS-MMKOPAGG s AUTOMOBILE LW8ILnY ANY AUTO ��SONLY AUTUTOOSSCHESyUyN�Ep ALTOS ONLY AUTOS ONLY EE VISION COMBINED SINGLE LIMIT HO LY INJURY(Par on s URY arardd p P�aEcc1R� AGE S $ UMRSLA LIARHOLAIMS-MADE 7CLA6 OCCUR rEE VI$IO=1 r OCCURRENCE S EGATE S DED RETENMDNS A WORKERS COMPENSATION An EMPLOYERS LIABILITY ANY PROPRIETORIPARTNERIEXECUTNE YIN RFFIC�IMryE�fflmEKCLUDEA7 [Imran �k�H1] It as delalheurlder N F ERA I k below NIA 08783+1 0`1101=17 0110112D18 x I PER IOU" - EL EACH ACCIDENT S 600,000 ELDISFA E -EA S 600,000 LICY L1M 500,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 901, Addrdaval Ran aft Schedule, may be attached IF mare apace is mqulmdl . EAGCCU2 Eagle County PO Bax 860 Eagle, CO 81831 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATNE ACORD 25 {2015!031 ®1988.2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are reglstered marks of ACORD