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HomeMy WebLinkAboutC17-085 Basalt Chamber of CommerceAGREEMENT BETWEEN EAGLE COUNTY, COLORADO AND Basalt Chamber of Commerce THIS AGREEMENT ("Agreement") is effective as of 03/14/2017 , by and between Basalt Chamber of Commerce, a Colorado nonprofit corporation (hereinafter "Contractor") and Eagle County, Colorado, a body corporate and politic (hereinafter "County"). RECITALS WHEREAS, Contractor has received funding from the Town of Basalt and the County for the purpose of economic development and marketing in Basalt and the Roaring Fork Valley and will provide the Services set forth in Section 1 below; and WHEREAS, to implement the Services, Contractor will coordinate and facilitate the engagement of other regional stakeholders in the planning efforts, including the Town of Basalt, Pitkin County and other business owners, employees and citizens; and WHEREAS, the parties acknowledge and agree that the Services promote the health, safety and welfare of the people of Eagle County and are intended to provide services that could otherwise be performed by County directly; and WHEREAS, Contractor has elected to perform the Services on its own and County has, therefore, elected to compensate Contractor to perform the Services for the public to fulfill an important public purpose; and WHEREAS, compensation paid by County to Contractor enables Contractor to perform the Services for the public and County shall have no responsibility for the performance of the Services; and WHEREAS, County desires to enter into this Agreement with Contractor for the performance of the Services to the public which will directly support and sustain a healthy, environmentally and economically vital and socially diverse community; and WHEREAS, Contractor is authorized to do business in the State of Colorado and has the time, skill, expertise, and experience necessary to provide the Services as defined below in paragraph 1 hereof; and WHEREAS, this Agreement shall govern the relationship between Contractor and County in connection with the Services. AGREEMENT NOW, THEREFORE, in consideration of the foregoing and the following promises Contractor and County agree as follows: 1. Services or Work. Contractor agrees to diligently provide all services, labor, personnel and materials necessary to perform and complete the services or work described in Exhibit A ("Services" or C17-085 "Work") which is attached hereto and incorporated herein by reference. The Services shall be performed in accordance with the provisions and conditions of this Agreement. a. Contractor agrees to furnish the Services and reports or other information required by County in accordance with the schedule established in Exhibit A. If no schedule is specified in Exhibit A, then Contractor agrees to furnish the Services to the public in a timely and expeditious manner consistent with the applicable standard of care. By signing below Contractor represents that it has the expertise and personnel necessary to properly and timely perform the Services. b. In the event of any conflict or inconsistency between the terms and conditions set forth in Exhibit A and the terms and conditions set forth in this Agreement, the terms and conditions set forth in this Agreement shall prevail. 2. County's Representative. The Administration Department's designee shall be Contractor's contact with respect to this Agreement and performance of the Services. 3. Term of the Agreement. This Agreement shall commence upon the date first written above, and subject to the provisions of paragraph 11 hereof, shall continue in full force and effect through the 31st day of December, 2017. County makes no representations concerning the possibility of future Agreements with Contractor and Contractor should not rely on this Agreement being extended or renewed in the future. 4. Modifications. Any amendments or modifications shall be in writing signed by both parties. 5. Compensation. County shall compensate Contractor for the performance of the Services in a sum computed and payable as set forth in Exhibit A. The performance of the Services under this Agreement shall not exceed $30,000.00. Contractor shall not be entitled to bill at overtime and/or double time rates for work done outside of normal business hours. a. Payment will be made for Services satisfactorily performed within thirty (30) days of receipt of a proper and accurate invoice from Contractor. All invoices shall include detail regarding the hours spent, tasks performed, who performed each task and such other detail as County may request. If County is not satisfied with the completeness of a submitted invoice, County may request Contractor either revise the invoice or provide additional information. All invoices must be delivered as follows to ensure proper payment: Aric Qtzelberger aric.otcelber eg r@ea leg county.us b. If, prior to payment of compensation or reimbursement for Services but after submission to County of a request therefore by Contractor, County reasonably determines that payment as requested would be improper because the Services were not performed as prescribed by the provisions of this Agreement, the County shall have no obligation to make such payment. If, at any time during the term or 2 Service Award Agreement 2117 after termination or expiration of this Agreement, County reasonably determines that any payment made by County to Contractor was improper because the Services for which payment was made were not performed as set forth in this Agreement or purposes for which payment was made were misrepresented, then upon written notice of such determination and request for reimbursement from County, Contractor shall forthwith return such payment(s) to County. Upon termination or expiration of this Agreement, unexpended funds advanced by County, if any, shall forthwith be returned to County. C. No additional services or work performed by Contractor shall be the basis for additional compensation. d. County will not withhold any taxes from monies paid to the Contractor hereunder and Contractor agrees to be solely responsible for the accurate reporting and payment of any taxes related to payments made pursuant to the terms of this Agreement. e. Notwithstanding anything to the contrary contained in this Agreement, County shall have no obligations under this Agreement after, nor shall any payments be made to Contractor in respect of any period after December 31 of any year, without an appropriation therefor by County in accordance with a budget adopted by the Board of County Commissioners in compliance with Article 25, title 30 of the Colorado Revised Statutes, the Local Government Budget Law (C.R.S. 29-1-101 et. seq.) and the TABOR Amendment (Colorado Constitution, Article X, Sec. 20). 6. Subcontractors. The Contractor shall be responsible for the acts and omissions of its agents, employees and subcontractors. 7. Insurance. Contractor agrees to provide and maintain at Contractor's sole cost and expense insurance appropriate for the type of Services it provides to the public. Such insurance may include, but not be limited to, workers compensation insurance as required by law; automobile coverage; commercial general liability or professional liability coverage. Contractor is not entitled to workers' compensation benefits except as provided by the Contractor, nor to unemployment insurance benefits unless unemployment compensation coverage is provided by Contractor or some other entity. S. Indemnification, Governmental Immunity and No Third Party Beneficiaries. a. The Contractor shall indemnify and hold harmless County, and any of its officers, agents and employees against any losses, claims, damages or liabilities for which County may become subject to insofar as any such losses, claims, damages or liabilities arise out of, directly or indirectly, this Agreement, or are based upon any performance or nonperformance by Contractor or any of its subcontractors hereunder; and Contractor shall reimburse County for reasonable attorney fees and costs, legal and other expenses incurred by County in connection with investigating or defending any such loss, claim, damage, liability or action. This indemnification shall not apply to claims by third parties against the County to the extent that County is liable to such third party for such claims without regard to the involvement of the Contractor. This paragraph shall survive expiration or termination hereof. 3 Service Award Agreement 2117 b. The parties hereto understand and agree that the County is relying on, and does not waive or intend to waive by any provision of this Agreement, the monetary limitations or rights, immunities and protections provided by the Colorado Governmental Immunity Act, as from time to time amended, or otherwise available to County, its affiliated entities, successors or assigns, its elected officials, employees, agents and volunteers. C. Enforcement of this Agreement and all rights and obligations hereunder are reserved solely for the parties and not to any third party. This Agreement does not and shall not be deemed or construed to confer upon or grant to any third party any right to claim damages or to bring any suit, action or other proceeding in connection with the Agreement. The parties acknowledge that the Services could otherwise be performed by the County but County has instead determined to provide financial support through compensation as set forth in paragraph 5. Such compensation by County enables Contractor to perform the Services for the public and County shall have no responsibility therefor. Because Contractor is delivering the Services to the public and not Eagle County, the public shall have no rights under this Agreement and may not make any claim against County in connection with this Agreement. 9. Documents. Documents and materials prepared by Contractor during the term of this Agreement shall be provided to County upon request and County shall have the right at no additional cost, to copy, use, re -use, publish, display, the documents and materials and prepare derivative works. 10. Notice. Any notice required by this Agreement shall be deemed properly delivered when (i) personally delivered, or (ii) when mailed in the United States mail, first class postage prepaid, or (iii) when delivered by FedEx or other comparable courier service, charges prepaid, to the parties at their respective addresses listed below, or (iv) when transmitted via e-mail with confirmation of receipt. Either party may change its address for purposes of this paragraph by giving five (5) days prior written notice of such change to the other party. COUNTY: Eagle County, Colorado Attention: Aric Otzelberger 500 Broadway Post Office Box 850 Eagle, CO 81631 Telephone: 970-328-8858 aric.otcelber eg r@ea leg county.us CONTRACTOR: Basalt Chamber of Commerce AT -FN.- Robin Waters PO Box 514 Basalt, Colorado 81621 11. Termination. County may terminate this Agreement, in whole or in part, at any time and for any reason, with or without cause, and without penalty therefor with seven (7) calendar days' prior written 4 Service Award Agreement 2117 notice to the Contractor. County shall pay Contractor only for Services satisfactorily performed to the date of termination. 12. Venue, Jurisdiction and Applicable Law. Any and all claims, disputes or controversies related to this Agreement, or breach thereof, shall be litigated in the District Court for Eagle County, Colorado, which shall be the sole and exclusive forum for such litigation. This Agreement shall be construed and interpreted under and shall be governed by the laws of the State of Colorado. 13. Execution by Counterparts; Electronic Signatures. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument. The parties approve the use of electronic signatures for execution of this Agreement. Only the following two forms of electronic signatures shall be permitted to bind the parties to this Agreement: (i) Electronic or facsimile delivery of a fully executed copy of the signature page; (ii) the image of the signature of an authorized signer inserted onto PDF format documents. All documents must be properly notarized, if applicable. All use of electronic signatures shall be governed by the Uniform Electronic Transactions Act, C.R.S. 24-71.3-101 to 121. 14. Other Contract Requirements and Contractor Representations. a. Contractor shall be responsible for the completeness and accuracy of the Services and shall correct, at its sole expense, all significant errors and omissions in performance of the Services. Contractor shall perform the Services in a skillful, professional and competent manner and in accordance with the standard of care, skill and diligence applicable to contractors performing similar services. Contactor shall comply with the highest standards of customer service to the public. Contractor shall provide appropriate supervision to its employees to ensure the Services are performed in accordance with this Agreement. This paragraph shall survive termination of this Agreement. b. Contractor agrees to work in an expeditious manner, within the sound exercise of its judgment and professional standards, in the performance of this Agreement. Time is of the essence with respect to this Agreement. C. Nothing contained in this Agreement shall be deemed to create a relationship of employer-employee, master -servant, partnership, joint venture or any other relationship between County and Contractor except that of independent contractor. Contractor shall have no authority to bind County. d. Contractor shall comply with any and all applicable laws, codes, rules and regulations and that is personnel are duly licensed, if required, to perform the Services in Colorado. e. This Agreement contains the entire agreement between the parties with respect to the subject matter hereof and supersedes all other agreements or understanding between the parties with respect thereto. f. Contractor shall not assign any portion of this Agreement without the prior written consent of the County. Any attempt to assign this Agreement without such consent shall be void. 5 Service Award Agreement 2117 g. No failure or delay by either party in the exercise of any right hereunder shall constitute a waiver thereof. No waiver of any breach shall be deemed a waiver of any preceding or succeeding breach. h. The invalidity, illegality or unenforceability of any provision of this Agreement shall not affect the validity or enforceability of any other provision hereof. i. The signatories to this Agreement aver to their knowledge no employee of the County has any personal or beneficial interest whatsoever in the Services described in this Agreement. The Contractor has no beneficial interest, direct or indirect, that would conflict in any manner or degree with the performance of the Services and Contractor shall not employ any person having such known interests. j. The Contractor, if a natural person eighteen (18) years of age or older, hereby swears and affirms under penalty of perjury that he or she (i) is a citizen or otherwise lawfully present in the United States pursuant to federal law, (ii) to the extent applicable shall comply with C.R.S. 24-76.5-103 prior to the effective date of this Agreement. k. Contractor acknowledges that it is prohibited from using Eagle County funds to provide certain public benefits to undocumented individuals pursuant to C.R.S. 24.76.5-101 et. seq. 1. Contractor shall comply at all times and in all respects with all applicable federal, state and local laws, resolutions and codes; and specifically, with the requirements of the Civil Rights Act of 1964 and Section 504 of the Rehabilitation Act concerning discrimination on the basis of race, color, gender, sex, sexual orientation, age, religion, national origin or disability. M. Contractor shall maintain, for a minimum of three (3) years, adequate financial and programmatic records for reporting to County on the performance of its responsibilities hereunder. Contractor shall be subject to financial audit by county auditors or their designees. Contractor authorizes County to perform audits or to make inspections during normal business hours, upon 48 hours' notice to Contractor for the purpose of evaluation its performance under this Agreement. Contractor shall cooperate fully with County. n. The recitals set forth above are incorporated herein by reference. 15. Prohibitions on Government Contracts. As used in this Section 15, the term undocumented individual will refer to those individuals from foreign countries not legally within the United States as set forth in C.R.S. 8-17.5-101, et. seq. If Contractor has any employees or subcontractors, Contractor shall comply with C.R.S. 8-17.5-101, et. seq., and this Agreement. By execution of this Agreement, Contractor certifies that it does not knowingly employ or contract with an undocumented individual who will perform under this Agreement and that Contractor will participate in the E -verify Program or other Department of Labor and Employment program 6 Service Award Agreement 2117 ("Department Program") in order to confirm the eligibility of all employees who are newly hired for employment to perform Services under this Agreement. a. Contractor shall not: i. Knowingly employ or contract with an undocumented individual to perform Services under this Agreement; or ii. Enter into a subcontract that fails to certify to Contractor that the subcontractor shall not knowingly employ or contract with an undocumented individual to perform work under the public contract for services. b. Contractor has confirmed the employment eligibility of all employees who are newly hired for employment to perform Services under this Agreement through participation in the E -Verify Program or Department Program, as administered by the United States Department of Homeland Security. Information on applying for the E -verify program can be found at: htip:llwww.dhs.gov/xprevprQttprograms/gc 1185221678150.shtm C. Contractor shall not use either the E -verify program or other Department Program procedures to undertake pre-employment screening of job applicants while the public contract for services is being performed. d. If Contractor obtains actual knowledge that a subcontractor performing work under the public contract for services knowingly employs or contracts with an undocumented individual, Contractor shall be required to: i. Notify the subcontractor and County within three (3) days that Contractor has actual knowledge that the subcontractor is employing or contracting with an undocumented individual; and ii. Terminate the subcontract with the subcontractor if within three (3) days of receiving the notice required pursuant to subparagraph (i) of the paragraph (d) the subcontractor does not stop employing or contracting with the undocumented individual; except that Contractor shall not terminate the contract with the subcontractor if during such three (3) days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an undocumented individual. e. Contractor shall comply with any reasonable request by the Department of Labor and Employment made in the course of an investigation that the department is undertaking pursuant to its authority established in C.R.S. 8-17.5-102(5). f. If Contractor violates these prohibitions, County may terminate the Agreement for breach of contract. If the Agreement is so terminated specifically for breach of this provision of this Agreement, Contractor shall be liable for actual and consequential damages to County as required by law. 7 Service Award Agreement 2117 g. County will notify the Colorado Secretary of State if Contractor violates this provision of this Agreement and County terminates the Agreement for such breach. IN WITNESS WHEREOF, the parties have executed this Agreement the day and year first set forth above. Attest: LIN Regina O'Brien, Clerk to the Board COUNTY OF EAGLE, STATE OF COLORADO, By and Through Its BOARD OF COUNTY COMMISSIONERS ]illian H. Ryan, Chair Ghz%5P A By: K.,.a.� 11111. Print Name: Charles Spickert Title: Chair, Board of Directors 8 Service Award Agreement 2117 Scope of Work for Eagle County I Town of Basalt Grants Economic Development & Marketing in Basalt, Colorado The Basalt Chamber of Commerce ("Chamber") has received funding of up to $90,000 from the Town of Basalt and Eagle County for the purpose of Economic development and Marketing. In the context of this document, Economic Development is defined as community action that makes Basalt a viable place to live, hold a job, raise a family, sustain a business and retire. due to the often overlapping functions and outcomes related to economic development and marketing in small tourist -de pe nde nt towns, we've aggregated the funding budget to allow for an integrated, cohesive outline for this Scope of Work. Our overriding goal is to create strategies and achievable action items to position Basalt for long-term, year-round economic sustainability and vitality. While our primary focus is Basalt, we recognize and appreciate the interconnectivity of the full Roaring Fork Valley and beyond. We believe that a strong Basalt can best contribute to the overall well-being of our neighbors up and down the valley and to Eagle County as a whole. This Scope of Work combines critical long-term planning with projects to provide immediate, meaningful and measurable results. We've built in opportunities to leverage the funds for greater benefit as well as provide practical information for future planning. To implement this Scope of Work we will coordinate and facilkate the engagement of other regional stakeholders in the planning effort, including the Town of Basalt, Eagle County and Pitkin County, as well as area business owners, employees and citizens. Action Estimated Item Title Budget 1 Economic development Research and Strategic Plan $5,000-8,000 2 downtown Urban design sketches. $5,000-10,000 3-a Ma rketi ng I To u ris m. Strategic Marketing Plan. $5,000-10,000 3-1b Ma rketi ng I To u ris m. Upgrade Ba sa It To u ris m Website. Enhance the $25,000 Chamber/ "Business Friendly" Presence 3-c digital Campaign for Basalt and Basalt Business $20,000 3-d Basalt Tourism -Business App ($500+ setup, $99/month) —One Year $2,000 3-e Marketing/Tourism Staff or Contract Position $15,000-20,000 4 Stay Aspen Snowmass Reservation Platform on Chamber Website $1,000 5 Grant Researcher and Writer $5,000 6 Comparative Towns/Services Survey $1,000 Fulfillment Cost Range ** $84,000-102,000 ** Approximately $6,500 has previously be spent on advertising. None so far has been allocating to economic development, marketing and tourism staff hours. HISTORIC DOWNTOWN • WILLITS TOWN CENTER • MIDVALLEY CENTERS f BASALT BUSINESS CENTER • ORCHARD PLAZA - EL JEBEL - OLD SNOWMASS The Red Caboose •Lions Park behind Town Hall BASIA11—A PO Bax 514, Basalt, CO 81621°r Phone 970.927-4031 • Fax 970.927.2833 • www.BasaitChamber.com (,111A M 1311:12 UIQ' 157 *101:7121 [e7► r•] 2:2 'Tel 1 x01 r_1:1I_V t. Economic Development Strategic Plan: Building upon input from Basalt thought leaders and the larger community, we will create an economic development plan which endeavors to position BasaItfor long-term economic sustainability and vita lity. The Cham ber will engage a contractor for the purpose of conducting targeted interviews, aggregating comments and drafting the econom is development strategy. The Cham ber PresidentjCEO and Econom is Development Comm ittee will work with the contractor to select and recruit thoughtful leaders and professionals for a series of persona[ interviews. Their backgrounds m fight include econom is development, town planning, design, finance, governance and more. The majority of participants will be Basalt -based; however, we will consider going around and out of the valley for input. The plan will be developed as follows: a. Interview a subset of 5 -to -10 Basalt thought leaders to understand and record their concerns, ideas and suggestions for local economic -development. b. Convene a series of public meetings to solicit input from the business and local com m unity. c. Craft and dissem inate a survey for area residents and employees as to their views on Basalt's needs and vision for Basalt's econom is future. d. Using input from public meetings, interviews and survey responses, draft a preliminary economic -development action plan. e. Present the draft plan to volunteer participants, interviewees and relevant Town staff and officials for comment. Seek consensus on priorities and points to be included. f. Convene representatives from the Town Council, Town staff, Chamber Board of Directors and counties for final evaluation and consideration of resources and implementation. As m uch as possible, through persona[ interviews and surveys, we will seek to identify specific issues facing existing business owners, employers and employees, including: • abi[ityto recruit and retain employees, • abi[ityto find suitable off icejbusinessjindustriaVcommercia[ space, • availability of sufficient infrastructure and utilities including broadband services, • adequacy of t ran sportat io n to move employees or freight • other employer concerns such as availability of affordable employee housing, child carejdeve[opment, and suggestions for improvement in business climate. • Special challenges facingthe Hispanic/Latino business community. • Such specific information will be utilized to formulate strategies for crafting a next -stage, area -wide economic development plan for business retention, expansion, and attraction, along with work force support activities and targeted strategies for Basalt's distinct commercial areas and assorted business types. Deliverables: Economic -development action plan, which will include particular actions and, to ensure implementation of those actions, who will do what next and when. Actions may include projects, programs and events. Basalt Chamber of Commerce 2 1 P a g e 2. Downtown Urban Design Sketches to Improve User Experience in Town We will contract with a [and design firm to create an urban design conceptual plan and supporting graphics for Basalt's historic downtown and pedestrian improvements including the following elements: a. Overall Master Plan of downtown streets and common spaces, probably hand drawn, color and with enough det ail to 'b low up' specific areas of interest, e.g.'Midland main street,' M id[and Aven ue bridge, M id[and spur, Two Rivers Road, etc. b. A few street section -elevations showing existing and proposed conditions, road diets, [ane narrowing, bike [ane additions, streetscape, fighting, sidewalk furniture, wayfinding, etc. c. One or two perspect ive 'rea [-world' views of proposed street conditions. The scope of the design will encompass the four entry points into downtown: Basalt Avenue four- way stop, Basalt Post office, 0 I Pond Park and the Barber Shop. The sketch will be modeled to display the fo[[owing [inking elements to other areas of Basalt: a. Proposed Entryways b. Paths [inking the fu[[ downtown, running by Basalt Center Circle, out to the Whitewater Park and initiating the connections to Southside/Basalt Business Center and Willits Town CenterMest Basalt The contractor will review the Town's current master plans, sketches presented via the 2013-2014. Our Town Planning Process and other materials recommended by Town staff. The Chamber is aware that the Town plans to revisit and update the current master plan and will communicate such that this project supports that endeavor. Deliverables: The final product be a sketch suitable for informed conversation and, following those discussions, will serve as a foundation to seek bids and funding for a detailed plan with specifications and cost estimates. Optional Inclusion [not included in the budget]: Working with area [and owners, [and planners and developers to create a vision for commercial and lodging redevelopment in downtown. 3. Tools and Actions to Boost Basalt Tourism and Marketing Tourism is an economic engine forthe entire valley and particularly for Basalt. The Aspen/Snowmass recreational skiing complex directly and indirectly drives the main economic engine of the valley. Destination marketing promoting Aspen/Snowmass is well funded, as is that of Glenwood Springs, together creating a strong tourism and marketing dynamic at either end of the valley. But these resource -rich campaigns do not spillover, leaving a swath of untapped, inadequately promoted assets in the heart of the va[ley. A. Move Forward with a Strategic Marketing Plan to Bring Year -Round Visitors to Basalt and the Roaring Fork Valley. Deliverables include: a. Build an inventory of existing and potentia[ Basalt and nearby attractions and events; b. Identify ways to market and promote the "Basalt: Heart of the Valley" brand; c. Develop a promotional strategy for Basalt as "Launchpad" for Year -Round Adventure; Basalt Chamber of Commerce 3 1 P a g e d. Create an inventory of creative assets to be used in digital and socia[ media; e. Create a tagline for ads and media that depicts where Basalt is in relation to nearby destination towns; f. Invite partnerships with local organizations and m unicipalities such as the Isaacson School for New Media/Colorado Mountain College, Town of Basalt, Eagle, Pitkin and Garfield counties and Chambers of Commerce to share and maximize results. B. Upgrade Basalt Tourism Website & Enhance the Chamber "Business Friendly" presence The Basa[tCham ber.com website serves m u[tiple purposes: tourism, visitors and newcomers to Basalt and as the Basalt Chamber's official website. The platform and presentation are outdated and in need of a restructuring and fresher look. Objectives were fully outlined in a previous grant proposal and will be included in the final draft of this Scope of Work. C. Digital Media Campaign - Build Relationships with Visitors Before They Arrive 1. Create and manage an extensive online campaign over several digital platforms using text, display, video and audio ads and content to increase destination awareness and drive traffic to t he Basalt Cham ber's tourism website a. Create Visit Basalt Face boo kand Instagram pages and marketing campaign for the Basalt Heart of the Valley brand; include nearby attractions. D. Basalt City App Utilizing our Cham berm aster database system and suite of services, develop a mobile app to: 1. Keep people connected and build a Basalt following a. Boost marketing efficiency for local businesses and Basalt visitor locations 3. Increase tourism and visits to Basalt's businesses and site q. Provide one-stop information for visitors, businesses and valley residents. E. Establish a Part -Time or Contract Assistant With fewer than two fu[[ --time staff mem bers tasked with membership services, econom is development, tourism and Basalt marketing, the Basalt Chamber is significantly under - resourced. We propose adding a part-time or contract staff person to support the development of these programs and fulfillment of this Scope of Work and beyond. 4.. Stay Aspen Snowmass Booking Engine on the Basalt Chamber Website The Basalt Chamber has solidified an agreement with Stay Aspen Snowmass (SAS) to instal[ a booking engine on the Basalt Chamber website run bythe SAS, the Aspen-Snowmass resort area's centra[ reservation service. a. The $1,000 grant allocation will cover the initial cost of set-up. b. The Chamber will work with SAS to engage lodging and recreational businesses to build the minimum [eve[ of participation in the online sales channel. 5. Grant Researcher and Writer To leverage the financial support provided by Eagle County and the Town of Basalt, we propose engaging a grant writer, seasoned and proven in this area of work, to do the fo[[owing: a. Interview Town of Basalt staff, Council and comm ittees to create and prioritize a fist of funding and project needs. b. Research federal, state and private granting bodies to determine compatible areas of interest and funding priorities. c. Establish atimeline consistent with project needs and organization deadlines. Basalt Chamber of Commerce 4 1 P a g e d. Wort with relevant local groups or departments to draft and submit prioritized grant requests. Establishment of a local 501(03 would enable us to expand our grant eligibility and start [oolong for funding opportunities for set priorities and anew Chamber/ incubator/ business education location but is not included in this Scope. 5. Comparative Towns Services/Resources Surveys To support Basalt in its organizational planning related to the structure of municipal functions, such as tourism, m arket ing, econom is developm ent and com m un it events program m ing, and to provide objective tools for grant writing and other funding outreach, the Cham ber proposes drafting a series of questions for other resort and Colorado comm unities. Results will be used to create an organizational matrix of services, resources and funding and will be shared with all those participating. Prelim inary agreement from the Colorado Association of Ski Towns to help dissem inate this survey has been received. We will retain a survey writer and analyst to help implement this project. CONTACT: Robin Waters PresidentjCEO Basalt Chamber of Commerce director(@ basaitcham ber.com (970) 927-4031 Basalt Chamber of Commerce 5 1 P a g e