HomeMy WebLinkAboutC17-130 Federal Highway AdministrationFederal Highway Administration
Federal Lands Highway
AGREEMENT
DTFH68.14-E-00006
Modification #004
PARTIES TO THE AGREEMENT
Reimbursing Organization
Organization to be Reimbursed
Eagle County, Colorado
Federal Highway Administration
Central Federal Lands Highway Division
12300 West Dakota Ave
Lakewood, CO 80228
DUNS Number: 08-402-4447
DUNS Number
TIN: 84-6000762
126129936
POINTS OF CONTACT FOR THE AGREEMENT
Reimbursing Organization
Organization to be Reimbursed
Finance Point of Contact
Finance Point of Contact
Name: Lori Siefers
Name: Suzanne Schmidt
Address: P.O. Box 850
Address: 12300 West Dakota Ave
500 Broadway
Lakewood, CO 80228
Eagle, CO 81631-0850
Phone: 720-963-3356
Phone: 970-328-3560
E-mail: suzanne.schmidt dot.aov
E-mail: Lod.Siefers@eaglecounty.us
Reimbursing Organization
Organization to be Reimbursed
Program Point of Contact
Program Point of Contact
Name: Richard Davies
Name: Justin Henwood
Address: P.O. Box 850
Address: 12300 West Dakota Ave
500 Broadway
Lakewood, CO 80228
Eagle, CO 81631-0850
Phone: 720-963-3432
Phone: 970-328-3567
E-mail: justin.henwood@dol.gov
E-mail: richard.davies(—Weaglecounty.us
PERIOD OF PERFORMANCE
LEGAL AUTHORITY
From: January 7, 2014
To: June 30, 2018
23 U.S.C. 201 and 204
TOTAL AGREEMENT AMOUNT
PAYMENT TERMS AND SCHEDULE
Original Agreement Amount: $602,953.00
Administrative Modification #001: $0.00
EFT
Modification #002: $106,099.00
Administrative Modification 4003: $0.00
Modification 4004: $69.247.42
TOTAL AGREEMENT AMOUNT: $778,299.42
DESCRIPTION OF SUPPLIES, SERVICES, AND DELIVERABLES
See attached SOW
AUTHORIZED APPROVALS
For Reimbursing Organization
For Organization to be Reimbursed
Sig lure Da
Signature Date
Title Ar d!t; �C./Vl d-1 Z 1'7
ConlracllnPfice,r
Revised 312010
C1 7-130
Statement of Work
Reimbursable Agreement No.
DTF1468-14-E-00006
Modification #004
March 9, 2017
I. Introduction: Eagle County, Colorado will provide funding for design and construction to
the Federal Highway Administration, Central Federal Lands Highway Division (CFLHD)
for the CO FLAP 301(1) Red Dirt Bridge Replacement project. Eagle County shall
be referred to as the Requesting Agency and the CFLHD shall be referred to as the
Servicing Agency.
II. Location: County Road 301, Dotsero, CO
III. Work Required: For the CO FLAP 301(1) Red Dirt Bridge Replacement project, as
selected by the Programming Decisions Committee (PDC) in the state of Colorado,
perform project environmental compliance, design, permitting, contracting and
construction in accordance with CO FLAP 301(1) Red Dirt Bridge Colorado Federal
Lands Access Program Memorandum of Agreement. The proposed project is to replace
the one -lane bridge on Eagle County Road 301, located approximately 15.6 miles
northeast of the town of Dotscro, with a 32 -foot two-lane structure.
IV. Non -Federal Share of Costs: This agreement was signed on January 7, 2014, after the
scoping and the estimated funding for design, construction and construction engineering
cost(s) are summarized as follows:
Item
Estimate ($)
Comments
ROW
$ 20,000
Utilities
-
Preliminary Eng.
$510,000
Construction
$2,370,000
Assumed 2015-16
construction
Construction Eng.
$285,000
Contingency
$318,500
10%
Total
$3,503,500
11f -Ire
FHWA and Eagle County, Colorado
Reimbursable Agreement No. DTFH68-14-E-00006
March 9, 2017
This modification (#004) to the Agreement is based on the estimated costs developed
near the completion of construction. The modification is required in order to provide
additional funds based on the update cost estimates.
The estimated funding for design, construction and construction engineering cost(s) are
summarized as follows
Item
Estimate ($j
Comments
ROW
-
Utilities
-
Preliminary Eng.
$583,764.38
Construction
$3,224,785.24
Construction Eng.
$625,143.86
Contingency
$88,673.87
2%
Total7
1 $4,522,367.35
$778,299.42 (County Match)
As outlined in Section VIII.C, Eagle County will provide funds in the amount of
17.21 % of the total Federal Lands Access Project costs required to complete the work in
this Agreement. The amount of matching funds provided by Eagle County shall not
exceed $778,299.42.
The Requesting Agency is not required to reimburse the Servicing Agency for any costs
incurred by the Servicing Agency prior to the date of this Agreement.
V. Period of Performance: All work associated with this agreement will be completed no
later than June 30, 2018.
VI. Technical Representative: CFLHD Program Point of Contact for this Agreement is Mr.
Justin Henwood, Project Manager. Henwood can be contacted at 720-963-3432 or.
justin.henwood@dot.gov.
dot.gov.
The Eagle County Program Point of Contact for this Agreement is Mr. Richard Davies.
Mr. Davies can be contacted at 970-328-3567.
VII. Scone of Work:
See Section III of this agreement and CO FLAP 301 (1) Red Dirt Bridge Colorado Federal
2 1 P 1 F.
FHWA and Eagle County, Colorado
Reimbursable Agreement No. DTFH68-14E-00006
March 9, 2017
Lands Access Program Memorandum of Agreement.
VIII. Financial Administration:
A. Total Agreement Amount: Not to exceed $778,299.42
B. Funding Citations: 23 U.S.C. 201 and 204.
C. Reimbursable Payment:
The Servicing Agency will invoice the Requesting Agency on a monthly basis in the
amount of 17.21% of the total Federal Lands Access Project costs for preliminary
engineering (project development), construction engineering (administration and
oversight of the construction contract) and progress payments made to the construction
contractor.
Regardless of the estimate, Eagle County will provide 17.21 % of the total Federal Lands
Access Project cost required for the project through construction contract completion,
closeout, and resolution of any disputes, in an amount not to exceed that provided in this
Agreement.
The Servicing Agency is limited to recovery of the matching share of actual costs
incurred, as reflected in the invoice provided by the Servicing Agency.
The Servicing Agency shall not incur costs which result in matching funds exceeding
the maximum cost stated in this Agreement without authorization by the Requesting
Agency in the form of written modification to this agreement.
Upon receipt of the invoice of costs incurred and authorized, the Requesting
Agency will issue payment via one of the methods listed below.
The Servicing Agency will furnish a final Project Status Report detailing the funding
usage on the project and calculations used to determine match funding requirements.
The Servicing Agency requests that these payments be made through the US Treasury's
website https:' pay.gov. Pay.gov can be, used to make secure electronic payments to any
Federal Government Agencies via credit card or direct debit. Payment shall be
submitted referencing the FliWA:CFLHD-1D.
311 ..
FHWA and Eagle County, Colorado
Reimbursable Agreement No. DTFH68-14-E-00006
March 9, 2017
Agreement Number: DTFI.168-14-E-00006
Option 1 (Preferred Method)
Plastic Card or Automatic Clearing House Payment (ACH Direct Debit)
Go to Treasury's website, haps://pay.gov.
Search for Agency Name
Select the appropriate'Fransporta(ion Agency
Follow the form instructions to make your payment. Note: If making an ACH payment from
your bank account, please select ACI -I Direct Debit as the payment type.
Option2
Mail Check payment to the following address for Paper Check Com,ersion (PCC) processing:
Recular Mail
MAKE CHECK PAYABLE TO:
DOT FHWA
NAILING ADDRESS:
Enterprise Service Center
Federal Aviation Administration
ATTN: AMZ-340, Mark Richardson
6500 S. MacArthur Blvd., HDQ Rm 285
Oklahoma City, OK 73I69
https: invw.pay.go-;/pahgov/
Notice to Customers Making Payment by Check;
Please notify Regina Monroe at 720-963-3460 or regina.monroe 0 dot. =oy if mailing a
check.
When you provide a cll.eck as payment, you authorize us either to use information from your
Check to make a one-time electronic fund transfer from your account or to process the payment
as a check transaction.
When we use information from your check to make an electronic fund transfer, funds may be
withdrawn fro m your account as soon as the same day we receive yourpayment, and you will
not receive your check back from your financial institution. '
Prirart la d Privacy Act Statement required by U.S.0 § 552a(cH3) stating our authonty lirrsoliciting and collecting lite information
from your check. and explaining the parpo es and routine uses which will tK made nfyourcheck information. is asmloble ITom our
Internet sgcat(1'000TCGOV). or call lot I free; of 11.800.624-137 looblamacop) byroad lumishmg thecheck information is
s olrmmry, hot a decision not ur do so may r quirc you to nnAu payment by sonic othcrnicthod
5 1 V II L,
IX. Modifications:
Any modifications to the Agreement must be made in writing and agreed to by both
parties. Such modifications are not binding unless they are in writing and signed by
personnel authorized to bind each of the agencies.
X. Agreement Completion:
When the Requesting Agency has accepted all deliverables, the Servicing Agency will
provide a written project evaluation and final accounting of project costs to the
Requesting Agency contact.
XI. Termination:
This agreement will terminate upon the date specified in Section V or upon 30 calendar
day prior written notification to the other party. if this agreement is terminated by the
Requesting Agency its liability shall extend to 100 percent of actual and reasonable
costs of the items/services rendered and the costs of any non -cancelable obligations
incurred prior to the effective date of termination, if this agreement is terminated by the
Servicing Agency its liability shall extend only to the release of its work products and
related materials to the Requesting Agency by the effective date of termination.