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HomeMy WebLinkAboutC17-110 MountainTop Ventures dba SHC Nursery and LandscapeAGREEMENT FOR SERVICES BETWEEN EAGLE COUNTY, COLORADO AND MOUNTAIN TOP VENTURES, INC. DBA SHC NURSERY & LANDSCAPE CO. THIS AGREEMENT ("Agreement") is effective as of 04/06/2017 ____ by and between Mountain Top Ventures, Inc. dfb/a SHC Nursery & Landscape Co., a Colorado corporation (hereinafter "Contractor") and Eagle County, Colorado, a body corporate and politic (hereinafter "County"). RECITALS WHEREAS, County desires annual landscaping maintenance and on-call landscaping services (the "Project") at the Eagle County Regional Airport Snow Removal Equipment Building (SRE) located at 221 Eldon Wilson Road, Gypsum, Colorado 8t637 (the "Property"); and WHEREAS, Contractor is authorized to do business in the State of Colorado and has the time, skill, expertise, and experience necessary to provide the Services as defined below in paragraph I hereof; and WHEREAS, this Agreement shall govern the relationship between Contractor and County in connection with the Services. AGREEMENT NOW, THEREFORE, in consideration of the foregoing and the following promises Contractor and County agree as follows: 1. Services or Work. Contractor agrees to diligently provide all services, labor, personnel and materials necessary to perform and complete the prescribed and other on-call services or work described in Exhibit A ("Services" or "Work") which is attached hereto and incorporated herein by reference. The Services shall be performed in accordance with the provisions and conditions of this Agreement. a. Contractor agrees to furnish the Services in accordance with the schedule established in Exhibit A. If no completion date is specified in ExhibitA, then Contractor agrees to furnish the Services in a timely and expeditious manner consistent with the applicable standard of care. By signing below Contractor represents that it has the expertise and personnel necessary to properly and timely perform the Services. b. In the event of any conflict or inconsistency between the terms and conditions set forth in Exhibit A and the terms and conditions set forth in this Agreement, the terms and conditions set forth in this Agreement shall prevail. 2. County's Representative. The Aviation Director's designee shall be Contractor's contact with respect to this Agreement and performance of the Services. 3. Term of the Agreement. This Agreement shall commence upon the date first written above, and subject to the provisions of paragraph 11 hereof, shall continue in full force and effect through the 30"' day of April, 2018. 4. Extension or Modification. This Agreement may be extended for up to three additional one year terms upon written agreement of the parties. Any amendments or modifications shall be in writing signed by both parties. No additional services or work performed by Contractor shall be the basis for additional compensation unless and C17-110 until Contractor has obtained written authorization and acknowledgement by County for such additional services in accordance with County's internal policies. Accordingly, no course of conduct or dealings between the parties, nor verbal change orders, express or implied acceptance of alterations or additions to the Services, and no claim that County has been unjustly enriched by any additional services, whether or not there is in fact any such unjust enrichment, shall be the basis of any increase in the compensation payable hereunder. In the event that written authorization and acknowledgment by County for such additional services is not timely executed and issued in strict accordance with this Agreement, Contractor's rights with respect to such additional services shall be deemed waived and such failure shall result in non-payment for such additional services or work performed. S. Compensation. County shall compensate Contractor for the performance of the prescribed Services in a sum computed and payable as set forth in Exhibit A. Prior to commencement of any additional on-call Services at any Property or Properties, Contractor shall first provide County with a written estimate which shall include an estimate of the labor, materials and any additional costs necessary to perform the Services at a particular Property or Properties. Each estimate must be approved by County's Representative prior to commencement of the Services by Contractor and all rates shall be in accordance with the fee schedule set forth in Exhibit A Total compensation for all Services under this Agreement shall not exceed $5,000.00. Contractor shall not be entitled to bill at overtime and/or double time rates for work done outside of normal business hours unless specifically authorized in writing by County. a. Payment will be made for Services satisfactorily performed within thirty (30) days of receipt of a proper and accurate invoice from Contractor. All invoices shall include detail regarding the hours spent, tasks performed, who performed each task and such other detail as County may request. b. If, at any time during the term or after termination or expiration of this Agreement, County reasonably determines that any payment made by County to Contractor was improper because the Services for which payment was made were not performed as set forth in this Agreement, then upon written notice of such determination and request for reimbursement from County, Contractor shall forthwith return such payment(s) to County. Upon termination or expiration of this Agreement, unexpended funds advanced by County, if any, shall forthwith be returned to County. C. County will not withhold any taxes from monies paid to the Contractor hereunder and Contractor agrees to be solely responsible for the accurate reporting and payment of any taxes related to payments made pursuant to the terms of this Agreement. 6. Subcontractors. Contractor acknowledges that County has entered into this Agreement in reliance upon the particular reputation and expertise of Contractor. Contractor shall not enter into any subcontractor agreements for the performance of any of the Services or additional services without County's prior written consent, which may be withheld in County's sole discretion. County shall have the right in its reasonable discretion to approve all personnel assigned to the subject Project during the performance of this Agreement and no personnel to whom County has an objection, in its reasonable discretion, shall be assigned to the Project. Contractor shall require each subcontractor, as approved by County and to the extent of the Services to be performed by the subcontractor, to be bound to Contractor by the terms of this Agreement, and to assume toward Contractor all the obligations and responsibilities which Contractor, by this. Agreement, assumes toward County. County shall have the right (but not the obligation) to enforce the provisions of this Agreement against any subcontractor hired by Contractor and Contractor shall cooperate in such process. The Contractor shall be responsible for the acts and omissions of its agents, employees and subcontractors. 7. Insurance. Contractor agrees to provide and maintain at Contractor's sole cost and expense, the following insurance coverage with limits of liability not less than those stated below: 2 COUNTYGeneral Services Final 3/17 a. Types of Insurance. Workers' Compensation insurance as required by law. ii. Auto coverage with limits of liability not less than $1,{100,0[10 each accident combined bodily injury and property damage liability insurance, including coverage for owned, hired, and non -owned vehicles. iii. Commercial General Liability coverage to include premises and operations, persona I/ad vert i s ing injury, prod uctslcompleted operations, broad form property damage with limits of liability not less than $1,000,000 per occurrence and $1,000,000 aggregate limits. b. Other Requirements. i. The automobile and commercial general liability coverage shall be endorsed to include County, its associated or affiliated entities, its successors and assigns, elected officials, employees, agents and volunteers as additional insureds. A certificate of insurance consistent with the foregoing requirements is attached hereto as Exhibit B. ii. Contractor's certificates of insurance shall include subcontractors, if any as additional insureds under its policies or Contractor shall furnish to County separate certificates and endorsements for each subcontractor. iii. The insurance provisions of this Agreement shall survive expiration or termination hereof. iv. The parties hereto understand and agree that County is relying on, and does not waive or intend to waive by any provision of this Agreement, the monetary limitations or rights, immunities and protections provided by the Colorado Governmental Immunity Act, as from time to time amended, or otherwise available to County, its affiliated entities, successors or assigns, its elected officials, employees, agents and volunteers. Contractor is not entitled to workers' compensation benefits except as provided by the Contractor, nor to unemployment insurance benefits unless unemployment compensation coverage is provided by Contractor or some other entity. The Contractor is obligated to pay all federal and state income tax on any moneys paid pursuant to this Agreement. 8. Indemnification. The Contractor shall indemnify and hold harmless County, and any of its officers, agents and employees against any losses, claims, damages or liabilities for which County may become subject to insofar as any such losses, claims, damages or liabilities arise out of, directly or indirectly, this Agreement, or are based upon any performance or nonperformance by Contractor or any of its subcontractors hereunder; and Contractor shall reimburse County for reasonable attorney fees and costs, legal and other expenses incurred by County in connection with investigating or defending any such loss, claim, damage, liability or action. This indemnification shall not apply to claims by third parties against County to the extent that County is liable to such third party for such claims without regard to the involvement of the Contractor. This paragraph shall survive expiration or termination hereof. 3 COUNTYGencral Services Final 3/17 9. Ownership of Documents. All documents (including electronic files) and materials obtained during, purchased or prepared in the performance of the Services shall remain the property of County and are to be delivered to County before final payment is made to Contractor or upon earlier termination of this Agreement. 10. Notice. Any notice required by this Agreement shall be deemed properly delivered when (i) personally delivered, or (ii) when mailed in the United States mail, first class postage prepaid, or (iii) when delivered by FedEx or other comparable courier service, charges prepaid, to the parties at their respective addresses listed below, or (iv) when sent via facsimile so long as the sending party can provide facsimile machine or other confirmation showing the date, time and receiving facsimile number for the transmission, or (v) when transmitted via e-mail with confirmation of receipt. Either party may change its address for purposes of this paragraph by giving five (5) days prior written notice of such change to the other party. EAGLE COUN'T'Y, COLORADO: Attention: Aviation Director 500 Broadway Post Office Box 850 Eagle, CO 81631 Telephone: 970-328-2680 Facsimile: 970-328-2687 E-mail: ecair@eagleCounty.us With a copy to: Eagle County Attorney 500 Broadway Post Office Box 850 Eagle, Co 81631 Telephone: 970-328-8685 Facsimile: 970-328-8699 E-mail: atty @eagleCounty.us CONTRACTOR: MOUNTAIN TOP VENTURES, INC. dlhla SHC Nursery & Landscape Co. 916B Chambers Ave PO Box 2049 Eagle, Colorado 81631 Telephone: 970.328.5484 Facsimile: 970.328.5485 E-mail: mike.stevens@shelandscape.com 11. Termination. County may terminate this Agreement, in whole or in part, at any time and for any reason, with or without cause, and without penalty therefor with seven (7) calendar days' prior written notice to the Contractor. Upon termination of this Agreement, Contractor shall immediately provide County with all documents as defined in paragraph 9 hereof, in such format as County shall direct and shall return all County owned materials and documents. County shall pay Contractor for Services satisfactorily performed to the date of termination. 12. Venue, Jurisdiction and Applicable Law. Any and all claims, disputes or controversies related to this Agreement, or breach thereof, shall be litigated in the District Court for Eagle County, Colorado, which shall be the 4 COUNTYGeneral Services Final 3/17 sole and exclusive forum for such litigation. This Agreement shall be construed and interpreted under and shall be governed by the laws of the State of Colorado. 13. Execution by Counterparts; Electronic Signatures. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument. The parties approve the use of electronic signatures for execution of this Agreement. Only the following two forms of electronic signatures shall be permitted to hind the parties to this Agreement: (i) Electronic or facsimile delivery of a fully executed copy of the signature page; (ii) the image of the signature of an authorized signer inserted onto PDF format documents. All documents must be properly notarized, if applicable. All use of electronic signatures shall be governed by the Uniform Electronic Transactions Act, CRS. 24-71.3-101 to 121. 14. Other Contract Requirements and Contractor Representations. a. Contractor has familiarized itself with the nature and extent of the Services to be provided hereunder and the Property, and with all local conditions, federal, state and local laws, ordinances, rules and regulations that in any manner affect cost, progress, or performance of the Services. b. Contractor will make, or cause to be made, examinations, investigations, and tests as he deems necessary for the performance of the Services. C. To the extent possible, Contractor has correlated the results of such observations, examinations, investigations, tests, reports, and data with the terms and conditions of this Agreement. d. To the extent possible, Contractor has given County written notice of all conflicts, errors, or discrepancies. C. Contractor shall be responsible for the completeness and accuracy of the Services and shall correct, at its sole expense, all significant errors and omissions in performance of the Services. The fact that County has accepted or approved the Services shall not relieve Contractor of any of its responsibilities. Contractor shall perform the Services in a skillful, professional and competent manner and in accordance with the standard of care, skill and diligence applicable to contractors performing similar services. Contractor represents and warrants that it has the expertise and personnel necessary to properly perform the Services and shall comply with the highest standards of customer service to the public. Contractor shall provide appropriate supervision to its employees to ensure the Services are performed in accordance with this Agreement. This paragraph shall survive termination of this Agreement. f. Contractor agrees to work in an expeditious manner, within the sound exercise of its judgment and professional standards, in the performance of this Agreement. Time is of the essence with respect to this Agreement. g. This Agreement constitutes an agreement for performance of the Services by Contractor as an independent contractor and not as an employee of County. Nothing contained in this Agreement shall be deemed to create a relationship of employer-employee, master -servant, partnership, joint venture or any other relationship between County and Contractor except that of independent contractor. Contractor shall have no authority to bind County. h. Contractor represents and warrants that at all times in the performance of the Services, Contractor shall comply with any and all applicable laws, codes, rules and regulations. 5 COUNTYGeneral Services Final 3/17 i. This Agreement contains the entire agreement between the parties with respect to the subject matter hereof and supersedes all other agreements or understanding between the parties with respect thereto. j. Contractor shall not assign any portion of this Agreement without the prior written consent of County. Any attempt to assign this Agreement without such consent shall be void. k. This Agreement shall be binding upon and shall inure to the benefit of the parties hereto and their respective permitted assigns and successors in interest. Enforcement of this Agreement and all rights and obligations hereunder are reserved solely for the parties, and not to any third party. 1. No failure or delay by either party in the exercise of any right hereunder shall constitute a waiver thereof. No waiver of any breach shall be deemed a waiver of any preceding or succeeding breach. in. The invalidity, illegality or unenforceability of any provision of this Agreement shall not affect the validity or enforceability of any other provision hereof. n. The signatories to this Agreement aver to their knowledge, no employee of County has any personal or beneficial interest whatsoever in the Services or Property described in this Agreement. The Contractor has no beneficial interest, direct or indirect, that would conflict in any manner or degree with the performance of the Services and Contractor shall not employ any person having such known interests. o. The Contractor, if a natural person eighteen (18) years of age or older, hereby swears and affirms under penalty of perjury that he or she (i) is a citizen or otherwise lawfully present in the United States pursuant to federal law, (ii) to the extent applicable shall comply with C.ILS. 24-76.5-103 prior to the effective date of this Agreement. 15. Prohibitions on Contracts. As used in this Section 15, the term undocumented individual will refer to those individuals from foreign countries not legally within the United States as set forth in C.IZS. 8-1.7.5-101, et. seq. If Contractor has any employees or subcontractors, Contractor shall comply with C.ILS. 8-17.5-101, et. seq., and this Agreement. By execution of this Agreement, Contractor certifies that it does not knowingly employ or contract with an undocumented individual who will perform under this Agreement and that Contractor will participate in the E -verify Program or other Department of Labor and Employment program ("Department Program") in order to confirm the eligibility of all employees who are newly hired for employment to perform Services under this Agreement. a. Contractor shall not: Knowingly employ or contract with an undocumented individual to perform Services under this Agreement; or ii. Enter into a subcontract that fails to certify to Contractor that the subcontractor shall not knowingly employ or contract with an undocumented individual to perform work under the public contract for services. b. Contractor has confirmed the employment eligibility of all employees who are newly hired for employment to perform Services under this Agreement through participation in the E -Verify Program or Department Program, as administered by the United States Department of Homeland Security. Information on applying for the E -verify program can be found at: 6 COUNTYGeneral Services Final 3/17 http://www.dhs.gov/xprevprot/programs/gc 1185221678150.shtm C. Contractor shall not use either the E -verify program or other Department Program procedures to undertake pre-employment screening of job applicants while the public contract for services is being performed. d. If Contractor obtains actual knowledge that a subcontractor performing work under the public contract for services knowingly employs or contracts with an undocumented individual, Contractor shall be required to: i. Notify the subcontractor and County within three (3) days that Contractor has actual knowledge that the subcontractor is employing or contracting with an undocumented individual; and ii. Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to subparagraph (i) of the paragraph (d) the subcontractor does not stop employing or contracting with the undocumented individual; except that Contractor shall not terminate the contract with the subcontractor if during such three (3) days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an undocumented individual. C. Contractor shall comply with any reasonable request by the Department of Labor and Employment made in the course of an investigation that the department is undertaking pursuant to its authority established in C.R.S. 8-17.5-102(5). f. If Contractor violates these prohibitions, County may terminate the Agreement for breach of contract. If the Agreement is so terminated specifically for breach of this provision of this Agreement, Contractor shall be liable for actual and consequential damages to County as required by law. g. County will notify the Colorado Secretary of State if Contractor violates this provision of this Agreement and County terminates the Agreement for such breach. [Rest of page intentionally left blank] 7 COUNTYGencral Services Final 3/17 IN WITNESS WHEREOF, the parties have executed this Agreement the day and year first set forth above. COUNTY OF EAGLE, STATE OF COLORADO, B y and Through It By: -----,_-------- Bryan R. Treu, Interim County Manager CONTRACTOR: MOUNTAIN TOP VENTURES, INC. D AS i►rrTF ERY �' I ANDSCAPE CO. ��cC� o��P.rrd Print Name: Mike Stevens Title: President 8 COUNTYGencral Services Final 3/17 SCOPE OF SERVICES, SCHEDULE, FEES COUNTYGencral Services Final 3/17 SCOPE OF WORT{ -EAGLE COUNTY LANDSCAPE IMPROVEMENT MAINTENANCE Provide landscape maintenance services as outlined below for schedules 1-14, and irrigation system, as depicted in Exhibit A. Note - Some species listed in Exhibit may vary from actual existing plantings. Quantities may have also slightly changed. TURF MAINTENANCE: A. Mowing and Trimming- Turf: All turf areas to be mowed weekly during the growing season (May 11 -Oct. 16, 2017/23 weeks) to a height of no shorter than 3inches. Turf areas should be cut to the same height and shall -be cross cut when feasible. 2. Chemically edge and manually trim around trees monthly ensuring that turf grows no closer than eighteen inches (18") to the tree trunk- a three foot diameter ring around each tree. This bare area should be a uniform circle using the trunk as a center point. This area to be mulched with the specified wood bark mulch. 3. Mow and Trim around trees {keeping mulch in saucers and beds},walls, fences, etc., 4. Protect fences, buildings, and other structures from damage caused by mowers or trim lines. 5. Excessive grass droppings should be removed as necessary. 6. Trash shall be picked up with each mowing. B. Aeration -Turf - The Contractor shall aerate in spring and fall to improve water penetration. Contractor shall use only a hollow core tine aeratorthat pulls a 3" plug. 2. Prior to aeration the Contractor shall tag all sprinkler heads and valve boxes to prevent damage. Plugs shall be left on the turf to assist in breaking down thatch, unless ECAT requests their removal. Plug removal will be at additional cost to ECAT. C. Fertilization -Turf: 1. All turf areas shall be fertilized in spring and fall using a granular organic fertilizer that induces iron with N -P -K ratio (14-2-2) at a rate of 10lbs. per 1,000 square feet. 2. Fertilizer shall immediately be removed from concrete walks, curbs, rock mulch, and streets to prevent staining and run off into waterways. 3. Fertilizer should be watered in thoroughly after application. D. Weed Control- Turf: 1. All turf areas to receive a spring and fall weed spray application of pre- emergent and post -emergent broadleaf herbicide formulated to control broadleaf weeds such as dandelion, thistle, clover, etc. Timing of weed sprays to be coordinated with ECAT. NATIVE GRASS AREA MAINTENANCE: A. Mowing and Trimming -Native Grass: 1. All I ow grow mix areas should be mowed twice during the growing season, at ECAT's request, to a height of 4"-5" to maintain consistent height and green growth, as well as to allow for the proper functioning of the 6" pop up spray irrigation heads. Mowing should occur in early to mid-June to allow for the grass to quickly recover from the mowing and in late Aug. to allow forthe grass to recover from the mowing by winter. 2. All tall native mix areas should be mowed twice during the growing season, at ECAT's request to a height of 4"-5" to maintain consistent height and green growth, as well as to allow for the proper functioning of the 6" pop up spray irrigation heads. Mowing should occur nearly to mid-June to allow for the grass to quickly recover from the mowing and in late Aug.to allow for the grass to recover from the mowing by winter. 3. Chemically edge and manually trim around trees monthly ensuring that the grass grows no closer than eighteen inches (18") to the tree trunk -a three foot diameter ring around each tree. This bare area should be a uniform circle using the trunk as a center point. This area should be mulched with the specified wood bark mulch. 4. Mow and Trim around trees {keeping mulch in saucers and beds},walls, fences, etc., 5. Protect fences, buildings, and other structures from damage caused by mowers or trim lines. (i Excessive grass clippings should be removed as necessary. 7. Trash shall be picked up with each mowing. B. Weed -Control -Native Grass: 1. Allow grow mix areas to receive a spring weed spray application of pre -emergent and post-emergentbroadleafherbicideformulatedtocontrolbroadleafweeds such as dandelion, thistle, clover, etc. After spring application, control broadleaf weeds by spot spraying or by mechanical methods 2. All tall native mix areas to receive a spring weed spray application of pre -emergent and post- emergent broadleaf herbicide formulated to control broadleaf weeds such as dandelion, thistle, clover, etc. After spring application, control broadleaf weeds by spot spraying or by mechanical methods. SH RUBIPERENNIALIG RAVEL BEDMAINTENANCE: A. Spring Clean -Up -Shrub l Perennial l Gravel Beds: 1. Remove all leaves, debris, weeds, and contaminants in shrub, perennial, and gravel beds in spring after snow has melted. 2 Cutback ornamental grassestoY4%of their mature heighten the spring. Remove and dispose of cuttings. 3 Clean and grade all decorative gravel mulch in shrub, perennial and gravel beds to a smooth surface at a level of W -%," be low the back of curb or walk. 4 Install additional % "Colorado Buff gravel mulch, as supplied by The Rock Shop, 800 S.15th St.; Grand Junction, CO 81501,as necessary to replenish mulch to W'-%" below the back of curb or walk upon request of ECAT. Provide pricing for installation of gravel mulch to ECAT for approval prior to installation. B. Garden Maintenance -Shrub l Perennial l Gravel Beds (bi-weekly June through September): 1. Remove all weeds and debris in shrub and perennial beds on a bi-weekly basis throughout the growing season using a combination of mechanical and chemical methods without harming or reducing the vitality of the plantings. 2 Prune shrubs, flowers, and groundcovers to maintain a clean and natural appearance. 3 dead head all dying flowers on herbaceous perennials and groundcovers throughout the growing season to encourage re -blooming. 4 Prune all dead, diseased, and dying branches. Prune long uncharacteristic branches that detract from the plant's overall form. Prune branches adjacent to bare spots to encourage full shrub growth. 5 Prune flowering shrubs within two weeks after flowering has ended to prevent pruning of future flower buds. 6 Prune ground covers to maintain a natural appearance and prevent groundcovers from climbing shrubs. 7 Cutback taller growing herbaceous perennials when they become rangy In appearance. S. Prune shrubs too close to buildings, streets, walkways, fences, powerlines, or limiting visibiIityto reduce the obstructing branches. 9. Prune shrubs and perennials to remove storm damage or other mechanical injury. Prune to shape or remove excess unwanted growth or winter die back. 10. Renewal pruning: overgrown shrubs usually are leggy, lacking foliage in the lower one- half to two-thirds due to shading from the top or non -flowering. This pruning activity should be accomplished during the dormant season pruning. Height reduction may be accomplished at the same time. This activity is accomplished by removing the oldest and weakest canes at or nearground line. All branches can be cut to the ground or one-third of the oldest branches can be removed every year. 11. Thinning shrubs: the Contractor will remove the oldest canes each winter (canes over four (4) seasons old). Insignificant small shoots will be removed to the base orto the crotch of the plant. 12. Heading back: the contractor will head back isolated shoots which may cause the plants to become out of balance. Prune to the base of the branch or the crotch. 13. Maintain all decorative gravel mulch in shrub, perennial and gravel beds in a clean manner with a smooth surface at a level of W'-%" below the back of curb or walk. C. Fertilization -Shrub/ Perennial Beds: 1. Fertilize all shrub and perennial beds with slow release organic fertilizer at the rate specified by product manufacturer once in spring or summer. Hand broadcast fertilizer at each plant root zone. 2. Fertilizer shall be immediately removed from concrete walks, curbs, rock mulch, and streets to prevent staining and runoff into waterways. 3. Fertilizer should be watered in thoroughly after application D. Fall Clean -Up l Cut Back -Shrub l Perennial l Gravel Beds: 1. Remove all leaves, debris, weeds, and contaminants in shrub, perennial, and gravel beds in fall after the leaves 1 needles have fallen from the plants. 2. Cutback herbaceous perennials and ground covers to 4" above the ground in October. Remove and dispose of cuttings. TREE MAINTENANCE: A. Pruning -Trees- 1. Pruning should be accomplished the early spring. Trees should be pruned for the following reasons: (a) Prune trees to remove branches too close to a building, street, driveway, walkway, fence, power line or any tree limiting visibility. (b) Prune trees to remove diseased or insect infested or weak branches. (c) Prune trees to remove storm damage or other mechanical damage. Prune trees to shape or remove excess unwanted growth or winter die back. (d) Prune trees to select and develop permanent scaffold branches that are smaller in diameter than the trunk and radial orientation so as not to overlay one another; to eliminate narrow V-shaped branch forks that lack strength; to reduce toppling and wind damage by thinning out crowns; to maintain growth within space limitations; to maintain a natural appearance; to balance crown with roots. Under no circumstances will stripping of lower branches C' rising up") of young trees be permitted. Lower branches shall be retained in a "tipped back" or pinched condition with as much foliage as possible to promote calipertrunk growth (tapered trunk). Lower branches can be cut flush with the trunk only afterthe tree is able to stand erect without staking or other support. (e) The primary pruning of deciduous trees shall bed -one during the dormant season. Damaged trees or those that constitute health or safety hazards shall be pruned at any time of the year as required. Coniferous trees shall be thinned out and shaped when necessary to prevent wind and storm damage. B. Shredded Cedar Mulch -Tree Rings: 1. Shredded Western Cedar mulch to be applied at all tree and shrub rings in turf and native areas in spring and to be maintained at a minimum 3"thick. C. Fertilization -Trees (Work to be conducted in 2017and beyond): 1. Fertilize trees more than 3 growing seasons since planting with 18-7-10 slow release fertilizer by deep root injection method in the area of the trees drip line. Q. Root Stimulant -Trees (Work to be conducted in 2017)- 1. Fertilize trees less than 3 growing seasons since planting with a root stimulator and mycorrhizae application at the perimeter of the root ball. E. Insecticide application -Trees- 1. Insecticide application to occur at the recommendation of a certified arborist as pathogens become apparent or a significant threat, upon consultation and approval of ECAT. All insecticide shall be applied by a licensed professional only. Upon deeming in pesticide application necessary, the Contractor shall submit pricing for application to ECAT for approval prior to scheduling application. IRRIGATION MAINTENANCE: A. Irrigation Spring Start Up: 1. Commence start up procedures once the night time temperatures are consistently above freezing. 2. Check all connections and assemblies at the controller, supply system, and point of connection. 3. Turn on powerto controller and water supply to irrigation system. 4. Activate and run all valves in the system from the controller. Check all valves for leaks. Check all heads and nozzles for breaks clean any dogged nozzles, and adjust nozzles as necessary for proper functioning. 5. Check all controller settings and adjust settings accordingly forthe required spring water use. b. Provide itemized list of any necessary repairs, cost of repairs, and reasons repairs are needed to ECAT for approval. Make necessary repairs upon approval by ECAT. B. Irrigation Monthly Review: 1. Review irrigation system once per month beginning approximately one month after initial start-up. 2. Check irrigation supply and control system for any leaks or issues. 3. Activate and run all valves in the system from the controller. Check all valves for leaks. Check all heads and nozzles for breaks clean any clogged nozzles, and adjust nozzles as necessary for proper functioning. 4. Adjust controller settings 1 watering percentages for seasonal climate variations. 5. Provide itemized list of any necessary repair, cost of repairs, and reasons repairs are needed to ECAT for approval. Make necessary repairs upon approval by ECAT. C. Irrigation Winterization: 1. Winterize irrigation system by voiding the system of all water using compressed air. EAGLE COUNTY AIRPORT .SRE Building 2OI7LANDSCAPE MAINTENANCE PROPOSAL FORM DESCRIPTION UNIT QUANTITY U NIT COST TOTAL COST ee Turf Maintenanre Mowing and Trimming -Turf (weekly 5/11- 10116) Ls 1 $540.00 $540.00 Aeration - Turf (spring and fa I I) EACH 2 $36,38 $72.76 Fertilizati on - Turf (spring a ndla 11) EACH 2 $5625 $112.50 Native Grass Area Maintenance Mowing and Trimming - Native Grass (spring and fall) EACH 2 $4.5.00 $90.0c) Weed Control - Native Grass LS 1 $250.00 $250.00 Shrub/ Perennial Gravel Beds Maintenance Spring Clea n -Up - Shrub / Parennia I / Gravel B eds LS 1 $90.00 $qom Garcia n Ma intena nce - Shrub I Pa rennl a I / Grave I Beds (bi-weekly Jun. - Sept.) EACH N/A Fall Clea n -U p Cutback - Shrub Peren nia I Gravel Beds LS N/A Tree Maintenance Pruning -Trees (spring) LS N/A Shredded Cedar Mulch -Tree/Shrub Rings (Approx. 74 trees/ 26 shrubs) LS N/A Fertilization - Trees (more! tha n 3 growing seasons sl nce pla ntl ng) EACH N/A Root Stimulant- Trees (tree less than 3 growing seasons since plantling) EACH N/A Irrigation Maintenance I rriiga�ion Spring Start -Up LS 1 $136-00 $136.00 Irrigation Monthly Review (Jun. -Sept.) EACH 4 $60.00 $240.00 Irrigation Winterization LS 1 $120.00 $120.00 Annual Flower Containers Hanging Baskets EACH N/A Annua I Flowe r pla nter pot a nd hangi n g basket rna intenance - (W -weekly J un. - Sept.) EACH N/A TOTAL 2017 LANDSCAPE MAINTENANCE: $1,763.76 Ori -call services and product rates: Foreman La bc rer Matedals mark-up Subcontractor mark-up $65.00 Per hour $45.00 Per hour 20.00% W@rk-up 15.00% Mark-up Equpmont-Contrsctortoassess need hxequipmentandprovide phdnguzthe owner furappnmo|prior toon-ca Uwork EX-IIBIT B INSURANCE CERTIFICATE 10 COUNTYGencral Services Final 3/17 CERTIFICATE OF LIABILITY INSURANCE DATE 03/30/20D17 n THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsements . PRODUCER 1-303-793-3388 NAME CT Gary Hammons Associates Insurance Group PHONE 303-793-3388 FAX 303-793-3386 No,C No 8400 E. Prentice Avenue pDaREas: ghammons@workeompnow.com INSURER 3 AFFORDING COVERAGE NAIC # Suite 300 INSURER A: OHIO SECURITY INS CO 24082 Greenwood Village, CO 80111 INSURED INSURER B: OHIO CAS INS CO 24074 INSURER CPINNACOL ASSUR 41190 Mountain Top Ventures, Inc. dba: SHC Nursery & Landscape Co. 916 Chambers Ave. INSURER D: DAMAGE TO PREMISES Ea occur ence $ 300,000 INSURER E: INSURER F -Eagle, CO 81631 COVERAGES CERTIFICATE NUMBER: 49473370 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL UBR POMY NUMBER POLICY EFF MMfDD POLICY EXP MMfDDPYY LIMITS A X COMMERCIAL GENERAL LIABILITY X ESS 57839814 03/01/17 03/01/18 EACH OCCURRENCE $ 1,000,000 CLAIMS -MADE � OCCUR DAMAGE TO PREMISES Ea occur ence $ 300,000 MED EXP (Anyoneperson) $ 15,000 PERSONAL& ADV INJURY $ 1,000,000 GE N'L AGG RE GATE LIMIT APPLIES PER, GENERAL AGGREGATE $ 2,000,000 POLICY jE� LOC PRODUCTS - COMPIOP AGG $ 2,000,000 $ OTHER A AUTOMOBILE LIABILITY X EAS 57839814 03/01/17 03/01/18 COMBINED SINGLE LIMIT $ 1,000,000 Ea accident BODILY INJURY [Per person] $ X ANY AUTO ALLOWNED SCHEDULED AUTOS AUTOS BODILY INJURY [Peraccidenty $ PROPERTY DAMAGE $ Per accident NON -OWNED HIRED AUTOS AUTOS g UM EIRE LLA LIAS X OCCUR USO (16) 57839814 03/01/17 03/01/18 EACH OCCURRENCE $ 1,000,000 AGGREGATE $ 1,000,000 X EXCESS LIAB CLAIMS -MADE ❑ED FX7RETENTIONS 10,000 $ C WORKERS COMPENSATION EMPLOYERS' LUIBILITY AYfN ANY PROPRIETORIPARTNEMEXECUTI VE OF FICEMM EMBER EXCLUDED? (Mandatory in NH) NIA 4078264 ❑3/01/17 03/01/18 X PER STATUTE X ORH ND E.L. EACH ACCIDENT $ 1,000,000 E.L. DISEASE - EA EMPLOYE $ 1,000,000 If yes, describe under DESCRIPTION OF OPERATIONS belay E. L. DISEASE - POUCY LIMIT $ 1,000,000 DESCRIPTION OF OPERATIONS f LOCATIDNSI VEHICLES {ACO RD 747, Additional Remarks Schedule, may be attached it more space Is required} The Automobile and Commercial General Liability coverage are endorsed to include Eagle County, its associated or affiliated entities, its successors and assigns, elected officials, employees, agents and volunteers as additional insureds. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Eagle County THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. PO Box 850 AUTHORIZED REPRESENTATIVE Eagle, CO 81631 �f,� I VSA �`^� ACORD 25 {2014)01} cgournic 49473370 © 1988.2014 ACORD CORPORATION. All rights reserved. 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