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C13-354 Spark Policy Institute
C0AGREEMENTFORPROFESSIONALSERVICESBETWEENEAGLECOUNTY,COLORADOANDSPARKPOLICYINSTITUTETHISAGREEMENT(“Agreement”)iseffectiveasofthe_______dayof/1hi,201?byandbetweenSparkPolicyInstitute,aColoradolimitedliabilitycompanythatcollaborateswithpolicymakersandcommunitiestofindinnovatesolutionstocomplexproblems,(hereinafter“Consultant”or“Contractor”)andEagleCounty,Colorado,abodycorporateandpolitic(hereinafter“County”).RECITALSWHEREAS,theCounty,throughitsDepartmentofHealthandHumanServices(“HHS”)workstopromotethehealth,safetyandwelfareofCountyresidentsofallages;andWHEREAS,theCountyusesoutsideprovidersandprofessionalstoenhancetheabilityofCountytopromotesuchhealth,safetyandwelfare;andWHEREAS,CountydesirestohiretheConsultanttoperformtheServicesdefinedbelowinparagraph1;andWHEREAS,ConsultantisauthorizedtodobusinessintheStateofColoradoandhasthetime,skill,expertise,andexperiencenecessarytoprovidetheServices;andWHEREAS,thisAgreementshallgoverntherelationshipbetweenConsultantandCountyinconnectionwiththeservices.AGREEMENTNOW,THEREFORE,inconsiderationoftheforegoingandthefollowingpromisesConsultantandCountyagreeasfollows:1.Services.Consultantagreestodiligentlyprovideallservices,labor,personnelandmaterialsnecessarytoperformandcompletetheservicesdescribedinContractor’sproposal,attachedheretoasExhibitAandtheScopeofWorkattachedheretoasExhibitB(“Services”)whichExhibitsareincorporatedhereinbyreference.TheServicesshallbeperformedinaccordancewiththeprovisionsandconditionsofthisAgreement.a.ConsultantagreestofurnishtheServicesnolaterthanApril2014andinaccordancewiththescheduleestablishedinExhibitAandExhibitB.BysigningbelowConsultantrepresentsthatithastheexpertiseandpersonnelnecessarytoproperlyandtimelyperformtheServices.f- CCDb.IntheeventofanyconflictorinconsistencybetweenthetermsandconditionssetforthinExhibitAorExhibitBandthetermsandconditionssetforthinthisAgreement,thetermsandconditionssetforthinthisAgreementshallprevail.c.ConsultantagreesthatitwillnotenterintoanyconsultingorotherarrangementswiththirdpartiesthatwillconflictinanymannerwiththeServices.2.County’sRepresentative.ThePublicHealthDepartment’sdesigneeshallbeConsultant’scontactwithrespecttothisAgreementandperformanceoftheServices.3.TermoftheAgreement.ThisAgreementshallcommenceuponthedatefirstwrittenabove,andsubjecttotheprovisionsofparagraph11hereof,shallcontinueinfullforceandeffectthroughthe30thdayofApril,2014.4.ExtensionorModification.ThisAgreementmaynotbeamendedorsupplemented,normayanyobligationshereunderbewaived,exceptbyagreementsignedbybothparties.NoadditionalservicesorworkperformedbyConsultantshallbethebasisforadditionalcompensationunlessanduntilConsultanthasobtainedwrittenauthorizationandacknowledgementbyCountyforsuchadditionalservices.Accordingly,nocourseofconductordealingsbetweentheparties,norverbalchangeorders,expressorimpliedacceptanceofalterationsoradditionstotheServices,andnoclaimthatCountyhasbeenunjustlyenrichedbyanyadditionalservices,whetherornotthereisinfactanysuchunjustenrichment,shallbethebasisofanyincreaseinthecompensationpayablehereunder.IntheeventthatwrittenauthorizationandacknowledgmentbyCountyforsuchadditionalservicesisnottimelyexecutedandissuedinstrictaccordancewiththisAgreement,Consultant’srightswithrespecttosuchadditionalservicesshallbedeemedwaivedandsuchfailureshallresultinnon-paymentforsuchadditionalservicesorworkperformed.5.Compensation.CountyshallcompensateConsultantfortheperformanceoftheServicesinasumcomputedandpayableassetforthinExhibitAandExhibitB.TheperformanceoftheServicesunderthisAgreementshallnotexceed$5,040.00.ContractorshallnotbeentitledtobillatovertimeandlordoubletimeratesforworkdoneoutsideofnormalbusinesshoursunlessspecificallyauthorizedinwritingbyCounty.a.ForcompensationunderthisAgreementContractormustsubmitacompleteandaccurateinvoiceuponcompletionoftheServices.TheinvoicesshallincludeadescriptionofServicesperformed.IfCountyisnotsatisfiedwiththecompletenessofasubmittedinvoice,CountymayrequestContractortoeitherrevisetheinvoiceorprovideadditionalinformation.PaymentwillbemadeforServicessatisfactorilyperformedwithinthirty(30)daysofreceiptofaproperandaccurateinvoice.Allinvoicesshallincludedetailregardingthehoursspent,tasksperformed,whoperformedeachtaskandsuchotherdetailasCountymayrequest.Allinvoicesmustbemailedordeliveredin-persontothefollowingaddresstoensureproperpayment.Invoicessentbyfaxore-mailwillnotbeaccepted.2SparkPolicyPhaseIContract CCEagleCountyHealthandHumanServicesJenniferLudwig,PublicHealthDirector550BroadwayPostOfficeBox660Eagle,CO81631b.Anyout-of-pocketexpensestobeincurredbyConsultantandreimbursedbyCountyshallbeidentifiedonExhibitAorExhibitB.Out-of-pocketexpenseswillbereimbursedwithoutanyadditionalmark-upthereonandareincludedinthenottoexceedcontractamountsetforthabove.Out-of-pocketexpensesshallnotincludeanypaymentofsalaries,bonusesorothercompensationtopersonnelofConsultant.ConsultantshallnotbereimbursedforexpensesthatarenotsetforthonExhibitAorBunlessspecificallyapprovedinwritingbyCounty.c.If,priortopaymentofcompensationorreimbursementforServicesbutaftersubmissiontoCountyofarequestthereforebyContractor,CountyreasonablydeterminesthatpaymentasrequestedwouldbeimproperbecausetheServiceswerenotperformedasprescribedbytheprovisionsofthisAgreement,theCountyshallhavenoobligationtomakesuchpayment.If,atanytimeafterorduringthetermorafterterminationorexpirationofthisAgreement,CountyreasonablydeterminesthatanypaymenttheretoforepaidbyCountytoContractorwasimproperbecausetheServicesforwhichpaymentwasmadewerenotperformedassetforthinthisAgreement,thenuponwrittennoticeofsuchdeterminationandrequestforreimbursementfromCounty,Consultantshallforthwithreturnsuchpayment(s)toCounty.UponterminationorexpirationofthisAgreement,unexpendedfundsadvancedbyCounty,ifany,shallforthwithbereturnedtoCounty.d.AllfundsreceivedbyContractorunderthisAgreementshallbeorhavebeenexpendedsolelyforthepurposeforwhichgranted,andanyfundsnotsoexpended,includingfundslostordivertedforotherpurposes,shallbereturnedtoCounty.ContractorshallprovidetheCountywithprogressreportsuponCounty’srequest;orContractorshallfurnishprogressreportsasmorespecificallysetforthintheattachedExhibitAandExhibitB.e.CountywillnotwithholdanytaxesfrommoniespaidtotheConsultanthereunderandConsultantagreestobesolelyresponsiblefortheaccuratereportingandpaymentofanytaxesrelatedtopaymentsmadepursuanttothetermsofthisAgreement.fNotwithstandinganythingtothecontrarycontainedinthisAgreement,CountyshallhavenoobligationsunderthisAgreementafter,norshallanypaymentsbemadetoConsultantinrespectofanyperiodafterDecember31ofanyyear,withoutanappropriationthereforbyCountyinaccordancewithabudgetadoptedbytheBoardofCountyCommissionersincompliancewithArticle25,title30oftheColoradoRevisedStatutes,theLocalGovernmentBudgetLaw(C.R.S.29-1-101et.seq.)andthelABORAmendment(ColoradoConstitution,ArticleX,Sec.20).3SparkPolicyPhaseIContract CC6.Sub-consultants.ConsultantacknowledgesthatCountyhasenteredintothisAgreementinrelianceupontheparticularreputationandexpertiseofConsultant.Consultantshallnotenterintoanysub-consultantagreementsfortheperformanceofanyoftheServicesoradditionalserviceswithoutCounty’spriorwrittenconsent,whichmaybewithheldinCounty’ssolediscretion.CountyshallhavetherightinitsreasonablediscretiontoapproveallpersonnelassignedtothesubjectprojectduringtheperformanceofthisAgreementandnopersonneltowhomCountyhasanobjection,initsreasonablediscretion,shallbeassignedtotheproject.Consultantshallrequireeachsub-consultant,asapprovedbyCountyandtotheextentoftheServicestobeperformedbythesub-consultant,tobeboundtoConsultantbythetermsofthisAgreement,andtoassumetowardConsultantalltheobligationsandresponsibilitieswhichConsultant,bythisAgreement,assumestowardCounty.Countyshallhavetheright(butnottheobligation)toenforcetheprovisionsofthisAgreementagainstanysub-consultanthiredbyConsultantandConsultantshallcooperateinsuchprocess.TheContractorshallberesponsiblefortheactsandomissionsofitsagents,employeesandsub-consultantsorsub-contractors.7.Insurance.ConsultantagreestoprovideandmaintainatConsultant’ssolecostandexpense,thefollowinginsurancecoveragewithlimitsofliabilitynotlessthanthosestatedbelow:a.TypesofInsurance.i.Workers’Compensationinsuranceasrequiredbylaw.ii.Autocoveragewithlimitsofliabilitynotlessthan$1,000,000eachaccidentcombinedbodilyinjuryandpropertydamageliabilityinsurance,includingcoverageforowned,hired,andnon-ownedvehicles.iii.CommercialGeneralLiabilitycoveragetoincludepremisesandoperations,personal/advertisinginjury,products/completedoperations,broadformpropertydamagewithlimitsofliabilitynotlessthan$1,000,000peroccurrenceand$2,000,000aggregatelimits.iv.ProfessionalliabilityinsurancewithprioractscoverageforallServicesrequiredhereunder,inaformandwithaninsurerorinsurerssatisfactorytoCounty,withlimitsofliabilityofnotlessthan$1,000,000perclaimand$2,000,000intheaggregate.Intheeventtheprofessionalliabilityinsuranceisonaclaims-madebasis,ConsultantwarrantsthatanyretroactivedateunderthepolicyshallprecedetheeffectivedateofthisAgreement.ContinuouscoveragewillbemaintainedduringanyapplicablestatuteoflimitationsfortheServicesprovidedthatthecoverageiscommerciallyavailableatareasonablepremium.Contractorshallprovidethirty(30)days’noticetoCountypriortocancellingsuchinsuranceduringtheapplicablestatuteoflimitationsperiod.b.OtherRequirements.i.TheautomobileandcommercialgeneralliabilitycoverageandsuchothercoverageasindicatedaboveshallbeendorsedtoincludeEagleCounty,itsassociatedoraffiliatedentities,itssuccessorsandassigns,electedofficials,employees,agentsandvolunteersasadditionalinsureds.4SparkPolicyPhaseIContract CCii.Consultant’scertificatesofinsuranceshallincludesub-consultantsasadditionalinsuredsunderitspoliciesorConsultantshallfurnishtoCountyseparatecertificatesandendorsementsforeachsub-consultant.Allcoverage(s)forsub-consultantsshallbesubjecttothesameminimumrequirementsidentifiedabove.Consultantandsub-consultants,ifany,shallmaintaintheforegoingcoverageineffectuntiltheServicesarecompleted.Inaddition,allsuchpoliciesshallbekeptinforcebyConsultantanditssub-consultantsuntiltheapplicablestatuteoflimitationsfortheServiceshasexpiredprovidedthatthecoverageiscommerciallyavailableatareasonablepremium.iii.InsuranceshallbeplacedwithinsurersdulylicensedorauthorizedtodobusinessintheStateofColoradoandwithan“A.M.Best”ratingofnotlessthanA-Vu.iv.Consultant’sinsurancecoverageshallbeprimaryandnon-contributorywithrespecttoallotheravailablesources.Consultant’spolicyshallcontainawaiverofsubrogationagainstEagleCounty.v.Allpoliciesmustcontainanendorsementaffordinganunqualifiedthirty(30)days’noticeofcancellationtoCountyintheeventofcancellationofcoverage.vi.AllinsurersmustbelicensedorapprovedtodobusinesswithintheStateofColoradoandallpoliciesmustbewrittenonaperoccurrencebasisunlessotherwiseprovidedherein.vii.Consultant’scertificateofinsuranceevidencingallrequiredcoverage(s)isattachedheretoasExhibitC.Uponrequest,ConsultantshallprovideacopyoftheactualinsurancepolicyandlorrequiredendorsementsrequiredunderthisAgreementwithinfive(5)businessdaysofawrittenrequestfromCounty,andherebyauthorizesConsultant’sbroker,withoutfurthernoticeandauthorizationbyConsultant,toimmediatelycomplywithanywrittenrequestofCountyforacompletecopyofthepolicy.viii.ConsultantshalladviseCountyintheeventthegeneralaggregateorotheraggregatelimitsarereducedbelowtherequiredperoccurrencelimit.Consultant,atitsownexpense,willreinstatetheaggregatelimitstocomplywiththeminimumlimitsandshallfurnishCountyanewcertificateofinsuranceshowingsuchcoverage.ix.IfConsultantfailstosecureandmaintaintheinsurancerequiredbythisAgreementandprovidesatisfactoryevidencethereoftoCounty,CountyshallbeentitledtoimmediatelyterminatethisAgreement.x.TheinsuranceprovisionsofthisAgreementshallsurviveexpirationorterminationhereof.xi.ThepartiesheretounderstandandagreethattheCountyisrelyingon,anddoesnotwaiveorintendtowaivebyanyprovisionofthisAgreement,themonetarylimitationsorrights,immunitiesandprotectionsprovidedbytheColoradoGovernmentalImmunityAct,asfromtimetotime5SparkPolicyPhaseIContract CCamended,orothenviseavailabletoCounty,itsaffiliatedentities,successorsorassigns,itselectedofficials,employees,agentsandvolunteers.xii.Consultantisnotentitledtoworkers’compensationbenefitsexceptasprovidedbytheConsultant,nortounemploymentinsurancebenefitsunlessunemploymentcompensationcoverageisprovidedbyConsultantorsomeotherentity.TheConsultantisobligatedtopayallfederalandstateincometaxonanymoneyspaidpursuanttothisAgreement.8.Indemnification.TheConsultantshallindemnifyandholdharmlessCounty,andanyofitsofficers,agentsandemployeesagainstanylosses,claims,damagesorliabilitiesforwhichCountymaybecomesubjecttoinsofarasansuchlosses,claims,damagesorliabilitiesariseoutof,directlyorindirectly,thisAgreement,orarebaseduponanyperformanceornonperformancebyConsultantoranyofitssub-consultantshereunderincludingclaimsforbodilyinjuryorpersonalinjuryincludingdeath,orlossordamagetotangibleorintangibleproperty;andConsultantshallreimburseCountyforreasonableattorneyfeesandcosts,legalandotherexpensesincurredbyCountyinconnectionwithinvestigatingordefendinganysuchloss,claim,damage,liabilityoraction.ThisindemnificationshallnotapplytoclaimsbythirdpartiesagainsttheCountytotheextentthatCountyisliabletosuchthirdpartyforsuchclaimswithoutregardtotheinvolvementoftheConsultant.Thisparagraphshallsurviveexpirationorterminationhereof.9.OwnershipofDocuments.AlldocumentspreparedbyConsultantinconnectionwiththeServicesshallbecomepropertyofCounty.ConsultantshallexecutewrittenassignmentstoCountyofallrights(includingcommonlaw,statutory,andotherrights,includingcopyrights)tothesameasCountyshallfromtimetotimerequest.Forpurposesofthisparagraph,theterm“documents”shallmeanandincludeallreports,plans,studies,tapeorotherelectronicrecordings,drawings,sketches,estimates,datasheets,mapsandworksheetsproduced,orpreparedbyorforConsultant(includinganyemployeeorsubcontractorinconnectionwiththeperformanceoftheServicesandadditionalservicesunderthisAgreement).10.Notice.AnynoticerequiredbythisAgreementshallbedeemedproperlydeliveredwhen(1)personallydelivered,or(ii)whenmailedintheUnitedStatesmail,firstclasspostageprepaid,or(iii)whendeliveredbyfedExorothercomparablecourierservice,chargesprepaid,tothepartiesattheirrespectiveaddresseslistedbelow,or(iv)whensentviafacsimilesolongasthesendingpartycanprovidefacsimilemachineorotherconfirmationshowingthedate,timeandreceivingfacsimilenumberforthetransmission,or(v)whentransmittedviae-mail.Eitherpartymaychangeitsaddressforpurposesofthisparagraphbygivingfive(5)dayspriorwrittennoticeofsuchchangetotheotherparty.COUNTY:EagleCounty,ColoradoAttention:JenniferLudwig,PublicHealthDirector500BroadwayPostOfficeBox660Eagle,CO81631Telephone:970-328-88196SparkPolicyPhaseContract CCFacsimile:855-848-8829E-Mail:Jennifer.Ludwig@eaglecounty.usWithacopyto:EagleCountyAttorney500BroadwayPostOfficeBox850Eagle,Co81631Telephone:970-328-8685Facsimile:970-328-8699E-Mail:atty@eaglecounty.usCONSULTANT:SparkPolicyInstituteAttention:JasonVahling,SeniorProjectManager3222TcjonSt.,StudioE27,’y%7”Denver,CO802±42“Telephone:303-455-1740,ext115facsimile:303-455-9910E-Mail:Jason@SparkPolicy.com11.Termination.CountymayterminatethisAgreement,inwholeorinpart,atanytimeandforanyreason,withorwithoutcause,andwithoutpenaltythereforwithseven(7)calendardays’priorwrittennoticetotheConsultant.UponterminationofthisAgreement,ConsultantshallimmediatelyprovideCountywithalldocumentsasdefinedinparagraph9hereof,insuchformatasCountyshalldirectandshallreturnallCountyownedmaterialsanddocuments.CountyshallpayConsultantforServicessatisfactorilyperformedtothedateoftermination.12.Venue,JurisdictionandApplicableLaw.Anyandallclaims,disputesorcontroversiesrelatedtothisAgreement,orbreachthereof,shallbelitigatedintheDistrictCourtforEagleCounty,Colorado,whichshallbethesoleandexclusiveforumforsuchlitigation.ThisAgreementshallbeconstruedandinterpretedunderandshallbegovernedbythelawsoftheStateofColorado.13.ExecutionbyCounterparts;ElectronicSignatures.ThisAgreementmaybeexecutedintwoormorecounterparts,eachofwhichshallbedeemedanoriginal,butallofwhichshallconstituteoneandthesameinstrument.ThepartiesapprovetheuseofelectronicsignaturesforexecutionofthisAgreement.OnlythefollowingtwoformsofelectronicsignaturesshallbepermittedtobindthepartiestothisAgreement:(1)Electronicorfacsimiledeliveryofafullyexecutedcopyofthesignaturepage;(ii)theimageofthesignatureofanauthorizedsignerinsertedontoPDFformatdocuments.Alldocumentsmustbeproperlynotarized,ifapplicable.AlluseofelectronicsignaturesshallbegovernedbytheUniformElectronicTransactionsAct,C.R.S.24-71.3-101to121.14.OtherContractRequirements.7SparkPolicyPhaseIContract CCa.InrenderingtheServiceshereunder,Contractorshallcomplywiththehigheststandardsofcustomerservicetothepublic.Contractorshallprovideappropriatesupervisionofitsemployeestoensurethemaintenanceofthesehighstandardsofcustomerserviceandprofessionalismaremaintained.TheperformanceofsuchobligationshallbedeterminedatthesolediscretionofCounty.IntheeventCountyfindsthesestandardsofcustomerservicearenotbeingmetbyContractor,CountymayterminatethisAgreement,inwholeorinpart,uponseven(7)days’noticetoContractor.b.ConsultantshallberesponsibleforthecompletenessandaccuracyoftheServices,includingallsupportingdataorotherdocumentspreparedorcompiledinperformanceoftheServices,andshallcorrect,atitssoleexpense,allsignificanterrorsandomissionstherein.ThefactthattheCountyhasacceptedorapprovedtheServicesshallnotrelieveConsultantofanyofitsresponsibilities.ConsultantshallperformtheServicesinaskillful,professionalandcompetentmannerandinaccordancewiththestandardofcare,skillanddiligenceapplicabletoConsultantsperformingsimilarservices.ThisparagraphshallsurviveterminationofthisAgreement.c.ConsultantrepresentsandwarrantsthatithastheexpertiseandpersonnelnecessarytoproperlyperformtheServicesandcovenantsthatitsprofessionalpersonnelaredulylicensedtoperformtheServiceswithinColorado.d.Consultantagreestoworkinanexpeditiousmanner,withinthesoundexerciseofitsjudgmentandprofessionalstandards,intheperformanceofthisAgreement.TimeisoftheessencewithrespecttothisAgreement.e.ThisAgreementconstitutesanagreementforperformanceoftheServicesbyConsultantasanindependentcontractorandnotasanemployeeofCounty.NothingcontainedinthisAgreementshallbedeemedtocreatearelationshipofemployer-employee,master-servant,partnership,jointventureoranyotherrelationshipbetweenCountyandConsultantexceptthatofindependentcontractor.ConsultantshallhavenoauthoritytobindCounty.f.ConsultantrepresentsandwarrantsthatatalltimesintheperformanceoftheServices,Consultantshallcomplywithanyandallapplicablefederalandstatelaws,codes,rulesandregulations.g.ContractorshallcomplywiththeCivilRightsActof1964andSection504,RehabilitationActof1973,concerningdiscriminationonthebasisofrace,color,sex,age,religion,politicalbeliefs,nationaloriginorhandicap.h.ThisAgreementcontainstheentireagreementbetweenthepartieswithrespecttothesubjectmatterhereofandsupersedesallotheragreementsorunderstandingbetweenthepartieswithrespectthereto.i.ConsultantshallnotassignanyportionofthisAgreementwithoutthepriorwrittenconsentoftheCounty.AnyattempttoassignthisAgreementwithoutsuchconsentshallbevoid.8SparkPolicyPhaseIContract CCj.ThisAgreementshallbebindinguponandshallinuretothebenefitofthepartiesheretoandtheirrespectivepermittedassignsandsuccessorsininterest.EnforcementofthisAgreementandallrightsandobligationshereunderarereservedsolelyfortheparties,andnottoanythirdparty.k.NofailureordelaybyeitherpartyintheexerciseofanyrighthereundershallconstituteawaiverthereofNowaiverofanybreachshallbedeemedawaiverofanyprecedingorsucceedingbreach.I.Theinvalidity,illegalityorunenforceabilityofanyprovisionofthisAgreementshallnotaffectthevalidityorenforceabilityofanyotherprovisionhereofm.Consultantshallmaintainforaminimumofthreeyears,adequatefinancialandotherrecordsforreportingtoCounty.Consultantshallbesubjecttofinancialauditbyfederal,stateorcountyauditorsortheirdesignees.Consultantauthorizessuchauditsandinspectionsofrecordsduringnormalbusinesshours,upon4$hours’noticetoConsultant.Consultantshallfullycooperateduringsuchauditorinspections.n.ThesignatoriestothisAgreementavertotheirknowledge,noemployeeoftheCountyhasanypersonalorbeneficialinterestwhatsoeverintheServicesorPropertydescribedinthisAgreement.TheConsultanthasnobeneficialinterest,directorindirect,thatwouldconflictinanymannerordegreewiththeperformanceoftheServicesandConsultantshallnotemployanypersonhavingsuchknowninterests.o.TheConsultant,ifanaturalpersoneighteen(1$)yearsofageorolder,herebyswearsandaffirmsunderpenaltyofperjurythatheorshe(1)isacitizenorotherwiselawfullypresentintheUnitedStatespursuanttofederallaw,(ii)totheextentapplicableshallcomplywithC.R.S.24-76.5-103priortotheeffectivedateofthisAgreement.15.ProhibitionsonGovernmentContracts.IfConsultanthasanyemployeesorsubcontractors,ConsultantshallcomplywithC.R.S.8-17.5-101,et.seq.,regardingIllegalAliens-PublicContractsforServices,andthisAgreement.ByexecutionofthisAgreement,ConsultantcertifiesthatitdoesnotknowinglyemployorcontractwithanillegalalienwhowillperformunderthisAgreementandthatConsultantwillparticipateintheE-verifyProgramorotherDepartmentofLaborandEmploymentprogram(“DepartmentProgram”)inordertoconfirmtheeligibilityofallemployeeswhoarenewlyhiredforemploymenttoperformServicesunderthisAgreement.a.Consultantshallnot:i.KnowinglyemployorcontractwithanillegalalientoperformServicesunderthisAgreement;or9SparkPolicyPhaseIContract CC,ii.EnterintoasubcontractthatfailstocertifytoConsultantthatthesubcontractorshallnotknowinglyemployorcontractwithanillegalalientoperformworkunderthepubliccontractforservices.b.ConsultanthasconfirmedtheemploymenteligibilityofallemployeeswhoarenewlyhiredforemploymenttoperformServicesunderthisAgreementthroughparticipationintheE-VerifyProgramorDepartmentProgram,asadministeredbytheUnitedStatesDepartmentofHomelandSecurity.InformationonapplyingfortheE-verifyprogramcanbefoundat:http://www.dhs.gov/xprevprot/prograrns/gc1185221678150.shtrnc.ConsultantshallnotuseeithertheE-verifyprogramorotherDepartmentProgramprocedurestoundertakepre-employmentscreeningofjobapplicantswhilethepubliccontractforservicesisbeingperformed.U.IfConsultantobtainsactualknowledgethatasubcontractorperformingworkunderthepubliccontractforservicesknowinglyemploysorcontractswithanillegalalien,Consultantshallberequiredto:i.NotifythesubcontractorandCountywithinthree(3)daysthatConsultanthasactualknowledgethatthesubcontractorisemployingorcontractingwithanillegalalien;andii.Terminatethesubcontractwiththesubcontractorifwithinthreedaysofreceivingthenoticerequiredpursuanttosubparagraph(1)oftheparagraph(d)thesubcontractordoesnotstopemployingorcontractingwiththeillegalalien;exceptthatConsultantshallnotterminatethecontractwiththesubcontractorifduringsuchthree(3)daysthesubcontractorprovidesinformationtoestablishthatthesubcontractorhasnotknowinglyemployedorcontractedwithanillegalalien.e.ConsultantshallcomplywithanyreasonablerequestbytheDepartmentofLaborandEmploymentmadeinthecourseofaninvestigationthatthedepartmentisundertakingpursuanttoitsauthorityestablishedinC.R.S.8-17.5-102(5).fIfConsultantviolatestheseprohibitions,CountymayterminatetheAgreementforbreachofcontract.IftheAgreementissoterminatedspecificallyforbreachofthisprovisionofthisAgreement,ConsultantshallbeliableforactualandconsequentialdamagestoCountyasrequiredbylaw.g.CountywillnotifytheColoradoSecretaryofStateifConsultantviolatesthisprovisionofthisAgreementandCountyterminatestheAgreementforsuchbreach.[Restofpageintentionallyleftblank]10SparkPolicyPhaseIContract CC’TNWITNESSWHEREOF,thepartieshaveexecutedthisAgreementthedayandyearfirstsetforthabove.COUNTYOFEAGLE,STATEOFManagerBy:CONSULTANT:By:APrintName:,4/%Title:Zeq(11SparkPolkyPhaseIContract CCMEMODATE:11.13.13TO:JenniferLudwig,DirectorEagleCountyPublicHealthSPARKPOLICYINSTITUTEignitingpublicpolicyandcommunitychangeFROM:JasonVahling,SeniorProjectManagerandJewlyaLynn,CEO&ResearchDirectorRE:ProposalforCommunityEngagementandStrategicLearningThankyouformeetingwithustotalkaboutyourdesiretocreateahealthequityinitiativethatmeaningfullyaddressesthesocialdeterminantsofhealth,engagesunderservedcommunitymembers,andultimately,makesasignificantdifferenceinimprovingthehealthandwellbeingofEagleCountyresidents.ThisprojectalignswellwithourexperienceandweareuniquelyqualifiedtohelpyoudevelopamodelthatsignificantlytransformshowEagleCountyPublicHealthaddresseshealthequityissuesinthecontextofaccesstocare,mentalhealthandsubstanceabuse,healthyliving,aginginplace,andRadonexposure.Aswediscussed,addressingthecomplexissueofhealthequityfromapublichealthagencyperspectiverequiresinnovative,dynamicapproaches,andtryingthingsthathaveneverbeendonebefore.Therefore,weareproposingthatthisprojectoccurintwophases.Phase1wouldinvolveadefiningphase,involvingafacilitatedRoadmapprocesswithyourstaffandcommunitymemberstodevelopahealthequitymodelthatclearlyarticulatesthestrategiesandoutcomesyouwanttoachieve.Thisupfrontworkwillhelpensurethecommunityengagementandimplementationprocessresultsinsolutionsandstrategiesthatcanmakeameaningfuldifference.Phase2wouldbetheimplementationoftheRoadmapdesignedinPhase1,alongwithapurposefulcommunityengagementprocess.APPROACHSparkPolicyInstitutecollaborateswithpolicymakersandcommunitiestofindinnovative,dynamicsolutionstocomplexproblems.Wetakeontoughissuesthatcrossmultiplesectors,policyarenas,andlevelsofgovernmentthataretoodifficultforjustonegrouptosolvealone.Throughourexpertise,research,andhands-onapproach,Sparkworkstoignitechangewithallthestakeholdersaffectedbyanissue.Ourteamhasworkedinsidemanyofthesystemswedealwitheveryday,soweunderstandhowgovernments,nonprofitsandprivatepartnersdobusiness.That’swhyweofferavarietyofspecializedsolutions,alwayscustomizingourapproachtotheuniqueneedsofeachproject.FacilitationSparkhasextensiveexperiencewithfacilitatingcommunityandstakeholdermeetings,bothinresearchandnon-researchprojects.Forexample,wehavestaffedandfacilitatedavarietyofplanningprocessesinbothstateleadershipandcommunitysettings,suchastheJR-1050BehavioralHealthTaskForce(alegislativebranchtaskforce],theColoradoFarmtoSchoolTaskForce(amandated,executivebranchtaskforce),theColoradoCommissionfortheDeafandHardofHearing’sBehavioral2717WeltonSt.,Denver,CO80205www.sparkpolicy.com303-455-1740PAGE1 CCHealthTaskforce(aconsumer/communitydrivenprocess),DenverEarlyChildhoodCouncil’sMentalHealthActionAllianceplanningprocess(localplanningprocess),andthestatewideSchoolHealthLeadershipTaskForce(statewidefoundation-drivenprocess).Wehavealsoconductedlargestakeholderengagementprojectsthatuseresearchstrategiestoexpandthevoicesincludedintheprocess,suchastheregionalmeetings,surveys,andfocusgroupsfortheColoradoLINKSforMentalHealthplanningprocess;communityforumsandfocuseddialoguesfortheredesignoftheRegionalCentersintheLong-TermCaresystem;q-sortaspartoftheJR-lOS0BehavioralHealthTaskForce;andcommunityreadinessassessmentswithDenverPublicHealthandtheRuralCollaborativeforHomelessYouth,andemployeelisteningsessionsfortheCityandCountyofDenvertoaddresstheSocialDeterminantsofHealthwithinaworksitesetting.StrategicLearningSparkhastakentheoftenundefinedconceptofstrategiclearningandbroughtittolifethroughahighlydevelopedmodelthatmakesreal-time,data-drivenlearningaccessibletoanyorganization.TheSparkStrategicLearningmodelcombinessystematicintegrationofnewinformationintostrategies,collectiveinterpretationoftheinformation,andapplicationoftheinterpretationtoimprovestrategies.UnderlyingallSparkStrategicLearningapproachesareresearch-basedframeworksspecifictothestrategiesbeingimplementedthatarticulatetherelationshipbetweenstrategiesanddesiredoutcomes.Thismodelcombinesthebestoflearningorganizations,organizationaldevelopment,actionresearch,anddevelopmentalevaluation.HealthEquityandtheSocialDeterminantsofHealthSparkfocusesonprovidingculturallyresponsiveservicesthroughoutourwork.Inadditiontoworkingonmultiplehealthequityprojects(e.g.,MentalHealthDisparitieswithTheColoradoTrustandSenatorPeterGroff;CityandCountyofDenverSocialDeterminantsofHealthwithinWorksiteWeilness,SexualHealthDisparitiesinAuroraandGreenValleyRanchwithDenverHealthandDenverPublicHealth;andahealthequityprojectwithColoradoStateUniversity’sColoradoInstituteforPublicPolicy).Wehaveexpandedourunderstandingofhealthequitytogobeyondculturalresponsivenessandmeaningfullymovenon-profits,governmentagencies,policymakers,andfoundationsfromdialoguetoactiontoaddressthesocialdeterminantsofhealthincommunitiesandacrosssystems.SCOPEOFWORKStep1:ConveneaCoreTeamSparkproposestoconveneaCoreTeamcomposedofkeystafffromEagleCountyPublicHealth.TheCoreTeam,comprisedofnomorethan3individuals,willmeetbyphonetoguidetheproject,troubleshootalongtheway,andensurethefinaldeliverablescanmakeameaningfuldifference.Sparkwillfacilitatethemeetingsandagendaswillbesentinadvance,draftmaterialsmayalsobesent,asappropriate,forreviewpriortothemeetings.SparkusesthisCoreTeammodelinmostofitsprojects,asitensurestheprojectstaysembeddedinthecontextofthecommunity,createsanenvironmentwhereproblemsolvingcanoccur,andleavesmuchoftheknowledgeandcapacitygeneratedduringtheprojectwiththepeopleintheEagleCountywheretheprojectisoccurring.2717WeltonSt.,Denver,CO80205www.sparkpoIicy.com303-455-1740PAGE2 Step2:DevelopaRoadmapSparkproposestofacilitateathreehourmeetingwithEagleCountyPublicHealthstaff,organizationsthatparticipatedinthehealthequitylearningseriesmeetings,andcommunitymemberstodevelopaHealthEquityRoadmap.Itwillincludethreethings(Activities,Outcomes,andthe“EndoftheRoad”).TheRoadmapwillbuildoffofthegreatworkcurrentlyunderwayincludingtheHealthEquityLearningSessionsandthepublichealthimprovementplan.TheRoadmapwillhelpclarifythewhyandhowfortheEagleCounty’shealthequityapproach.AstheRoadmapisbeingdeveloped,wewilltestitandrefineitagainstwhattheresearchtellsusisreallypossible.Thiswillincludereviewingsecondaryresearchtoensurethestrategiescanrealisticallyachievethedesiredoutcomesandthattheoutcomescancollectivelygettotheend-of-the-road.Ifappropriate,wewillalsoworkwithkeystakeholders,suchasdepartmentleaders,otherCountyDepartments,employeesintheEagleCounty,andcommunity-basedorganizationstoidentifyinformationthatisconfusingormissingandwewillusetheirfeedbacktofinalizetheRoadmap.WewillalsoproviderecommendationsonthebestwaystoengagecommunitymembersinPhase2.Step3:DeveloparapidfeedbacksystemtomonitorandimproveHealthEquitySparkwillworkwithyoutointegratereal-timestrategiclearningintoyourhealthequitymodel.Wewillcollectivelyidentifythemostusefuldatatocollect,basedontheactivities,outcomes,andthedefined“endoftheroad”.TheexactnatureofthedatatobecollectedwillbedeterminedbasedontheRoadmap.TIMEUNEANDPROPOSEDCOSTSAllworkwillbecompletedbetweenJanuary201kandFebruary2014.Thetimelineisestimatedonly—Sparkisopentoadjustingthistimelinetobestmeettheprojectneeds.CTocompleteactivitiesasdescribed,Sparkestimatesthefollowingexpenses..Dr.JewlyaLyn,ResearchandEvaluationLead:12hoursx@$100perhour•JasonVahling,ProjectManager:34hours@$100perhour•ResearchAssistant:4hours@$50perhour•Travel—2trips(480miles*$.50permile)$5,0402717WeftonSt.,Denver,CO$0205www.sparkpolicy.com303-455-1740PAGE3 MEMODATE:11.19.13JenniferLudwig,DirectorEagleCountyPublicHealthJasonVahling,SeniorProjectManagerandJewlyaLynn,CEO&ResearchDirectorScopeofWorkforCommunityEngagementandStrategicLearningPurpose:TodevelopahealthequitymodelthroughafacilitatedRoadmapprocesswithyourstaffandcommunitymembers.Activities:Tocompletethiswork,Sparkwill:•Conveneandfacilitatethreecoreteammeetingstoguidetheproject,troubleshootalongtheway,andensurethefinaldeliverablescanmakeameaningfuldifference.•ConductcallswithuptosixmembersoftheHealthEquityLearningSeriesTeamtoplanthefacilitatedRoadmapprocess.•FacilitateathreehourmeetingwithEagleCountyPublicHealthstaff,organizationsthatparticipatedinthehealthequitylearningseriesmeetings,andcommunitymemberstodevelopaHealthEquityRoadmap.•Develop,refineandtesttheRoadmapbyreviewingsecondaryresearchandworkingwithkeystakeholderstoidentifyinformationthatisconfusingormissing.•PresentthefinalRoadmapandareportwithrecommendationsonthebestwaystoengagecommunitymemberstoEagleCountyLeadership.•DeveloparapidfeedbacksystemtomonitorandimproveHealthEquitybyidentifyingthemostusefuldatatocollect,basedontheactivities,outcomes,andthedefined“endoftheroad”.CCTO:FROM:RE:SPARKPoucINSTITUTEignitingpublicpolicyandcommunitychange2717WeltonSt.,Denver,CO80205www.sparkpolicy.com303-455-1740PAGE1 Timelme;AllworkwillbecompletedbetweenJanuary2011andApril2014.Thetimelineisestimatedonly—Sparkisopentoadjustingthistimelinetobestmeettheprojectneeds.z1OutreachcallstoplanthestrategiclearningprocessXfacilitateathreehourmeetingtodevelopaHealthEquityRoadmap.DeveloprefineandtesttheRoadmapXPresentthefinalRoadmapandareportwithrecommendationstoEagleCountyLeadership.DeveloparapidfeedbacksystemtomonitorandimproveHealthEquityCoreTeamMeetingsXXXPROPOSEDCOSTSActivitiesDescriptionofSparkExpenses-CostTocompleteactivitiesasdescribed,Sparkestimatesthefollowingexpenses.•Dr.JewlyaLyn,ResearchandEvaluationLead:12hoursx@$100perhour•JasonVahling,ProjectManager:34hours@$100perhour$5,040•ResearchAssistant:4hours@$50perhour•Travel—2trips(480miles*$.50permile)2717WeltonSt.,Denver,CO80205www.sparkpolicy.com303-455-1740PAGE2
