HomeMy WebLinkAboutC17-057 The Foundation of Trustees for the Family Learning CenterAGREEMENT FOR PROFESSIONAL SERVICES BETWEEN EAGLE COUNTY, COLORADO AND THE FOUNDATION OF TRUSTEES FOR THE FAMILY LEARNING CENTER THIS AGREEMENT ("Agreement") is entered into on 02/21/2017 , with an effective date of September 1, 2016, by and between The Foundation of Trustees for the Family Learning Center, a Colorado nonprofit corporation, (hereinafter "Contractor") and Eagle County, Colorado, a body corporate and politic (hereinafter "County"). RECITALS WHEREAS, the County, through its Department of Human Services ("ECDHS") works to promote the health, safety and welfare of County residents of all ages; and WHEREAS, the County is the recipient of Early Head Start grant funds through an Agreement with Clayton Early Learning, Trustee, George W. Clayton Trust ("Clayton Early Learning"), whereby the County has agreed to provide certain Early Head Start services in partner child care sites; and WHEREAS, Contractor operates a child care site providing childhood programs to eligible children in accordance with federal Early Head Start standards; and WHEREAS, County desires to hire the Contractor to perform the Services defined below in paragraph 1; and WHEREAS, Contractor has represented that it has the time, skill, expertise, and experience necessary to provide the Services; and WHEREAS, this Agreement shall govern the relationship between Contractor and County in connection with the Services. AGREEMENT NOW, THEREFORE, in consideration of the foregoing and the following promises Contractor and County agree as follows: 1. Services. Contractor agrees to diligently provide all services, labor, personnel and materials necessary to perform and complete the services described in Exhibit A labeled "Scope of Services, Payment and Fee Schedule" (hereinafter called the "Services") which is attached hereto and incorporated herein by reference. Contractor shall also comply with the requirements set forth in Exhibit B, the Head Start Performance Standards Checklist, which is incorporated herein by reference. The Contractor's Services are generally described as providing day -time child care for up to ten (10) children from September 1, 2016 through August 31, 2017 who are enrolled in the Eagle County Early Head Start -Child Care Partnership program in compliance with State child care licensing regulations, the New Head Start C17-057 Program Performance Standards effective November 2016 and the Head Start Act as amended December 12, 2007. The Services shall be performed in accordance with the provisions and conditions of this Agreement. a. Contractor agrees to furnish the Services in a timely and expeditious manner consistent with the applicable standard of care and in accordance with the timeline established in the Reporting & Monitoring Schedule, Exhibit C, which is attached hereto and incorporated herein by reference. By signing below Contractor represents that it has the expertise and personnel necessary to properly and timely perform the Services. b. In the event of any conflict or inconsistency between the terms and conditions set forth in the Exhibits hereto and the terms and conditions set forth in this Agreement, the terms and conditions set forth in this Agreement shall prevail. C. Contractor agrees that it will not enter into any other arrangements with third parties that will conflict in any manner with the Services. 2. County's Representative. The Department of Human Services' designee shall be Contractor's contact with respect to this Agreement and performance of the Services. Term of the Agreement. This Agreement shall be effective as of September 1, 2016, and subject to the provisions of paragraph 11 hereof, shall continue in full force and effect through the August 31, 2017. 4. Extension or Modification. This Agreement may not be amended or supplemented, nor may any obligations hereunder be waived, except by agreement signed by both parties. No additional services or work performed by Contractor shall be the basis for additional compensation unless and until Contractor has obtained written authorization and acknowledgement by County for such additional services in accordance with County's internal policies. Accordingly, no course of conduct or dealings between the parties, nor verbal change orders, express or implied acceptance of alterations or additions to the Services, and no claim that County has been unjustly enriched by any additional services, whether or not there is in fact any such unjust enrichment, shall be the basis of any increase in the compensation payable hereunder. In the event that written authorization and acknowledgment by County for such additional services is not timely executed and issued in strict accordance with this Agreement, Contractor's rights with respect to such additional services shall be deemed waived and such failure shall result in non-payment for such additional services or work performed. 5. Compensation. County shall compensate Contractor for the performance of the Services in a sum computed and payable as set forth in Exhibit A. The performance of the Services under this Agreement shall not exceed $136,224. Contractor shall not be entitled to bill at overtime and/or double time rates for work done outside of normal business hours unless specifically authorized in writing by County. a. Contractor must submit invoices by the fifth business day of each month. Invoices shall include a description of Services performed. If Contractor is requesting reimbursement for supplies or 2 Eagle County HHS Prof Sery Final 5/14 training, as described in Exhibit A, Contractor must submit an invoice reflecting the amount sought together with copies of receipts for such items. If County is not satisfied with the completeness of a submitted invoice, County may request Contractor to either revise the invoice or provide additional information. Payment will be made for Services satisfactorily performed within thirty (30) days of receipt of a proper and accurate invoice. All invoices shall include detail regarding the hours spent, tasks performed, who performed each task and such other detail as County may request. All invoices must be mailed or delivered in-person to the following address to ensure proper payment. Invoices sent by fax or e-mail will not be accepted. Eagle County Department of Human Services Business Office 550 Broadway Post Office Box 660 Eagle, CO 81631 b. Any out-of-pocket expenses to be incurred by Contractor and reimbursed by County shall be identified on Exhibit A. Out-of-pocket expenses will be reimbursed without any additional mark-up thereon and are included in the not to exceed contract amount set forth above. Out-of-pocket expenses shall not include any payment of salaries, bonuses or other compensation to personnel of Contractor. Contractor shall not be reimbursed for expenses that are not set forth on Exhibit A unless specifically approved in writing by County. C. If, prior to payment of compensation or reimbursement for Services but after submission to County of a request therefore by Contractor, County reasonably determines that payment as requested would be improper because the Services were not performed as prescribed by the provisions of this Agreement, the County shall have no obligation to make such payment. If, at any time after or during the term or after termination or expiration of this Agreement, County reasonably determines that any payment theretofore paid by County to Contractor was improper because the Services for which payment was made were not performed as set forth in this Agreement, then upon written notice of such determination and request for reimbursement from County, Contractor shall forthwith return such payment(s) to County. Upon termination or expiration of this Agreement, unexpended funds advanced by County, if any, shall forthwith be returned to County. d. All funds received by Contractor under this Agreement shall be or have been expended solely for the purpose for which granted, and any funds not so expended, including funds lost or diverted for other purposes, shall be returned to County. Contractor shall provide the County with progress reports upon County's request; or Contractor shall furnish progress reports as more specifically set forth in the attached Exhibit A. e. County will not withhold any taxes from monies paid to the Contractor hereunder and Contractor agrees to be solely responsible for the accurate reporting and payment of any taxes related to payments made pursuant to the terms of this Agreement. 3 Eagle County HHS Prof Sery Final 5/14 Notwithstanding anything to the contrary contained in this Agreement, County shall have no obligations under this Agreement after, nor shall any payments be made to Contractor in respect of any period after December 31 of any year, without an appropriation therefor by County in accordance with a budget adopted by the Board of County Commissioners in compliance with Article 25, title 30 of the Colorado Revised Statutes, the Local Government Budget Law (C.R.S. 29-1-101 et. seq.) and the TABOR Amendment (Colorado Constitution, Article X, Sec. 20). b. Sub -contractors. Contractor acknowledges that County has entered into this Agreement in reliance upon the particular reputation and expertise of Contractor. Contractor shall not enter into any sub -contractor agreements for the performance of any of the Services or additional services without County's prior written consent, which may be withheld in County's sole discretion. County shall have the right in its reasonable discretion to approve all personnel assigned to the subject project during the performance of this Agreement and no personnel to whom County has an objection, in its reasonable discretion, shall be assigned to the project. Contractor shall require each sub -consultant, as approved by County and to the extent of the Services to be performed by the sub -consultant, to be bound to Contractor by the terms of this Agreement, and to assume toward Contractor all the obligations and responsibilities which Contractor, by this Agreement, assumes toward County. County shall have the right (but not the obligation) to enforce the provisions of this Agreement against any sub -contractor hired by Contractor and Contractor shall cooperate in such process. The Contractor shall be responsible for the acts and omissions of its agents, employees and sub -contractors. 7. Insurance. Contractor agrees to provide and maintain at Contractor's sole cost and expense, the following insurance coverage with limits of liability not less than those stated below: a. Types of Insurance. i. Workers' Compensation insurance as required by law. ii. Auto coverage with limits of liability not less than $1,000,000 each accident combined bodily injury and property damage liability insurance, including coverage for owned, hired, and non -owned vehicles. iii. Commercial General Liability coverage to include premises and operations, personal/advertising injury, productslcompleted operations, broad form property damage with limits of liability not less than $1,000,000 per occurrence and $2,000,000 aggregate limits. This policy shall be endorsed to include coverage for physical/sexual abuse and molestation. iv. Student accident coverage, with minimum coverage of $10,000 per student. V. Intentionally Omitted. K Other Requirements. 4 Eagle County HHS Prof Sery Final 5/14 L The commercial general liability coverage and such other coverage as indicated above shall be endorsed to include Eagle County, its associated or affiliated entities, its successors and assigns, elected officials, employees, agents and volunteers, and Clayton Early Learning, Trustee, George W. Clayton Trust, as additional insureds. ii. Contractor's certificates of insurance shall include sub -contractors as additional insureds under its policies or Contractor shall furnish to County separate certificates and endorsements for each sub -contractor. All coverage(s) for sub -contractors shall be subject to the same minimum requirements identified above. Contractor and sub -contractors, if any, shall maintain the foregoing coverage in effect until the Services are completed. In addition, all such policies shall be kept in force by Contractor and its sub -contractors until the applicable statute of limitations for the Services has expired. iii. Insurance shall be placed with insurers duly licensed or authorized to do business in the State of Colorado and with an "A.M. Best" rating of not less than A -VII. iv. Contractor's insurance coverage shall be primary and non-contributory with respect to all other available sources. Contractor's policy shall contain a waiver of subrogation against Eagle County. V. All policies must contain an endorsement affording an unqualified thirty (30) days' notice of cancellation to County in the event of cancellation of coverage. vi. All insurers must be licensed or approved to do business within the State of Colorado and all policies must be written on a per occurrence basis unless otherwise provided herein. vii. Contractor's certificate of insurance evidencing all required coverage(s) is attached hereto as Exhibit D. Upon request, Contractor shall provide a copy of the actual insurance policy and/or required endorsements required under this Agreement within five (5) business days of a written request from County, and hereby authorizes Contractor's broker, without further notice and authorization by Contractor, to immediately comply with any written request of County for a complete copy of the policy. viii. Contractor shall advise County in the event the general aggregate or other aggregate limits are reduced below the required per occurrence limit. Contractor, at its own expense, will reinstate the aggregate limits to comply with the minimum limits and shall furnish County a new certificate of insurance showing such coverage. ix. If Contractor fails to secure and maintain the insurance required by this Agreement and provide satisfactory evidence thereof to County, County shall be entitled to immediately terminate this Agreement. X. The insurance provisions of this Agreement shall survive expiration or termination hereof. 5 Eagle County HHS Prof Sery Final 5/14 xi. The parties hereto understand and agree that the County is relying on, and does not waive or intend to waive by any provision of this Agreement, the monetary limitations or rights, immunities and protections provided by the Colorado Governmental Immunity Act, as from time to time amended, or otherwise available to County, its affiliated entities, successors or assigns, its elected officials, employees, agents and volunteers. xii. Contractor is not entitled to workers' compensation benefits except as provided by the Contractor, nor to unemployment insurance benefits unless unemployment compensation coverage is provided by Contractor or some other entity. The Contractor is obligated to pay all federal and state income tax on any moneys paid pursuant to this Agreement. 8. Indemnification. The Contractor shall indemnify and hold harmless County, and any of its officers, agents and employees, and Clayton Early Learning (hereinafter "Indemnitees") against any losses, claims, damages or liabilities for which Indemnitees may become subject to insofar as any such losses, claims, damages or liabilities arise out of, directly or indirectly, this Agreement, or are based upon any performance or nonperformance by Contractor or any of its sub -contractors hereunder including claims for bodily injury or personal injury including death, or loss or damage to tangible or intangible property; and Contractor shall reimburse Indemnitees for reasonable attorney fees and costs, legal and other expenses incurred by Indemnitees in connection with investigating or defending any such loss, claim, damage, liability or action. This indemnification shall not apply to claims by third parties against the Indemnitees to the extent that Indemnitees are liable to such third party for such claims without regard to the involvement of the Contractor. This paragraph shall survive expiration or termination hereof. 9. Ownership of Documents. All documents prepared by Contractor in connection with the Services shall become property of County. Contractor shall execute written assignments to County of all rights (including common law, statutory, and other rights, including copyrights) to the same as County shall from time to time request. For purposes of this paragraph, the term "documents" shall mean and include all reports, plans, studies, tape or other electronic recordings, drawings, sketches, estimates, data sheets, maps and work sheets produced, or prepared by or for Contractor (including any employee or subcontractor in connection with the performance of the Services and additional services under this Agreement). 10. Notice. Any notice required by this Agreement shall be deemed properly delivered when (i) personally delivered, or (ii) when mailed in the United States mail, first class postage prepaid, or (iii) when delivered by FedEx or other comparable courier service, charges prepaid, to the parties at their respective addresses listed below, or (iv) when sent via facsimile so long as the sending party can provide facsimile machine or other confirmation showing the date, time and receiving facsimile number for the transmission, or (v) when transmitted via e-mail with confirmation of receipt. Either party may change its address for purposes of this paragraph by giving five (5) days prior written notice of such change to the other party. COUNTY: Eagle County, Colorado Attention: Joey Peplinski 6 Eagle County HHS Prof Sery Final 5/14 500 Broadway Post Office Box 660 Eagle, CO 81631 Telephone: 970-328-8852 Facsimile: 1-855-848-8826 E -Mail: joey.peplinski@eaglecounty.us With a copy to: Eagle County Attorney 500 Broadway Post Office Box 850 Eagle, Co 81631 Telephone: 970-328-8685 Facsimile: 970-328-8699 E -Mail: atty @eaglecounty.us CONTRACTOR: Family Learning Center Michael Fox 31626 Highway 6 Edwards, CO 81632 Telephone: 970-926-7070 E-mail: familylc@vail.net 11. Termination. County or Contractor may terminate this Agreement, in whole or in part, at any time and for any reason, with or without cause, and without penalty therefor with seven (7) calendar days' prior written notice to the other party. Upon termination of this Agreement, Contractor shall immediately provide County with all documents as defined in paragraph 9 hereof, in such format as County shall direct and shall return all County owned materials and documents. County shall pay Contractor for Services satisfactorily performed to the date of termination. 12. Venue, Jurisdiction and Applicable Law. Any and all claims, disputes or controversies related to this Agreement, or breach thereof, shall be litigated in the District Court for Eagle County, Colorado, which shall be the sole and exclusive forum for such litigation. This Agreement shall be construed and interpreted under and shall be governed by the laws of the State of Colorado. 13. Execution by Counterparts; Electronic Signatures. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument. The parties approve the use of electronic signatures for execution of this Agreement. Only the following two forms of electronic signatures shall be permitted to bind the parties to this Agreement: (i) Electronic or facsimile delivery of a fully executed copy of the signature page; (ii) the image of the signature of an authorized signer inserted onto PDF format documents. All documents must 7 Eagle County HHS Prof Sery Final 5/14 be properly notarized, if applicable. All use of electronic signatures shall be governed by the Uniform Electronic Transactions Act, C.R.S. 24-71.3-101 to 121. 14. Other Contract Requirements. a. In rendering the Services hereunder, Contractor shall comply with the highest standards of customer service to the public. Contractor shall provide appropriate supervision of its employees to ensure the maintenance of these high standards of customer service and professionalism are maintained. The performance of such obligation shall be determined at the sole discretion of County. In the event County finds these standards of customer service are not being met by Contractor, County may terminate this Agreement, in whole or in part, upon seven (7) days' notice to Contractor. b. Contractor shall be responsible for the completeness and accuracy of the Services, including all supporting data or other documents prepared or compiled in performance of the Services, and shall correct, at its sole expense, all significant errors and omissions therein. The fact that the County has accepted or approved the Services shall not relieve Contractor of any of its responsibilities. Contractor shall perform the Services in a skillful, professional and competent manner and in accordance with the standard of care, skill and diligence applicable to Contractors performing similar services. This paragraph shall survive termination of this Agreement. C. Contractor represents and warrants that it has the expertise and personnel necessary to properly perform the Services and covenants that its professional personnel are duly licensed to perform the Services within Colorado. d. Contractor agrees to work in an expeditious manner, within the sound exercise of its judgment and professional standards, in the performance of this Agreement. Time is of the essence with respect to this Agreement. e. This Agreement constitutes an agreement for performance of the Services by Contractor as an independent contractor and not as an employee of County. Nothing contained in this Agreement shall be deemed to create a relationship of employer-employee, master -servant, partnership, joint venture or any other relationship between County and Contractor except that of independent contractor. Contractor shall have no authority to bind County. f. Contractor represents and warrants that at all times in the performance of the Services, Contractor shall comply with any and all applicable federal and state laws, codes, rules and regulations. g. Contractor shall comply with the Civil Rights Act of 1964 and Section 504, Rehabilitation Act of 1973, concerning discrimination on the basis of race, color, sex, age, religion, political beliefs, national origin or handicap. h. This Agreement contains the entire agreement between the parties with respect to the subject matter hereof and supersedes all other agreements or understanding between the parties with respect thereto. 8 Eagle County HHS Prof Sery Final 5/14 L Contractor shall not assign any portion of this Agreement without the prior written consent of the County. Any attempt to assign this Agreement without such consent shall be void. j. This Agreement shall be binding upon and shall inure to the benefit of the parties hereto and their respective permitted assigns and successors in interest. Enforcement of this Agreement and all rights and obligations hereunder are reserved solely for the parties, and not to any third party. k. No failure or delay by either party in the exercise of any right hereunder shall constitute a waiver thereof. No waiver of any breach shall be deemed a waiver of any preceding or succeeding breach. 1. The invalidity, illegality or unenforceability of any provision of this Agreement shall not affect the validity or enforceability of any other provision hereof. M. The Contractor agrees that any duly authorized representative of Clayton Early Learning or authorized agent of County, State or Federal Government shall, until the expiration of three (3) years after the final payment under this Agreement, have access to and the right to examine any books, documents, papers and records of the Contractor, involving transactions related to this Agreement. Contractor shall maintain for a minimum of three years, adequate financial and other records for reporting to County and to maintain a system of record keeping satisfactory to the County and Clayton Early Learning. Contractor shall be subject to financial audit by federal, state or county auditors or their designees. Contractor authorizes such audits and inspections of records during normal business hours, upon 48 hours' notice to Contractor. Contractor shall fully cooperate during such audit or inspections. n. The signatories to this Agreement aver to their knowledge, no employee of the County has any personal or beneficial interest whatsoever in the Services or Property described in this Agreement. The Contractor has no beneficial interest, direct or indirect, that would conflict in any manner or degree with the performance of the Services and Contractor shall not employ any person having such known interests. o. The Contractor, if a natural person eighteen (18) years of age or older, hereby swears and affirms under penalty of perjury that he or she (i) is a citizen or otherwise lawfully present in the United States pursuant to federal law, (ii) to the extent applicable shall comply with C.R.S. 24-76.5-103 prior to the effective date of this Agreement. p. Contractor shall comply with all applicable federal, state and local rules, regulations and laws governing services of the kind provided by Contractor under this Agreement. Contractor shall be solely responsible for ensuring proper licensing and credentialing of those providing services under this Agreement. 15. Prohibitions on Government Contracts. As used in this Section 15, the term undocumented individual will refer to those individuals from foreign countries not legally within the United States as set forth in C.R.S. 8-17.5-101, et. seq. If Contractor has s Eagle County HHS Prof Sery Final 5/14 any employees or subcontractors, Contractor shall comply with C.R.S. 8-17.5-101, et. seq., and this Agreement. By execution of this Agreement, Contractor certifies that it does not knowingly employ or contract with an undocumented individual who will perform under this Agreement and that Contractor will participate in the E -verify Program or other Department of Labor and Employment program ("Department Program") in order to confirm the eligibility of all employees who are newly hired for employment to perform Services under this Agreement. a. Contractor shall not: i. Knowingly employ or contract with an undocumented individual to perform Services under this Agreement; or ii. Enter into a subcontract that fails to certify to Contractor that the subcontractor shall not knowingly employ or contract with an undocumented individual to perform work under the public contract for services. b. Contractor has confirmed the employment eligibility of all employees who are newly hired for employment to perform Services under this Agreement through participation in the E -Verify Program or Department Program, as administered by the United States Department of Homeland Security. Information on applying for the E -verify program can be found at- ht!p://www.dhs.pv/xprevpMt/progfarms/ge-1185221678150.shtm C. Contractor shall not use either the E -verify program or other Department Program procedures to undertake pre-employment screening of job applicants while the public contract for services is being performed. d. If Contractor obtains actual knowledge that a subcontractor performing work under the public contract for services knowingly employs or contracts with an undocumented individual, Contractor shall be required to: i. Notify the subcontractor and County within three (3) days that Contractor has actual knowledge that the subcontractor is employing or contracting with an undocumented individual; and ii. Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to subparagraph (i) of the paragraph (d) the subcontractor does not stop employing or contracting with the undocumented individual; except that Contractor shall not terminate the contract with the subcontractor if during such three (3) days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an undocumented individual. e. Contractor shall comply with any reasonable request by the Department of Labor and Employment made in the course of an investigation that the department is undertaking pursuant to its authority established in C.R.S. 5-17.5-102(5). 10 Eagle County HHS Prof Sery Final 5/14 f. If Contractor violates these prohibitions, County may terminate the Agreement for breach of contract. If the Agreement is so terminated specifically for breach of this provision of this Agreement, Contractor shall be liable for actual and consequential damages to County as required by law. g. County will notify the Colorado Secretary of State if Contractor violates this provision of this Agreement and County terminates the Agreement for such breach. IN WITNESS WHEREOF, the parties have executed this Agreement the day and year first set forth above. Attest: By: oo: Regina O'Brien, Clerk to the Board COUNTY OF FAC.T.F_ STATE OF COLORADO By: P7— , dillian H. Ryan, Chair THE FOUNDATION OF TRUSTEES FOR THE FAMILY LEARNING CENTER: LE Michael L. Fox Executive Director, The Family Learning Center 11 Eagle County HHS Prof Sery Final 5/14 EXJM1T A SCOPE OF SERVICES, PAYMENT & FEE SCHEDULE Description of Services: This contract is for services provided beginning on September 1, 2016 and ending August 31, 2017. Contractor will provide Early Head Start child care services for up to ten (10) infants and toddlers enrolled in the Eagle County Early Head Start - Child Care Partnership ("EHS-CC") program from 7:30 am to 5:30pm in compliance with State child care licensing regulations, the New Head Start Performance Standards effective November 2016 and the Head Start Act as amended December 12, 2007. Additional Provisions: 1j Eligibility Determination: A. County will determine the eligibility of the children to be enrolled under this agreement, inform families of eligible children of their rights, obligations, and fee requirements. The County will also notify the Contractor when an eligible child is no longer eligible. Payment for individual clients will not be made after the Contractor is notified in writing of the children served under this Agreement's ineligibility. B. It is agreed that when or if EHS children transition out of the EHS-CC program, that both parties will make every effort to provide a smooth transition into another early childhood program including but not limited to Head Start, Colorado Preschool Program, or Colorado Child Care Assistance Program (CCCAP). C. If a child receiving Early Head Start Services qualifies for CCCAP, the Contractor must do everything in its power to serve the child through CCCAP while enrolled in Early Head Start. D. Per funding requirements 25% of children enrolled in this program must be on CCCAP. 2) Early Head Start Requirements: A. The EHS program will: 1. Share children's assessments with classroom teachers, with parent permission. 2. Work with the Contractor to develop action plans for issues or concerns that arise during program monitoring and observation of the Contractor's site. 3. Offer training opportunities to Contractor's staff that care for infants and toddlers in specific issues pertaining to infants and toddlers up to age three. B. The Contractor shall complete and return to County monthly attendance records. These attendance records can accompany the monthly invoice for payment required by paragraph 5(a) of the Agreement. Invoices reflecting tuition and credit for reimbursement under the Colorado Child Care Assistance Program (CCCAP) for the previous month will be completed and returned to County within 5 working days of the first of each month. 3) Parent(s) Responsibilities: The Parent of each Early Head Start child must agree to complete all registration forms and to update immunization and well child visits as required by the State and Contractor, and to be available for two parent conferences at the Contractor's site each year. Parents will also be available for teacher's home visits twice a year. Parents are required to follow the Center's Policy and Procedure manual. Contractor should inform the EHS program if any parent does not comply. 4) Maintenance and Access to Records: The Contractor agrees to keep records dealing with frequency of service delivery, services provided, fiscal records, and retain all book, records, and other documents relevant to this agreement for three (3) years after final payment. The Contractor agrees that any persons duly authorized by the Early Head Start Program (county, state or federal) shall have full access to and the right to examine any of said materials. 5) Program Records, Controls, Reports, and Monitoring Procedures: 12 Eagle County HHS Prof Sery Final 5/14 A. The Contractor agrees to maintain program records required by County and agrees that a program and facilities review including meetings with consumers, review of service records, review of staffing ratios, job descriptions, staff qualifications and meetings with any staff directly or indirectly involved in the provision of services may be conducted at any reasonable time by state and federal personnel and other persons duly authorized by the County. B. The Contractor agrees to maintain program records required by the County and to complete an invoice on forms furnished by the County. Further, the Contractor agrees to make available its facilities/services to County's designees (staff, students, parents), for training or observation. b) Staff Qualifications and Development: A. Individuals employed and representing the Contractor shall demonstrate the skills/qualifications required by the Federal Office of Head Start. Section 645A(h)(1) of the Head Start Act requires that "not later than September 30, 2010, all teachers providing direct services to children and families participating in Early Head Start programs located in Early Head Start centers, have a minimum of a child development associate credential (CDA), and have been trained (or have equivalent coursework) in early childhood development. B. Staff must keep their CDA current with renewal every three years. Every teacher must attend at least 15 clock hours of professional development per year, including one training determined by Early Head Start and Contractor. Contractor must provide a copy of its state license and CDA, AA, Bachelor of Arts (BA) credentials for staff qualifications per this Agreement. C. Contractor must make every effort to reach and sustain compliance with the requirements for infant and toddler center -based teaching staff. The first priority is to hire qualified, credentialed staff in accordance with the Head Start Act. If the program cannot recruit and hire qualified, credentialed staff, the program may hire a person who is in the process of completing their credential, has experience working with infants and toddlers, and has one of the following: a. Course work with infant and toddler content b. Degree in a related field c. Training with infant and toddler content Contractor has 12 months from date of hire to get teacher the minimum required qualifications. 7) The Contractor agrees to provide child care services to EHS program families as follows: A. Early care and education for infants and toddlers whose families are enrolled in EHS and enrolled by County. B. Contractor must provide primary caregiving and continuity of care to all EHS infants and toddlers as defined in the performance standards: 1302.21(b)(2) An Early Head Start or Migrant or Seasonal Head Start class that serves children under 35 months old must have two teachers with no more than eight children, or three teachers with no more than nine children. Each teacher must be assigned consistent, primary responsibility for no more than four children to promote continuity of care for individual children. A program must minimize teacher changes throughout a child's enrollment, whenever possible, and consider mixed age group classes to support continuity of care. C. Inclusion of infants and toddlers with special needs and disabilities. D. Allow for and participate in assessments to be conducted in classrooms such as, but not limited to, Ages and Stages Developmental Questionnaire (ASQ), the Infant/Toddler Environment Rating Scale (ITERS), Colorado Shines ratings, EHS ongoing monitoring, and EHS annual self-assessment. Results will be shared with Director and the EHS Education 13 Eagle County HHS Prof Sery Final 3114 Coordinator. Staff will be involved in the development and implementation of quality improvement plans based on the results of the assessments. E. Comply with all Head Start Performance Standards and the Head Start Reauthorization Act as defined in Exhibit B, including teacher credentials, teacher -child ratios, and group size at all times of the day. Exhibit B will be updated and replaced to reflect and assure compliance with any changes in state licensing regulations and/or Head Start Performance Standards. F. Maintain a current, working Policy and Procedure manual that is distributed to families at enrollment, as well as to EHS, and go over the policies with the parent before enrollment. EHS children should not be denied services if they cannot provide diapers and/or formula. Families are to contact their Family Advocate or Education Coordinator in order to address the issue. G. It is the responsibility of the Contractor to enforce the Policy and Procedures manual including health exclusions, pick-up and drop-off policies and procedures. H. The director will contact County staff prior to denying services excluding health related issues. I. Teachers will complete individual portfolio files for each child per Teaching Strategies GOLD online system assessment system selected by the EHS program. Teachers will meet children's early learning needs by individualizing the curriculum for each child based on their observations and the child's developmental goals. At the time of transition to a new classroom or childcare site, the child's portfolio will accompany them to the new placement. J. Teachers will participate in the development of individual child goals for each child by convening two parent teacher conferences at the child care site annually and participating in two EHS home visits annually. Based on observations and assessments, all parties will contribute to a plan for the child's development. Copies of conference reports and the child's GOLD assessments will be filed in the child's portfolio on site and in the child's chart maintained by the EHS program. K. Allow County staff access to childcare sites during hours of operation. This includes the Mental Health Coordinator, Health Coordinator, Education Coordinator, and Family Advocates who will conduct classroom observations and or trainings. L. Notify County of planned transitions and develop a transition plan with each family. M. Complete weekly lesson plans in GOLD and forward to the Education Coordinator weekly. N. Share menus, health and safety checklist, and licensing reports with County as requested. Make changes to menus based on recommendations from a Registered Dietician provided by the County. O. Provide snacks and meals to the children served under this Agreement and submit receipts for USDA reimbursement. P. File on site and provide EHS a copy of current child care license(s) to the County EHS Director for childcare facility in this agreement. Q. File on site and provide EHS with a copy of the Notice of Survey Findings from every health department visit to the Family Learning Center. R. File on site and provide EHS-CC with copies of educational credentials for all staff members. S. File on site and provide EHS-CC with a copy of stated private pay tuition rates. T. Children will not be required to participate in religious activities. Contractor must offer alternate developmentally appropriate activities at these times. U. All information regarding children and families must be kept confidential. V. Contractor must identify a research based curriculum to be used in each classroom and inform County which curriculum will be used. W. Contractor must have a process for all parents to sign their children in and out in order to assure safety. X. Contractor shall work cooperatively with Coaching and Consultation agencies as funds allow in the infant and toddler classrooms. 14 Eagle County HHS Prof Sery Final 5/14 Y. Contractor shall invoice Colorado Child Care Assistance Program (CCCAP) funding for eligible EHS families and notify EHS when families are enrolled and transitioned. Z. Contractor shall notify Eagle County Department of Human Services (ECDHS) immediately of all reports of suspected child abuse or neglect involving Contractor, including, but not limited to, employees, volunteers and clients. HHS contractors are considered to be mandatory reporters for suspected child abuse and neglect and are to make those reports directly to ECDHS Child Abuse and Neglect Hotline at 1-844-Cn4-KIDS. The above -listed services will be provided expeditiously to the children served under this Agreement. The legislation supporting the Early Head Start effort explicitly solicits and advocates the fullest possible cooperative and supportive approach from existing local and state agencies to enhance the efficacy of Early Head Start and its proposed measurably productive, pro -social impact on involved families. Performance Standards and the Head Start Act are located at the Early Childhood Learning and Knowledge Center: http://eclkc.ohs.acf.hhs.gov/hslc. Payment and Fee Schedule: Contractor shall be compensated for performance of assigned services as follows: 1. County agrees to pay for 10 full time spaces as follows: a. For September 1, 2016 through December 31, 2016 payments not to exceed $39,360; b. For January 1, 2017 through August 31, 2017 drawn down in 8 equal payments of $11,483 not to exceed $91,864. 2. County will only compensate Contractor for spaces being reserved for County during each month. Contractor must subtract fees for children who are enrolled in CCCAP and County will pay the parent fee. Said payments to Contractor shall not exceed $131,224 for spaces. 3. County will compensate Contractor for the purchase of items such as diapers, wipes and supplies and stipends for teachers doing home visits as approved by the County Education Coordinator. Said purchases shall not exceed $3,000. Receipts must accompany invoice for reimbursement. 4. County will compensate Contractor for $2,000 for training and tuition to assist staff in meeting or exceeding Head Start Requirements. These rates are being paid to assure compliance with Head Start Performance Standards. Fees and reimbursements will be made in accordance with the terms of paragraph 5 of the Agreement. In no case will EHS make payment when Contractor/Family Learning Center director does not contact EHS staff prior to suspending services, excluding health related issues. Maximum compensation under this Agreement shall not exceed $136,224. 15 Eagle County HHS Prof Sery Final 5/14 FY141RIT R Head Start Performance Standards Checklist BLENDING THE STANDARDS FOR A HEAD START The following checklist lists the Head Start Performance Standards as they relate to centers providing direct services to children in the Early Head Start program. Some standards are also Colorado Regulations for Licensing Childcare Centers. The highest standard of the two must be adhered to. CHECKLIST FOR FACILITIES 1. Safe, clean attractive and spacious A. Soft areas B. Open areas for movement C. Clearly defined activities areas(centers) D. Toys and materials are accessible to children on law shelves E. A variety of surfaces outdoors F. Areas for sun and shade play G. A variety of physical activities for outdoors H. Outdoor activities for individual and group 2. Appropriate areas for all program activities such as: A. Food preparation B. Resting and napping areas 3. Classroom arrangement to promote spaces for centers, provide for interaction and prevent running 4. Infants and toddlers must be separate from walkways and areas used by preschoolers 5. A. 35 square feet of usable indoor space per child B. 75 square feet of usable outdoor space per child 6. Facilities must meet all state licensing requirements 7. Provides for maintenance, repair, safety and security of facilities, materials and equipment A. Weekly check of all toys and equipment B. Remove or replace all broken toys and equipment immediately C. Play areas are safe i.e. no broken glass, sharp objects, standing water, etc. d. Monitor entry into the building E. daily cleaning of indoor and outdoor areas F. Check for conditions that present hazards to children, plumbing, electrical, or structural G. If facility is owned by another party, define the landlord responsibilities for maintenance and responsibilities 16 Eagle County HHS Prof Sere Final 5114 S. Ensure the facility is free of toxins A. Prohibit the use of tobacco, alcohol, and illegal drugs in center B. Pesticides applied by a licensed exterminator C. Remove children from areas being exterminated and ensure that children cannot touch or mouth surfaces that have been sprayed D. Inspection and removal of any environmental health hazards only by certified or licensed contractors 9. Outdoor play areas will be safe A. Areas will be fenced preventing exit of children from premises B. Children will be buckled into strollers and seats, and will be supervised at all times C. Outdoor play is fully supervised at all times D. Establish and enforce procedure for loading and unloading children from bus and checking to ensure no children are left on the bus 10. Insure that physical environments are consistent with the health, safety, and developmental needs of the children A. Heating and cooling systems are safe and effective at all times B. No flammable furnishings, materials, or equipment C. dangerous materials and potential poisons are stored in locked cabinets D. All medications {including those required by staff and volunteers} are labeled, stored under lock and key, and kept out of the reach of children E. Rooms are well lit and provide emergency lighting i.e. Flashlights F. Working fire extinguishers are in accessible locations and staff is trained on their use G. Appropriate number of smoke detectors are installed and tested regularly H. Exits are clearly visible and evacuation routes are marked and posted I. Indoor and outdoor premises are cleaned regularly J. Paint coatings do not contain lead K. Minimizing the possibility of injury by: inspection of playground equipment L. Situate equipment so that proper clearance space is available M. Electrical outlets are safety proofed N. Windows and glass doors are adapted to prevent injury to children O. Only approved sources of water are used P. Toilets and handwashing facilities are adequately clean and in good repair and can be reached by children. q. Toilet and diapering areas are separate from food service and other activities R. Handwashing sink is adjacent to diapering table S. Clean and sanitized toilet training equipment is available for children T. Garbage and trash are stored away from children in closed containers and emptied regularly U. Adequate provisions are made for children with disabilities by, having an accessible environment, accommodations for special diets, emergency v Eagle County HHS Prof Sere Final 5114 plans and appropriate space V. Provide a variety of equipment, furniture, and toys that can impact the children in the program, that is safe and durable W. Materials are chosen that are developmentally appropriate for all areas of learning X. Rotate toys to provide a variety and new experiences Y. Provide equipment that demonstrate: gender, family, race, language, and culture Z. Materials and equipment are inviting for play, child sized and allow children to make choices AA. Each infant is to have their own crib BB. Walkers are not to be used CC. Supervision is given at all times D d. Provide safe, durable storage, low shelves for children's activities and high shelves for adult items EE. Toys must be made of non-toxic materials and must be sanitized regularly FF. Non-mobile infants should sleep in their own crib on a firm mattress on their back, avoiding the use of fluffy blankets and other soft materials GG. Maintain a smoke-free environment II. Avoiding overdressing infants during play or sleep 11. Burping infants during and after feedings, and before they are put to sleep CHECKLIST FOR CHILD HEALTH AND SAFETY 1. Ratios and group size are maintained consistently A. Children under the age of 36 months will be in a classroom with no more than eight children and two teachers, or a 4:1 ratio_ 2. Emergency plans are made and posted in clear sight, including first aid procedures and emergency phone numbers 3. Emergency contact list for each child including: names and phone numbers of parents, emergency contact person, child's primary health care professional, immunizations, allergies and parent's written consent for emergency care 2. Posted emergency evacuation plans A. 2 planned exit routes B. Unannounced drills, recording the drills and the time it took to evacuate 3. In event of accident or injury to a child, inform family and document the injury on an incident form 4. Have a procedure for handling cases of suspected child abuse and neglect A. Establish a reporting plan to utilize in case of suspected abuse B. Train staff to identify and report abuse to proper agencies C. Cooperate with enforcement agencies D. Ensure confidentiality of the individual reporting the abuse 5. Program must exclude a child from the program for a short term if: A. Child has a contagious illness as stated from the health department, that could harm the child or other children, this policy needs to be is Eagle County HHS Prof Sere Final 5114 conveyed to parent at enrollment B Child has an injury that the program cannot accommodate _ 6. Program may not exclude a child that is currently enrolled due to a health care reason _ A. Must make accommodations for the child _ B. Ensure that parents and health care professionals supply instructions on proper care for the child C. Ensure program has policies, staff training, and equipment to perform necessary health procedures D. Understand child's health needs and parent's concerns, and protect the family's privacy 7. Parents must inform program of special health or safety needs of the child A. Establish and enforce a policy for medication distribution, and storing of medicine B. Medication must be labeled and stored in a locked box i. Medicine is to be labeled by a pharmacist, with the child's first and last name, name of the medication, date medicine was filled, name of the doctor, expiration date , administration, storage and disposal instructions _ ii. Overthe counter medicine with a note from doctor will have instructions, including the applicable specifications from above _ C. Medicine is provided in the original child resistant container D . Medicine (including staff medicine) will be stored away from food, in a locked container, (in the refrigerator if it is required) _ E. Medicine will not be used after it has expired _ F. Medication needs to be transported, an adult will be in charge, making sure the temperature of the medication is controlled _ S. A designated trained staff member or nurse administers the medication _ 9. Parents must fill out form for medicine distribution, including doctors _ instructions, and parent's written authorization 12. Medication forms are kept in the child's file listing: the time and date medicine was given, amount, name of person administrating the medicine, and the dose given _ 13. Watch for medication reactions, record and contact parents if necessary _ 14. Staff knowledge of proper ways of handling medications for the safety of the children 15. Ensure that all staff and volunteers use safety precautions _ A. Use proper seat belts for vehicles, strollers, car seats, highchairs, swings and infant seats _ B. Keep firearms, medications, and other hazardous material away from children C. Supervise children at all times _ 16. Incorporate safety practices into child and parent activities _ A. Involve the child in making and enforcing rules of safety _ B. Use teachable moments when someone gets hurt C. Teach children what to do in an emergency _ 17. Staff and volunteers must wash their hands with warm water and soap A. After diapering or toilet use B. Before handling food 19 Eagle County HHS Prof Sere Final 5114 C. Whenever hands are contaminated due to blood or other bodily fluids D. After handling animals 18. Staff and volunteers must also wash their hands A. Before and after administrating medicine B. Before and after treating a wound C. After assisting a child in the bathroom 19. Nonporous gloves must be worn when in contact with blood, or other bodily fluids A. At all diaper changes, a clean pair of gloves needs to be used on each child 20. Spills of bodily fluids must be cleaned immediately with disinfectant (red bags, table, changing table) 21. When diapering a child, safety procedures must be used A. Child is safe at all times B. diaper on a flat, elevated, nonporous surface that is used only for diapering C. Talk to the child while diapering D. Have access to a water source nearthe changing table E. Change children at regular intervals and when needed F. Minimize the contamination risks i.e. use gloves, and wash hands between children, and sanitize the changing table 22. Portable potties must be emptied and disinfected after each use 23. Infant cribs should be placed 3 feet apart and children should sleep head to foot A. No child is to sleep on an uncovered surface 24. Accessible first aid kits must be available, fully stocked 25. First aid kits must be restocked after each use and inventoried on a regular basis CHILD NUTRITION 1. Each center's food program must meet the nutritional needs for each child A. programs will serve a variety of foods which consider cultural and ethnic Preferences B. CACFP will be the primary source of reimbursement for food C. Children in a full day program must receive meals and snacks that provide Yz to 2/3 of the child's daily nutritional needs D . In center based settings, children are to receive breakfast if they have not had breakfast at home E. Infants and toddlers are to receive foods appropriate to their needs and feeding skills F. Breast milk is the optimal food for infants G. Cow's milk is not recommended for children under 12 months of age H. Solid foods are introduced between four and seven months of age (after consultation with the primary health provider and parent) I. New foods are introduced one at a time, a week apart to look for allergies 1. Encourage toddlers to select from a variety of foods K. Providers will cut food into small pieces for young children L. To avoid choking hazards, centers will not serve the following foods: 20 Eagle County HHS Prof Sere Final 5114 hot dogs, sausage rounds, whole grapes, hard raw vegetables and fruits uncooked dried fruit, candy, whole nuts, pretzels, chips, popcorn, marshmallows, gum, spoonful of peanut butter, and chunks of meat. Hot dogs, sausage rounds and grapes must be cut lengthwise and across rounds to make pieces small enough and non -circular to prevent choking. Honey will not be served to children under 12 months of age. M. Milk is served at each meal N. 100% juice is served 0. Meals and snacks must be scheduled, but flexible to meet the need of the children P. Feeding infants on demand is the best way to meet nutritional and emotional needs q. Children should never be forced to eat R. Nutritious snacks are part of children's daily intake of food S. Staff promote good dental hygiene after meals T. Parents and community agencies must be involved in planning and evaluating center's nutritional services U. Food related activities and leisurely meal times provide opportunities to develop positive attitudes V. Serve meals in a pleasant, well -lit, and ventilated area W. A variety of food is served to broaden each child's food experience X. A small amount of new food is offered with a familiar meal Y. Children are prepared for new foods through activities C. Food is not to be used for punishment or rewards AA. Sufficient time is allowed for children to eat BB. Children and adults prepare for meal together, cleaning, sharing conversation and sometimes pass food among themselves CC. Staff set good examples of eating different foods, and polite behaviors DD. When high chairs are used for infants, security straps are used EE. Young infants are held while being bottle fed and not laid down to sleep with a bottle FF. Establish eye contact with infants while feeding and talk to the baby GG. Wash hands before and after feeding with soap and water HH. Hold infant in a semi -sitting position with head tilted forward and slightly higher than the rest of the body II. Hold bottle still and at an angle 11. Ensure that the liquid flows from the bottle KK. Burp the infant at a natural break in feeding and at the end of feeding LL. Infant cereal is fed with a spoon, as is all infant food MM. For dental reasons, children are not to carry bottles around for long periods of time NN. Medically -based diets or other dietary requirements are accommodated 00. Food related activities are provided CHILD MENTAL HEALTH 1. Agencies must work collaboratively with parents A. Request parental observations, information, and concerns about 21 Eagle County HHS Prof Sere Final 5114 their child's mental health B. Share observations with parents about child's behaviors, development, and other issues C. Information on child development should be shared with parents such as: typical development of young children, development of individual children, recognizing and understanding behaviors expressed when children are under stress, assisting parents with separation and attachment issues D. discuss with parents appropriate, positive response to their child's behaviors E. Provide children with opportunities to succeed F. Staff will use positive guidance techniques: undesirable be- haviors will be discouraged or redirected, anticipation of potential problems, giving the child choices that are acceptable to staff and parents, helping children learn about natural consequences, and encouraging respect for the feelings and right of others G. NEVER USE CORPORAL PUNISHMENT, such as spanking with hand or any implement, slapping, swatting, pulling hair, yanking arm, etc. H. Staff discuss with parents how to strengthen nurturing and supportive environments, in the home and program by: smiling, comforting, and reassuring children to promote self-esteem I. If a child has mental health issues, design the program to be beneficial to the child i.e. make curricula enhancements, implement practices responsive to infants and toddlers and their rapidly changing needs EDUCATION AND EARLY CHILDHOOD DEVELOPMENT 1. Parents should be consulted when a health problem is suspected 2. The program should be individualized for each child by: A. Conducting 2 parent -teacher conferences each year B. Conducting 2 home visits per year that include classroom teachers 3. Services, referrals and resources for children with disabilities will be provided, 4. Program is arranged to meet a variety of children's needs and strengths A. Program is developmentally and linguistically appropriate B. Curriculum meets individual needs, interests, temperaments, languages, cultural backgrounds, and learning styles C. Program responsiveness to individual children is accomplished through comprehensive curriculum D. A variety of supplies and planned activities forgroup and individual play E. Provide experiences for children to succeed F. Increase the complexity and challenge of activities as children develop G. Identify the children's preferred ways of interacting with the environment H. Ensure that children receive specialized education and support if needed I. Enable teachers to include children with disabilities into their program 1. develop learning environments that are varied and interesting K. If child has an IFSP, use routines and experiences to help achieve those goa Is 22 Eagle County HHS Prof Sere Final 5114 L. Participate in meetings with experts in disabilities to implement IFSP M. Provide environments that support and respect gender, culture, language ethnicity and family composition N. Universality is the key in organizing and planning the environment O. Provide environments that reflect different cultures, each child's primary language, avoid activities that stereotype, and model respect and help children appreciate others P. Balance the program with child initiated activities and teacher directed activities q. Provide opportunities for children to take initiative, make meaningful choices, and learn the consequences of decision-making R. Take opportunities to extend children's thinking, interests and develop problem solving skills S. Assist children in developing decision-making skills T. Allow children to independently use toilet facilities when appropriate U. Toilet training provides opportunities for children to learn: self control, autonomy, and responsibility V. Milestones fortoilet training include: muscle control, emotional readiness, willingness to cooperate, and abilityto communicate toilet needs Invite parents to be involved in the program development by attending 2 parent teacher conferences and 2 in home visits per year A. Parents are involved in the program: assist in the development and implementation of curricula, part of which is based on relationships, routines, and daily experiences B. Increase children's observation skills, assess these skills to help plan learning experiences C. Encourage input from observations at home D. Communicate regularly with parents through, conferences, home visits and daily reports E. Staff communicate informally as well as formally with families 6. Staff support the social and emotional development of children A. Staff provide an environment that is responsive to children, predictable and consistent, which strengthens a child's confidence and builds trust B. Staff communicate with children in their home language C. Staff fosters children's independence D. Staff promotes the development of self-help skills E. Staff provide opportunities for language development F. Staff encourage self-control by setting clear, consistent limits and having realistic expectations G. Staff use positive techniques to assist children to develop self control, such as modeling expected behaviors, redirecting children, and interveni ng to enforce consequences for unacceptable or harmful behaviors H. Staff provide activities daily that challenges children mentally and physically I. Staff develop clear, and consistent rules J. Staff reinforce positive social behavior K. Staff talk with parents about childrearing practices to support the 23 Eagle County HHS Prof Sere Final 5114 child and bridge the gap between home and the program L. Staff encourage the children to learn respect for others feelings and rights M. Staff encourage children to understand expressions of emotions model respect of others N. Staff foster positive social behaviors such as cooperating, helping, and turn -taking O. Staff discuss the consequences of behaviors and redirect children P. Staff support and respect each child's home language, culture and family composition, in ways that support the child's health and well-being q. Staff give children a sense of acceptance by learning key words from their home language, or providing books, and other materials that reflect their family's home culture R. Staff plans for routines and transitions so they occurtimely and predictable. S. Staff give children notice to prepare for a change T. Staff allow children to participate in routines U. Staff minimize waiting time in group setting 7. Support each child's learning, experimentation, inquiry, observation, play and exploration A. Support children's cognitive development by posing problems and asking questions B. Have conversations with the children to expand their thinking and learning C. Provide opportunities for children to gain knowledge in areas such as science, social studies, creative arts, numeracy, and language D. Ensure opportunities for creative self-expression through activities, such as art, music, movement, and dialogue E. Support using art materials, engaging in rhythmic activities, and music, stimulate imagination and language through drama and other dialogues F. Encourage all language interactions G. Recognize infants' communication skills and respond to their cues H. Give children time to talk and respond to each other I. Respect children's developing skills in English and in their home language J. Use simple, clear sentences when communicating to young children K. Speak in pleasant tones L. Expand children's language through songs, games, poems and stories M. Engage in dramatic play N. Model appropriate language O. Expand upon rather than correct children's speech P. Set a foundation for reading and mathematics Q. Activities should be developmentally appropriate, interesting, engaging and meaningful R. Read and discuss stories everyday S. Have reading and writing material accessible every day T. Plan opportunities for children to hear stories every day U. Encourage oral traditions through storytelling V. Provide stories from children's own culture 24 Eagle County HHS Prof Sere Final 5114 W. Provide opportunities for children to reflect upon experiences X. Provide books and stories with repetitive verses, words, sounds or pictures Y. Use rhymes to help children develop an awareness of language sounds Z. Show children functional uses of language, {ex. street signs, grocery list} AA. Provide objects for counting, and sequencing BB. Provide toys that show cause and effect CC. Plan family activities DD. Support the use of libraries and other community resources S. Promote each child's physical development by: A. Providing sufficienttime, indoor and outdoor space, equipment, materials, and adult guidance for active play and movement that support gross motor skills B. Arranging physical space so children have room to roll over, crawl, sit, walk, and test new skills C. Providing climbing structures that are challenging and give opportunities for success D. Providing padded and safe structures for exploration E. Encouraging the use of riding, pushing and pulling toys F. Providing supervision and guidance through these activities G. INFANT WALKERS AND JUMPERS ARE NOT USED H. Providing time and space for the development of children's fine motor skills I. Planning experiences for developing motor skills and physical activity through repetition of actions J. I nc rea si ng t he complexity of manipulative activities K. Fostering self-help skills, like buttoning, lacing, and zipping L. Providing an appropriate environment and adult guidance for children with special needs M. Children with special needs require an environment that is responsive, and inclusive N. Helping implement an IFSP O. Adapting materials and equipment so all children can share activities P. Ensuring equipment and materials are accessible Q. Assisting children in using materials R. Being sensitive to parent's expectations S. Integrating all children and enabling them to participate in activities 9. developing secure relationships in out of home care by, having consistent teachers who understand the child's family structure A. Curriculum focuses on relationships, respect, and responsiveness B. Safe and secure environment nurtures positive relationships with peers and adults C. Provide positive communication with family members D. Encouraging families to volunteerto increase understanding of a child's culture and home routines E. Provide trust and emotional security to enable children to explore the environment F. Feed infants when they are hungry and comfort them when they are distressed G. Interact with infants and toddlers by gently holding, talking and gesturing with them 25 Eagle County HHS Prof Sere Final 5114 H. Provide an emotionally secure and physically safe environment I. Give children choices and provide opportunities for them to do things for themselves J. Provide opportunities for children to explore a variety of sensory and motor experiences K. Move infants or reposition them to have a change of scenery L. Change or rotate toys to promote stimulation M. Encourage movements and playfulness N. Engage children in sensory activities O. Interact with children face to face P. CRIBS, HIGH CHAIRS AND CAR SEATS ARE USED FOR THEIR INTENDED PURPOSES ONLY q. Support the social and emotional development of children by providing environments that encourage self-awareness, autonomy and self-expression R. Affirm each child as an individual S. Respond to each child's sense of pleasure in their successes T. Use pictures of children and their families U. Respond to children's behaviors associated with fears and needs V. Provide opportunities for children to express themselves freely W. Engage children in verbal and non verbal communication X. Use descriptive language during routine activities Y. Respond to young children's first attempts at language Z. Support the physical development of children including gross motor skills: grasping, pulling, pushing, crawling, walking and climbing AA. Assist children, ratherthan do the task, when it becomes frustrating BB. Recognize developmental milestones that indicate children's changing nee ds fo r i nde pe nde nce CC. Allow children to play and explore objects in a safe environment DD. Bring objects and activities to non-mobile children EE. Provide open and accessible indoor and outdoor space for children to practice skills FF. Create opportunities for fine motor development GG. Provide activities that promote grasping, dropping, pulling, pushing, throwing, touching and mouthing HH. Provide activities for hand -eye coordination II. Implement a curriculum that is consistent with Head Start Performance sta nda rds 11. Ensure the curriculum is comprehensive, based on child development principles, specific in goals and objectives for children's development and learning that is achievable yet challenging KK. Ensuring an inclusive and developmentally appropriate curriculum LL. Program is supportive of spontaneous learning opportunities MM. Curriculum is intellectually engaging and meaningful NN. Program is informed by the community, cultural beliefs, and the language of those being served 00. Program supports each child's individual pattern of development and learning PP. Plan time for children's involvement in teacher planned activities 26 Eagle County HHS Prof Sere Final 5114 qq. Plan opportunities for children to work alone or with other children RR. Respond to children's interests and learning styles SS. Enable children to develop emerging skills and practice existing skills TT. Provides forthe development of cognitive skills UU. Provide environments that offers experiences which vary in complexity W. Ask questions that have more than one answer to extend children's thinking WW. Engage children in creative activities and problem -solving XX. Integrate aspects of health, nutrition, and mental health into activities YY. The above aspects are incorporated into daily experiences: hand washing, brushing teeth, preparing food, and talking about feelings ZZ. Talk about doctor's appointments before they happen AAA. Encourage role playing before appointments BBB. Help children develop emotional security and social relationships CCC. Provide an environment of acceptance, and respect 41717. Facilitate opportunities for children to develop social skills EEE. Nurture children's friendships FFF. Model communication with conflict resolution techniques GGG. Encourage children to resolve their own conflicts HHH. Help children manage stressful situations III. Encourage individuality and self-awareness 111. Provide individual space for each child KKK. Use photos, drawings and tape recordings of children and their families LLL. Model respect MMM. Provide children with opportunities to succeed NNN. Encourage children to do things for themselves 000. Regularly and continually observing and recording children's behaviors and progress PPP. Knowing each child's capabilities and modes of learning qqq. Include parents in ongoing assessments RRR. Rearranging the program environment to respond to children's developmental progress SSS. Expanding goals for children 27 Eagle County HHS Prof Sere Final 5114 EXHIBIT D PROOF OF INSURANCE (Certificate of insurance to be inserted as Exhibit D) zs Eagle County HHS Prof Sery Final 5/14 ----M*i FAMILEA-01 LAU RAI k- a CERTIFICATE OF LIABILITY INSURANCE DA1211512016 > �� 12J1512a16 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CER71FICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSU RER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CCIG 5660 Greenwood Plaza Blvd. Suite 500 Greenwood Village, CO 80111 INSURED The Family Learning Center Mike Fox 31626 Highway 6 Edwards, CO 81632 c.L• 13031789-0110 1 imr N. ..13031 789-0156 1 INSURER F : Pinnacol Assurance COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: fi fwI111 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FORTH E POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL SUER POLICY NUMBER POLICY EFF POLICY EXP LIMITS A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE 1,000,000 CLAIMS -MADE OCCURx 2TA2CP0000793 03/01/2016 03/01/2017 DAMAGE TO RENTED 100000 PREMISES (Ea owurrenoe� 3 5,000 MED EXP (Any one person) X Abuse/Molestation PERSONAL&ADV NJURY 3 1,000,000 G EN'L AGG R EGAT E LM IT AP PLIES PER, GENERAL AGGREGATE 3 3,000,000 X POLICY ❑ PET ❑LDC PRODUCTS - COM PtOPAGG 3,000,000 OTHER: A AUTOMOBILE LIABILITY CO(EaMBNEEace'den SINGLE LM IT 15000,000 BODILY INJURY Per ersoi ANY AUTO 2TA2C P0000793 03/01/2016 03/01/2017 OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY Per accident PROPERTY DAMAGE Per accident X HIRED%I. NON O MIED AUTOS ONLY AUTOS ONLY UMBRELLA UAB HCLAMS-MADE OCCUR EACH OCCURRENCE AGGREGATE EXCESS UAB DED I I R ETENTION $ B MRNERSCDMPENSATION x PER OTH- FR AND EMPLOYERS' LIABILITY Y f NSTATUTE ANY PROPRIETORIPARTNERiEXECUTIVE 4041146 03/01/2016 D31D112Di7 E.L. EACH ACCIDENT 100,000 OO{�CEER�in EMNEFIR EXCLUDED? ❑ ) NIA '100,000 E.L. DISEASE - EA EMPLOYE K yes, describe under DESCRIPTION DF 0 PE RAT IONS below 500,000 E.L. DISEASE - POLICY LIMIT DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACD RD 101, AddtiorW Remarks Schedule, may be of whed if more slawe is required} As required by written contract or written agreement: Eagle County, its associated or affiliated entities, its successors and assigns, elected officials, employees, agents and volunteers are included as Additional Insured for operations under the Commercial General Liability policy. CERTIFICATE HOLDER CANCELLATION ACO RD 25 (2016103) © 1988-2015 ACO RD CORPORATION. All rights reserved. The ACO RD name and Iogo are registered marks of ACO RD SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Eagle Count 9 y THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 551 Broadway PO Box 660 AUTHORIZED REPRESENTATIVE Eagle, CO 81631 ACO RD 25 (2016103) © 1988-2015 ACO RD CORPORATION. All rights reserved. The ACO RD name and Iogo are registered marks of ACO RD ----M*i FAMILEA-01 LAU RAI k- a CERTIFICATE OF LIABILITY INSURANCE DATESMM/2016 > � 1�as�a16 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CER71FICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSU RER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CCIG 5660 Greenwood Plaza Blvd. Suite 500 Greenwood Village, CO 80111 INSURED The Family Learning Center Mike Fax 31626 Highway 6 Edwards, CO 81632 c.L• 13031799-0110 1 imr N. ..13031 799-0156 1 INSURER F : Pinnacol Assurance COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: iP117 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FORTH E POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL SUER POLICY NUMBER POLICY EFF POLICY EXP LIMITS A X COMMERCIAL GENERAL LLABILITY CLAIMS -MADE OCCURx 2TA2CP0000793 03/018016 03/018017 EACH OCCURRENCE 1,000000 DAMAGE TO RENTED 100000 PREMISES (Ea owurrence� 3 5,000 MED EXP (Any one person) X Abuse/Molestation PERSONAL&ADV NJURY 3 1,000,000 G EN'L AGG R EGAT E LM IT AP PLIES PER, X POLICY ❑ PET ❑LDC GENERAL AGGREGATE 3 3,000,000 PRODUCTS - COM PtOPAGG 3,000,000 OTHER: A AUTOMOBILE LIABILITY CO(EaMBNEEace'den SINGLE LM IT 15000,000 BODILY INJURY Per ersoi ANY AUTO 2TA2C P0000793 03/018016 03/018017 OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY Per accident PROPERTY DAMAGE Per accident X HIRED%I. NON O MIED AUTOS ONLY AUTOS ONLY UMBRELLA UAB HCLAMS-MADE OCCUR EACH OCCURRENCE AGGREGATE EXCESS UAB DED I I R ETENTION $ B MRNERSCOMPENSATION x PER OTH- STATUTE FR AND EMPLOYERS' LIABILITY YIN ANY PROPRIETORIPARTNERIE(ECUTME ❑ OO{�CEER�EMNEFIR EXCLUDED? N!A 4041145 03/018016 03/01/2017 100,000 E.L. EACH ACCIDENT 100,000 E.L. DISEASE - EA EMPLOYE K yes, describe under DESCRIPTION OF 0 PE RAT IONS below 500,000 E.L. DISEASE - POLICY LIMIT C Student Accident X 34SR551952 03/078016 03/01/2017 Medical Expense 20,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES ; ACO RD 101, Additional Remarks Schedule, may be attached if more space is required} As required by written contract or written agreement, Clayton Early Learning, Trustee, George W. Clayton Trust is included as Additional Insured for operations under General Liability and Abuse and Molestation Coverage under policy number 2TA2CP0000793 and also the Student Accident Policy 34SR651952. CERTIFICATE HOLDER CANCELLATION ACO RD 25 (2016103) © 1988-2015 ACO RD CORPORATION. All rights reserved. The ACO RD name and Iogo are registered marks of ACO RD SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Clayyton Early Lear ning, Trustee, George W. Clayton Trust Claon E THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Blvd Denver, CO 80205 AUTHORIZED REPRESENTATIVE ACO RD 25 (2016103) © 1988-2015 ACO RD CORPORATION. All rights reserved. The ACO RD name and Iogo are registered marks of ACO RD