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Home My WebLink AboutC14-364 Property Imaging, LLC AgreementAGREEMENT FOR ON-CALL SERVICES BETWEEN EAGLE COUNTY, COLORADO AND PROPERTY IMAGING, LLC THIS AGREEMENT ("Agreement") is effective as of the o ? ° r , 2014 by and between Property Imaging, LLC, a Colorado limited liability company (hereinafter `° .ontractor") and Eagle County, Colorado, a body corporate and politic (hereinafter "County"). RECITALS WHEREAS, County desires to crack seal, seal coat and restripe the Eagle County Maintenance Facility located at 3299 Cooley Mesa Road, Gypsum, Colorado (the "Maintenance Facility"), and to obtain the on-call services of a contractor to crack seal, seal coat and restripe other parking areas located in Eagle County Colorado as needed (the "Property" or "Properties"); and WHEREAS, Contractor is authorized to do business in the State of Colorado and has the time, skill, expertise, and experience necessary to provide the Services as defined below in paragraph 1 hereof; and WHEREAS, this Agreement shall govern the relationship between Contractor and County in connection with the Services. AGREEMENT NOW, THEREFORE, in consideration of the foregoing and the following promises Contractor and County agree as follows: 1. Services or Work. Contractor agrees to diligently provide all services, labor, personnel and materials necessary to perform and complete the services for the Maintenance Facility as set forth on Exhibit A. and to complete the on-call services at the rates set forth in Exhibit B (collectively the "Services" or the "Work"). On-call Services shall be completed in accordance with a formal proposal for each on-call service to be provided by Contractor and approved by County in writing. The Services shall be performed in accordance with the provisions and conditions of this Agreement. a. Contractor agrees to furnish the Services for the Maintenance Facility as set forth in Exhibit A no later than October 31, 2014. Contractor agrees to furnish the on-call Services in accordance with the schedule established in each proposal approved by County. Contractor agrees to furnish the Services in a timely and expeditious manner consistent with the applicable standard of care. By signing below, Contractor represents that it has the expertise and personnel necessary to properly and timely perform the Services. b. In the event of any conflict or inconsistency between the terms and conditions set forth in Exhibit A and the terms and conditions set forth in this Agreement, the terms and conditions set forth in this Agreement shall prevail. 2. County's Representative. The Engineering Department's designee shall be Contractor's contact with respect to this Agreement and performance of the Services. 3. Term of the Agreement. This Agreement shall commence upon the date first written above, and subject to the provisions of paragraph 11 hereof, shall continue in full force and effect through the 30`h day of September, 2015 4. Extension or Modification. This Agreement may be extended for up to three additional one year terms upon written agreement of the parties. Any amendments or modifications shall be in writing signed by both parties. No additional services or work performed by Contractor shall be the basis for additional compensation unless and until Contractor has obtained written authorization and acknowledgement by County for such additional services in accordance with County's internal policies. Accordingly, no course of conduct or dealings between the parties, nor verbal change orders, express or implied acceptance of alterations or additions to the Services, and no claim that County has been unjustly enriched by any additional services, whether or not there is in fact any such unjust enrichment, shall be the basis of any increase in the compensation payable hereunder. In the event that written authorization and acknowledgment by County for such additional services is not timely executed and issued in strict accordance with this Agreement, Contractor's rights with respect to such additional services shall be deemed waived and such failure shall result in non-payment for such additional services or work performed. 5. Compensation. County shall compensate Contractor for the performance of the Services for the Maintenance Facility in accordance with the fee schedule set forth in Exhibit A and shall perform the on-call Services in accordance with the fee schedule set forth in Exhibit B. Prior to commencement of any on-call Services at any Property or Properties, Contractor shall first provide County with a written estimate which shall include an estimate of the labor, materials without any mark up and any additional costs necessary to perform the Services at a particular Property or Properties. Each estimate must be approved by County's Representative prior to commencement of the on-call Services by Contractor and all rates shall be in accordance with the fee schedule set forth in Exhibit B. Total compensation under this Agreement for the Services for the Maintenance Facility shall not exceed $50,534.00. Total compensation under this Agreement for the on-call Services shall not exceed $199,466.00, for a total not to exceed $250,000.00. Contractor shall not be entitled to bill at overtime and/or double time rates for work done outside of normal business hours unless specifically authorized in writing by County. a. Payment will be made for Services satisfactorily performed within thirty (30) days of receipt of a proper and accurate invoice from Contractor. All invoices shall include detail regarding the hours spent, tasks performed, who performed each task and such other detail as County may request. b. If, at any time during the tern or after termination or expiration of this Agreement, County reasonably determines that any payment made by County to Contractor was improper because the Services for which payment was made were not performed as set forth in this Agreement, then upon written notice of such determination and request for reimbursement from County, Contractor shall forthwith return such payment(s) to County. Upon termination or expiration of this Agreement, unexpended funds advanced by County, if any, shall forthwith be returned to County. C. County will not withhold any taxes from monies paid to the Contractor hereunder and Contractor agrees to be solely responsible for the accurate reporting and payment of any taxes related to payments made pursuant to the terms of this Agreement. d. Notwithstanding anything to the contrary contained in this Agreement, County shall have no obligations under this Agreement after, nor shall any payments be made to Contractor in respect of any period after December 31 of any year, without an appropriation therefor by County in accordance with a budget adopted by the Board of County Commissioners in compliance with Article 25, title 30 of the Colorado Revised Statutes, the Local Government Budget Law (C.1LS. 29-1-101 et. seq.) and the TABOR Amendment (Colorado Constitution, Article X, Sec. 20). 6. Subcontractors. Contractor acknowledges that County has entered into this Agreement in reliance upon the particular reputation and expertise of Contractor. Contractor shall not enter into any subcontractor agreements for the performance of any of the Services or additional services without County's prior written consent, which may be 2 Eagle County On -Call General Services final 5/14 withheld in County's sole discretion. County shall have the right in its reasonable discretion to approve all personnel assigned to perform the Services during the performance of this Agreement and no personnel to whom County has an objection, in its reasonable discretion, shall be assigned to the Project. Contractor shall require each subcontractor, as approved by County and to the extent of the Services to be performed by the subcontractor, to be bound to Contractor by the terms of this Agreement, and to assume toward Contractor all the obligations and responsibilities which Contractor, by this Agreement, assumes toward County. County shall have the right (but not the obligation) to enforce the provisions of this Agreement against any subcontractor hired by Contractor and Contractor shall cooperate in such process. The Contractor shall be responsible for the acts and omissions of its agents, employees and subcontractors. 7. Insurance. Contractor agrees to provide and maintain at Contractor's sole cost and expense, the following insurance coverage with limits of liability not less than those stated below: a. Types of Insurance. Workers' Compensation insurance as required by law. ii. Auto coverage with limits of liability not less than $1,000,000 each accident combined bodily injury and property damage liability insurance, including coverage for owned, hired, and non -owned vehicles. iii. Commercial General Liability coverage to include premises and operations, personal/advertising injury, products/completed operations, broad form property damage with limits of liability not less than $1,000,000 per occurrence and $1,000,000 aggregate limits. b. Other Requirements. i. The automobile and commercial general liability coverage shall be endorsed to include Eagle County, its associated or affiliated entities, its successors and assigns, elected officials, employees, agents and volunteers as additional insureds. A certificate of insurance consistent with the foregoing requirements is attached hereto as Exhibit C. ii. Contractor's certificates of insurance shall include subcontractors, if any as additional insureds under its policies or Contractor shall furnish to County separate certificates and endorsements for each subcontractor. iii. The insurance provisions of this Agreement shall survive expiration or termination hereof. iv. The parties hereto understand and agree that the County is relying on, and does not waive or intend to waive by any provision of this Agreement, the monetary limitations or rights, immunities and protections provided by the Colorado Governmental Immunity Act, as from time to time amended, or otherwise available to County, its affiliated entities, successors or assigns, its elected officials, employees, agents and volunteers. V. Contractor is not entitled to workers' compensation benefits except as provided by the Contractor, nor to unemployment insurance benefits unless unemployment compensation coverage is provided by Contractor or some other entity. The Contractor is obligated to pay all federal and state income tax on any moneys paid pursuant to this Agreement. 3 Eagle County On -Call General Services final 5/14 8. Indemnification. The Contractor shall indemnify and hold harmless County, and any of its officers, agents and employees against any losses, claims, damages or liabilities for which County may become subject to insofar as any such losses, claims, damages or liabilities arise out of, directly or indirectly, this Agreement, or are based upon any performance or nonperformance by Contractor or any of its subcontractors hereunder; and Contractor shall reimburse County for reasonable attorney fees and costs, legal and other expenses incurred by County in connection with investigating or defending any such loss, claim, damage, liability or action. This indemnification shall not apply to claims by third parties against the County to the extent that County is liable to such third party for such claims without regard to the involvement of the Contractor. This paragraph shall survive expiration or termination hereof. 9. Ownership of Documents. All documents (including electronic files) and materials obtained during, purchased or prepared in the performance of the Services shall remain the property of the County and are to be delivered to County before final payment is made to Contractor or upon earlier termination of this Agreement. 10. Notice. Any notice required by this Agreement shall be deemed properly delivered when (i) personally delivered, or (ii) when mailed in the United States mail, first class postage prepaid, or (iii) when delivered by FedEx or other comparable courier service, charges prepaid, to the parties at their respective addresses listed below, or (iv) when sent via facsimile so long as the sending party can provide facsimile machine or other confirmation showing the date, time and receiving facsimile number for the transmission, or (v) when transmitted via e-mail with confirmation of receipt. Either party may change its address for purposes of this paragraph by giving five (5) days prior written notice of such change to the other party. C041i1`Y 11'ii Eagle County, Colorado Attention: Eva Wilson, County Engineer 500 Broadway Post Office Box 850 Eagle, CO 81631 Telephone: 970-328-3560 Facsimile: 970-328-8789 E -Mail: eva.wilson@eaglecounty.us With a copy to: Eagle County Attorney 500 Broadway Post Office Box 850 Eagle, Co 81631 Telephone: 970-328-8685 Facsimile: 970-328-8699 E -Mail: atty@eaglecounty.us CONTRACTOR: Property Imaging LLC Attention: Chris Haymond P.O. Box 1497 Gypsum CO 81637 Telephone: 970-390-4133 4 Eagle County On -Call General Services final 5/14 Facsimile: 970-926-0911 E-mail: propertyimagingllc@gmail.com 11. Termination. County may terminate this Agreement, in whole or in part, at any time and for any reason, with or without cause, and without penalty therefor with seven (7) calendar days' prior written notice to the Contractor. Upon termination of this Agreement, Contractor shall immediately provide County with all documents as defined in paragraph 9 hereof, in such format as County shall direct and shall return all County owned materials and documents. County shall pay Contractor for Services satisfactorily performed to the date of termination. 12. Venue, Jurisdiction and Aoalicable Law. Any and all claims, disputes or controversies related to this Agreement, or breach thereof, shall be litigated in the District Court for Eagle County, Colorado, which shall be the sole and exclusive forum for such litigation. This Agreement shall be construed and interpreted under and shall be governed by the laws of the State of Colorado. 13. Execution by Counterparts: Electronic Signatures. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument. The parties approve the use of electronic signatures for execution of this Agreement. Only the following two forms of electronic signatures shall be permitted to bind the parties to this Agreement: (i) Electronic or facsimile delivery of a fully executed copy of the signature page; (ii) the image of the signature of an authorized signer inserted onto PDF format documents. All documents must be properly notarized, if applicable. All use of electronic signatures shall be governed by the Uniform Electronic Transactions Act, C.R.S. 24-71.3-101 to 121. 14. Other Contract Requirements and Contractor Representations. a. Contractor has familiarized itself with the nature and extent of the Services to be provided hereunder and the Property or Properties, and with all local conditions, federal, state and local laws, ordinances, rules and regulations that in any manner affect cost, progress, or performance of the Services. b. Contractor will make, or cause to be made, examinations, investigations, and tests as he deems necessary for the performance of the Services. C. To the extent possible, Contractor has correlated the results of such observations, examinations, investigations, tests, reports, and data with the terms and conditions of this Agreement. d. To the extent possible, Contractor has given County written notice of all conflicts, errors, or discrepancies. e. Contractor shall be responsible for the completeness and accuracy of the Services and shall correct, at its sole expense, all significant errors and omissions in performance of the Services. The fact that the County has accepted or approved the Services shall not relieve Contractor of any of its responsibilities. Contractor shall perform the Services in a skillful, professional and competent manner and in accordance with the standard of care, skill and diligence applicable to contractors performing similar services. Contractor represents and warrants that it has the expertise and personnel necessary to properly perform the Services and shall comply with the highest standards of customer service to the public. Contractor shall provide appropriate supervision to its employees to ensure the Services are performed in accordance with this Agreement. This paragraph shall survive termination of this Agreement. f. Contractor guarantees all Services against defects in workmanship and materials for a period of one (1) year from the date the Services are completed and accepted by the County, or such longer period as may be 5 Eagle County On -Call General Services final 5/14 provided by law, and promise to repair or replace, at Contractor's sole cost and expense, as appropriate, any workmanship or materials that are found to be defective. This paragraph shall survive termination of this Agreement. g. Contractor guarantees and warrants that all equipment or materials provided by it shall be new and free from defects of any nature for a period of one (1) year from the date the equipment or materials are accepted by the County. If any manufacturer or supplier of any equipment or materials furnishes a guarantee or warranty for a period longer than one (1) year, the Contractor's guarantee shall extend for a like period as to such equipment and materials. This paragraph shall survive termination of this Agreement. h. Contractor agrees to work in an expeditious manner, within the sound exercise of its judgment and professional standards, in the performance of this Agreement. Time is of the essence with respect to this Agreement. i. This Agreement constitutes an agreement for performance of the Services by Contractor as an independent contractor and not as an employee of County. Nothing contained in this Agreement shall be deemed to create a relationship of employer-employee, master -servant, partnership, joint venture or any other relationship between County and Contractor except that of independent contractor. Contractor shall have no authority to bind County. j Contractor represents and warrants that at all times in the performance of the Services, Contractor shall comply with any and all applicable laws, codes, rules and regulations. k. This Agreement contains the entire agreement between the parties with respect to the subject matter hereof and supersedes all other agreements or understanding between the parties with respect thereto. 1. Contractor shall not assign any portion of this Agreement without the prior written consent of the County. Any attempt to assign this Agreement without such consent shall be void. M. This Agreement shall be binding upon and shall inure to the benefit of the parties hereto and their respective permitted assigns and successors in interest. Enforcement of this Agreement and all rights and obligations hereunder are reserved solely for the parties, and not to any third party. ,n. No failure or delay by either party in the exercise of any right hereunder shall constitute a waiver thereof. No waiver of any breach shall be deemed a waiver of any preceding or succeeding breach. o. The invalidity, illegality or unenforceability of any provision of this Agreement shall not affect the validity or enforceability of any other provision hereof. p. The signatories to this Agreement aver to their knowledge no employee of the County has any personal or beneficial interest whatsoever in the Services or Property described in this Agreement. The Contractor has no beneficial interest, direct or indirect, that would conflict in any manner or degree with the performance of the Services and Contractor shall not employ any person having such known interests. q. The Contractor, if a natural person eighteen (18) years of age or older, hereby swears and affirms under penalty of perjury that he or she (i) is a citizen or otherwise lawfully present in the United States pursuant to federal law, (ii) to the extent applicable shall comply with C.R.S. 2476.5-103 prior to the effective date of this Agreement. 6 Eagle County On -Call General Services final 5/14 g. County will notify the Colorado Secretary of State if Contractor violates this provision of this Agreement and County terminates the Agreement for such breach. IN WITNESS WHEREOF, the parties have executed this Agreement the day and year first set forth above. COUNTY OF EAGLE, STATE OF COLORADO, By and Through Its BOARD OF COUNTY—) C� 2Ao H. Ryan, 0 Attest: By: Teak J. Simonton, Clerk to the Board 4 4cO�oRAO� 109 �. Print Name - a 8 Eagle County On -Call General Services final 5/14 Phone (970) 926- 0911 Property Imaging LLC P.O. Bax 1497 Gvvsum Co. 81637 Cell (970)390-4133 Fax (970) 926 — 0911 CRACK SEAL, SEAL COAT & RE STRIPE THE EAGLE COUNTY MAINTENANCE FACILITY PROPOSAL SUA=ED TO WORK TO BE PERFORMED BY Eva Wilson, PE., CFM Chris Haymong member Ph: 328-3565 Property Imaging LLC, Fx:328-8789 P.O. Box 1497 Eva. Wilsonna eaglecounty. us Gypsum, Co. 81637 We propose to perform all labor necessary for the completion of crack seal, seal coat and re striping of The Eagle County Maintenance Facility at 3299 Cooley Mesa Rd, Gypsum. All work to be performed in accordance with the specifications submitted for above work and completed in a workmanlike manner for the sum of $50534.00 Any alteration or deviation from the above specifications involving extra costs will be executed upon request, and will become an extra charge over and above this Respectfully submitted Chris Haymond date 8 September 2014 WORK TO BE PERFORMED SEAL COAT (270000 sq ft) 4 ADDITIONAL DR UW RS 90 (at our costs) CRACK SEAL (9463 i) RE MARK TOTAL ACCEPTANCE OF PROPOSAL $41850.00 $1400.00 $6151.00 $1133.00 $50,534.00 The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified Payment will be made as outlined above. SIGNATURE DATE :DEXHIBIT Phone (970) 926-0911 Property Imaging LLC P.U. Boa• 1497 Gipsum, Co 81637 Cell (970) 390-4133 Properq•irnagingllc(agmail.cuIn Fav (970) 926-0911 Property Imaging LLC Pricing 2014-201 7for Eagle County 2014 RS 90 Seal Coat $0.15 V2 per square. foot Crack Seal $0.65 per liner.foot Re Striping $0.25 2015 RS 90 Seal Coat $0.16 y, per square foot Crack Seal $0.70 per liner foot Re Striping $0.30 per liner foot 2016 RS 90 Seal Coat $0.17 per square foot Crack Seal $0.70 per liner, foot Re Striping $0.30 per liner, foot 2017 RS 90 Seal Coat $0.18 per liner foot Crack seal $0.75 per liner, fool Re Striping $0.35 per liner foot E IBIT n PROPE-3 OP ID: CK COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD DATE Tr(MMIDDIYYYY) �, CERTIFICATE OF LIABILITY INSURA CE THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Arrow Insurance Mgt -Avon 70 Benchmark Rd #103 P.O. Box 918 Avon, CO 81620 Angie Kriedeman NAME, Angie Kriedeman PFI°tom 970-949-5110 A1C. No 970-949-6306 AIC No Ext E-MAIL ADDRESS- INSURER(S) AFFORDING COVERAGE NAIC N INSURER A : Acuity Insurance 14184 INSURED Property Imaging LLC INSURER B: Pinnacol Assurance 41190 Tara & Chris PO Box 1497 INSURER C X Gypsum, CO 81637 INSURER D: 04/21/2014 04/21/2015 INSURER E: INSURERF; COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. I TR TYPE OF INSURANCE POLICY NUMBER MMIDDIYYYY POLICY EXP MMIDDIYYYY LIMITS A X COMMERCIAL GENERAL LIABILITY EACH OCCUPRENCE $ 1,000,00 CLAIMS-4AADE M OCCUR X X L81836 04/21/2014 04/21/2015 MAGE TO RENTE PREMISES(Ea occurrence) 4 100,00 MED EYP (Any ane person) f 5,00 PERSONAL Z ADV INJUPt $ 1,000,00 GEN'L .AGGREGATE LIMIT APPLIES PER GENERAL A-,GPEGATE I 1 2,000,00 pnL rY M )ECT 7 LOC PRODUCTS- COMP/0P AGG A 2,000,00 $ OTHER AUTOMOBILE LIABILITY (ONVIIJED 311J,LE LIMIT g 1,000,000 Ea a_C 2D BODILY INJURe (Per person) $ A ANY AUTI-" L81836 04/21/2014 04/21/2015 X ALL OwrJED SCHEDULED AUTOS AUTOS tJi rtJ-0WIJEG X HIRED AUTOS X AUTOS EODILY INJURY (F'er aaidani) 1 PROPERTY DANIAC:E Par accident) ti X UMBRELLA LIAB X O _CLIP EACH OCCURRENCE S 1,000,000 AGGREGATE 3 1,000,00 A EXCESS LIAB I CLAIMS -MADE L81836 07/1112014 04/21/2015 GED I I RETENTI! SIJ B WORKERS COMPENSATIONJ AND EMPLOYERS' LIABILITY ANY PROPPIETOR/PARTNEFfE E 1 iTIVE YIN OFFICERIMEMBEP EXCLUDE[:? (Mandatory In NH) N 1 A X 4128192 12/01/2013 12/01/2014 H STATUTE X EP E L EACH ACCIDEIJT $ 1,000,00 1 000 00 E L DISEASE - EA EMFL7i EE 4 r If yes describe under DESCRIPTION OF OPERATIONS below I I E L DISEASE - POLICY LIMIT 1 $ 1,000,00 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Certificate Holder is added as an additional insured as respects the general liability and a waiver of subrogation exists in favor of the certificate older. **PLEASE SEE THE BOXES CHECKED ON THE CERTIFICATE** EAGLEC1 Eagle County Government/ County Engineering Eva Wilson PO Box 850 Eagle. CO 81631 CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. EXHIBIT AUTHOR IZ �ED ,RREPRESENTATIVE /� co `int '0e t� (`/ O 1988-2014 ACORD CORPORA ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD