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HomeMy WebLinkAboutC13-386 Central Federal Lands Highway Division Statement of WorkFederal Highway Administration Federal Lands Highway AGREEMENT DTFH68-14-E-00006 PARTIES TO THE AGREEMENT Reimbursing Organization Organization to be Reimbursed Eagle County, Colorado Federal Highway Administration Central Federal Lands Highway Division 12300 West Dakota Ave Lakewood, CO 80228 DUNS Number: 08-402-4447 DUNS Number TIN: 84-6000762 126129936 POINTS OF CONTACT FOR THE AGREEMENT Reimbursing Organization Organization to be Reimbursed Finance Point of Contact Finance Point of Contact Name: Lori Siefers Name: Suzanne Schmidt Address: P.O. Box 850 Address: 12300 West Dakota Ave 500 Broadway Lakewood, CO 80228 Eagle, CO 81631-0850 Phone: 720-963-3356 Phone: 970-328-3560 E-mail: suzanne.schmid(adot.gov E-mail: Lori.Siefers@eaglecounty.us Reimbursing Organization Organization to be Reimbursed Program Point of Contact Program Point of Contact Name: Ben Gerdes Name: Micah J. Leadford Address: P.O. Box 850 Address: 12300 West Dakota Ave 500 Broadway Lakewood, CO 80228 Eagle, CO 81631-0850 Phone: 720-963-3498 Phone: 970-328-3564 E-mail: micah.leadford@dot.gov E-mail: ben.gerdes@eaglecounty.org PERIOD OF PERFORMANCE LEGAL AUTHORITY From: see date of signature below To: June 30, 2016 23 U.S.C. 201 and 204 TOTAL AGREEMENT AMOUNT PAYMENT TERMS AND SCHEDULE TOTAL AGREEMENT AMOUNT: $602,953.00 EFT DESCRIPTION OF SUPPLIES, SERVICES, AND DELIVERABLES See attached SOW AUTHORIZED APPROVALS For Reimbursing Organization For Organization to be Reimbursed SignatujA0"ate 12. 1/ / Signature Date Title Vr ����� Title Revised 3/2010 Statement of Work Reimbursable Agreement No. DTFH68-14-E-00006 September 6, 2013 I. Introduction: Eagle County, Colorado will provide funding for design and construction to the Federal Highway Administration, Central Federal Lands Highway Division (CFLHD) for the CO FLAP 301(1) Red Dirt Bridge Replacement project. Eagle County shall be referred to as the Requesting Agency and the CFLHD shall be referred to as the Servicing Agency. IL Location: County Road 301, Dotsero, CO III. Work Required: For the CO FLAP 301 (1) Red Dirt Bridge Replacement project, as selected by the Programming Decisions Committee (PDC) in the state of Colorado, perform project environmental compliance, design, permitting, contracting and construction in accordance with CO FLAP 3 01 (1) Red Dirt Bridge Colorado Federal Lands Access Program Memorandum of Agreement. The proposed project is to replace the one -lane bridge on Eagle County Road 301, located approximately 15.6 miles northeast of the town of Dotsero, with a 32 -foot two-lane structure. IV. Non -Federal Share of Costs: It is estimated that Federal Lands Access Program funding will be used to fund the scoping effort as follows: Design, construction and construction engineering cost(s) are summarized as follows: Item Estimate ($) Comments ROW $20,000 Utilities - Preliminary Eng. $510,000 Construction $2,370,000 Assumed 2015-16 construction Construction Eng. $285,000 Contingency $318,500 10% Total $3,503,500 As outlined in Section VIILC, Eagle County will provide funds in the amount of 17.21 % of the total Federal Lands Access Program funding required to complete the work in this Agreement. The amount of matching funds provided by Eagle County shall not exceed $602,953.00. 11 Page FHWA and Eagle County, Colorado Reimbursable Agreement No. DTFH68-14-E-00006 September 6, 2013 The Requesting Agency is not required to reimburse the Servicing Agency for any costs incurred by the Servicing Agency prior to the date of this Agreement. V. Period of Performance: All work associated with this agreement will be completed no later than June 30, 2016. VI. Technical Representative: CFLHD Program Point of Contact for this Agreement is Mr. Micah Leadford, Project Manager. Mr. Leadford can be contacted at 720-963-3498 or micah.leadford@dot.gov. The Eagle County Program Point of Contact for this Agreement is Mr. Ben Gerdes can be contacted at 970-328-3564. VII. Scope of Work: See Section III of this agreement and CO FLAP 301 (1) Red Dirt Bridge Colorado Federal Lands Access Program Memorandum of Agreement. VIII. Financial Administration: A. Total Agreement Amount: Not to exceed $602,953.00 B. Funding Citations: 23 U.S.C. 201 and 204. C. Reimbursable Payment: The Servicing Agency will invoice the Requesting Agency on a monthly basis in the amount of 17.21 % of the total Federal Lands Access Program funding expended for the project for preliminary engineering (project development), construction engineering (administration and oversight of the construction contract) and progress payments made to the construction contractor. Regardless of the estimate, Eagle County will provide 17.21 % of the total Federal Lands Access Program funding required for the project through construction contract completion, closeout, and resolution of any disputes, in an amount not to exceed that provided in this Agreement. The Servicing Agency is limited to recovery of the matching share of actual costs incurred, as reflected in the invoice provided by the Servicing Agency. The Servicing Agency shall not incur costs which result in matching funds exceeding the maximum cost stated in this Agreement without authorization by the Requesting 2 1 P a g e FHWA and Eagle County, Colorado Reimbursable Agreement No. DTFH68-14-E-00006 September 6, 2013 Agency in the form of written modification to this agreement. Upon receipt of the invoice of costs incurred and authorized, the Requesting Agency will issue payment via one of the methods listed below. The Servicing Agency will furnish a final Project Status Report detailing the funding usage on the project and calculations used to determine match funding requirements. The Servicing Agency requests that these payments be made through the US Treasury's website https://pay.gov. Pay.gov can be, used to make secure electronic payments to any Federal Government Agencies via credit card or direct debit. Payment shall be submitted referencing the FHWA/CFLHD-ID Agreement Number: DTFH68-14-E-00006 Option 1 (Preferred Method) Plastic Card or Automatic Clearing House Payment (ACH Direct Debit) Go to Treasury's website, https://pay.gov. Search for Agency Name Select the appropriate Transportation Agency Follow the form instructions to make your payment. Note: If making an ACH payment from your bank account, please select ACH Direct Debit as the payment type. 31 Page FHWA and Eagle County, Colorado Reimbursable Agreement No. DTFH68-14-E-00006 September 6, 2013 Option2 Mail Check payment to the following address for Paper Check Conversion (PCC) processing: Regular Mail MAKE CHECK PAYABLE TO: DOT FHWA MAILING ADDRESS: Enterprise Service Center Federal Aviation Administration ATTN: AMZ-340, Mark Richardson 6500 S. MacArthur Blvd., HDQ Rm 285 Oklahoma City, OK 73169 hLtps://www.pay.gov/Paygov/ Notice to Customers Making Payment by Check: Please notify Regina Monroe at 720-963-3460 or regina.monroe(&,,dot.gov if mailing a check. Check to make a one-time electronic fund transfer from your account or to process the payment as a check transaction. When we use information from your check to make an electronic fund transfer, funds may be withdrawn from your account as soon as the same day we receive your payment, and you will not receive your check back from your financial institution. ' Privacy Act- A Privacy Act Statement required by 5 U.S.C. § 552a(e)(3) stating our authority for soliciting and collecting the information from your check, and explaining the purposes and routine uses which will be made of your check information, is available ITorn our interni site at (PCCOTC.GOV), or call toll free;: at (1-800-624-137 to obtain a copy by mail. Furnishing the check information is voluntary, but decision not to do so may require you to make payment by some other method, 41 Page IX. Modifications: Any modifications to the Agreement must be made in writing and agreed to by both parties. Such modifications are not binding unless they are in writing and signed by personnel authorized to bind each of the agencies. X. Agreement Completion: When the Requesting Agency has accepted all deliverables, the Servicing Agency will provide a written project evaluation and final accounting of project costs to the Requesting Agency contact. XI. Termination: This agreement will terminate upon the date specified in Section V or upon 30 calendar day prior written notification to the other party. If this agreement is terminated by the Requesting Agency its liability shall extend to 100 percent of actual and reasonable costs of the items/services rendered and the costs of any non -cancelable obligations incurred prior to the effective date of termination. If this agreement is terminated by the Servicing Agency its liability shall extend only to the release of its work products and related materials to the Requesting Agency by the effective date of termination. 51 Page