400%
200%
100%
75%
50%
25%
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
C13-300 Federal Victims of Crime Act Grant
COLORADODIVISIONOFCRiMINALJUSTICESTATEMENTOFGRANTAWARD(SOGA)(SecondYearofApprovedFunding)GranteeAgency:ProjectDirector:BoardofCountyCommissionersofEagleCountyforthebenefitoftheSheriff’sOfficeMs.DeenaEzzellAddress:GrantNumber:P.O.Box359Eagle,CO8163113-VA-5-30ProjectTitle:VictimServicesUnitGrantPeriod:DateIssued:January1,2014throughDecember31,2014September25,2013InaccordancewithprovisionsoftheColoradoRevisedStatutes§24-33.5-501etseq.,theDivisionofCriminalJusticeherebyawardsagranttotheabove-namedGranteeAgency.Theattachedapprovedgrantapplication(ExhibitA),includingSpecialProvisionsandCertifiedAssurances,isincorporatedhereinasapartofthisdocument.APPROVEDBUDGETBudgetCategoryFederalCashMatchIn-KindMatchTotalPersonnel$0.00$6,750.00$0.00$6,750.00SuppliesandOperating$0.00$0.00$0.00$0.00Travel$0.00$0.00$0.00$0.00*Equipment$0.00$0.00$0.00$0.00*ProfessionalServices$27,000.00$0.00$0.00$27,000.00TOTALAWARDAMOUNT$27,000.00$6,750.00$0.00.$33,750.*PurchaseofequipmentrequirespriorcompletionandapprovalofDC]Form13.*ProfessionalservicesrequirepriorcompletionandapprovalofDC]Form16.SPECIALCONDITIONS:Page1of3FEDERALPROGRAMINFORMATIONCFDANumber:16.575FederalAgency:U.S.Dept.ofJustice,OfficeofJusticePrograms,OfficeforVictimsofCrimeFederalAwardName&Number:VictimsofCrimeAct,CrimeVictimAssistanceProgram-Awards:2011-VA-GX-00055,2012-VA-GX-0007,2013-VA-GX-0021Version10-12 STATEMENTOFGRANTAWARDINSTRUCTIONS1.Grantactivitiesmustbebasedontheapprovedbudgetshownonpage1ofthisStatementofGrantAward,andtheapproveddetailedbudget(s),whichsupersedesanyearlierbudgetrequestsubmitted,andwhichmaybedifferentfromthebudgetoriginallysubmittedinyourapplication.TheGranteemustsecurepriorwrittenapprovalfromDCJifthereistobeachangeinanybudgetcategory(seeDCJForm4-A).2.TheFinancialOfficeroftheprojectmustbeprovidedacopyofthisdocumentinordertoadequatelypreparethenecessaryfinancialreports.3.TheGranteeAgencyaffirmsthattheparties’agreementconsistsofatwo-partdocument,theStatementofGrantAward(SOGA),andExhibitA,attachedtotheSOGA,whichcontainstheApprovedGrantApplication(includingProjectSummary,BudgetandotherDocuments),theCertifications,theStateSpecialProvisions,theGrantRequirements,theFederalCertifiedAssurances,andsignaturesofpersonsauthorizedtosignonbehalfoftheGranteeAgencyoneachpartofthetwo-partdocument.4.ReviewcarefullythecurrentapplicableAdministrativeGuideoftheDivisionofCriminalJusticeforthisgrantprogram,thatincludesproceduresregardingthisdocument,drawdownofgrantfunds,reportingrequirementsandrequestinggrantmodifications.5.ThisgrantawardshallbeeffectiveuponthefinalapprovalbytheStateControllerordesignee.NopaymentshallbemadepursuanttothegrantpriortoStateControllerapproval.6.ThisgrantawardmaybevoidedinwholewithoutfurthercauseifitisnotsignedbytheGrantee’sAuthorizedOfficialandreturnedtotheDivisionofCriminalJusticewithin45daysofthedateofissuance.7.ThesignatureoftheAuthorizedOfficialbelowshouldbethesameastheoneonthegrantapplication.TheGranteemustpromptlynotifytheDivisionofCriminalJusticeofanychangesintheAuthorizedOfficial,ProjectDirector,orFinancialOfficer,bycompletingandsubmittingDCJForm4-B.ADDITIONALDCJREQUIREMENTS(1)Commencementwithin60Days.IftheDivisionconcludesthattheprojecthasnotcommencedwithin60daysofthestartdateofthegrantperiod,theGranteemustreportthefollowingbylettertotheDivisionofCriminalJustice:a.thestepstakentoinitiatetheproject;b.thereasonsfordelay;and,c.theexpectedstartingdate.(2)OperationalWithin80Days.IftheDivisionconcludesthattheprojectisnotoperationalwithin80daysoftheoriginalstartdateofthegrantperiod,theDivisionofCriminalJusticemaybeginterminationorreductioningrantawardproceedingsasdescribedin‘SpecialProvisions&CertifiedAssurances”,Sectionentitled‘TerminationorReductioninGrantAward.”(3)AllGrantAwardsareconditionedontheabilitytoreporttotheDivisionofCriminalJusticealltheinformationcontainedonDCJForms1-Aand2-VOCA,thequarterlynarrativeandfinancialreportingforms.Technicalassistanceisavailableuponrequest.(4)Thesefundscannotbeguaranteedbeyondtheenddateofthegrantperiodonpage1ofthisSOGA.UnexpendedfundsremainingattheendofthegrantperiodmustbereturnedtotheDivisionofCriminalJustice.RETURN:ALLSETSoftheStatementofGrantAwardwithORIGINALSIGNATURESto:DivisionofCriminalJustice,OfficeofVictimsPrograms,700KiplingStreet,Suite1000,Denver,CO80215.Afterotherrequiredsignaturesareobtained,thewhiteSOGAcopywithapprovedapplicationwillbereturnedtoyourProjectDirector.Version10-12Page2of3 4.STATEMENTOFGRANTAWARDCMS#_____THEPARTIESHERETOHAVEEXECUTEDTHISGRANTAWARD*personssigningforGranteeAgencyherebyswearandaffirmthattheyareauthorizedtoactonGrantee’sbehalfandacknowledgethattheStateisrelyingontheirrepresentationtothateffect.GRANTEE:STATEOFCOLORADO:BoardofCountyCommissionersofEagleCountyforJohnW.Hickenlooper,GOVERNORthebenefitoftheSheriff’sOfficeLegalNameofGranteeAgencyBy:By*signature,,uthoedOfficialEANNEM.SMITHDateSigned:________________SaraJ.fisher,ChairmanPrintName&TitleofAuthorizedOfficial//STATEOFCOLORADOLEGALREVIEW:DateSigned:/O//c/SeeContractRoutingWaiver#89(or,ifnotwaived)JohnW.Suthers,AttorneyGeneralBy:Signature—AssistantAttorneyGeneralDateSigned:_______________________________ALLCONTRACTS&GRANTAWARDSMUSTBEAPPROVEDBYTHESTATECONTROLLERCRS24-30-202requiresthattheStateControllerapproveallstatecontracts.ThisGrantAwardisnotvaliduntilsignedanddatedbelowbytheStateControllerordelegate.Ifperformancebeginspriortothedatebelow,theStateofColoradomaynotbeobligatedtopayforthegoodsand/orservicesprovided.STATECONTROLLER:RobertJaros,CPA,MBA,JOBy:_____________________DepartmentofPublicSafety,aggieLeiman,ContractAdministratorDateSigned:Version10-12Page3of3 CV2013Funding)#12-VU-____-___Grant1i-S--%(ciAward$NewApplicantAgency--jCtinuationApplicantAgencysOURCE[20132i4Y.LSASPSvTOTAL:ã?UJJ-CV2014FundingGrant#3\J%—5c17OC)3icte:Eeceusetlisdocumentispn31ected,youcannotrunspetktwckOT:TheTOTALOVPFUNE)5fieldAUTOMATICALLYFILLSfromTable12F______onpage18.____JiL__________-—-————-—-—DNon-ProfitAgencyGovernmentAgency—Checkifapplicable:LawEnforcementAgencyDDAsOfficeCourts/ProbationE1Other(pleasespecify):EJDualDomesticViolence/SexualAssaultAgency,ORLJRapeCrisisCenterDChildAdvocacyCenterUCourtAppointedSpecialAdvocateProject(CASA)UDomesticViolenceProjectUDomesticViolenceFastTrackStaffUDomesticViolence/SexualAssaultInvestigator/OfficerUDomesticViolence/SexualAssaultInvestigator/ProsecutorUSexualAssaultProjecti:SexualAssaultNurseExaminer(SANE)ISexualAssaultResponseTeam(SART)ProjectUStatewideCoalitionVictimServicesProjectUJVictimIWitnessProjectIUOther(pleasespecify):4tOEPORVICTIMSOGMEXHIBITALegalAgencyName:EagleCountySheriffsOfficeIDoingBusinessAstuba):EagleCountySheriffsOfficeProjectTitle:VictimServicesUnit“I,,.MailingAddress:P.O.Box359StreetAddress:685E.ChambersAve.City/Town:EagleZipCode:81631County:EagleJudicialDistrict:5Phone#:970-328-8500Fax#:970-328-1448FederalEmployerIdentification#(FEIN):846000762DataUniversalNumberingSystem#(DUNS):624970701CentralContractorRegistration(CCR):YesNo[ExPDatefmm/dd/yyyy)2/7/2013CongressionalDistrictinWhichtheAgencyisLocated:2CongressionalDistrict(s)WhereAgencyProvidesServices:2ProjectDirectorName:DeenaEzzellPosition/Title:VictimServicesCoordinatorPhone#:970-328-8539Fax#:970-328-1448E-Mail:deena.ezzell@eaglecounty.us$27,000zz-zi-— ThemissionoftheEagleCountySheriff’sOffice’(ECSO)seventy-three(73)employeesistopromoteandmaintainasenseofsafetyamongthecitizensandguestsofEagteCounty.WithintheECSO,theVictimServicesUnit(VSU)wascreatedin1990toserveanyvictimofcrimeorcriticalincidentinEagleCounty.In2011theVSUservedalmost$00victimsbyaddressingtheirimmediatehealthandsafetyneedsorhelpingthemnavigatethecriminaljusticesystem.Thisisaccomplishedmostoftenuponrequestofalawenforcementofficerduringtheinitialreportofacrimeorbyinitiatingcontactwithvictimswhennewairesteesarebroughttothedetentioncenter.Advocatesmayexplainbondprocedures,providecrisisinterventionbyphoneoratthesceneofthecrime,supportvictimsduringhospitalexamsorinterviewsandinsomecasesprovidecourtsupportthroughoutthetrialandsentencing.ThisappliestoanycrimeundertheVictims’RightsAmendment(VRA)butalmostforty(40)percertoftheclientsservedin2011werevictimsofdomesticviolence,TheECSOconsistentlyprovidesopporttmitiesforstaffYvolunteertraininginordertomaintainthehigheststandardsinvictimservicesandfiscalresponsibility.TheVSUwasawardedaVOCAgrantfor201lwhichwasrenewedfor2012andisfinanciallyoverseenbytheSheriff’sAdministrativeManagerandtheCounty’sFinanceDepartment.Project7:ThecontinuinggoalofthisprojectistoenlargeandstrengthentheexistingVSUprogrambyfundingprofessionalcontractor(s)whowillprovideserviceintwoareas:—50%ofhis/hertimewillinvolvedirectvictimservicesasaVictimAdvocate,includingbutnotlimitedtothosedescribedintheVictimsRightsAct(VRA).-50%willbeastheVolunteerCoordinatorresponsibleforrecruiting,training,scheduling,andmanagingthevolunteerstoallowmoreservicetocrimevictimstomeettheiremotionalandphysicalneeds.Astimeallowsadditionaloutreachprogramstoidentifynew/unreportingvictimsofcrimeswillbeimplementedinanefforttoreachunderservedpopulations.CrimeVictimServicesnds201%APPLICA’flON4ENCYRANDHISTORYo1SPROGRAMS VicthnServices:(Ifapplicable,checkonlythosethatapplytoyourproposedproject)DomesticViolenceLI72HourResponseAdultSexualAssaultLILawEnforcementVictimAssistantsforProtectionOrderEnforcementEmergencyServicesforVictims&TheirFamiliesLIStalkingChildPhysicalandSexualAbuseLIServicesforSeniorCrimeVictimsAssistanceforVictimswithImmigrationMattersLIServicesforDisabledWomenAccessforUnderservedand/orUnderrepresentedVictimsLIStatutorilyMandatedtoImplementtheVictimsRightsActStatewideLISpeciedAdvocacyatzLIITraining:(Ifapplicable,checkonlythosethatapplytoyourproposedproject)LITrainingforOfficers,ProsecutorsLITrainingofSexualAssaultForensicPersonnelElJudicialEducation&CourtRelatedProjectsLITraining&ProtocolstoaddressPolice-PerpetratedDomesticViolenceLISpecializedTrainingSystemsImprovement:fIfapplicable,checkonlythosethatapplytoyourproposedproject)LISpecializedUnitsProtectionOrderEnforcementElPolicies,Protocols,OrdersElCollaborative,Community-basedSystemImprovementLIModelprojectthatcandemonstratesuccessandaplanforstatewidereplicationLI’CoordinatedResponsetoDomesticViolenceLICoordinatedResponsetoSexualAssaultLIMultidisciplinaryCoordinatedResponseLILinkedDataCollection&CommunicationSystemsLIStatewide/Multi-jurisdictionalImpactOrirneVtctImServicesFundsO1%APLiøATiQN—1..!..__iOFvcriMsPAORAMSServicesforIndianTribesServicesforChildrenwhoWitnessDomesticViolence .QcQR,viofiPROGRAMSThemostessentialneedfortheVSUisstaffing.TheVSUbeganin1990withonefulltimeemployee.In2007theVSUwasfinallyabletohireafull-timeBilingualVictimAdvocatewithpartialfundingfromthelocalVALEboard.OnhehalfoftheVSU,theBilingualVictimAdvocatemeetswithSpanish-speakingvictimstointerpretduringpoliceinvestigations,indiscussionsaboutsafehouseairangements,andattheAdvisementshearing.SheoftentranslateswitnessstatementsforinvestigatingofficersandVictimImpactStatementsfortheProsecutor’soffice.ObviouslywhentheVSU’sBilingualVictimAdvocatehandlestranslationsforlawmultiplelawenforcementenforcementagenciesandfortheDistrictAttorney’sOfficeshehaslesstimefordirectservicetoVSUclientseventhoughitbenefitsvictimsingeneral.TheOfficeoftheDistrictAttorneyhasonevictimadvocateandnooneintheofficewhospeaksSpanish.WithsuchalimitedvictimprogramattheDA’sOffice,supportbytheVSUstaffforvictimscontinuesfarbeyondtheinitialstageofcrisisintervention,emotionalsupport,andcommunityreferrals.VSUstaffofferongoingsupporttomanyofthevictimsastheymovethroughthecourtsystem.TheVSUisasmalldepartmentandEagleCountyhassonicchallengingdemographics.VictimServicesUnitstaffprovideservicestoadiversepopulationthatincludesmultimillionairesneartheskiareasandthoselivingbelowthepovertyline,estimatedatroughlyninepercent.Thecounty’spopulationvariesfrom52,197(2010Censusestimates)toover125,000throughouttheyear.ThecountyisbisectedbyInterstate70.Transportationcountsindicateasmanyas39,200peoplepassthroughEagleCountyonagivendayandmayfindthemselvesneedingassistance.Residentsliveinseven(7)incorporatedandten(10)un-incorporatedcommunitiesservicedbyfive(5)municipalpolicedepartmentsandtheSheriff’sOffice.Fourofthosefiveagencieshavenostafftoassistcrimevictims.OnedepartmenthasanAdministrativeAssistantwithtraininginvictimadvocacybutextremelylimitedtimetoprovidedirectservicetovictims.ThereforetheVSUprovidesservicestoANYcrimevictimuponrequest,includingthoseinremoteareaslikeElJebelandBond.In2008,theSheriffsOfficecommissionedanindependentstaffingauditwithVoorhisAssociates,Inc.whichcloccirnentedadisturbingtrendinEagleCotmty’sunincorporatedareas.Theviolentcrimerateexceedsthatofthestateasawhole,runningatI8%between2000and2006.lncreasedviolentcrimesresultinmoretraumatizedvictimswhorequiremorecomplexassistanceandlongertermsupport.InordertoprovidetheforegoingvictimservicestheVSUcouldnotfunctionwithoutitsvolunteers.However,thepercentageofhoursthatvolunteersareavailableforon-calldutycoveragehasdeclinedsteadilyfromahighof57.5%in2004to19%in2011.Asthenumberofvictimsservedincreasestheamountoftimeavailableforvolunteerretention,recruitmentandtrainingdecreases.Thenumberofvictitiisservedhasflucttiatedovertheyearswithahighof778in2010andalowof394in2005.Duringthelastthreeyears,newvictimsnumbered458in2009,778in2010and773in2011.Basically,theVSUteamissaturated.Theyhavemanagedtokeepafloatbyinformallytriagingtheirservicestothosemostinneed,tothosewhorequestit,andrelyingonthehelpofpoliceofficers/deputiestoofferVRAmandatedservicesatthecrimescenewhentheVSUstaffissimplynotavailableduetolimitedresources.Hiringathird,full-timepersonasVictimAdvocate/VolunteerCoordinatorwouldhelptheVSUextenditsvictimserviceshutthatisnotanoptionduetoanticipatedbudgetcuts.Professional/contractservicesaretheonlywaytomaintainhighqualityservicestocrimevictimsandre-invigoratethevolunteerprog1.CnnwVictimServkasPwids2012APPLIOATIGN 1!OTE:YoumustTA8throughthenumericfietdstoact/iratefhetotalingñrnctien.Est.#‘TypeofCrimeEst.#TypeofCrime(Continued)msfvictims[2ChildPhysicalAbuse2SurvivorsofHomicideVictims8ChildSexualAbuseIRobbery0ChildrenWhoWitnessDomesticViolenceIVehicularAssaultorHomicide,DUI/DWICrashes,orCarelessDrivingResultinginDeath50DomesticViolence0DatingViolence10Assault0Stalking0ElderAbuse11AdultSexualAssault0OtherViolentCrimes(Seeinstructions):0AdultsMolestedasChildrenTOTALUNDUPUcATEDVICTIMSESTIMATEDTOBESERVEDDURINGTHE12-MONTHPERIOD=TabIe9B-TypeofSeMcesEsL#TypeofServices(Continued)VictimsVictims50CrisisCounseling/CrisisIntervention(inperson)45PersonalAdvocacy75Follow-up(Includescrisisinterventionbyphone)75TelephoneContact0Therapy0CivilLegalAdvocacy(advocateassistance)0GroupTreatment/Support0ForensicExam0Shelter/Safehouse0Hospital/Clinic/MedicalResponse25Information/Referral(inperson)0LanguageServices50CriminalJusticeSupport/Advocacy0Transportation2EmergencyFinancialAssistance0TransitionalHousing0EmergencyLegalAdvocacy(attorneyassistance)0OtherL-VictimCompensation-3OPQH.VtOOQRAMSVICTIMSERV1CESPROJECTDATA:Completethissection(TablesA&B)onlyifyourprojectwillprovideDIRECTvictimservices.ProvideonlythenumberofvictimswhowillreceiveservicesfromOVPgrantfundedpersonnel.NOTE:Nosingleentiy/catego;yinthistablecanexceedtheTOTALNUMBEROFVICTIMSinTableM.- óriV1j6P.RORAMSLAWENFORCEMENTPROJECTDATA:Completethissection‘ifyouarerequestingfundsforaLawEnforcementOfficerorInvestigatorwhowillhandledomesticviolence,sexualassault,stalking,and!ordatingviolencecases!incidentsforvictimsage13andolder.Estimatethenumberofcase/incidentsthatwillbehandledbygrantfundedpersonnelduringthefirstyearofthegrantperiod.Completeonlythosethatapply:TypeofServicesCallsforAssistance(911&other)IncidentReportsCases/IncidentsInvestigatedArrestsDualArrestsProtection/ExParte/TemporaryRestrainingOrdersServedArrestsforViolationofBailBondEnforcementofWarrantsArrestsforViolationofProtectionOrdersProtectionOrdersIssuedReferralsofCasestoProsecutorReferralsofFederalFirearmsChargestoFederalProsecutor0ForensicMedicalEvidencePROSECUTIONPROJECTDATA:CompletethissectionO,YifyouarerequestingfundsforaProsecutororInvestigatorwhowillhandledomesticviolence,sexualassautt,stalking,andtordatingviolencecasesforvictimsage13andolder.Estimatethenumberoftypesofcasesthatwillbehandledbygrantfundedpersonnelduringthefirstyearofthegrantperiod.Acaseshouldbecountedaccordingtothemostseriousoffense.Completeonlythosethatapply:Est.#CasesTypeofCasesMisdemeanorSexualAssaultFelonySexualAssaultHomicideRelatedtoSexualAssault,DomesticViolenceorStalkingDomesticViolence/DatingViolenceOrdinanceMisdemeanorDomesticViolence/DatingViolenceFelonyDomesticViolence/DatingViolenceStalkingOrdinanceMisdemeanorStalkingFelonyStalkingViolationofProtectionOrderViolationofBailViolationofProbationorParole0ViolationofOtherCourtOrderCrimeVictimServicesPunds12012APPIJOATIONEst#CasesIIncIdents000000000000000000000000 oAdvocacyOrganizationStaff(NMCP,AARP)oAttorneys/LawStudents(NonProsecutors)oBattererInterventionProgramStaffoCorrectionPersonnel(probation,parole,andcorrectionalfacilities)oCourtPersonnel(judges,clerks)oDisabilityOrganizationStaff(non-governmental)MilitaryCommandStaffMultidisciplinaryGroupProsecutorsSexOffenderTreatmentProvidersoSexualAssaultNurse/ForensicExaminersoSocialServiceOrganizationStaff(foodbank,homelessshelter)oSubstanceAbuseOrganizationStaffoSupervisedVisitationandExchangeCenterStaffoTranslators/InterpretersoTribalGovernment/TribalGovernmentAgencyCrimeVlctitnServtesuhds2O1APPLICATIONQJETDiatQNTNIIFORVLCTIM$PROGRAMSTRAININGPROJECTDATA:ThistableshouldonlybecompletedifyouarerequestingfundsforaFORMALtrainingprojectforprofessionalslvolunteers,primarilyoutsideyouragency,whoworkdirectlywithvictims.Thereareonlytwoeligiblecategoriesoftrainingactivities:1)Trainingondomesticviolence,sexualassault,stalking,anddatingviolenceor;2)Statewideormultijurisdictionaltrainingpertainingtovictimassistance.ThisDOESNOTincludeoutreachtrainings/presentationsaboutyourprogram,orin-housestaff/volunteertraining.RefertotheInstructionsforfurtherdetails.NOTE:YoumustTABthroughthenumericfieldstoactivatethetotalingfunction.Est.#PeopleTrainedEst.#PeopleTrained(Continued)TrainedTrained0000roEducators(teachers,administrators)oElderOrganizationStaff(non-governmental)oFaith-basedOrganizationStaffoGovernmentAgencyStaff(vocationalJrehabilitation,foodstamps,TANF)oHealthProfessionals(doctors,nurses—notincludingSANEorSAFE’s)oImmigrantOrganizationStaff(non-governmental)L0LawEnforcementOfficersoLegalServicesStaff(notincludingattorneys)oMentalHealthProfessionalsTOTALNUMBEROFPERSONSTOBETRAINED0oVictimAdvocates(non-governmental,includessexualassault,domesticviolenceanddual)oVictimAssistants(governmental,includesvictim-witnessspecialists/coordinators)oVolunteersoOther(specify): .o,vp[leEVlCiMSPROGRAMS—......___......ww:r--’-;..“:Pleaseanswerthefollowingquestionsintheboxbelow:A.DescribetheunderservedIunderrepresentedpopulationinthecommunityyouserve(e.g.theethnicityofvictimsserved,etc.).Howistheunderservedpopulation(s)determined?Citeyoursource(s).B.Statehowyouaddresstheneedsoftheunderserved/underrepresentedpopulationsinyourcommunity(e.g.thediversityofstaff,volunteersand/orboardrepresentation,etc.).C.Isanyportionofyourprojectspecificallydesignedtoserveunderservedand/orunderrepresentedpopulations?YesQNo0.Ifyouchecked‘Yes”above,whatpercentageofyourgrantrequestwillbeusedtoserveyourunderservedpopulations?t%ThelargestunderservedpopulationinEagleCountyistheHispaniccommunity.2010U.S.censusestimates30.1%ofthecountypopulationisHispanicand30,7%ofthecountyarepeoplewhodonotspeakEnglish.HowevettheEagleCountySchoolDistrict’sannualreportfor2010-2011statesthat51%ofstttdentsareHispanicand2,120havelimitedornon-Englishproficiency.TheunderservedinourcommunityalsoincludesgrowingnumbersofnewimmigrantsfromEasternEuropeandWesternAfrica.ThegeographyofEagleCountywithitsmountainousterrain,heavysnowfalls,limitedroadways,andruralcommunitiescontributetopocketsofthecountywherethereareunderservedresidentssimplyduetotheirdistancefromtheSheriffsOffice,forexample,BondandMcCoyaretownssituatedclosetoifnotonthecounty’snorthernborder.ThesesmallcommunitieshavenoMarshall’sOfficeorPoliceDepartmentbutdohouseasmallfirestation,Unlesstheincidentissevereoradeathisinvolved,theresidentschoosetohandlesituationsthemselvesratherthancallingtheSheriffsOffice.Anotherchallengeisthatoneofthefivemunicipalities,Basalt,islocatedmorethananhour’sdrivingtimeawayfromtheSheriff’sOffice.Basaltdeputiescanhandlecallsforservice,butneedtorelocatedefendantstoEagleforextendedjailtime.Tosupportvictimsinthesecrimes,VSUstaffmust,whenneeded,travelextensivedistancestomeetwiththesevictims.Locationofresourcesisalsoafactor.ASANEexamrequiresadrivetoFriscoorGlenwoodSprings.RoundtripflomEagletoFriscoisalmostthreehoursdrivetimeingoodweather.ThenearestChildAdvocacyCenterisinGlenwoodSpringstoaccompanyavictimforaforensicintervieweasilytakes2-4how’s.iftheContractVictimAdvocateisfunded,itwillindirectlyaffecttheactivitiesoftheVictimServicesUnitCoordinatorandtheBilingualVictimAdvocate.]nsteadofjustreceivingaVRAbrochure,ateamofthreeadvocates,working100hourseachweelcondirectservicesinsteadof80,willhaveonethirdmoretimetorespondtovictims.Insteadofhavingthearrestingpoliceofficer/deputyhandthevictimabrochure,athirdpersonintheVSUwillallowmoreimmediatecrisisintervention,necessarytobeginbuildingarelationshipbetweentheVSUadvocatesandthevictim.Athirdpersonontheteamwillprovidemorepeopletosharetheon-callduty,verymuchneededtominimizestaffbum-out.Byhavingthethirdadvocatetakeoveractivitiestorecruit,train,schedule,andmanagethevolunteers,theothertwoadvocateswillhavemoretimetodevotetodirectvictimservices.Withmoretimetodevotetodirectvictimservices,theBilingualVictimAdvocatewillinteractwithmoreoftheunderservedcrimevictimsinthecounty.OrtrneV1tmServIcesFnds{201%APPLIQATiON ävP______________________________________—AS;:ANojGoalsshouldbelimitedtothreeorfour,withnomorethanthreeobjectivesforeachgoal.Yourobjectivesmustbemeasurableandrelatedtothepersonnelposition(s)tprofessionalservicesorconsultant(s)requestedinyourTotal12-MonthBudget(seepage14and14A)andanypersonnelyouareusingasmatch(page19).Enteragencyname:EagleCountySheriffsOffice-VictimServicesUnitGOAL1:TheVictimServicesUnitwillprovidedirectservicestomeettheneedsofcrimevictimsinEagleCounty.Objective7:Bytheendofthe12-monthgrantperiod,theContractVictimAdvocate(s),VictimServicesCoordinatorandvolunteerswillensurethatatleast85victimsofthecrimeslistedintable9Aofthisgrantapplicationreceivedirectserviceswhichmayincludecrisisintervention,criminaljusticeeducation,referralstootheragenciesorcourtsupport.PositionTitle(s):IndependentContractorjPosition#(s):Objective2:Bytheendofthe12-monthgrantperiod,theContractVictimAdvocatewillconduct2publicpresentationswiththespecificgoalofidentifyingcrimevictims;providingservicesand/orrcfenngthemtoneededservicesPositionTitle(s):IndependentContractorPosition#(s):Objective3:PositionTitle(s):-EPosition#(s):Ielcesøst2412APPL.1CA’flON -FORVICTIMSPRRAMSGOAL2:TheContractVictimAdvocatewillstrengthenandenhancethevolunteerprogramtoprovidecoverage24hours,sevendaysaweektocrimevictimsduringtheI2-monthgrantperiod.Objective1:Bytheendofthe12-monthgrantperiod,theContractVictimAdvocatewillconduct1volunteerrecruitmentmeetingtobefollowedbyanewadvocateskillstrainingforeligiblecandidates.PositionTitle(s):IndependentContractorPosition#(s):Objective2:Bytheendofthe12-monthgrantperiod,theContractVictimAdvocatewillensurethaton-callvolunteercoveragewillincreasefrom19%to40%.PositionTitle(s):IndependentContractorPosition#(s):Objective3:PositionTitle(s):Position#(s):CrImeVIctImServicesundsJ2012APPUCATIONLiiipcjkSAJJDOBJECTIVE-TECtiiC ______FORVICTIMSAMsOJçPECJRGOAL3:Objective1:PositionTitle(s):Position#(s):Objective2:PositionTitle(s):Position#(s):Objective3:PositionTitle(s):Position#(s):GrimeVictim$ervtcOsFkxnds2012APPtJATIØN Objective1:PositionTitle(s):Position#(s):Objective2:PositionTitle(s):Position#(s):Objective3:PositionTitle(s):Position#(s):OrlmsVictimServicesFunds1201%APPLICATIONGOAL4:rCTIMSPROGRAMS ——øi”VtOTIMSProjectspecificimpact:RefertotheInstructionsforimportantinformationonhowtocompletethisitem.1)Pleasestatetheintendedimpactoftheprojectgoalsandobjectives.TheContractVictimAdvocateandvolunteerswillprovidedirectservicestomeettheneedsofcrimevictimsinEagleCounty.IntendedImpact:*Victim’srightsarecommunicated;*Victimsknowhowtoaccessavailableresources;*Victim’sstatedticedsarebeingmet;and*Victimshavemoreone-on-onecontactwithVSUstaffandvolunteers.2)Pleaseprovidetheimpactdatacollectionmethodstobeused.*StaffdocumentednumberofVRAbrochuresgiventovictims;*Staffrecordsonnumberofservicesprovided;*VolunteerschedulinglogsVImSesunds{ GypViCTIMSOQRAMS-—-.[m1oeccmbera1Enteragencyname:EagleCountySheriffsOffice-VictimServicesUnitNOTE:YoumusTABthsaughthenumericfieldseacfiva2etheMaIingfunction.Name:Total#hoursperweekthispositionworksfortheagency(max=40hrs):itle:-Name:Total#hoursperweekthispositionworksfortheagency(max=40hrs):AnnualBudgetAmountfromallothersourcesforthispositionTitle:Name:Total#hoursperweekthispositionworksfortheagency(max=40hrs):TOTALOVPPersonnelFundsRequested:$0AmountfromallothersourcesforthispositionListSources:DC]StaffUseOnlyCrtmeVicttmServicesFunds2012APPUCATION14Title:AnnualBudgetAmountrequestedfromOVP$$0Position1:AmountfromallothersourcesforthispositionSalary$ListSources:Fringe/Benefits$$Totals:$0__________________]Totalfromallothersources:$Posftion2:Title:Name:Total#hoursperweekthispositionworksfortheagency(max40hrs):AnnualBudgetAmountfromallothersourcesforthispositionListSources:Totalfromallothersources:$SalaryFringe/BenefitsTotals:Position3:isAmountrequestedfromOVP$$$SalaryFringe/Benefits$Totals:$0DC]StaffUseOnlyi-OCJStaffUseOnly•DC]StaffUseOnlyAmountrequestedfromOVP$$$0ListSources:Totalfromallothersources:$AnnualBudgetPosition4:SalaryFringe/Benefits$Totals:$0AmountrequestedfromOVP$$0Totalfromallothersources:$OVPPersonnelFundsRequested—PositionsONEtoFOUR$0-______________________________ ______________________________Fringe/Benefits:$Title:Name:Total#hoursperweekthispositionworksfortheagency(max=40hrs):AnnualBudgetAmountfromallothersourcesforthispositionListSources:OVPPersonnelFundsRequested—PositionsFIVEtoEIGHT:$0GrimeVictimServicesFUndsI2012APPLOAT1ONL!’1;-enryarJø1rEnteragencyname:EagleCountySheriffsOffice-VictimServicesUnitNOTE:YoumustTABthroughthenumoricetdsto&ctWdethetotafiiifunetioa.Ositin5:Title:1Name:AnnualBudgetTotal#hoursperweekthispositionworksfortheagency(max40hrs):AmountrequestedSalaryFringe/BenefitsTotals:DCJStaffUseOnlyAmountfromallothersourcesforthispositionfromOVP$$IsaListSources:Totalfromallothersources:$Position6:SalaryFringe/BenefitsAmountrequestedfromOVP$$-$0Totals:Position7:SalaryFringe/Benefits$Totals:$0OCJStaffUseOnlyDCJStaffUseOnlyAmountrequestedfromOVPAmountfromallothersourcesforthisposition$Totalfromallothersources:$Title:Name:Total#hoursperweekthispositionworksfortheagency(max=40hrs):AnnualBudget$$ListSources:]Totalfromallothersources:$Title:DCJStaffUseOnlyName:Total#hoursperweekthispositionworksfortheagency(max=40hrs):Position8:SalaryAnnualBudget$AmountrequestedfromOVP$$(soAmountfromallothersourcesforthispositionListSources:Totalfromallothersources:$ -tCFORV(rflMSPROGRAMS42-MONTHBUDGEtCalendaryearJanuary1toDecember31-CONTINUEDfyouarerequestingfundingforPERSONNEL,youmustfullyexplainandjustifytheneedforthecurrentrequest.CrimeVictimServicesfunds2012APPUCATION 1iOTE:YoumustT,qBthroughthenumericfiefrisoctivatethetotllngñnwtIon.______—j____AmountAvailable!AnticipatedfromOtherSourcesOrtr*VtfltnServhe8PflQGRAMSListRequestedOperatingExpensesAnnualAmount$$is$$:soAmountRequestedfromOVP$$$$$$$$isoTotalOVPSupplies&OperatingFundsRequested:$$$$$$$isoIfyouarerequestingfundingforSUPPLIES&OPERATING,youmustfullyexplainandjustifytheneedforthecurrentrequest. (AnnualAmount.tCEfORVICTIMSPMsCtirnVictImServicEundBj%øi2ApPLICATION-.-L1.*r’’ef’’?V-”-NOTE:YoumustTABthroughthenumericfieldstoactivatethetotalingfunction._______AmountRequestedfromOYP$$ItemizeRequestAmountAvailable!(Transportation,PerDiem,etc.)Anticipatedfrom-__________________-OtherSourcesTotalOVPIn-StateTravelFundsRequested:-—$00IfyouarerequestingfundingforIN-STATETRAVEL*,youmustfullyexplainandjustifytheneedforthecurrentrequest.fSeeinstructions)$$soI:ListRequestedEquipmentExpensesAnnualAmount----TotalOVPEquipmentFundsRequested:AmountRequestedfromOVP$____$$0AmountAvailable!AnticipatedfromOtherSources$.$________isoIfyouarerequestingfundingforEQUIPMENT,youmustfullyexplainandjustifytheneedforthecurrentrequest. —_——1$TotalOVPProfessionalServicesIConsultantsFundsRequested:IfyoufilledoutanyoftheboxesfoPROFESSIONALSERVICES/CONSULTANTS,youmustfullyexplainandjustify,boththeneedandtherateofpay,forthecurrentrequest.PleasenotethatprofessionalservicesexpendituresmayrequirepriorapprovalbyDCJifyourrequestedamountisoverthe$450.00perdayfeefuseForm16).TheVSUcurrentlyhasonly2countyemployeestoprovideservicestoclients.Tomeettheneedsofapproximately00clientsservedannuallyweneedanadditionaladvocateandmorevolunteercoverage.TheultimategoalistoexpandtheVSUbasedonaprofessionalstaffingauditthatrecommendedtheVSUacidanotherFTEtotheunit.Howeverwecannothireadditionalstaffduetotheagency’scurrentfiscalpolicies.Wemustcontinueusingcontractprovider(s)duetoananticipated26%decreaseinpropertytaxrevenuefor2012Thehourlyrateof$26.00isthestandardcontractrateforthistypeofserviceinEagleCounty.TheVSUiscurrentlycontractingwithoneproviderandmayaddanotheratthesameratetoensuredeliveryofhighqualityservicesforvictims.IffundingisapprovedVSUwillsubmitDC]Form16andoriginalcontractagreement(s).12FPGrantRequestSummary(ThiscI3aItummarieseldOJIsbycategory)_jNOTE:Thistableautomaticallyfillsfromoiliertables.BudgetCategoriesJPGrantRequestPersonnelSupplies&OperatingIn-StateTravelEquipmentProfessionalServicesIConsultantsTotalOVPFundsRequested:$0$27,000$27,000Im6tirnServtoesFlrns2O1%--Ci2MONTiL1DGT—CaIendJfv’OTE:ustri5.Bthnughthenume;icfieldstoactivatethetotallnfunction.ProfessionalServicesIConsultants3anuary1oUeember31-CONTINUEDContractVictimAdvocate(s)TotalHourlyRateofPayI$26.00#ofHourstobeWorkedonThisProject1,040HrsHrsHrsHrsHrsAmountRequestedfromOVP$27,000$$$$$27,000$0 oWFORVtCTLMSPROQ$3AMSNOTE:YoumustTABt)rouçjhtheercfickletoaotivatehetot&lnjfution.OTHERIn-StateTravelMatchEquipmentMatchSourceofMatch:Forpurposesofthisapplication,demonstratetheabilitytoprovidematchtobeusedforprojectrelatedactivities.Tocalculatematch,divideyourtotalOVPfundrequestedby3.Remember,federalfundscannotbeusedformatch.Foradditionalinformation,refertotheinstructions.PERSONNELMATCH(EmployeesIvolunteersoftheapplicantagency)CashIn-KindEmployee!Volunteer!JobPosition(FulllimeEquivalent)VictimServicesCoordinator-supervision$6,750$I$$$FringeBenefits—$——Subtotal$6,’750$0SourceofMatch:EagleCountySheriffsOfficeBudgetSUPPLIESANDOPERATINGMATCHCashIn-Kind(Copying,rent,phone,tuition,registrationfeesandotheritemsunder$5,000)$$$$Subtotal$()soSourceofMatch:CashProfessionalServices/ConsultantsMatch$IsIn-Kind$$$—--fl..-—LL__-—_____$,..:NOTE:Thistableautoma2icdilyfillsfromothertables.BudgetCategoriesOVPFundingCashMatchIn-KindMatchTotalsRequestPersonnel$0$6,750]$0$6,750Supplies&Operating$0$0$0$0In-StateTravel$0Jso______$0$0Equipment$0-$0$0$0ProfessionalServices/Consultantsj270001$0$0-$27,000.____ -‘Wi[Z4ZZII{NOTE:Sectfon15A1OR758mustbecort?pIeted.-—.CONTINUATIONApplicantsOnly:BrieflysummarizethereasonsforthedifferencesbetweenthisapplicationandyourcurrentOVPgrantaward(VOCA,VAWA,SASPand/orStateVALE)foreachbudgetitemrequested.EagleCountySheriffsVictimServicesUnitisrequestingthesame.fundingasgrantedin2011and2012.Thenumberofvictimsservedandthenumberofservicesprovidedweremetandactuallyexceededprojections.Asaresult,wehaveincreasedtheprojectednumberofvictimstobeservedandthenumberofservicesprovidedwhilenotrequestinganincreaseinfunding.VICTIMSPROG$IAMSNEWApplicantsOnly:IfnotcurrentlyreceivingOVPgrantfunds(VOCA,VAWA,SASPand/orStateVALE),youmustdescribehowtherequestedbudgetitemsarecurrentlybeingfunded. Beginningdate(mmldd/yyyy):EVENUE___VOCA_______VAWA_______SASPFVPSA/DMP/TANFFCityGovernmentLocalVALE:JD#L___________Fjb#JD#StaleVALECountyFundingUnitedWayCorporate/FoundationGrantsLocalFundraisingActivities/EventsDonationsClientFeesInvestmentIncomeStateGovernmentFundingOtherFederalFunds—Specify:ProjectIncome$0(i.e.,educationaltrainings/materials,etc.)SexualAssaultPreventionFunds(CDPHE)$0Other:$0Other:$0Other:$0Other:_.-$0Other:Other:—Other:$0Other:$0Other:$0Often__________$0TOTAL:______$0Audit/FinancialReviewStaffTravelStaff,Board&VolunteerTraining/DevelopmentProgramSupplies&MaterialsOfficeSuppliesAdvertisingPostageDuplication/PrintingBooks&SubscriptionsMembershipsComputerConsultantsClientServices(food,motel,transportation,etc.)ClientServicesBank!FinanceFeesNewsletter/Education$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0t$°kCEroVIMSPROORAMS-.‘_-—:,r.—,.NOTE:SectionIGAAND6Bmustbecompletedbynon.profit,non.góvernmentaIagenciesonty.NOTE:YoumustTAthroughthenusie’icfieldstoactivatethetotalingfunction.----.--..-.-—---..-.----Endingdate(mm/dd/yyyy):AmountEXPENDITURESAmount$0PersonnelSalaries$0PersonnelTaxes$0--PersonneiBenefits-$0ProfessionalServices$0AccountingServices(i.e.,Payroll)AttorneysFees$0Translation/InterpretationServices$0Equipment(copiers,faxmachines,computers)$0Rent/Mortgage$0Utilities-$0MaintenanceIRepair‘$0$0———-_.---TelephoneAnsweringServiceInsuranceFundraisingExpenses$0$0$0-$0$0$0$0$0$0DepreciationOther:--..-TOTAL:-.__.I$0 ——FOflVttTtM$PROOAM$fht1ct1oritncesL—,.,Pleaseexplainthepercentageofyouragency’sbudgetusedforcrimevictimservices.Pleaselistallsourcesoffundingthatyouhavesolicitedorplantosolicit(government,localVALE,foundations,etc)inCY2012.Includethetimeperiodinwhichthesefundswouldbeavailable.IndicateanyfundingreductionsyouragencyexperiencedwhichwillaffectyourrevenuesinCY2012.VictimServicesUnit2012AnnualBudgetl/1/l2through12/31/12LocalVALEGrant$32,318.48VOCAgrant$27,000.00SheriffsOfficeBudget44’$154,761.87TotalFundingforCV2012$218,080.35Sherifts0111ccBudgetfunds:wages,benefits,pagers,cellphones,volunteercosts,transportation,printing,advertising,memberships/subscriptions,postage,education/training.EagleCountyisexpectinga26%decreaseinpropertytaxrevenuefrom2011to2012.2014propertytaxesareexpectedtodecreasedanadditional20%.ThisexplainstheinabilityoftheSherifPsOfficetoaddemployeestotheVSU.Contractservicesareneededtofillthatvoid.-trirrtVt1t$ervhesunds20*2APP11OAIIOt1 FORVI.1IOGRAMSTobeeligibleforfederallstatefunds,youragencymustbeabletodemonstratetheabilitytocomplywithfinancialrequirements.CrimeVitlmServicesFuridsI201%APPIOATiONA.Whatisthefiscalyearcoveredbyyourmostrecentauditorfinancialreview?Enterstartandenddates(mm/dd/yyyy):1/1/2010to(mm/dd/yyyy):12/31/2010Includeonecopyofyourmostrecentauditorfinancialreview,includinganymanagementreportorotherauditorcommentsintheappendix.Also,iftherewerefindings,pleaseattachtheauditresolutionsand/orcorrectiveactionplan.YesNoQN/AB.lfyouragencyexpends$500,000ormorefromcombinedfederalsourcesduringthefiscalyearofyour-mostrecentaudit,didyouragencyincludetheA-i33SingleAuditReportwithyourfinancialaudit?C.Pleaserespondtothefollowingquestionsaboutwhetheryouraccountingsystemmeetsthecriteriaformanagingfederal/stategrantfunds.(ThesequestionscovetareasthatwillbemonitoredbyDC]staff.Theyarenotintendedto.beallinclusiveanddonotsubstitutefortheagency’sresponsibilitytomeetallfederalandstaterequirementsforthesegrantfunds.)YesQNoDoesyouraccountingsystemseparateALLrevenuesandexpendituresbyspecificfundingsource?YesDNoDoesyoursystemtrackrevenuesandexpendituresforeachgrantawardseparatelythroughasub-ledgersystem?YesDNoDoesyoursystemallowexpenditurestobeclassifiedbygrantinthebroadbudgetcategorieslistedinthebudgetinyourapplication,i.e.Personnel,SuppliesandOperating,Travel,EquipmentandProfessionalServices?YesNoDoyoureconcilesub-ledgerstoyourgeneralledgeratleastmonthly?YesNoDoyoumarkyourinvoiceswiththegrantnumber?YesNoDoyoumaintaintimesheets,signedbytheemployeeandsupervisorforeachemployeepaidbyDCJgrantfunds?YesNoQN/ADoesyouraccountingsystemhavetheabilitytoclearlyidentifythefundsandamountusedasacashmatch?YesQNoQN/AIfyouwillbeusingin-kindmatchsuchasvolunteerhours,canyouclearlydocumenthowyouwillkeeptrackofthematchthatyouwillbereportingonyourquarterlyfinancialreport?YesNoDoyouhavewrittenfinancialpoliciesandproceduresinplace?YesNoDoyouhaveaccountinginternalcontrolsinplace,suchasseparationofduties,twosignaturesoncertainchecks,reconciliationsorotherreviews?YesNoN/AAreyouabletoensurethatyouwillnotbeusingthesegrantfundstoprovideservicesthatwillbepaidbyVictimCompensation?LJYesIN/AWillthisgrantfundedprojectgenerateincomefromgrantfundedactivities?YesNoWillyouuseyouraccountingsystemdatatoprepareyourquarterlyfinancialreportsforDC]?YesNoWillyoureconcileyouraccountingsystemdatawithyourquarterlyfinancialreportsforDC]?0.IfyouansweredNOtoanyofthequestionsabove,pleaseprovideanexplanation.Ourtimeshectsandinvoicesarestoredelectronicallysowewillprintcopieseachmonth,addthegrantnumberandgetsignatureseffectiveimmediately.DC’]hasacopyofourlatestauditwiththeA-133SingleAuditReportonfile. __________________________tfyouaretJOTaprosecution,lawenorcamentorcountsagency,aMptoq:estfon#20.Prosecutionlawenforcementandcourtsagenciesmustconsultwithvictimservicesagenciesindevelopingtheirgrantapplicationstoensurethattheproposedactivitiesaredesignedtopromotesafety,confidentiality,andeconomicindependenceofvictims.Thisincludesvictimservicesprojectswithinprosecution,lawenforcement,andcourtsagencies.Check,ifappropriate.ProsecutionAgencyLawEnforcementAgencyQCourtsAgencyIfchecked,indicatebelowwhichvictimservicesagencieswereconsultedindevelopingthisapplication:AgencyNameBrightFuturefoundationEagleOfficeofthDistrictAttorney,5thJudicialDistrictChildhelpRiverBridgeChildAdvocacyCenterAgencyContact&PhoneNumberSheriMintz970-949-7097JenniferShreeve970-328-6947x23BlytheChampan-Tardie970-945-5195DescribetheConsultationProcess(Seeinstructions)MetinpersononMarch2,2010todiscussthedistinctservicesthatourrespectiveagenciesprovideforvictimsofdomesticviolenceandsexualassault.Alsodiscusedwaystostreamlinethereferalprocessinbothdirections.Plannedfuturecoordinationofservices&outreach.SpokebyphoneonMarch3,2010aboutourrespectivefundingrequestsandservicesbeingofiered.WillcontinuetostrengthenourcollaborationbetweentheEagleofficeoftheDistrictAttorneyandourVictimServicesUnit.Metinperson2/21/12abotitourrespectiveprogramsandservicesbeingoffered.TheVSUcontinuestosupporttheCAC’seffortstoservechildreninEagleCountyeventhoughtheyarehousedinGarfieldCounty.TheCAQvaluestheservicestheVSUprovidesattheircenter.AgencyContact&PhoneNumberJenniferShreeve970-32$-6947x23BrightftjtureFoundationSherryMintz970-949-7097TDescribeCoordinationofActivities(Seeinstructions)CoordinationoccursonadailybasiswiththeVWCoordinator.TheVSUBilingualAdvocatedoesmostofthetranslationsfortheDA’sofficere:pleaagreements,sentencingoptions,etc.TheVWCoordinatorandVSUstaffassistwitheachother’sclients.TheVSUcontactsBEFanytimeadomesticviolenceorsexualassaultvictimisinneedofemergencysafehousing.Alsoreferdomesticviolenceantisexualassaultvictimsforcounseling,assistancewithcustody/divorceissuesandtheirmentoringprogramforat-riskyouth.Avonofficersfrequentlyrequestadvocatesforcrisisinterventionimmediatelyfollowingatraumaticevent,usuallydomesticviolenceorsexualassault.VSUprovidescourtsupportbutmostvictimfollow-upisdonebyoneoftheirstaffwhowastrainedbytheVSUCoordinator.CiimeVictimServicesurtsJ2012APPIATONLCOMMUNITYcORDtListthreeagencieswithwhichyourprojectstaffwillbecoordinatingmostfrequently.DCJreservestherighttocontacttheagencieslisted.____AgencyNameEagleCountyDistrictAttorney’sOfficeAvonPoliceDepartmentKristaJaramillo970-748-4040 o,,5.Ifyouhaveactivememorandumsofunderstandingoragreementthatarerelevanttothisrequest,listthenameoftheagencyandbrieflydescribethetermsoftheagreement.Donotattachthememorandumstotheapplication,buthaveavailableuponrequest.TermsofAgreementBroadagreementbetweenlawenforcement,prosecution,victimserviceprovidors,SOMBconsultant,probationandSANEprogramtoworkcollaborativelyinordertoprovidebestpossibleservicetovictimsofsexualassault.(Inprocess)PleaselistthedateofthelastVRAtrainingthatwasprovidedtoyourprogramstaff(mm/dd/yyyy):2/23/2012NameandTitleoftheindividualwhoprovidedthetraining?PowerPointPresentationcirculatedbyDeenaEzzell,VictimServicesCoordinator2)VKTVRPleaselistthedateofthelastVictim’sCompensationtrainingthatwasprovidedtoyourprogramstaff(mm/dd/yyyy):2/23/2012NameandTitleoftheindividualwhoprovidedthetraining?PowerPointPresentationcirculatedbyDeenaEzzell,VictimServicesCoordinatorCtrflëV*etImSeMcesFuhds2012APPUCATON-ThAgencyEagleCountySexualOffenseResourceTeam [PEClALPROVISIONSANDCERTIFIEDASSURANCESSPCAPAGE1of18SpecialProvisions&CertifiedAssurancesmustremainattachedtotheapprovedapplicationCHECKBELOWTOiNDICATEWHICHCATEGORYBESTDESCRIBESYOURAGENCY?j1Y’Inter-GovernmentalGrain________GranttoaColoradoStateAgency(SectionAdoesnotapply))<GranttoaUnitofLocalGovernment,TribalGovernment,orSpecialDistrict._______GranttoaNon-Profit,PrivateOrganization(Non-Governmental)TheGranteeAgencycertifiesbysigningthattheprojectdescribedinthisgrantmeetsalltherequirementsoftheapplicablegoverninglegislationasindicatedbelow;thatallinformationcontainedintheapprovedapplication,herebyattachedasreference,iscorrect;thattherehasbeenappropriatecoordinationwithaffectedagencies;and,thattheGranteewillread,understandandcomplywithallprovisionsofthegoverninglegislationandallotherapplicablefederalandstatelaws,rulesandregulationsthathavebeenormayhereafterbeestablished.TheGranteefurtherunderstandsandagreesthatthisgrantawardshallbesubjecttoanyadditionalgrantconditionssetforthintheStatementofGrantAward,andinthecurrentapplicableAdministrativeGuideoftheDivisionofCriminalJustice.GOVERNINGLEGISLATIONFORTHISGRANTPROGRAM:AuthoritytoenterintothisGrantexistsinColoradoRevisedStatute24-33.5-503and507andfundshavebeenappropriatedunderfederalawardandotherwisemadeavailablefromtheUnitedStatesDepartmentofJustice,OfficeofJusticePrograms,underfederalstatutoryauthorityVictimsofCrimeAct(VOCA)of1984asamended,42U.S.C.10601,etseq.,Section1404ofVOCA,PublicLaw98-473,asamended,codifiedat42U.S.C.10603,andtheapplicableprogramguidelinesandregulationsasrequiredbythefederalprogramofficeasreferencedunderCFDA#16.575totheColoradoDivisionofCriminalJustice.A.COLORADOSPECIALPROVISIONSTheseSpecialProvisionsapplytoallgrantsexceptwherenotedinitalics.Revised1-1-091.CONTROLLER’SAPPROVAL.CRS§24-30-202(1)ThisgrantawardshallnotbevaliduntilithasbeenapprovedbytheColoradoStateControllerordesignee.2.FUNDAVAILABILITY.CRS§24-30-202(5.5)FinancialobligationsoftheStatepayableafterthecurrentfiscalyeararecontingentuponfundsforthatpurposebeingappropriated,budgeted,andotherwisemadeavailable.3.GOVERNMENTALIMMUNITY.Notermorconditionofthisgrantawardshallbeconstruedorinterpretedasawaiver,expressorimplied,ofanyoftheimmunities,rights,benefits,protection,orotherprovisions,oftheColoradoGovernmentalImmunityAct,CR5§24-10-101,etseq.,ortheFederalTortClaimsAct,28U.S.C.§1346(b)and2671,etseq.asapplicablenoworhereafteramended.4.INDEPENDENTCONTRACTOR.(THISPROVISIONISNOTAPPLICA&ETOGRANTSTOCOLORADOSTATEAGENCIES):Granteeshallperformitsdutieshereunderasanindependentcontractorandnotasanemployee.NeitherGranteenoranyagentoremployeeoftheGranteeshallbedeemedtobeanagentoremployeeoftheState.GranteeanditsemployeesandagentsarenotentitledtounemploymentinsuranceorworkerscompensationbenefitsthroughtheStateandtheStateshallnotpayfororotherwiseprovidesuchcoverageforGranteeoranyofitsagentsoremployees.UnemploymentinsurancebenefitswillbeavailabletoGranteeanditsemployeesandagentsonlyifsuchcoverageismadeavailablebyGranteeorthirdparty.Grantee.shallpaywhendueallapplicableemploymenttaxesandincometaxesandlocalheadtaxesincurredpursuanttothisgrant.Granteeshallnothaveauthorization,express,orimplied,tobindtheStatetoanyagreement,liabilityorunderstanding,exceptasexpresslysetforthherein.Granteeshall(a)provideandkeepinforceworker’scompensationandunemploymentcompensationinsuranceintheamountsrequiredbylaw,(b)provideproofthereofwhenrequestedbytheState,andto)besolelyresponsibleforitsactsandthoseofitsemployeesandagents.Rev.September2013 tSPECIALPROVISIONSANDCERTIFIEDASSURANCESSPCAPAGE2of18SpecialProvisiorts&CertifiedAssurancesmustremainattachedtotheapprovedapplication5.COMPLIANCEWIThLAW.TheGranteeAgencyshallstrictlycomplywithallapplicablefederalandStatelaws,rules,andregulationsineffectorhereafterestablished,including,withoutlimitation,lawsapplicabletodiscriminationandunfairemploymentpractices.6.CHOICEOFLAW.Coloradolaw,andrulesandregulationsissuedpursuantthereto,shallbeappliedintheinterpretation,execution,andenforcementofthisgrantaward.Anyprovisionincludedorincorporatedhereinbyreference,whichconflictswithsaidlaws,rules,andregulationsshallbenullandvoid.AnyprovisionincorporatedhereinbyreferencewhichpurportstonegatethisoranyotherSpecialProvisioninwholeorinpartshallnotbevalidorenforceableoravailableinanyactionatlaw,whetherbywayofcomplaint,defense,orotherwise.Anyprovisionrenderednullandvoidbytheoperationofthisprovisionshallnotinvalidatetheremainderofthisgrantaward,totheextentcapableofexecution.7.BINDINGARBITRATIONPROHIBITED.TheStateofColoradodoesnotagreetobindingarbitrationbyanyextra-judicialbodyorperson.Anyprovisiontothecontraryinthisgrantawardorincorporatedhereinbyreferenceshallbenullandvoid.8.SOFTWAREPIRACYPROHIBITION.(Governor’sExecutiveOrderD00200).Stateorotherpublicfundspayableunderthisgrantawardshallnotbeusedfortheacquisition,operation,ormaintenanceofcomputersoftwareinviolationoffederalcopyrightlawsorapplicablelicensingrestrictions.TheGranteeAgencyherebycertifiesandwarrantsthat,duringthetermofthisgrantawardandanyextensions,theGranteeAgencyhasandshallmaintaininplaceappropriatesystemsandcontrolstopreventsuchimproperuseofpublicfunds.IftheStatedeterminesthattheGranteeAgencyisinviolationofthisprovision,theStatemayexerciseanyremedyavailableatlaworequityorunderthisGrantaward,including,withoutlimitation,immediateterminationoftheGrantawardandanyremedyconsistentwithfederalcopyrightlawsorapplicablelicensingrestrictions.9.EMPLOYEEFINANCIALINTEREST/CONFLICTOFINTEREST.CRS§24-18-201&CRS24-50-507.Thesignatoriesaverthattotheirknowledge,noemployeeoftheStatehasanypersonalorbeneficialinterestwhatsoeverintheserviceorpropertydescribedinthisgrantaward.TheGranteeAgencyhasnointerestandshallnotacquireanyinterest,directorindirect,thatwouldconflictinanymannerordegreewiththeperformanceofGranteeAgency’sservicesandGranteeAgencyshallnotemployanypersonhavingsuchknowninterests.10.VENDOROFFSET.CR5§24-30-202(1)&CRS24-30-202.4.[Notapplicabletointergovernmentalagreements]SubjecttoCRS§24-30-202.4(3.5),theStateControllermaywithholdpaymentundertheState’svendoroffsetinterceptsystemfordebtsowedtoStateagenciesfor:(a)unpaidchildsupportdebtsorchildsupportarrearages;(b)unpaidbalanceoftax,accruedinterest,orotherchargesspecifiedinCRS§39-21-101,etseq.;(c)unpaidloansduetotheStudentLoanDivisionoftheDepartmentofHigherEducation;(d)amountsrequiredtobepaidtotheUnemploymentCompensationFund;and(e)otherunpaiddebtsowingtotheStateasaresultoffinalagencydeterminationorjudicialaction.11.PUBLICCONTRACTSFORSERVICES.CRS§8-17.5-101.tNotApplicabletoagreementsrelatingtotheoffer,issuance,orsaleofsecurities,investmentadvisoryservicesorfundmanagementservices,sponsoredprojects,intergovernmentalagreements,orinformationtechnologyservicesorproductsandservices]TheGranteeAgencycertifies,warrants,andagreesthatitdoesnotknowinglyemployorcontractwithanillegalalienwhowillperformworkcinderthisgrantawardandwillconfirmtheemploymenteligibilityofallemployeeswhoarenewlyhiredforemploymentintheUnitedStatestoperfoniworkunderthisgrantaward,throughparticipationintheE-VerifyProgramortheDepartmentprogramestablishedpursuanttoCR8§8-17.5-102f5)(c),theGranteeAgencyshallnotknowinglyemployorcontractwithanillegalalientoperformworkunderthisgrantawardorenterintoacontractwithasubcontractorthatfailstocertifytotheGranteeAgencythatthesubcontractorshallnotknowinglyemployorcontractwithanillegalalientoperformworkunderthisgrantaward.TheGranteeAgency(a)shallnotuseE-VerifyProgramorDepartmentprogramprocedurestoundertakepre-employmentscreeningofjobapplicantswhileRev.September2013 TSPECIALPROVISIONSANDCERTIFIEDASSURANCESSPCAPAGE3of18SpecialProvisiods&CertifiedAssurancesmustremainattachedtotheapprovedapplicationthisgrantawardisbeingperformed,(b)shallnotifythesubcontractorandthecontractingStateagencywithinthreedaysiftheGranteeAgencyhasactualknowledgethatasubcontractorisemployingorcontractingwithanillegalalienforworkunderthisgrantaward,(c)shallterminatethesubcontractifasubcontractordoesnotstopemployingorcontractingwiththeillegalalienwithinthreedaysofreceivingthenotice,and(U)shallcomplywithreasonablerequestsmadeinthecourseofaninvestigation,undertakenpursuanttoCR5§8-17.5-102(5),bytheColoradoDepartmentofLaborandEmployment.IftheGranteeAgencyparticipatesintheDepartmentprograni,theGranteeAgencyshalldelivertothecontractingStateagency,InstitutionofHigherEducationorpotiticalsubdivisionawritten,notarizedaffirmation,affirmingthattheGranteeAgencyhasexaminedthelegalworkstatusofsuchemployee,andcomplywithaltoftheotherrequirementsoftheDepartmentprogram.iftheGranteeAgencyfailstocomplywithanyrequirementofthisprovisionorCR5§8-17.5-101etseq.,thecontractingStateagency,InstitutionofHigherEducationorpoliticalsubdivisionmayterminatethisgrantawardforbreachand,ifsoterminated,theGranteeAgencyshallbeliablefordamages.12.PUBLICCONTRACTSWITHNATURALPERSONS.CRS§24-76.5-101.Grantee,ifanaturalpersoneighteen(18)yearsofageorolder,herebyswearsandaffirmsunderpenaltyofperjurythatheorshe(a)isacitizenorotherwiselawfullypresentintheUnitedStatespursuanttofederallaw,(b)shallcomplywiththeprovisionsofCRS§24-76.5-101etseq.,and(c)hasproducedoneformofidentificationrequiredbyCRS§24-76.5-103priortotheeffectivedateofthisgrantaward.13.Thisgrantawardissubjecttoandcontingentuponthecontinuingavailabilityoffederalfundsforthepurposeshereof.B.GRANTREQUIREMENTSFINANCIAL&ADMINISTRATIVEMANAGEMENTa.TheGranteeAgencyassuresthatfundaccounting,auditing,monitoring,evaluationproceduresandsuchrecordsasnecessarywillbemaintainedtoassureadequateinternalfiscalcontrols,properfinancialmanagement,efficientdisbursementoffundsreceived,andmaintenanceofrequiredsourcedocumentationforallcostsincurred.Theseprinciplesmustbeappliedforallcostsincurredwhetherchargedonadirectorindirectbasis.b.Allexpendituresmustbesupportedbyappropriatesourcedocumentation.Onlyactual,approved,allowableexpenditureswillbepermitted.C.TheGranteeAgencyassuresthatitwillcomplywiththeprovisionsofthecurrentapplicableAdministrativeGuideoftheDivisionofCriminalJusticewhichisherebyincorporatedbyreference.However,suchaguidecannotcovereveryforeseeablecontingency,andtheGranteeAgencyisultimatelyresponsibleforcompliancewithapplicablestateandfederallaws,rulesandregulations.2.PAYMENT&REPORTINGa.TheDivisionofCriminalJusticewillpaytheGranteeAgencythereasonableandallowablecostsofperformance,inaccordancewithcurrentColoradoStateFiscalRules,nottoexceedtheamountspecifiedhereinastheTotalAwardAmount,asidentifiedontheStatementofGrantAward.b.TheDivision’srequirementsforinvoiceandcostreportingsubmissionsarecontainedintheDCJForm3-CashRequestProcedures,andDCJForm1-A—Subgrantee(Grantee)FinancialReport,whichareherebyincorporatedbyreference.C.TheGranteeAgencyassuresthatitshallmaintaindataandinformationtoprovideaccuratequarterlyprogramnarrativeandfinancialreportstotheDivision.SaidreportsshallbeprovidedinsuchformandcontainsuchdataandinformationastheDivisionofCriminalJusticereasonablyrequirestoadministertheprogram.U.TheGranteeAgencyassuresthatquarterlyfinancialandnarrativereportsshallbesubmittedwithin15daysoftheendofeachcalendarquarterandshallbecurrentandactual.e.TheGranteeAgencyfurtherassuresthatfinalfinancialandnarrativereportsshallbesubmittedontheformsprovidedbytheDivisionofCriminalJusticewithin45daysoftheenddateofthegrantaward.f.TheDivisionreservestherighttomakeandauthorizemodifications,adjustments,and/orrevisionstotheGrantAwardforthepurposeofmakingchangesinbudgetcategories,extensionsofgrantawarddates,changesingoalsandobjectives,andothermodificationswhichdonotchangethetotalamountoftheGrantAward.TheDivision’srequirementsforsuchgrantadjustmentsarecontainedintheproceduresforDCJForms4A,48,4C,and4D,whichareherebyincorporatedbyreference.Rev.September2013 SPECIALPROVISIONSANDCERTIFIEDASSURANCESSPCAPAGE4of18SpecialProvisions&CertifiedAssurancesmustremainattachedtotheapprovedapplicationg.TheDivisionmaywithholdpaymentintheeventtheGranteeAgencyfailstocomplywithconditions,includingallfinancialreportingrequirementsandcertificationscontainedinthisgrantaward.3.PROCUREMENTANDCONTRACTSa.TheGranteeAgencyassuresthatopen,competitiveprocurementprocedureswillbefollowedforallpurchasesunderthegrant.Allcontractsforprofessionalservices,ofanyamount,andequipmentpurchasesoverfivethousanddollars(peritem,withauselutlifeofatleastoneyear)mustreceivepriorapprovalbytheDivisionofCriminalJustice.b.TheGranteeAgencyassuresthatnocontractoragreementwillbemadeforexecutionofprojectactivitiesorprovisionsofservices(otherthanpurchaseofsuppliesorstandardcommercialormaintenanceservices)thatisnotincorporatedintheapprovedapplicationorapprovedinadvancebytheDivisionofCriminalJustice.C.TheGranteeAgencyassuresthatcontractorsfvendorswhoassisttheGranteeAgencytodevelopspecifications,requirements,statementsofworkand/orRequestForProposalforaproposedprocurementshallbeexcludedfrombiddingorsubmittingaproposaltocompetefortheawardofsuchprocurement.d.TheGranteeAgencyassuresthatwhereactivitiessupportedbythisgrantawardproduceanydiscoveryorinvention,originalcomputerprograms,writing,soundrecordings,pictorialreproductions,drawingorothergraphicalrepresentationandworksofanysimilarnature,thefollowingrequirementsapply:i.TheDivisionofCriminalJusticereservesaroyalty-free,non-exclusive,andirrevocablelicensetoreproduce,publish,orotherwiseuse,andauthorizeotherstouse,forFederalgovernmentpurposes:Thecopyrightinanyworkdevelopedunderanawardorsubaward;and2)Anytightsofcopyrighttowhichagrantee,recipientorsubrecipientpurchasesownershipwithsupport.ii.Ifanyprogramproducespatentableitems,patentrights,processesorinventions,inthecourseofworksponsoredbytheFederalawardorsubawardfunds,suchfactsmustbepromptlyandfullyreportedtotheawardingagency,DivisionofCriminalJustice.Theawardingagencyshalldeterminewhetherprotectionontheinventionordiscoveryshallbesought.Theawardingagencywillalsodeterminehowrightsintheinventionordiscovery(includingtightsunderanypatentsissuedthereon)shallbeallocatedandadministeredinordertoprotectthepublicinterestpursuanttopublishedPresidentialandgovernmentmemorandumsandguidelines,andtheregulationspromulgatedbytheDepartmentofCommercein37CFRPart401.iii.Whenissuingstatements,pressreleases,requestsforproposals,bidsolicitations,andotherpublisheddocumentsdescribingprojectsorprogramsfundedinwholeorinpartwiththesegrantfunds,allGranteeAgenciesmustclearly:a)Statethepercentageofthetotalcostoftheprogramorproject,whichwillbefinancedwiththisgrantmoney;b)Statethedollaramountofstateorfederalfundsfortheprojectorprogram;c)Usethephrase-Thisprojectwassupportedbyfederalgrant#_______,issuedbytheColoradoDivisionofCriminalJustice.”e.TheGranteeAgencymaynotassignitstightsordutiesunderthisgrantwithoutthepriorwrittenconsentoftheDivisionofCriminalJustice.4.AUDIT,RECORD-KEEPING,ANDMONITORINGIINSPECTIONa.TheGranteeAgencyassuresthatitwillprocureanauditorfinancialreview,incorporatingthisgrantaward,byanindependentCertifiedPublicAccountant(CPA),licensedtopracticeinColorado.Iftheagencyexpendsmorethan$500,000peryearincombinedfederalfunds,aSingleAuditmustbeconductedinaccordancewith0MBCircularA133(Auditsof-States,LocalGovernments,andnon-profitorganizations).Iftheagencyexpendslessthan$500,000peryearincombinedfederalfunds,thefollowingpolicyapplies:Agencieswithtotalannualrevenuefromallsourcesof$200,000ormoreshallprocureafinancialaudit;afinancialreviewshallnotbesufficienttomeetthisrequirement.Agencieswithtotalannualrevenueoflessthan$200,000shallprocureeitherafinancialrevieworfinancialaudit.I.Atsuchtimeastheauditorfinancialreviewiscompleted,ONECOPYOFTHEREPORT,INCLUDINGTHECORRESPONDINGMANAGEMENTLETTER,MUSTBEFORWARDEDTOTHEDIVISIONOFCRIMINALJUSTICEforclearance.Theauditorfinancialreviewincorporatingthisgrantawardmustbecompletedandreceivedwithin12monthsoftheendofthefiscalyearsthatincludestheenddateofthegrant.ii.TheGranteeAgencyacceptsresponsibilityforthecostsofafinancialprogramaudittobeperformedbytheDepartmentofPublicSafetyintheeventthattheauditreportorfinancialreview:Rev.Septembet2013 [ECIALPROVISIONSANDCERTIFIEDASSURANCESSPCAPAGE5of18[pcia1Ptovisions&CertifiedAssurancesmustremainattachedtotheapprovedapplicationa)doesnotmeettheapplicableA-133orDCJstandards;b)isnotsubmittedinatimelymanner;or,c)doesnotprovideanauditresponseplanwithcorrespondingcorrectionsmadesufficienttosatisfyanyauditfindings.b.TheGranteeAgencyassuresthat:I.Itwillretainallprojectrecords,aswillfacilitateaneffectiveaudit,forsevenyearsaftertheendofthestatefiscalyearthatincludestheenddateofthegrant.(Forexampleifthegrantended9130t2001,thestateFYwouldbeJuly1,2001-June30,2002.Thefliescouldbedestroyedafter6/30/2009);except,ii.Ifanauditisinprogressand/orthefindingsofacompletedaudithavenotbeenresolvedsatisfactorily,thenrecordsmustberetainedbeyondtheseven-yearperioduntilsuchissuesareresolved.C.TheGranteeAgencyassuresthatitwillkeepcopiesofalldocuments,correspondence,andrequiredreceiptsrelatedtothisgrantawardinaseparatefilebearingtheprojecttitleandgrantnumber.U.TheDivisionmayperiodicallyrequestsubmissionofsupportingfinancialandprogrammaticdocumentation,subcontracts,generalandsub-ledgersforthepurposeofmonitoringcompliancewiththegrantawardviadeskreview,orinpreparationforanon-sitemonitoringvisit.Routineorspecialon-sitevisitsmaybeconductedatthegrantawardagency,andatthelocationofanycollaboratingentities,forthesamepurpose.GranteeAgencieswillbenotifiedinadvanceofanyon-sitemonitoringvisit.e.TheGranteeAgencyassuresthattheDivisionofCriminalJustice,ColoradoDepartmentofPublicSafety,andanyrepresentativesoftheOfficeforVictimsofCrime(OVC)and/ortheOfficeoftheChiefFinancialOfficer(OCFO),shallhaveaccessforpurposesofmonitoring,auditandexaminationstoanybonds,documents,papersandrecordsoftheGranteeAgencyandtorelevantbooksandrecordsofsubcontractorsoftheGranteeAgency.ItistheresponsibilityoftheGranteeAgencytonotifyanyofitsprojectcollaboratorsandsubcontractorsoftheseprovisions.f.TheGranteeAgencyassuresthatsignatoriesoftheapprovedapplicationandgrantawardandpersonnelemployedthroughthisgrantawardwillappearwhenrequestedatanyadministrativehearing,monitoringsitevisit,conferenceormeetingconductedbytheDivisionofCriminalJustice.5.COLORADOVICTIMRIGHTSACT(AppliestoGovernmentAgenciesOnly)TheGranteeAgencyassuresthattheapplicationsignatories,allstaffandallvolunteersassignedtothefundedprojeöthavereadandunderstandtherightsaffordedtocrimevictimspursuantto§24-4.1-302.5C.R.S.,andtheservicesdelineatedpursuantto§24-4.1-303and24-4.1-304C.R.S.,commonlyknownastheVictimRightsAct,andenablinglegislation.6.TERMINATIONorREDUCTIONINGRANTAWARDTheDivisionwillmonitortheperformanceoftheGranteeAgencyagainstgoalsandperformancestandardsrequiredherein.TheDivisionwillprovidereasonableassistancetotheGranteeAgencyconcerningprojectgoals,performancestandardsandgrantawardrequirements.AnydeterminationofsubstandardperformanceonthepartoftheGranteeAgencyshallbewithinthediscretionoftheDivision,basedupontheDivision’sreviewofthetermsandconditionsoftheGrantAward,theapprovedapplicationandprojectsummary,thegranttermsandassurances,andtherequirementsofapplicablelaw.Substandardperformance,asdeterminedbytheDivision,shallconstitutenon-compliance,whichmayresultinterminationforcause,orreductionoftheGrantAwardforcause,asfollows:a.ReductionInGrantAwardAmountforCauseTheDivisionmayreducethetotalStatementofGrantAwardamountforcause,withoutcompensationforreductioncosts.ii.Ifthestatereducesthegrantamountforcause,itwillfirstgiveten(10)dayswrittennoticetotheGranteeAgency,statingthereasonsforreduction,stepstakentocorrecttheproblems,andthedatethegrantawardamountwillbereducedintheeventproblemshavenotbeencorrectedtothesatisfactionoftheDivision.iii.Intheeventthisgrantisreducedforcause,theDivisionwillonlyreimbursetheGranteeAgencyforacceptableworkordeliverablesreceiveduptothedateofreduction.iv.Intheeventthisgrantisreducedforcause,finalpaymenttotheGranteeAgencymaybewithheldatthediscretionoftheDivisionuntilcompletionoffinalDivisionreview.b.TerminationforConvenience:Eitherpartymayterminatethegrantwiththirtydayswrittennoticeofintenttocancelorterminate.ii.IfthegrantisterminatedforconveniencebyeithertheGranteeAgencyorthestate,theGranteeAgencyshallbepaidthenecessaryandallowablecostsincurredthroughthedateoftermination,butnotexceedingaproratedamountbasedonthenumberofdaysofprojectoperationpriortothedateoftermination.Rev.September2013 SPECIALPROVISIONSANDCERTIFIEDASSURANCESSPCAPAGE6of18SpecialProvision.&CertifiedAssurancesmustremainattachedtotheapprovedapplicationC,TerminationforCause:TheDivisionmayterminatethegrantforcausewithoutcompensationforterminationcosts.ii,Ifthestateterminatesthegrantforcause,itwillfirstgiveten(10)dayswrittennoticetotheGranteeAgency,statingthereasonsfortermination,stepstakentocorrecttheproblems,andthedatethegrantawardwillbeterminatedintheeventproblemshavenotbeencorrectedtothesatisfactionoftheDivision.iii.Intheeventthisgrantisterminatedforcause,theDivisionwillonlyreimbursetheGranteeAgencyforacceptableworkordeliverablesreceiveduptothedateoftermination.iv.Intheeventthisgrantisterminatedforcause,finalpaymenttotheGranteeAgencymaybewithheldatthediscretionoftheDivisionuntilcompletionoffinalDivisionreview.U.Anyequipmentpurchasedunderthisgrantwouldrevert,attheoptionoftheDivision,totheDivisionofCriminalJusticeuponterminationofthegrantforanyoftheabovereasons.7.ORDEROFPRECEDENCEAnyinconsistencyorconflictinthisgrantshallberesolvedbygivingprecedenceinthefollowingorder:(a)SupplementalProvisionsfortheFederalFundingAccountabilityandTransparencyActof2006(FFATA),(b)SpecialProvisionsandCertifiedAssurances,(c)StatementofGrantAward;and,(d)thefinalapprovedGrantApplication.8.DISPUTERESOLUTION(THISPROVISIONAPPLIESONLYTOINTERAGENCYAGREEMENTS):Anyfailureofeitherpartytoperforminaccordancewiththetermsofthisagreementshallconstituteabreachoftheagreement.Anydisputeconcerningtheperformanceofthisagreementwhichcannotberesolvedatthedivisionallevelshallbereferredtosuperiordepartmentalmanagementstaffdesignatedbyeachdepartment.Failingresolutionatthatlevel,disputesshallbepresentedtotheexecutivedirectorsofeachdepartmentforresolution.Failingresolutionbytheexecutivedirectors,thedisputeshallbesubmittedinwritingbybothpartiestotheStateController,whosedecisiononthedisputewillbefinal.C.FEDERALCERT!FIEDASSURANCESFEDERALPUBLICPOLICYASSURANCESa.TheGranteeAgencyherebyagreesthatitwillcomply,andallofitscontractorswillcomplywiththeapplicableprovisionsof:TitleIoftheOmnibusCrimeControlandSafeStreetsActof1968,asamended;ii.TheJuvenileJusticeandDelinquencyPreventionActand/ortheVictimsofCrimeAct,asappropriate;iii.AllotherapplicableFederallaws,orders,circulars,regulationsorguidelines.b.TheGranteeAgencyherebyagreesthatitwillcomply,andallofitscontractorswillcomplywiththeprovisionsof28CFRapplicabletograntsandcooperativeagreementsincluding:Part18,AdministrativeReviewProcedure;ii.Part22,ConfidentialityofIdentifiableResearchandStatisticalInformation;iv.Part23,CriminalIntelligenceSystemsOperatingPolicies;v.Part30,IntergovernmentalReviewofDepartmentofJusticeProgramsandActivities;vi.Part35,NondiscriminationontheBasisofDisabilityinStateandLocalGovernmentServices;vii.Part38,EqualTreatmentforFaithBasedOrganizationsvi.Part42,Nondiscrimination/EqualEmploymentOpportunityPoliciesandProcedure;vii.Part61,ProceduresofImplementingtheNationalEnvironmentalPolicyAct;viii.Part63,FloodplainManagementandWetlandProtectionProcedures;and,ix.FederalLawsorregulationsapplicabletoFederalAssistancePrograms.2.FINANCIAL&ADMINISTRATIVEMANAGEMENTa.TheGranteeAgencyassuresthatitwillcomplywithappropriatefederalcostprinciplesandadministrativerequirementsapplicabletograntsasfollows:Forstate,localorIndiantribalgovernmententities;a)2CFRPart225,CostPrinciplesforState,Local&IndianTdbalGovernments(codifiedat28CERPart66,byreferenceand(formeriyknownas0MBCircularA-87)b)0MBCircularA-102,CommonRule-UniformAdministrativeRequirementsforGrantsandCooperativeAgreementstoStateandLocalGovernmentsRev.September2013 TSPECIALPROVISIONSANDCERTIFIEDASSURANCESSPCAPAGE7of18[pecialProvfsion&CertifiedAssurancesmustremainattachedtotheapprovedapplicationc)28CFR66,U,’?ifolmAdministrativeRequirementsforGrantsandCooperativeAgreementstoStateandLocalGovernmentsii.Fornon-profitorganizations;a)2CFRPart230,CostPrinciplesforNon-ProfitOrganizations(formerlyknownas0MBCircularA-722,)b)2CFRPart215,UniformAdministrativeRequirementsforGrantsandAgreementswithInstitutionsofHigherEducation,HospitalsandOtherNonprofitOrganizations(codifiedat28CERPart70andformerlyknownas0MBCirct;larA-lw,)c)28CFR70,UniformAdministrativeRequirementsforGrantsandCooperativeAgreementswithInstitutionsofHigherEducation,Hospitals,andotherNon-ProfitOrganizationsiii.Forcollegesanduniversities;a)2CFRPart220,CostPrinciplesforEducationalInstitutions(codifiedat28CFRPart66,byreferenceandformerlyknownas0MBCircularA-21)b)2CFRPart215,UniformAdministrativeRequirementsforGrantsandAgreementswithInstitutionsofHigherEducation,HospitalsandOtherNonprofitOrganizations(codifiedat28CFRPart70andformerlyknownas0MBCircularA-hO)c)28CFR70,UniformAdministrativeReqciirementsforGrantsandCooperativeAgreementswithInstitutionsofHigherEdcication,Hospitals,andotherNon-ProfitOrganizationsiv.Foreachagencyspendingmorethan$500,000peryearinfederalfundsfromallsources;a)0MBCircularA-133,AuditsofStates,LocalGovernmentsandNonprofitOrganizationsb.TheGranteeassuresthatitwillcomplywiththeprovisionsoftheU.S.DepartmentofJustice,OfficeoftheChiefFinancialOfficer,OfficeofJusticePrograms,FinancialGuideforGrants,currentedition.(Forpracticalpurposes,therequirementspertinenttothemanagementofthesefundshavebeenextractedfromtheabovedocumentsandarecontainedinthecurrentapplicableAdministrativeGuideoftheDivisionofCriminalJustice,whichisherebyincorporatedbyreference.However,suchaguidecannotcovereveryforeseeablecontingency,andtheGranteeisultimatelyresponsibleforcompliancewithapplicablestateandfederallaws,rulesandregLilations.)3.NON-SUPPLANTINGOFFUNDSa.TheGranteeAgencycertifiesthatanyrequiredmatchingfundsusedtopaythenon-federalportionofthecostofthisgrantawardareinadditiontofundsthatwouldhaveotherwisebeenmadeavailableforthepurposesofthisproject.b.TheGranteeAgencycertifiesthatfederalfundsmadeavailableunderthisgrant:Willnotbeusedtosupplantstateorlocalfunds;ii.Wherethereisareducedorunchangedlocalinvestment,thentheGranteeAgencyshallgiveawrittenexplanationdemonstratingthattheGranteeAgency’sreducedorunchangedcommitmentwouldhavebeennecessitatedeveniffederalfinancialsupportunderthisfederalgrantprogramhadnotbeenmadeavailable.4.PROHIBITIONSONLOBBYINGWITHFEDERALFUNDS(GranteeAgenciesreceiving$700,000ormomintotalfederalfundsperyear.See28CFRPart69.)TheGranteeAgencycertifies,byacceptingthisgrantaward,that:a.Nofederalfundsreceivedthroughthisgrantawardwillbepaidtoanypersonforinfluencingorattemptingtoinfluenceanofficeroremployeeofanyagency,amemberofCongress,anofficeroremployeeofCongress,oranemployeeofamemberofCongressinconnectionwiththemakingofanyfederalgrant,theenteringintoofanycooperativeagreement,andtheextension,continuation,renewal,amendment,ormodificationofanyfederalgrantorcooperativeagreement:and,b.Ifanyfundsotherthanfundsthroughthisgrantawardwillbepaidtoanypersonforinfluencingorattemptingtoinfluenceanofficeroremployeeofanyagency,amemberofCongress,anofficeroremployeeofCongress,oranemployeeofamemberofCongressinconnectionwiththisgrantaward,theprospectiveGranteeAgencyshallcompleteandsubmitStandardForm-LLL,“DisclosureofLobbyingActivities.”5.CERTIFICATIONREGARDINGDEBARMENT,SUSPENSION,INELIGIBILITYANDVOLUNTARYEXCLUSION(GranteeAgenciesreceiving$700,000ormoreintotalfederalfundsperyear.See,28CERPart67.)TheGranteeAgencycertifies,byacceptingthisgrantaward,thatneitheritnoritsprincipals,subcontractorsorsuppliers:Rev.September2013 SPECIALPROVISIONSANDCERTIFIEDASSURANCESSPCAPAGE8of18SpecialProvisions&CertifiedAssurancesmustremainattachedtotheappiovedapplicationa.Arepresentlydebarred,suspended,proposedfordebarment,declaredineligible,sentencedtoadenialofFederalbenefitsbyaStateorFederalcourt,orvoluntarilyexcludedfromparticipationinthistransactionbyanyFederaldepartmentoragency:b.Havenotwithinathree-yearperiodprecedingthisapplicationbeenconvictedoforhadaciviljudgmentrenderedagainstthemforcommissionoffraudoracriminaloffenseinconnectionwithobtaining,attemptingtoobtain,orperformingapublic(Federal,State,orlocal)transactionorcontractunderapublictransaction;violationofFederalorStateantitruststatutesorcommissionofembezzlement,theft,forgery,bribery,falsificationordestructionofrecords,makingfalsestatements,orreceivingstolenproperty;C.Arenotpresentlyindictedfororotherwisecriminallyorcivillychargedbyagovernmentalentity(Federal,State,orlocal)withcommissionofanyoftheoffensesenumeratedinparagraph(5)(b)ofthiscertification;andd.Havenotwithinathree-yearperiodprecedingthisapplicationhadoneormorepublictransactions(Federal,State,orlocal)terminatedforcauseordefault;ande.WheretheprospectiveGranteeAgencyisunabletocertifytoanyofthestatementsinthiscertification,heorsheshallattachanexplanationtothisapplication.6.CERTIFICATIONREGARDINGDRUGFREEWORKPLACE(See,28CFRPart67,SubpartF.)TheGranteeAgencycertifies,byacceptingthisgrantaward,thatitwillcomplywiththeDrugFreeWorkplaceActof1988,asimplementedat28CFRPart67,SubpartF.7.CIVILRIGHTSCOMPLIANCE(See,28CFRPart42.)a.TheGranteeAgencyshallsubmittheDCJForm30,entitled‘CertificationofCompliancewithRegulationsRegardingFederalCivilRightsRequirementsandEqualEmploymentOpportunityPlans(EEOP)”,andisrequiredtodothefollowing:TheProjectDirectormustsubmittheformtotheGranteeAgency’sAuthorizedOfficialforthisgrant;ii.TheProjectDirectormustviewanapplicableCivilRightstrainingasprovidedonDC]websiteandacknowledgebyprovidinganoriginalsignaturethattheproject’sstaffwillbemadeawareofallobligationsregardingCivilRightscompliance.iii.TheAuthorizedOfficialmustreviewtheforminconjunctionwithgrantawardagencypersonnelresponsibleforreportingcivilrightsfindingsofdiscrimination;iv.TheAuthorizedOfficialmustaccuratelycompletetherequiredinformationandprovideallinformationrequested;v.TheAuthorizedOfficialmustprovideanoriginalsignatureontheformasindicated;and,vi.TheDCJ30FormwithoriginalsignaturemustbereturnedtotheDivisionwiththeStatementofGrantAward(SOGA).b.AnyGranteeAgencyfindingsofdiscriminationmustbereportedtotheDivisionofCriminal]usticewithin45daysofreceiptofthisgrantaward,andtotheOfficeforCivilRights,OfficeofJusticePrograms,U.S.DepartmentofJustice.8.NON-DISCRIMINATIONThefollowingfederalnon-discriminationcitesapplyinparticular:thenondiscriminationrequirementsoftheOmnibusCrimeControlandSafeStreetsActof1968,asamended;TitleVIoftheCivilRightsActof1964;Section504oftheRehabilitationActof1973,asamended;SubtitleA,TitleIIoftheAmericanswithDisabilitiesActof1990,42U.S.C.12101,et.seq.andDepartmentofJusticeRegulationsonDisabilityDiscrimination,28CFRPart35andPart39;TitleIXoftheEducationAmendmentsof1972;theAgeDiscriminationActof1975;theDepartmentofJusticeNondiscriminationRegulations28CFRPart42,SubpartsC,D,E,andG;andExecutiveOrder11246,asamendedbyExecutiveOrder11375,andtheirimplementingregulations,41CFRPart60.1et.seq.,asapplicabletoconstructioncontracts.9.NATIONALENVIRONMENTALPOLICYACT(NEPA)ANDNATIONALHISTORICPRESERVATIONACT(NHPA)COMPLIANCE(42usc4321-437Oand16USC47O)a.TheGranteeAgencyagreestoassisttheDivisionofCriminalJusticeandtheOfficeofJusticePrograms,U.S.DepartmentofJustice,incomplyingwiththeNationalEnvironmentalPolicyAct,theNationalHistoricPreservationAct(NHPA)andotherrelatedfederalenvironmentalimpactanalysesrequirementsintheuseofthesegrantfundseitherdirectlybytheGranteeAgencyorbyasubcontractor.Aslongastheactivityneedstobeundertakeninordertousethesegrantfunds,thisNEPArequirementfirstmustbemetwhetherornottheactivitieslistedbelowarebeingspecificallyfundedwiththesegrantfunds.Theactivitiescoveredbythisspecialconditionare:Newconstruction;ii.MinorrenovationorremodelingofapropertyeitherlistedonoreligibleforlistingontheNationalRegisterofHistoricPlaces,orlocatedwithina100-yearfloodplain;Rev.September2013 [SPECIALPROVISIONSANDCERTIFIEDASSURANCESSPCAPAGE9of18ESpecialProvisions&CertifiedAssurancesmustremainattachedtotheapprovedapplicationiii.Renovation,leaseoranyotherproposeduseofabuildingorfacilitythatwilteitherresultinachangeinitsbasicprioruse,orsignificantlychangeitssize.iv.Implementationofanewprograminvolvingtheuseofchemicalsotherthanchemicalsthatareeitherpurchasedasanincidentalcomponentofafundedactivityandtraditionallyused,forexample,inoffice,household,recreationaloreducationalenvironments.10.KEALThINSURANCEPORTABILITYANDACCOUNTABILITYACT(THISPROVISIONAPPLIESONLYTOENTtTIESTHATPROWDEMEDICALCAREANDTRE.4TMENTlTheGranteeAgencyacknowledgesthatitisacoveredhealthcareproviderundertheHealthInsurancePortabilityandAccountabilityAct,42U.S.C.1320d-1320d-8,anditsimplementingregulationsandagreestocomplywiththerequirementsofHIPAAconcerninganyusesanddisclosuresofprotectedhealthinformation.11.UNIFORMRELOCATIONASSISTANCEANDREALPROPERTYACQUISITIONSACTOF1970(GovernmentEntitiesOnly)TheGranteeAgencycertifies,byacceptingthisgrantawardthatitwillcomplywiththerequirementsoftheUniformRelocationAssistanceandRealPropertyAcquisitionsActof1970,whichgovernthetreatmentofpersonsdisplacedasaresultoffederalandfederally-assistedprograms.12.POLITICALACTIVITYOFCERTAINSTATEANDLOCALEMPLOYEES(5U.S.C.§1501-08and§7324-28—appliestoGovernmentEntitiesOnly)TheGranteeAgencycertifies,bysubmissionofthisproposal,thatitwillcomplywithrequirementsof5U.S.C.§1501-08and§7324-28,whichlimitcertainpoliticalactivitiesofStateandlocalgovernmentemployeeswhoseprincipalemploymentisinconnectionwithanactivityfinancedinwholeorpartbyfederalassistance.13.REPORTINGFRAUD,WASTE,ERRORANDABUSEEachGranteeAgencymustpromptlyrefertotheDepartmentofJustice,OfficeoftheInspectorGeneralanycredibleevidencethataprincipal,employee,agent,contractor,grantee,subcontractor,orotherpersonhaseither1)submittedafalseclaimforgrantfundsundertheFalseClaimsAct;or2)committedacriminalorcivilviolationoflawspertainingtofraud,conflictofinterest,bribery,gratuity,orsimilarmisconductinvolvinggrantfunds.Potentialfraud,waste,abuse,ormisconductshouldbereportedtotheU.S.DepartmentofJustice,OfficeoftheInspectorGeneral(OIG)by:a)mail:OfficeoftheInspectorGeneralU.S.DepartmentofJusticeInvestigationsDivision950PennsylvaniaAvenue,N.W.Room4706Washington,DC20530;b)email:oig.hotlineusdoi.gov;c)hotline:(contactinformationinEnglishandSpanish):(800)869-4499;ord)hotlinefax:(202)616-9881.0.SUBRECIPIENTORGANIZATIONELIGIBILITYREQUIREMENTSTheSubrecipent(GranteeAgency)willcomplywiththeconditionsofVictimsofCrimeActof1984sectionsVOCAestablisheseligibilitycriteriathatmustbemetbyallorganizationsthatreceiveVOCAfunds.Thesefundsaretobeawardedtosubrecipientsonlyforprovidingservicestovictimsofcrimethroughtheirstaff.Eachsubrecipientorganizationshallmeetthefollowingrequirements.1.PUBLICORNONPROFITORGANIZATIONTobeeligibletoreceiveVOCAfunds,organizationsmustbeoperatedbyapublicornonprofitorganization,oracombinationofsuchorganizations,andprovideservicestocrimevictims.2.RECORDOFEFFECTIVESERVICESDemonstratearecordofprovidingeffectiveservicestocrimevictims.Thisincludeshavingthesupportandapprovalofitsservicesbythecommunity,ahistoryofprovidingdirectservicesinacost-effectivemanner,andfinancialsupportfromothersources.3.NEWPROGRAMSThoseprogramsthathavenotyetdemonstratedarecordofprovidingservicesmaybeeligibletoreceiveVOCAfunding,iftheycandemonstratethat25-50percentoftheirfinancialsupportcomesfromnon-federalsources.ItisimportantthatorganizationshaveavarietyoffundingsourcesbesidesfederalfundinginorderRev.September2013 SPECIALPROVISIONSANDCERTIFIEDASSURANCESSPCAPAGE10of18SpecialProvision&CertifiedAssurancesmustremainattachedtotheapprovedapplicationtoensuretheirfinancialstability.Statesareresponsibleforestablishingthebaselevelofnon-federalsupportrequiredwithinthe25-50percentrange.4.PROGRAMMATCHREQUIREMENTSThepurposeofmatchingcontributionsistoincreasetheamountofresourcesavailabletotheprojectssupportedbygrantfunds.Matchingcontributionsof2Q%(cashorin-kind)ofthetotalcostofeachVOCAproject(VOCAgrantplusmatch)arerequiredforeachVOCA-fundedprojectandmustbederivedfromnon-federalsources,exceptasprovidedintheOJPFinancialGuide,effectiveedition(PartIll.PostAwardRequirements,Chapter3.MatchingorCostSharing).AllfundsdesignatedasmatcharerestrictedtothesameusesastheVOCAvictimassistancefundsandmustbeexpendedwithinthegrantperiod.Matchmuslbeprovidedonaproject-by-projectbasis.AnydeviationfromthispolicymustbeapprovedbyOVC.Forthepurposesofthisprogram,in-kindmatchmayincludedonationsofexpendableequipment,officesupplies,workshoporclassroommaterials,workspace,orthemonetaryvalueoftimecontributedbyprofessionalsandtechnicalpersonnelandotherskilledandunskilledlabor,iftheservicestheyprovideareanintegralandnecessarypartofafundedproject.Thevalueplacedondonatedservicesmustbeconsistentwiththerateofcompensationpaidforsimilarworkinthesubrecipient’sorganization,Iftherequiredskillsarenotfoundinthesubrecipient’sorganization,therateofcompensationmustbeconsistentwiththelabormarket.Ineithercase,fringebenefitsmaybeincludedinthevaluation.Thevalueplacedonloanedordonatedequipmentmaynotexceeditsfairmarketvalue.Thevalueofdonatedspacemaynotexceedthefairrentalvalueofcomparablespaceasestablishedbyanindependentappraisalofcomparablespaceandfacilitiesinprivatelyownedbuildingsinthesamelocality.a.RecordKeeping.VOCArecipientsandtheirsubrecipientsmustmaintainrecordsthatclearlyshowthesource,theamount,andtheperiodduringwhichthematchwasallocated.Thebasisfordeterminingthevalueofpersonalservices,materials,equipment,andspacemustbedocumented.Volunteerservicesmustbedocumented,andtotheextentfeasible,supportedbythesamemethodsusedbythesubrecipientforitsownpaidemployees.Thestatehasprimaryresponsibilityforsubrecipientcompliancewiththerequirements.Stategranteesareencouragednottorequiteexcessiveamountsofmatch.b.Exceptionstothe20%match:OVCsetslowermatchrequirementsfor:NativeAmericanTribes/OrganizationsLocatedonReservations.ThematchforneworexistingVOCAsubrecipientsthatareNativeAmericantribes/organizationslocatedonreservationsis5%(cashorin-kind)ofthetotalVOCAproject.Forthepurposeofthisgrant,aNativeAmericantribe/organizationisdefinedasanytribe,band,nation,orotherorganizedgrouporcommunitywhichisrecognizedaseligibleforthespecialprogramsandservicesprovidedbytheU.S.toNativeAmericansbecauseoftheirstatusasNativeAmericans.Areservationisdefinedasatractoflandsetasideforuseof,andoccupancyby,NativeAmericans.ii.TheU.S.VirginIslands,andallotherterritoriesandpossessionsoftheU.S.,exceptPuertoRico,arenotrequiredtomatchVOCAfunds.See48U.S.C.1489a(d).iii.OVCmaywaivethematchrequirementifextraordinaryneedisdocumentedbyStateVOCAadministrators.5.VOLUNTEERSTheGranteeAgencymustusevolunteersunlessthestategranteedeterminesthereisacompellingreasontowaivethisrequirement.A“compellingreason”maybeastatutoryorcontractualprovisionconcerningliabilityorconfidentialityofcounselor/victiminformation,whichbarsusingvolunteersforcertainpositions,ortheinabilitytorecruitandmaintainvolunteersafterasustainedandaggressiveeffort.6.PROMOTECOMMUNITYEFFORTSTOAIDCRIMEVICTIMSPromote,withinthecommunity,coordinatedpublicandprivateeffortstoaidcrimevictims.Coordinationmayinclude,butisnotlimitedto,servingonstate,federal,local,orNativeAmericantaskforces,commissions,workinggroups,coalitions,and/ormulti-disciplinaryteams.Coordinationeffortsalsoincludedevelopingwrittenagreementsthatcontributetobetterandmorecomprehensiveservicestocrimevictims.CoordinationeffortsqualifyanorganizationtoreceiveVOCAvictimassistancefunds,butarenotactivitiesthatcanbesupportedwithVOCAfunds.7.HELPVICTIMSAPPLYFORCOMPENSATIONBENEFITSRev.September2013 [PECIALPROVISIONSANDCERTIFIEDASSURANCESSPCAPAGE11of18[peciaiProvision.&CertifiedAssurancesmustremainattachedtotheapprovedapplicationSuchassistancemayincludeidentifyingandnotifyingcrimevictimsoftheavailabilityofcompensation,assistingthemwithapplicationformsandprocedures,obtainingnecessarydocumentation,and/orcheckingonclaimstatus.8.COMPLYWITHFEDERALRULESREGULATINGGRANTSTheGranteeAgencymustcomplywiththeapplicableprovisionsofVOCA,theProgramGuidelines,andtherequirementsoftheOJPFinancialGuide,effectiveedition,whichindudesmaintainingappropriateprogrammaticandfinancialrecordsthatfullydisclosetheamountanddispositionofVOCAfundsreceived.Thisincludes:financialdocumentationfordisbursements;dailytimeandattendancerecordsspecifyingtimedevotedtoallowableVOCAvictimservices;clientfiles;theportionoftheprojectsuppliedbyothersourcesofrevenue;jobdescriptions;contractsforservices;andotherrecordswhichfacilitateaneffectiveaudit.9.MAINTAINCIVILRIGHTSINFORMATIONMaintainstatutorilyrequiredcivilrightsstatisticsonvictimsservedbyrace,nationalorigin,sex,age,anddisability,withinthetimetableestablishedbythestategrantee;andpermitreasonableaccesstoitsbooks,documents,papers,andrecordstodeterminewhetherthesubrecipientiscomplyingwithapplicablecivilrightslaws.Thisrequirementiswaivedwhenprovidingaservice,suchastelephonecounseling,wheresolicitingtheinformationmaybeinappropriateoroffensivetothecrimevictim.10.COMPLYWITHSTATECRITERIATheGranteeAgencymustabidebyanyadditionaleligibilityorservicecriteriaasestablishedbythestategranteeincludingsubmittingstatisticalandprogrammaticinformationontheuseandimpactofVOCAfunds,asrequestedbytheStategrantee.11.SERVICESTOVICTIMSOFFEDERALCRIMESTheGranteeAgencymustprovideservicestovictimsoffederalcrimesonthesamebasisasvictimsofstate/localcrimes.12.NOCHARGETOVICTIMSFORVOCA-FUNDEDSERVICESTheGranteeAgencymustprovideservicestocrimevictims,atnocharge,throughtheVOCA-fundedproject.Anydeviationfromthisprovisionrequirespriorapprovalbythestategrantee.Priortoauthorizingsubrecipientstogenerateincome,OVCstronglyencouragesadministratorstocarefullyweighthefollowingconsiderationsregardingfederalfundsgeneratingincomeforsubrecipientorganizations.a.ThepurposeoftheVOCAvictimassistancegrantprogramistoprovideservicestoallcrimevictimsregardlessoftheirabilitytopayforservicesrenderedoravailabilityofinsuranceorotherthird-partypaymentresources.Crimevictimssuffertremendousemotional,physical,andfinanciallosses.ItwasnevertheintentofVOCAtoexacerbatetheimpactofthecrimebyaskingthevictimtopayforservices.b.Stategranteesmustensurethattheyandtheirsubrecipientshavethecapabilitytotrackprogramincomeinaccordancewithfederalfinancialaccountingrequirements.AllVOCA-fundedprogramandmatchincome,nomatterhowlargeorsmall,isrestrictedtothesameusesastheVOCAgrant.ProgramincomecanbeproblematicbecauseoftherequiredtrackingsystemsneededtomonitorVOCA-fundedincomeandensurethatitisusedonlytomakeadditionalservicesavailabletocrimevictims.Forexample:VOCAoftenfundsonlyaportionofacounselor’stime.AccountingforVOCAprogramincomegeneratedbythiscounseloriscomplicated,involvingcarefulrecordkeepingbythecounselor,thesubrecipient(GranteeAgency)program,andthestate.13.CLIENT—COUNSELORCONFIDENTIALITYfviaintainconfidentialityofclient-counselorinformation,asrequiredbystateandfederallaw.14.CONFIDENTIALITYOFRESEARCHINFORMATIONExceptasotherwiseprovidedbyfederallaw,norecipientofmoniesunderVOCAshalluseorrevealanyresearchorstatisticalinformationfurnishedunderthisprogrambyanypersonandidentifiabletoanyspecificprivatepersonforanypurposeotherthanthepurposeforwhichsuchinformationwasobtainedinaccordancewithVOCA.Suchinformation,andanycopyofsuchinformation,shallbeimmunefromlegalprocessandshallnot,withouttheconsentofthepersonfurnishingsuchinformation,beadmittedasevidenceorusedforanypurposeinanyaction,suit,orotherjudicial,legislative,oradministrativeproceeding.SeeSection1407(d)ofVOCAcodifiedat42U.S.C.10604.Theseprovisionsareintended,amongotherthings,toensuretheconfidentialityofinformationprovidedbycrimevictimstocounselorsworkingforvictimservicesprogramsreceivingVOCAfunds.WhatevertheRev.September2013 fSPECIALPROVISIONSANDCERTIFIEDASSURANCESSPCAPAGE12of18SpecialProvisioiis&CertifiedAssurancesmustremainattachedtotheapprovedapplicationscopeofapplicationgiventhisprovision,itisclearthatthereisnothinginVOCAoritslegislativehistorytoindicatethatCongressintendedtooverrideorrepeal,ineffect,astate’sexistinglawgoverningthedisclosureofinformationwhichissupportiveofVOCA’sfundamentalgoalofhelpingcrimevictims.Forexample,thisprovisionwouldnotacttooverrideorrepeal,ineffect,astate’sexistinglawpertainingtothemandatoryreportingofsuspectedchildabuse.(SeePennhurstSchoolandHospitalv.Halderman,etat.,451US.1(1981).)Furthermore,thisconfidentialityprovisionshouldnotbeinterpretedtothwartthelegitimateinformationalneedsofpublicagencies.Forexample,thisprovisiondoesnotprohibitadomesticviolenceshelterfromacknowledging,inresponsetoaninquirybyalawenforcementagencyconductingamissingpersoninvestigation,thatthepersonissafeintheshelter.Similarly,thisprovisiondoesnotprohibitaccesstoavictimserviceprojectbyafederalorstateagencyseekingtodeterminewhetherfederalandstatefundsarebeingutilizedinaccordancewithfundingagreements.E.PROGRAMSPECIFICREQUIREMENTSThefollowingprogramspecificrequirementsareimposedbytheStatesponsoringagencyconcerningspecialrequirementsoflaw,programrequirements,andotheradministrativerequirementswhichmustbepassedontograntawardrecipients.Theserequirementsaremorelikelytochangefromyear-to-yearthanthespecialprovisionsandfederalcertifiedassurancesshownabove,andusuallyvaryacrossofficeswithintheDivision.1.FUTUREFUNDINGThecapacityforVOCAfundstoprovidefuturecontinuationdollarsforprojectsisundeterminedatthistime.GranteeAgenciesareadvisedtoseekotherfundingsources,especiallyforpersonneldollars.2.STATECONFIDENTIALITYOFVICTIMSINFORMATIONTheGranteeAgencycertifiesthatthesigningauthorities,allstaffandvolunteersassignedtotheVOCAfundedprojecthavereadandunderstood,statelawsandapplicablerulesofprofessionalconductrelatedtoissuesofconfidentialityandprivilege,particularlywithrespecttoreleasingidentifyinginformationaboutvictimsofcrime,including,butnotlimitedto,thosefoundinC.R.S.§13-90-107.3.REDUCINGTEXTMESSAGINGWHILEDRIVINGPursuanttoExecutiveOrder13513,FederalLeadershiponReducingTextMessagingWhileDriving’,74Fed.Reg,51225(October1,2009),alongwiththeDepartmentofJustice,OfficeofJusticePrograms,OfficeforVictimsofCrime,theStateencouragestheGranteeAgencytoadoptandenforcepoliciesbanningemployeesfromtextmessagingwhiledrivinganyvehicleduringthecourseofperformingworkfundedbythisgrant,andtoestablishworkplacesafetypoliciesandconducteducation,awareness,andotheroutreachtodecreasecrashescausedbydistracteddrivers.4.TheGranteeAgencyunderstandsandagreesthatitcannotuseanyfederalfunds,eitherdirectlyorindirectly,insupportofanycontractorsubawardtoeithertheAssociationofCommunityOrganizationsforReformNow(ACORN)oritssubsidiaries,withouttheexpresspriorwrittenapprovalofOJP.5.GranteeAgencyshallnotifytheOfficeforVictimsProgramsfOVP)iftheagencyhasobtainedfundingforaspecific(OVP)fundedpositionwhichtotalsmorethan100%ofthecostforthatposition.TheagencymustresolvetheallocationoffundstothesatisfacUonoftheDivisionofCriminalJustice.6.GranteeAgencymustnotifytheOfficeforVictimsProgramsfOVP)immediatelyinwriting,viaemailorregularmail,of:>anyOVPgrantfundedpersonnelchanges;-anyOVPgrantfundedpositionthatisvacantfor45days;anychangeofanOfficialand/oremployeewhoislistedasresponsiblesignatoryonthisOVPgrantfundedproject.7.Thegranteeagreestocomplywithallapplicablelaws,regulations,policies,andguidance(includingspecificcostlimits,priorapprovalandreportingrequirementswhereapplicable)governingtheuseoffederalfundsforexpensesrelatedtoconferences,meetings,trainings,andotherevents,includingtheprovisionoffoodand/orbeveragesatsuchevents,andcostsofattendanceatsuchevents.Informationonpertinentlaws,regulations,policies,andguidanceisavailableatyio’usdoi.novlfundinn/confcosthtm.8.Thegranteeunderstandsandagreesthatawardfundsmaynotbeusedtodiscriminateagainstordenigratethereligiousormoralbeliefsofstudentswhoparticipateinprogramsforwhichfinancialassistanceisprovidedfromthosefunds,ortheparentsorlegalguardiansofsuchstudents.9.Thegranteeunderstandsandagreesthat—(a)Noawardfundsmaybeusedtomaintainorestablishacomputernetworkunlesssuchnetworkblockstheviewing,downloading,andexchangingofpornography,Rev.September2013 SPECIALPROVISIONSANDCERTIFIEDASSURANCESSPCAPAGE13of18SpecialF3rovisions&CertifiedAssurancesmustremainattachedtotheapprovedapplicationand(b)Nothinginsubsection(a)limitstheuseoffundsnecessaryforandFederal,State,tribal,orlocallawenforcementagencyoranyotherentitycarryingoutcriminalinvestigations,prosecution,oradjudicationactivities.10.GENERALPROVISIONSINDEMNIFICATION.a.Totheextentauthorizedbylaw,theGranteeAgencyshallindemnify,save,andholdharmlesstheState,itsemployeesandagents,againstanyandallclaims,damages,liabilityandcourtawardsincludingcosts,expenses,andattorneyfeesandrelatedcosts,incurredasaresultofanyactoromissionbytheGranteeAgency,oritsemployees,agents,subcontractors,orassigneespursuanttothetermsofthisgrantaward;however,theprovisionshereofshallnotbeconstruedorinterpretedasawaiver,expressorimplied,ofanyoftheimmunities,tights,benefits,protection,orotherprovisions,oftheColoradoGovernmentalImmunityAct,CRS§24-10-101etseq.,ortheFederalTortClaimsAct,28U.S.C.2671etseq.,asapplicable,asnoworhereafteramended.FORGRANTSTOSTATEAGENCIESANDHIGHEREDUCATIONONLY:b.Aself-insured,GranteestateAgencyagreesthatitsSelf-InsuranceProgramshallBERESPONSIBLEFORanyandallclaims,damages,liabilityandcourtawards,includingcosts,expenses,andattorneyfeesandrelatedcosts,incurredasaresultofanyactoromissionbytheGranteeAgency,oritsemployees,agents,subcontractors,orassigneespursuanttothetermsofthisgrantaward.2.STATEWIDECONTRACTMANAGEMENTSYSTEM(ThissectionshallapplywhentheEffectiveDateisonorafterJuly1,2009andthemaximumamotrntpayabletoGranteehereunderis$100,000orhigher]Byenteringintothisgrantaward,Granteeagreestobegoverned,andtoabide,bytheprovisionsofCRS§24-102-205,§24-102-206,§24-103-601,§24-103.5-101and§24-105-102concerningthemonitoringofvendorperformanceonstatecontractsandinclusionofcontractperformanceinformationinastatewidecontractmanagementsystem.Granteeperformanceshallbeevaluatedinaccordancewiththetermsandconditionsofthisgrantaward,Statelaw,includingCR5§24-103.5-101,andStateFiscalRules,PoliciesandGuidance.EvaluationofGrantee’sperformanceshallbepartofthenormalcontractadministrationprocessandGrantee’sperformancewillbesystematicallyrecordedinthestatewideContractManagementSystem.Areasofreviewshallinclude,butshallnotbelimitedtoquality,costandtimeliness.CollectionofinformationrelevanttotheperformanceofGrantee’sobligationsunderthisgrantawardshallbedeterminedbythespecificrequirementsofsuchobligationsandshallincludefactorstailoredtomatchtherequirementsoftheProjectPlanofthisgrantaward.SuchperformanceinformationshallbeenteredintothestatewideContractManagementSystematintervalsestablishedintheProjectPlanandafinalreviewandratingshallberenderedwithin30daysoftheendoftheGrantawardterm.Granteeshallbenotifiedfollowingeachperformanceandshalladdressorcorrectanyidentifiedprobleminatimelymannerandmaintainworkprogress.ShouldthefinalperformanceevaluationdeterminethattheGranteedemonstratedagrossfailuretomeettheperformancemeasuresestablishedundertheProjectPlan,theExecutiveDirectoroftheColoradoDepartmentofPersonnelandAdministration(ExecutiveDirector),uponrequestbytheColoradoDivisionofCriminalJustice,andshowingofgoodcause,maydebarGranteeandprohibitGranteefrombiddingonfuturecontracts.Granteemaycontestthefinalevaluationandresultby:(i)filingrebuttalstatements,whichmayresultineitherremovalorcorrectionoftheevaluation(CRS§24-105-102(6)),or(ii)underCR5§24-105-102(6),exercisingthedebarmentprotestandappealrightsprovidedinCR5§24-109-106,107,201or202,whichmayresultinthereversalofthedebarmentandreinstatementofGrantee,bytheExecutiveDirector,uponshowingofgoodcause.3.TheGranteeAgencyshallcomplywithallapplicablerevisionsoradditionalrequirementsthatmaybeimposedbylawandanyfuturestateandfederalguidanceincludingclarificationsofrequirements.AnyrevisionstosuchprovisionsorregulationsshallautomaticallybecomeapartoftheseSpecialProvisionsandCertifiedAssurances,withoutthenecessityofeitherpartyexecutinganyfurtherinstrument.TheStateofColoradomayprovidewrittennotificationtotheGranteeAgencyofsuchrevisions,butsuchnoticeshallnotbeaconditionprecedenttotheeffectivenessofsuchrevisions.4.CORADisclosureTotheextentnotprohibitedbyfederallaw,thisgrantawardandtheperformancemeasuresandstandardsunderCRS§24-1035-101,ifany,acesubjecttopublicreleasethroughtheColoradoOpenRecordsAct,CRS§24-72-101,etseq.Rev.September2013 [EClALPROVISIONSANDCERTIFIEDASSURANCESSPCAPAGE14of18[pecialProvisions&CertifiedAssurancesmustremainattachedtotheapprovedapplicationStateofColoradoSupplementalProvswnsfotFederallyFundedContracts,Grants,andPurchaseOrdersSubjecttoTheFederalFundingAccountabilityandTransparencyActof2006(FfATA),AsAmendedRevisedasof3-20-13Thecontract,grant,orpurchaseordertowhichtheseSupplementalProvisionsareattachedhasbeenfunded,inwholeorinpart,withanAwardofFederalfunds.IntheeventofaconflictbetweentheprovisionsoftheseSupplementalPtovisions,theSpecialProvisions,thecontractoranyattachmentsorexhibitsincorporatedintoandmadeapartofthecontract,theprovisionsoftheseSupplementalProvisionsshallcontrol.Definitions.ForthepurposesoftheseSupplementalProvisions,thefollowingtermsshallhavethemeaningsascribedtothembelow.1.1.“Award”meansanawardoffederalfinancialassistancethatanon-federalEntityreceivesoradministersintheformof:1.1.1.Grants;1.1.2.Contracts;1.1.3.Cooperativeagreements,whichdonotincludecooperativeresearchanddevelopmentagreements(CRDA)pursuanttothefederalTechnologyTransferActof1986,asamended(15U.S.C.3710);1.1.4.Loans;1.1.5.LoanGuarantees;1.1.6.Subsidies;1.1.7.Insurance;1.1.8.Foodcommodities;1.1.9.Directappropriations;1.1.10.AssessedandvoluntarycontributIons;and1.1.11.OtherlnanciaiassistancetransactionsthatauthorizetheexpenditureofFederalfundsbynon-FederalEntities.Awarddoesnotinclude:1.1.12.Technicalassistance,whichprovidesservicesinlieuofmoney;1.1.13.AtransferoftitletoFederally-ownedpropertyprovidedinlieuofmoney;eveniftheawardiscalledagrant;1.1.14.Anyawardclassifiedforsecuritypurposes;or1.1.15.AnyawardfundedinwholeorinpartwithRecoveryfunds,asdefinedinsection1512oftheAmericanRecoveryandReinvestmentAct(ARRA)of2009(PublicLaw111-5).1.2.“Contract”meansthecontracttowhichtheseSupplementalProvisionsareattachedandincludesallAwardtypesin§1.1.1through1.1.11above.1.3.“Contractor”meansthepartyorpartiestoaContractfunded,inwholeorinpart,withFederalfinancialassistance,otherthanthePrimeRecipient,andincludesgrantees,subgrantees,Subrecipients,andborrowers.ForpurposesofTransparencyActreporting,ContractordoesnotincludeVendors.1.4.“DataUniversalNumberingSystem(DUNS)Number”meansthenine-digitnumberestablishedandassignedbyDunandBradsfreet,Inc.touniquelyidentifyabusinessentity.DunandBradstreet’swebsitemaybefoundat:p:!/fedgov.dnb.com/webform.1.5.“Entity”meansallofthefollowingasdefinedat2CfRpart25,subpartC;1.5.1.Agovernmentalorganization,whichisaState,localgovernment,orIndianTribe;1.5.2.Aforeignpublicentity;1.5,3.Adomesticorforeignnon-profitorganization;1.5.4,A,domesticorforeignfor-profitorganization;and1.5.5.AFederalagency,butonlyaSubrecipientunderanAwardorSubawardtoanon-Federalentity.1.6.“Executive”meansanofficer,managingpartneroranyotheremployeeinamanagementposition.Rev.September2013 SPECIALPROVISIONSANDCERTIFiEDASSURANCESSPCAPAGE15of18SpecialProvisions&CertifiedAssurancesmustremainattachedtotheapprovedapplication1.7.“FederalAwardIdentificationNumber(FAIN)”meansanAwardnumberassignedbyaFederalagencytoaPrimeRecipient,1.8.“FFATA”meanstheFederalfundingAccountabilityandTransparencyActof2006(PublicLaw109-282),asamendedby§6202ofPublicLaw110-252.FFATA,asamended,alsoisreferredtoasthe“TransparencyAct.”1.9.“PrimeRecipient”meansaColoradoStateagencyorinstitutionofhighereducationthatreceivesanAward.1.10.“Subaward”meansalegalinstrumentpursuanttowhichaPrimeRecipientofAwardfundsawardsalloraportionofsuchfundstoaSubrecipient,inexchangefortheSubrecipient’ssupportintheperformanceofalloranyportionofthesubstantiveprojectorprogramforwhichtheAwardwasgranted.1.11.”Subrecipient”meansanon-FederalEntity(orafederalagencyunderanAwardorSubawardtoanon-FederalEntity)receivingFederalfundsthroughaPrimeRecipienttosupporttheperformanceofthefederalprojectorprogramforwhichtheFederalfundswereawarded.ASubrecipientissubjecttothetermsandconditionsoftheFederalAwardtothePrimeRecipient,includingprogramcompliancerequirements.Theterni“Subrecipient”includesandmayhereferredtoas“Grantee”.1.12.“SubrecipientParentDUNSNumber”meansthesubrecipientparentorganization’s9-digitDataUniversalNumberingSystem(DUNS)numberthatappearsinthesubrecipient’sSystemforAwardManagement(SAM)profile,ifapp]icable.1.13.“SupplementalProvisions”meanstheseSupplementalProvisionsforFederallyFundedContracts,Grants,andPurchaseOrderssubjecttotheFederalFundingAccountabilityandTransparencyActof2006,AsAmended,asmayberevisedpursuanttoongoingguidancefromtherelevantFederalorStateofColoradoagencyorinstitutionofhighereducation.1.14.“SystemforAwardManagement(SAM)”meansthefederalrepositolyintowhichanEntitymustentertheinformationrequiredundertheTransparencyAct,whichmaybefoundathttp://www.sarn.gov.1.15.“TotalCompensation”meansthecashandnoncashdollarvalueearnedbyanExecutiveduringthePrimeRecipient’sorSubrecipient’sprecedingfiscalyearandincludesthefollowing:1.15.1.Salaryandbonus;1.15.2.Awardsofstock,stockoptions,andstockappreciationrights,tisingthedollaramountrecognizedforfinancialstatementreportingpurposeswithrespecttothefiscalyearinaccordancewiththeStatementofFinancialAccountingStandardsNo.123(Revised2005)(FAS123R),SharedBasedPayments;1.15.3.Earningsforservicesundernon-equityincentiveplans,notincludinggrouplife,health,hospitalizationormedicalreimbursementplansthatdonotdiscriminateinfavorofExecutivesandareavailablegenerallytoallsalariedemployees;1.15.4.Changeinpresentvalueofdefinedbenefitandactuarialpensionplans;1.15.5.Above-marketearningsondeferredcompensationwhichisnottax-qualified;1.15.6.Othercompensation,iftheaggregatevalueofallsuchothercompensation(e.g.severance,terminationpayments,valueoflifeinsurancepaidonbehalfoftheemployee,perquisitesorproperty)fortheExecutiveexceeds$10,000.1.16.“TransparencyAct”meanstheFederalFundingAccountabilityandTransparencyActof2006(PublicLaw109-282),asamendedby§6202ofPublicLaw110-252.TheTransparencyActalsoisreferredtoasFFATA.1.17“Vendor”meansadealer,distributor,merchantorothersellerprovidingpropertyorservicesrequiredforaprojectorprogramfundedbyanAwatU.AVendorisnotaPrimeRecipientoraSubrecipientandisnotsubjecttothetermsandconditionsoftheFederalaward.ProgramcompliancerequirementsdonotpassthroughtoaVendor.2.Compliance.ContractorshallcomplywithallapplicableprovisionsoftheTransparencyActandtheregulationsissuedpursuantthereto,includingbutnotlimitedtotheseSupplementalProvisions.AnyrevisionstosuchprovisionsorregulationsshallautomaticallybecomeapartoftheseSupplementalProvisions,withoutthenecessityofeitherpartyexecutinganyfurtherinstrument,TheStateofColoradomayprovidewrittennotificationtoContractorofsuchrevisions,butsuchnoticeshallnotbeaconditionprecedenttotheRev.September2013 SPECIALPROVISIONSANDCERTIFIEDASSURANCESSPCAPAGE16of18SpecialProvisions&CertifiedAssurancesmustremainattachedtotheapprovedapplicationeffectivenessofsuchrevisions.3.SystemforAwardManagement(SAM)andDataUniversalNumberingSystem(DUNS)Requirements.3.1.SAM.ContractorshallmaintainthecurrencyofitsinformationinSAMuntiltheContractorsubmitsthefinalfinancialreportrequiredundertheAwardorreceivesfinalpayment,whicheverislater.ContractorshallreviewandupdateSAMinformationatleastannuallyaftertheinitialregistration,andmorefrequentlyifrequiredbychangesinitsinformation.3.2.l)UNS.ContractorshallprovideitsDUNSnumbertoitsPrimeRecipient,andshallupdateContractor’sinformationinDun&Bradstreet,Inc.atleastannuallyaftertheinitialregistration,andmorefrequentlyifrequiredbychangesinContractor’sinformation.4.TotalCompensation.ContractorshallincludeTotalCompensationinSAMforeachofitsfivemosthighlycompensatedExecutivesfortheprecedingfiscalyearif:4.l.ThetotalfederalfundingauthorizedtodateundertheAwardis$25,000ormore;and4.2.Intheprecedingfiscalyear,Contractorreceived:4.2.1.80%ormoreofitsannualgrossrevenuesfromFederalprocurementcontractsandsubcontractsand/orFederalfinancialassistanceAwardsorSubawardssubjecttotheTransparencyAct;and4.2.2.$25,000,000ormoreinannualgrossrevenuesfromFederalprocurementcontractsandsttbcontractsand/orFederalfinancialassistanceAwardsorSubawardssubjecttotheTransparencyAct;and4.3.ThepublicdoesnothaveaccesstoinformationaboutthecompensationofsuchExecutivesthroughperiodicreportsfiledundersection13(a)or15(d)oftheSecuritiesExchangeActof1934(15U.S.C.78m(a),7$o(d)or§6104oftheInternalRevenueCodeof1986.5.Reporting,ContractorshallreportdataelementstoSAMandtothePrimeRecipientasrequiredin§7belowifContractorisaSubrecipientfortheAwardpursuanttotheTransparencyAct.NodirectpaymentshallbemadetoContractorforprovidinganyreportsrequiredundertheseSupplementalProvisionsandthecostofproducingsuchreportsshallbeincludedintheContractprice.Thereportingrequirementsin§7belowarebasedonguidancefromtheUSOfficeofManagementandBudget(0MB),andassucharesubjecttochangeatanytimeby0MB.AnysuchchangesshallbeautomaticallyincorporatedintothisContractandshallbecomepartofContractor’sobligationswiderthisContract,asprovidedin§2above.TheColoradoOfficeoftheStateControllerwillprovidesummariesofrevised0MBreportingrequirementsathttp://www.colorado.gov/dpa/dfp/sco/FFATA.htm.6.EffectiveDateandDollarThresholdforReporting.TheeffectivedateoftheseSupplementalProvisionsapplytonewAwardsasofOctober1,2010.Reportingrequirementsin§7belowapplytonewAwardsasofOctober1,2010,iftheinitialawardis$25,000ormore.IftheinitialAwardisbelow$25,000butsubsequentAwardmodificationsresultinatotalAwardof$25,000ormore,theAwardissubjecttothereportingrequirementsasofthedatetheAwardexceeds$25,000.IftheinitialAwardis$25,000ormore,butfundingissubsequentlyde-obligatedsuchthatthetotalawardamountfallsbelow$25,000,theAwardshallcontinuetobesubjecttothereportingrequirements.7.SubrecipientReportingRequirements.IfContractorisaSubrecipient,Contractorshallreportassetforthbelow.7.1ToSAM.ASubrecipientshallregisterinSAMandreportthefollowingdataelementsinSAMfoieachFederalAwardIdentificationNumbernolaterthantheendofthemonthfollowingthemonthinwhichtheSubawardwasmade:Rev.September2013 SPECIALPROVISIONSANDCERTIFIEDASSURANCESSPCAPAGE17of18SpecialProvisiors&CertifiedAssurancesmustremainattachedtotheapprovedapplication7.1.1SubrecipientDUNSNumber;7.1.2SubrecipientDUNSNumber+4ifmorethanoneelectronicfundstransfer(EFT)account;7.1.3SubrecipientParentDUNSNumber;7,1.4Subrecipient’saddress,including:StreetAddress,City,State,Country,Zip+4,andCongressionalDistrict;7.1.5Subrecipient’stop5mosthighlycompensatedExecutivesifthecriteriain§4abovearemet;and7.1.6Subrecipient’sTotalCompensationoftop5mosthighlycompensatedExecutivesifcriteriain§4abovemet.7.2ToPrimeRecipient.ASubrecipientshallreporttoitsPrimeRecipient,upontheeffectivedateoftheContract,thefollowingdataelements:7.2.1Subrecipient’sDUNSNumberasregisteredinSAM.7.2.2PrimaryPlaceofPerformanceInformation,including:StreetAddress,City,State,Country,Zipcode+4,andCongressionalDistrict.8.Exemptions.8.1TheseSupplementalProvisionsdonotapplytoanindividualwhoreceivesanAwardasanaturalperson,unrelatedtoanybusinessornon-profitorganizationheorshemayownoroperateinhisorhername.8.2AContractorwithgrossincomefromallsourcesoflessthan$300,000intheprevioustaxyearisexemptfromtherequirementstoreportSubawardsandtheTotalCompensationofitsmosthighlycompensatedExecutives,8.3EffectiveOctober1,2010,“Award”currentlymeansagrant,cooperativeagreement,orotherarrangementasdefinedinSection1.1oftheseSpecialProvisions.Onfuturedates“Award”mayincludeotheritemstobespecifiedby0MBinpolicymemorandaavailableatthe0MBWebsite;AwardalsowillinclctdeothertypesofAwardssubjecttotheTransparencyAct.8.4TherearenoTransparencyActi’epoitingrequirementsforVendors.9.EventofDefault.failuretocomplywiththeseSupplementalProvisionsshallconstituteaneventofdefaultundertheContractandtheStateofColoradomayterminatetheContractupon30dayspriorwrittennoticeifthedefaultremainsuncuredfivecalendardaysfollowingtheterrninatioofthe30daynoticeperiod.ThisremedywillbeinadditiontoanyotherremedyavailabletotheStateofColoradoundertheContract,atlaworinequity.Rev.September2013 •ECIALPROVISIONSANDCERTIFIEDASSURANCESSPCAPAGE18of18SpecialPovision,&CethfiedAssurancesmustremainattachedtotheapprovedapplicationSIGNATUREPAGE->->->TOBECOMPLETEflBYALLAPPLICANTS12(ORIGINALSIGNATURESREQUIRED-PleasesigninBLUEink.Seeinstructionsfordescriptionopdrsignatories.)TheGranteeAgencyandresponsiblesignatoriescertifybysigningthattheyhavereadtheattachedapprovedApplicationincludingtheSpecialProvisionsandCertifiedAssurances,andarefullycognizantoftheirdutiesandresponsibilitiesforthisproject.TheGranteeAgencyunderstandsandagreesthatthisgrantawardshallbeincorporatedbyreferenceandallinformationcontainedherein.ResponsibilityfornarrativeandfiscalreportingrequirementsaredelegatedtothedesignatedProjectDirector,whowillsignallsuchreports.ThisdelegationisforpurposesofreportingtotheDivisionandforoperationalease,andinnowaylimitstheauthorityandresponsibilityoftheAuthorizedOfficial.InaccordancewiththeColoradoRevisedStatutes24-72-202.6,informationsuppliedinthisgrantawardisconsideredapublicrecord.AUTHORIZEDOFFICIALNameSaraJ.FisherPositionChairmanAgencyBoardofEagleCountyCommissionersMailingAddressP.O.Box850City,State,ZipEagle,CO81631Telephone#970-328-8605Fax#970-328-8629E-mailAddressSara.Fisher@eaejecounty.usSignature/Ji2Datei/’/y/__/&-i,/‘‘/FINANCIALOFFICERNameJessieMosherPositionAdministrativeManagerAgencyEagleCottntySheriff’sOfficeMailingAddressP.O.Box359City,State,ZipEagle,CO81631Telephone#.970-328-8540Fax#970-328-1448E-mailAddressJessie.Mosher@eaglecounty.usSignature7-.-.Date---1O127.--PROJECTDIRECTORNameDeenaEzzellPositionVictimServicesCoordinatorAgencyEagleCountySheriff’sOfficeMailingAddressP.O.Box359City,State,ZipEagle,CO81631Telephone#970-328-8539Fax#970-328-1448E-mailAddressDeena.Ezzell@eaglecounty.usSignatureDate-Ci--.-IiRev.September2013 DCJFORM3OCERTIFI(‘IONOFCOMPLIANCEWITHREGt‘TIONSOFFICEFOR2IVILRIGHTS,OFFICEOFJUSTICEIOGRAMSFORSUBGRANTSISSUEDBYTHECOLORADODIVISIONOFCRIMINALJUSTICE(DCJ)Grant#t5-V\-GrantProlectTitle:rAvri5trjIeei,t%SubgrauteeName(FrndedEntity):-t-£5frO-€I.Ooa.,%cVAddress:tJP‘t--O)(t..L,CO€R3(Duration:Beginningdate:t/i/iEnddate:12/3CAward:$l1,t200ProjectDirector’sName&Phone#:Personresponsibleforreportingcivilrightsfindingsofdiscrimination:(Name,address&phone)—rtPi-o•P2o’,c5c’‘J4L,COIackuowledgethatIvieweallofthetrainingsonCivilRightsavailableonDCJ,swebsfteathttp://dcj.state.co.us/.IacceptresponsibilityforinsuringthatprojectstaffunderstandstheirresponsibthtiesasoutlinedinthepresentationsIunderstandthatifIhaveanyquestionsaboutthematerialpresentedandjpjresponsibilitiesasaGranteethatIwillcontactmygrantmanagerAUTHORIZEDOFFICIAL’SCERTIFICATION:AstheAuthorizedOfficialfortheaboveSubgrantee,Icertify,bymysignaturebelow,thatIhavereadandamftiiiycognizantofourdutiesandresponsibilitiesunderthisCertification.I.REQUIREMENTSOfSUBGRANTRECIPIENTS:Allsubgrantrecipients(regardlessofthetypeofentityortheamountawarded)aresubjecttoprohibitionsagainstdiscriminationinanyprogramoractivity,andmusttakereasonablestepstoprovidemeaningfulaccessforpersonswithlimitedEnglishproficiency.+1certifythatthisagencywillmaintaindata(andsubmitwhenrequired)toensurethat:ourservicesaredeliveredinanequitablemannertoallsegmentsoftheservicepopulation;ouremploymentpracticescomplywithEqualOpportunityRequirements,2$CfR42.207and42.301etseq.;ourprojectsandactivitiesprovidemeaningfulaccessforpeoplewithlimitedEnglishproficiencyasrequiredbyTitleVIoftheCivilRightsAct,(Seealso,2000ExecutiveOrder#13166).•ialsocertifythatthepersoninthisagencyorunitofgovernmentwhoisresponsibleforreportingcivilrightsfindingsofdiscriminationwillsubmitthesefindings,ifany,totheDivisionofCriminalJusticewithin45daysofthefinding,and/orifthefindingoccurredpriortothegrantawardbeginningdate,within45daysofthegrantawardbeginningdate.Page1of2Rev.912013-INSTRUCTIONS:Completetheidentifyinginformation,whichisfoundontheStatementofGrantAward(SOGA),inthetablebelow.Readtheformcompletely,identifyingthepersonresponsibleforreportingcivilrightsfindings1cerüfvingthaitherequiredCivilRightstraininghasbèëncompleted;andcheckingonlytheonecertjficationunder“II”thatappliestoyouragency.HaveyourAuthorizedOfficialsignatthebottomofpage2,forwardacopytothepersonyouidentj/IedasbeingresponsibleforreportingcivilrightsfindingsandreturntheoriginaltotheColoradoDivisionofCriminalJustice,700Kzpling,Ste.1000,Denver,CO80215,within45daysofthegrantawardbeginningdate.ProjectDirector’sSignature:_____Date:IO:15(‘UColoradoDivisionofCriminalJustice (DCJFORM30:CERTIFICIONOFCOMPLIANCEWITHREGU,?IONS,OFFICEFORUWILRIGHTS,OFFICEOFJUSTICEPROGRAMS(Continued)II.EQUALEMPLOYMENTOPPORTUNITYPLAN(EEOP)CERTIFICATIONS:ChecktheboxbeforeONLYTHEONEAPPROPRIATECERTIFICATION(A,3,orCbelow)thatappliestothissubgranteeagencyduringtheperiodofthegrantdurationnotedabove.ElCERTIFICATION“A”INOEEOPISREQUIREDif(1),(2)or(3),below,apply.]ThisistheCertificationthatmostnon-profitsandsmallagencieswilluse.Checkallthatapplytoyourentity.Thisfutidedentity:(1)isaneducational,medicalornon-profitorganizationoranIndianTribe;(2)haslessthan50employees;—(3)wasawardedthroughthissinglegrantawardfromtheColoradoDivisionofCriminalJusticelessthan$25,000infederalU.S.DepartmentofJusticefunds.Therefore,IherebycertifythatthisfundedentityisnotrequiredtomaintainanEBOP,pursuantto28CFR42.301,etçq.II.EQUALEMPLOYMENTOPPORTUNITYPLAN(EEOP)CERTIFICATIONS:CERTIFICATION“B”(EEOPMUSTBEONFILE)Thisfundedentity,asafor-profitentityorastateorlocalgovernmenthaving50ormoreemployees,isreceiving,throughthissinglegrantawardfromtheColoradoDivisionofCriminalJustice,morethan$25,000,butlessthan$500,000infederalU.S.DepartmentofJusticefunds.Therefore,IherebycertifythatthefundedentityhasformulatedanEqualEmploymentOpportunityPlaninaccordancewith28CfR42.301,çq.,subpartE,thatithasbeensignedintoeffectwithinthelasttwoyearsbytheproperauthorityanddisseminatedtoallemployees,andthatitisonfileforrevieworauditbyofficialsoftheDivisionofCriminalJtisticeortheOfficeforCivilRights,OfficeofJusticeProgramsasrequiredbyrelevantlawsandregulations.ElCERTIFICATION“C”(EEOPMUSTBESUBMITTED)Thisfundedentity,asafor-profitentityorastateorlocalgovernmenthaving50ormoreemployees,isreceiving,throughthissinglegrantawardfromtheColoradoDivisionofCriminalJustice,morethan$500,000infederalU.S.DepartmentofJusticefunds.Therefore,Iherebycertifythatthefundedentitywillsubmit,within60daysoftheaward,anEEOPoranEEOPShortFormtotheU.S.DepartmentofJustice,OfficeforJusticePrograms,OfficeforCivilRightsthatwillincludeasectionspecificallyanalyzingthesubgrantee(implementing)agency.(IfyouhavealreadysubmittedanEEOPapplicabletothistimeperiod,sendacopyoftheletterreceivedfromtheOfficeforCivilRightsshowingthatyourEEOPisacceptable.)AstheAuthorizedOfficialfortheaboveSubgrantee,Icertify,bymysignaturebelow,thatIhavereadandamfullycognizantofourdutiesandresponsibilitiesiisCertification.1,hereby,alsocertifythatthecontentofthisform,otherthanthedataentryrequired,astbeentered.Auf1edOfficiaSSIature][Datel11LkJJI1Mi2o-iTM[TypedName]ITitlel**********ThisoriginalsignedfarmmustbereturnedtotheColoradoDivisionofCriminalJustice,700Kipling,Ste.1000,Denver,CO80215,within45daysofthegrantawardbeginningdate.YoumustalsoforwardasignedcopytothepersonidentfIedintheboxabove.DC’JwillforwardacopytotheOfficeforCivilRights,OfficeofJusticePrograms,U&DepartmentofJustice.oradoDivisionofCriminalJusticePage2of2Rev.9)2013
