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HomeMy WebLinkAboutC12-350 Eagle County System of Care for Youth GrantApplicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2012-DJ-12-000126-03-1 CMS #:48014 STATE OF COLORADO Department of Public Safety,Division of Criminal Justice Grant Agreement with Eagle County Health and Human Services TABLE OF CONTENTS 1.PARTIES 3 2.EFFECTIVE DATE AND NOTICE OF NONLIABILITY 3 3.RECITALS 3 4.DEFINITIONS 4 5.TERM AND EARLY TERMINATION 6 6.STATEMENT OF WORK 6 7.PAYMENTS TO GRANTEE 7 8.REPORTING -NOTIFICATION 8 9.GRANTEE RECORDS 10 10.CONFIDENTIAL INFORMATION -STATE RECORDS 12 11.CONFLICTS OF INTEREST 13 12.REPRESENTATIONS AND WARRANTIES 13 13.INSURANCE 14.BREACH 15.REMEDIES 16 16.NOTICES AND REPRESENTATIVES 19 17.RIGHTS IN DATA,DOCUMENTS,AND COMPUTER SOFTWARE 20 18.GOVERNMENTAL IMMUNITY 20 19.STATEWIDE CONTRACT MANAGEMENT SYSTEM 20 20.GENERAL PROVISIONS 21 21.COLORADO SPECIAL PROVISIONS 25 22.FEDERAL CERTIFIED ASSURANCES 28 23.ADDITIONAL GRANT REQUIREMENTS 34 24.COLORADO SUPPLEMENTAL PROVISIONS FOR FFATA .34 25.SIGNATURE PAGE 40 EXHIBIT A —JAG SPECIAL CONDITIONS 41 EXHIBIT B1 —JAG BODY OF APPLICATION 43 EXHIBIT B2 —JAG GOALS AND OBJECTIVES 60 Generate Award Documents Page 1 10/02/2012 C12-350 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2O12DJ-12-OOO126-O3-1 EXHIBIT B3 —JAG BUDGET AND BUDGET NARRATIVE 62 EXHIBIT C —SAMPLE OPTION LETTER 72 EXHIBIT 0 —SAMPLE GRANT FUNDING CHANGE LETTER 74 EXHIBIT B —SAMPLE CONTRACT AMENDMENT 76 EXHIBIT F —SAMPLE QUARTERLY NARRATIVE (JAG UNIVERSAL)REPORT 79 EXHIBIT G —SAMPLE QUARTERLY FINANCIAL REPORT 84 EXHIBIT H -SAMPLE PAYMENT REQUEST 85 EXHIBIT I —SAMPLE FINAL NARRATIVE (JAG UNIVERSAL)REPORT 86 EXHIBIT J —SAMPLE PROFESSIONAL SERVICES/CONSULTANT PRIOR APPROVAL 87 EXHIBIT K —SAMPLE EQUIPMENT PRIOR APPROVAL AND RETENTION 89 Generate Award Documents Page 2 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2O12-DJ-12-OOO126O3-1 1.PARTIES This Grant Agreement (hereinafter called “Grant”)is entered into by and between the Eagle County Health and Human Services (hereinafter called “Grantee”),and the STATE OF COLORADO acting by and through the Department of Public Safety,Division of Criminal Justice (hereinafter called the “State.”). 2.EFFECTIVE DATE AND NOTICE OF NONLIABILITY This Grant shall not be effective or enforceable until October 01,2012,or it is approved and signed by the Colorado State Controller or designee (hereinafter called the “Effective Date”),whichever is later.The State shall not be liable to pay or reimburse Grantee for any performance hereunder, including,but not limited to costs or expenses incurred,or be bound by any provision hereof prior to the Effective Date. 3.RECITALS A.Authority,Appropriation,And Approval Authority to enter into this Grant exists in Colorado Revised Statute 24- 33.5-503 and 507 and funds have been appropriated under federal award 2012-DJ-BX-0222 and otherwise made available from the United States Department of Justice,Bureau of Justice Assistance,under federal statutory authority Title I of the Omnibus Crime Control and Safe Streets Act of 1968,42 U.S.C.3701,et.Seq.,as amended,and under applicable program rules and regulations established by said federal program office, as referenced under CFDA#1 6.738 to the Colorado Division of Criminal Justice.Required approvals,clearance and coordination have been accomplished from and with appropriate agencies. B.Considerations The Parties acknowledge that the mutual promises and covenants contained herein and other good and valuable consideration are sufficient and adequate to support this Grant. C.Purpose The federal Justice Assistance Grant Program (JAG)allows agencies to support a broad range of activities to prevent and control crime based on their own local needs. 0.References All references in this Grant to sections (whether spelled out or using the §symbol),subsections,exhibits or other attachments,are references to sections,subsections,exhibits or other attachments contained herein or incorporated as a part hereof,unless otherwise noted. Generate Award Documents Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2012-DJ-12-000126-03-1 4.DEFINITIONS The following terms as used herein shall be construed and interpreted as follows: A.Application “Application”means the Project Name,Grant Request,and requesting Agency information as described in Exhibit 81 —JAG Body of Application. B.Application Signatures The person who is authorized to obligate and to enter into contracts for the Granteelapplicant agency. C.Budget “Budget”means the budget for the Work described in Exhibit B3 —JAG Budget and Budget Narrative. D.Equipment “Equipment”means tangible,nonexpendable property with an acquisition cost of $5,000 or more and a useful life of more than one year.Software, regardless of cost,is not considered equipment. E.Evaluation “Evaluation”means the process of examining Grantee’s Work and rating it based on criteria established in §6 and Exhibit BI —JAG Body of Application. F.Exhibits and other Attachments The following are attached hereto and incorporated by reference herein: Exhibit A -JAG Special Conditions,Exhibit BI -JAG Body of Application, Exhibit 82 —JAG Goals and Objectives,Exhibit B3 —JAG Budget and Budget Narrative,Exhibit C —Sample Option Letter,Exhibit D -Sample Grant Funding Change Letter,Exhibit E -Sample Contract Amendment, Exhibit F -Sample Quarterly Narrative (JAG Universal)Report,Exhibit G — Sample Quarterly Financial Report,Exhibit H —Sample Payment Request, Exhibit I Sample Final Narrative (JAG Universal)Report,Exhibit J — Sample Professional Servicesl Consultant Prior Approval,and Exhibit K Sample Equipment Prior Approval and Retention. G.Forms “Forms”are a type of document with various different blank spaces for answers or information to document or request information and attached as exhibits or provided to the Grantee throughout the term of this grant. Forms will be periodically updated,changed,modified,adjusted, transformed,amended,or altered at the discretion of the State and provided to the Grantee to best meet the needs of the information being collected and recorded. H.Grant L Generate Award Documents Page 4 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2O12-DJ-12OOO126-O3-J “Grant”means this Contract,its terms and conditions,attached exhibits, documents incorporated by reference under the terms of this Contract, and any future modifying agreements,exhibits,attachments or references incorporated herein pursuant to Colorado State law,Fiscal Rules,and State Controller Policies. I.Grant Funds “Grant Funds”means available funds payable by the State to Grantee pursuant to this Grant. J.Grant Management System “Colorado Grant Management System”means the State of Colorado’s online electronic system to solicit,apply,review,manage,and close out a grant.(Use of the COGMS is established by the state agency or division managing the grant funding). K.Party or Parties “Party”means the State or Grantee and “Parties”means both the State and Grantee. L.Program “Program”means the Edward Byrne Memorial Justice Assistance Grant Program that provides the funding for this Grant. M.Review “Review”means examining Grantee’s Work to ensure that it is adequate, accurate,correct and in accordance with the criteria established in §6 and Exhibit BI —JAG Body of Application. N.Services “Services”means the required action to be performed by Grantee pursuant to this Grant as described in Exhibit B2 -JAG Goals and Objectives. 0.Sub-grantee “Sub-grantee”means third-parties,if any,engaged by Grantee to aid in performance of its obligations. P.Work “Work”means the tasks and activities the Grantee is required to perform to fulfill its obligations under this Grant and Exhibit B2 —JAG Goals and Objectives,including the performance of the Services and delivery of the Goods. Q.Work Product “Work Product”means the tangible or intangible results of Grantee’s Work,including,but not limited to,software,research,reports,studies, data,photographs,negatives or other finished or unfinished documents, drawings,models,surveys,maps,materials,or work product of any type, including drafts. Generate Award Documents Page 5 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2012-DJ-12-000126-03-1 5.TERM and EARLY TERMINATION A.Initial Term Work Commencement The Parties respective performances under this Grant shall commence on the later of either the Effective Date or October 01,2012.This Grant shall terminate on September 30,2013 unless sooner terminated or further extended as specified elsewhere herein. B.State’s Option to Extend The State may require continued performance for a period of up to 1 year at the same rates and same terms specified in the Grant.If the State exercises this option,it shall provide written notice to Grantee at least 30 days prior to the end of the current Grant term in a form substantially equivalent to Exhibit C —Sample Option Letter.If exercised,the provisions of the Option Letter shall become part of and be incorporated into this Grant.The total duration of this Grant,including the exercise of any options under this clause,shall not exceed 5 years. 6.STATEMENT OF WORK A.Completion Grantee shall complete the Work and its other obligations as described herein and in Exhibit B2 —JAG Goals and Objectives on or before September 30,2013.The State shall not be liable to compensate Grantee for any Work performed prior to the Effective Date or after the termination of this Grant. The State may increase or decrease the quantity of goodslservices described in Exhibit B2 JAG Goals and Objectives andlor Exhibit B3 - JAG Budget and Budget Narrative based upon the rates established in the Grant.If the State exercises the option,it will provide written notice to Grantee as least 15 days prior to the end of the current grant term in a form substantially equivalent to Exhibit C —Sample Option Letter. Delivery/performance of the goodslservice shall continue at the same rates and terms.If exercised,the provisions of the Option Letter shall become part of and be incorporated into the original grant. B.Equipment and/or Services Grantee shall procure Equipment and/or Services necessary to complete the Work as referenced and required in Exhibit B3 -JAG Budget and Budget Narrative.Such procurement shall be accomplished using the Grant Funds and shall not increase the maximum amount payable hereunder by the State. C.Employees All persons employed by Grantee shall be considered Grantees employee(s)for all purposes hereunder and shall not be employees of the State for any purpose as a result of this Grant. [Generate Award Documents 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care forYouth 2012-DJ-12-000126-03-1 7.PAYMENTS TO GRANTEE The State shall,in accordance with the provisons of this §7,pay Grantee in the following amounts and using the methods set forth below: A.Maximum Amount The maximum amount payable under this Grant to Grantee by the State is $40,400 as determined by the State from available funds.Grantee agrees to provide any additional funds required for the successful completion of the Work. B.Payment i.Payments Any payment allowed under this Grant for approved and allowed costs or in Exhibit B3 —JAG Budget and Budget Narrative shall comply with State Fiscal Rules and be made in accordance with the provisions of this Grant or such Exhibit.Grantee shall initiate any payment requests by submitting Exhibit I—Sample Payment Request to the State in the form and manner set forth and approved by the State.If a state agency or division is using the Colorado Grant Management System (COGMS),payment requests shall be submitted electronically by the Grantee and accepted electronically by the State within the system.The Grantee shall maintain all grant related records with original signatures on file within the Grantee’s record and in accordance with requirements in §3. ii.Interest The State shall fully pay each invoice within 45 days of receipt thereof if the amount invoiced represents peformance by Grantee previously accepted by the State.Uncontested amounts not paid by the State within 45 days may,if Grantee so requests,bear interest on the unpaid balance beginning on the 46th day at a rate not to exceed one percent per month until paid in full;provided,however,that interest shall not accrue on unpaid amounts that are subject to a good faith dispute.Grantee shall invoice the State separately for accrued interest on delinquent amounts. The billing shall reference the delinquent payment,the number of day’s interest to be paid and the interest rate. iii.Available Funds-Contingency-Termination The State is prohibited by law from making fiscal commitments beyond the term of the State’s current fiscal year.Therefore,Grantee’s compensation is contingent upon the continuing availability of State appropriations as provided in the Colorado Special Provisions,set forth below.If federal funds are used with this Grant in whole or in part,the State’s performance hereunder is contingent upon the continuing availability of such funds. Payments pursuant to this Grant shall be made only from available funds encumbered for this Grant and the State’s liability for such payments shall be limited to the amount remaining of such encumbered funds.If State or federal funds are not appropriated,or otherwise become unavailable to fund this Grant,the State may immediately terminate this Grant in whole or in part without further liability in accordance with the provisions herein. Generate Award Documents Page 7 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2O12-DJ12-OOO126-O3-1 iv.Erroneous Payments At the State’s sole discretion,payments made to Grantee in error for any reason,including,but not limited to overpayments or improper payments, and unexpended or excess funds received by Grantee,may be recovered from Grantee by deduction from subsequent payments under this Grant or other Grants,grants or agreements between the State and Grantee or by other appropriate methods and collected as a debt due to the State.Such funds shall not be paid to any party other than the State. C.Use of Funds Grant Funds shall be used only for eligible costs identified herein andlor in Exhibit B3 —Budget and Budget Narrative.Grantee may request budget modifications by submitting an amendment via the COGMS to the State. The Division reserves the right to make and authorize modifications, adjustments,andlor revisions to the Grant Award for the purpose of making changes in budget categories,extensions of grant award dates, changes in goals and objectives,and other modifications which do not change the total amount of the Grant Award.The State’s total consideration shall not exceed the maximum amount referenced in §7(A). 8.REPORTING NOTIFICATION Reports,Evaluations,and Reviews required under this §8 shall be in accordance with the procedures of and in such form as prescribed by the State and in accordance with §19,if applicable.If a state agency or division is using the Colorado Grant Management System,reports shall be submitted electronically by the Grantee and accepted electronically by the State within the system.The Grantee shall maintain all grant related records with original signatures on file within the Grantee’s record and in accordance with requirements in §3. A.Performance,Progress,Personnel,and Funds The Grantee assures that it shall maintain data and information to provide accurate quarterly program and financial reports to the Division.Said reports shall be provided in such form,at such times,and containing such data and information as the Division of Criminal Justice reasonably requires to administer the program. ii.Quarterly Programmatic (Narrative)Reports Grantee shall submit quarterly reports as provided in Exhibit F -Sample Quarterly Narrative Report (JAG Universal).Reports are required to the State for each quarter prior to 15 days after the quarter ends. iii.Final Programmatic (Narrative)Report Grantee shall submit an Exhibit I -Sample Final Narrative (JAG Universal) Report to the State upon expiration or sooner termination of this Grant containing details of accomplishments and highlights,self-evaluation and review of Grantee’s performance based on Exhibit B2 —JAG Goals and Objectives and the final status of Grantee’s obligations hereunder.Reports are required to the State within 45 days of the end of the Grant. Generate Award Documents Page 8 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2012DJ-12-OO0126-03-1 iv.Quarterly Financial Reports Grantee shall submit quarterly financial reports as provided in Exhibit G - Sample Quarterly Financial Report.Reports are required to the State for each quarter prior to 15 days after the quarter ends. v.Final Financial Report Grantee shall submit a report to the State upon expiration or sooner termination of the Grant containing grant final financial expenditures that accurately match your accounting records.Reports are required to the State within 45 days of the end of the Grant. vi.On-Site Monitoring On-site monitoring may be conducted during the term of the grant.On- site monitoring shall include but not limited too,review of financial records,payroll documents,equipment purchases and the equipment, andlor case record monitoring.Additional monitoring site visits may be required based on findings or continued inaccurate invoice reimbursement requests.Grantee shall be notified in advance of on-site monitoring schedule. vii.Monitoring Detailed monitoring may occur during the project period.The State may periodically request submission of supporting financial and programmatic documentation,subcontracts,general and sub-ledgers for the purpose of monitoring compliance with the grant award via desk review,or in preparation for an on-site monitoring visit.Routine or special on-site visits may be conducted at the subg rant agency,and at the location of any collaborating entities,for the same purpose.Grantees will be notified in advance of any on-site monitoring visit. viii.Reporting Non-Compliance Resolution Grantee’s failure to provide reports and other grant requirements,meet monitoring site visit evaluations and notify the State in a timely manner in accordance with this §8 may result in the delay of payment of funds until a final resolution is determined and/or termination as provided under this Grant.The DCJ staff and the Grantee will mediate any non-compliance issues for a resolution.If DCJ staff and the Grantee cannot negotiate a resolution,the issue can be elevated to the Director of the DCJ for final resolution. B.Litigation Reporting Within 10 days after being served with any pleading in a legal action filed with a court or administrative agency,related to this Grant or which may affect Grantee’s ability to perform its obligations hereunder,Grantee shall notify the State of such action and deliver copies of such pleadings to the State’s principal representative as identified herein.If the State’s principal representative is not then serving,such notice and copies shall be delivered to the Executive Director of the Department of Public Safety. C.Noncompliance t Generate Award Documents Page 9 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2O12-DJ-12OOO126-O3-1 Grante&s failure to provide reports,meet monitoring site visit evaluations and notify the State in a timely manner in accordance with this §8 may result in the delay of payment of funds until a final resoultion is determined andlor termination as provided under this Grant.The State and the Grantee will mediate any non-compliance issues for a resolution. If the State and the Grantee cannot negotiate a resolution,the issue shall be elevated to the State Controller for final resolution. 0.Vendor Contracts Copies of any and aN contracts entered into by Grantee to perform its obligations hereunder shall be submitted to the State or its principal representative upon request by the State.Any and all contracts entered into by Grantee related to its performance hereunder shall comply with all applicable federal and state laws and shall provide that such Subgrants be governed by the laws of the State of Colorado. 9.GRANTEE RECORDS Grantee shall make,keep,maintain and allow inspection and monitoring of the following records: A.Maintenance Grantee shall make,keep,maintain,and allow inspection and monitoring by the State of a complete file of all grant related records,documents, required receipts,communications,notes and other written materials, electronic media files,and communications,pertaining in any manner to the Work or the delivery of Services (including,but not limited to the operation of programs)or Goods hereunder in a separate file bearing the project title and grant number.Grantee shall maintain such records (the Record Retention Period)until the last to occur of the following:fi)a period of seven years after the date this Grant is completed or terminated, or (ii)final payment is made hereunder,whichever is later,or (iii)for such further period as may be necessary to resolve any pending matters,or (iv) if an audit is occurring,or Grantee has received notice that an audit is pending,then until such audit has been completed and its findings have been resolved (the “Record Retention Period”). B.Inspection Generate Award Documents Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2012-DJ-12-000126-03-1 Grantee shall permit the State,the federal government and any other duly authorized agent of a governmental agency to audit,inspect,examine, excerpt,copy andlor transcribe Grantee’s records related to this Grant during the Record Retention Period for a period of seven years following termination of this Grant or final payment hereunder,whichever is later,to assure compliance with the terms hereof or to evaluate Grantee’s performance hereunder.The State reserves the right to inspect the Work at all reasonable times and places during the term of this Grant,including any extension,If the Work fails to conform to the requirements of this Grant,the State may requite Grantee promptly to bring the Work into conformity with Grant requirements,at Grantee’s sole expense.If the Work cannot be brought into conformance by re-performance or other corrective measures,the State may require Grantee to take necessary action to ensure that future performance conforms to Grant requirements and exercise the remedies available under this Grant,at law or inequity in lieu of or in conjunction with such corrective measures. C.Monitoring Grantee shall permit the State,the federal government,and other governmental agencies having jurisdiction,in their sole discretion,to monitor all activities conducted by Grantee pursuant to the terms of this Grant using any reasonable procedure,including,but not limited to: internal evaluation procedures,examination of program data,special analyses,on-site checking,formal audit examinations,or any other procedures.All monitoring controlled by the State shall be performed in a manner that shall not unduly interfere with Grantee’s performance hereunder.It is the responsibility of the Grantee to notify any of its project collaborators and subcontractors of these provisions. 0.Final Audit Report Generate Award Documents Page 11 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2012-DJ-12-000126-03-1 Grantee shall submit a copy of the final audit report to the State or its principal representative at the address specified herein. i.The Grantee assures that it will procure an audit or financial review, incorporating this subgrant,by an independent Certified Public Accountant (CPA),licensed to practice in Colorado.If the agency expends more than $500,000 per year in combined federal funds,a Single Audit must be conducted in accordance with 0MB Circular A-I 33 (Audits of States,Local Governments,and non-profit organizations).If the agency expends less than $500,000 per year in combined federal funds,the following policy applies:Agencies with total annual revenue from all sources of $200,000 or more shall procure a financial audit;a financial review shall not be sufficient to meet this requirement.Agencies with total annual revenue of less than $200,000 shall procure either a financial review or financial audit. a)At such time as the audit or financial review is completed,ONE COPY OF THE REPORT,INCLUDING THE CORRESPONDING MANAGEMENT LETTER,MUST BE FORWARDED TO THE DIVISION OF CRIMINAL JUSTICE for clearance.The audit or financial review incorporating this subgrant must be completed and received within 12 months of the end of the fiscal years that includes the end date of the grant. b)The Grantee accepts responsibility for the costs of a financial program audit to be performed by the Department of Public Safety in the event that the audit report or financial review: i)does not meet the applicable A-133 or DCJ standards; ii)is not submitted in a timely manner;or, iii)does not provide an audit response plan with corresponding corrections made sufficient to satisfy any audit findings. 10.CONFIDENTIAL INFORMATION-STATE RECORDS Grantee shall comply with the provisions on this §10 if it becomes privy to confidential information in connection with its performance hereunder. Confidential information,includes,but is not necessarily limited to,state records,personnel records,and information concerning individuals. A.Confidentiality Grantee shall keep all State records and information confidential at all times and to comply with all laws and regulations concerning confidentiality of information.Any request or demand by a third party for State records and information in the possession of Grantee shall be immediately forwarded to the State’s principal representative. B.Notification Grantee shall notify its agent,employees,Sub-grantees,and assigns who may come into contact with State records and confidential information that each is subject to the confidentiality requirements set forth herein,and shall provide each with a written explanation of such requirements before they are permitted to access such records and information. C.Use,Security,and Retention Generate Award Documents Page 12 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2012-DJ-12-000126-03-1 Confidential information of any kind shall not be distributed or sold to any third party or used by Grantee or its agents in any way,except as authorized by this Grant or approved in writing by the State.Grantee shall provide and maintain a secure environment that ensures confidentiality of all State records and other confidential information wherever located. Confidential information shall not be retained in any files or otherwise by Grantee or its agents,except as permitted in this Grant or approved in writing by the State. D.Disclosure-Liability Disclosure of State records or other confidential information by Grantee for any reason may be cause for legal action by third parties against Grantee,the State or their respective agents.Grantee shall indemnify, save,and hold harmless the State,its employees and agents,against any and all claims,damages,liability and court awards including costs, expenses,and attorney fees and related costs,incurred as a result of any act or omission by Grantee,or its employees,agents,Sub-grantees,or assignees pursuant to this §10. 11.CONFLICTS OF INTEREST Grantee shall not engage in any business or personal activities or practices or maintain any relationships which conflict in any way with the full performance of Grantee’s obligations hereunder.Grantee acknowledges that with respect to this Grant,even the appearance of a conflict of interest is harmful to the State’s interests.Absent the State’s prior written approval,Grantee shall refrain from any practices,activities or relationships that reasonably appear to be in conflict with the full performance of Grantee’s obligations to the State hereunder.If a conflict or appearance exists,or if Grantee is uncertain whether a conflict or the appearance of a conflict of interest exists,Grantee shall submit to the State a disclosure statement setting forth the relevant details for the State’s consideration.Failure to promptly submit a disclosure statement or to follow the State’s direction in regard to the apparent conflict constitutes a breach of this Grant. 12.REPRESENTATIONS AND WARRANTIES Grantee makes the following specific representations and warranties,each of which was relied on by the State in entering into this Grant. A.Standard and Manner of Performance Grantee shall perform its obligations hereunder in accordance with the highest standards of care,skill and diligence in the industry,trades or profession and in the sequence and manner set forth in this Grant. B.Legal Authority Grantee and Grantees Signatory Generate Award Documents Page 13 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2012-DJ-12-000126-03-1 Grantee warrants that it possesses the legal authority to enter into this Grant and that it has taken all actions required by its procedures,by-laws, and/or applicable laws to exercise that authority,and to lawfully authorize its undersigned signatory to execute this Grant,or any part thereof,and to bind Grantee to its terms.If requested by the State,Grantee shall provide the State with proof of Grantee’s authority to enter into this Grant within 15 days of receiving such request. C.Licenses,Permits,Etc. Grantee represents and warrants that as of the Effective Date it has,and that at all times during the term hereof it shall have,at its sole expense,all licenses,certifications,approvals,insurance,permits,and other authorization required by law to perform its obligations hereunder. Grantee warrants that it shall maintain all necessary licenses, certifications,approvals,insurance,permits,and other authorizations required to properly perform this Grant,without reimbursement by the State or other adjustment in Grant Funds.Additionally,all employees and agents of Grantee performing Services under this Grant shall hold all required licenses or certifications,if any,to perform their responsibilities. Grantee,if a foreign corporation or other foreign entity transacting business in the State of Colorado,further warrants that it currently has obtained and shall maintain any applicable certificate of authority to transact business in the State of Colorado and has designated a registered agent in Colorado to accept service of process.Any revocation, withdrawal or non-renewal of licenses,certifications,approvals, insurance,permits or any such similar requirements necessary for Grantee to properly perform the terms of this Grant shall be deemed to be a material breach by Grantee and constitute grounds for termination of this Grant. 13.INSURANCE Grantee and its Sub-grantees shall obtain and maintain insurance as specified in this section at all times during the term of this Grant:All policies evidencing the insurance coverage required hereunder shall be issued by insurance companies satisfactory to Grantee and the State. A.Grantee i.Public Entities If Grantee is a “public entity”within the meaning of the Colorado Governmental Immunity Act,CRS §24-1 0-1 01,et seq.,as amended (the “GIA”),then Grantee shall maintain at all times during the term of this Grant such liability insurance,by commercial policy or self-insurance,as is necessary to meet its liabilities under the GIA.Grantee shall show proof of such insurance satisfactory to the State,if requested by the State. Grantee shall require each Grant with Sub-grantees that are public entities, providing Goods or Services hereunder,to include the insurance requirements necessary to meet Sub-grantee’s liabilities under the GIA. Lward Documents Page 14 W/O2I2O12J Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2012-DJ-12-000126-03-1 ii.Non-Public Entities If Grantee is not a “public entity”within the meaning of the GIA,Grantee shall obtain and maintain during the term of this Grant insurance coverage and policies meeting the same requirements set forth in §13(8)with respect to sub-Grantees that are not “public entities”. B.Sub-Grantees Grantee shall require each Grant with Sub-grantees,other than those that are public entities,providing Goods or Services in connection with this Grant,to include insurance requirements substantially similar to the following: i.Worker’s Compensation Worker’s Compensation Insurance as required by State statute,and Employer’s Liability Insurance covering all of Grantee and Sub-grantee employees acting within the course and scope of their employment. ii.General Liability Commercial General Liability Insurance written on ISO occurrence form CG 00 01 70193 or equivalent,covering premises operations,fire damage, independent Grantees,products and completed operations,blanket Grantual liability,personal injury,and advertising liability with minimum limits as follows:(a)$f,000,000 each occurrence;(b)$1,000,000 general aggregate;(c)$7,000,000 products and completed operations aggregate; and (U)$50,000 any one fire.If any aggregate limit is reduced below $7,000,000 because of claims made or paid,Sub-grantee shall immediately obtain additional insurance to restore the full aggregate limit and furnish to Grantee a certificate or other document satisfactory to Grantee showing compliance with this provision. iii.Automobile Liability Automobile Liability Insurance covering any auto (including owned,hired and non-owned autos)with a minimum limit of $1,000,000 each accident combined single limit. iv.Additional Insured Grantee and the State shall be named as additional insured on the Commercial General Liability and Automobile Liability Insurance policies (leases and construction Grants require additional insured coverage for completed operations on endorsements CG 2010 11/85,CG 2037,or equivalent). v.Primacy of Coverage Coverage required of Grantee and Sub-grantees shall be primary over any insurance or self-insurance program carried by Grantee or the State. vi.Cancellation The above insurance policies shall include provisions preventing cancellation or non-renewal without at least 45 days prior notice to the Grantee and the State by certified mail. vii.Subrogation Waiver All insurance policies in any way related to this Grant and secured and maintained by Grantee or its Sub-grantees as required herein shall include clauses stating that each carrier shall waive all rights of recovery,under subrogation or otherwise,against Grantee or the State,its agencies, institutions,organizations,officers,agents,employees,and volunteers. L Generate Award Documents Page 15 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2012-DJ-12-000126-03-1 C.Certificates Grantee and all Sub-grantees shall provide certificates showing insurance coverage required hereunder to the State within seven business days of the Effective Date of this Grant.No later than 15 days prior to the expiration date of any such coverage,Grantee and each Sub-grantee shall deliver to the State or Grantee certificates of insurance evidencing renewals thereof.In addition,upon request by the State at any other time during the term of this Grant or any sub-grant,Grantee and each Sub- grantee shall,within 10 days of such request,supply to the State evidence satisfactory to the State of compliance with the provisions of this §13. 14.BREACH The State will monitor the performance of the Grantee against goals and performance standards required herein.The State will provide reasonable technical assistance to the Grantee concerning project goals,performance standards and grant requirments;however,substandard performance as determined by the State will constitute a breach under this Grant. A.Defined In addition to any breaches specified in other sections of this Grant,the failure of either Party to perform any of its material obligations hereunder in whole or in part or in a timely or satisfactory manner,constitutes a breach.The institution of proceedings under any bankruptcy,insolvency, reorganization or similar law,by or against Grantee,or the appointment of a receiver or similar officer for Grantee or any of its property,which is not vacated or fully stayed within 20 days after the institution or occurrence thereof,shall also constitute a breach. B.Notice and Cure Period In the event of a breach,notice of such shall be given in writing by the aggrieved Party to the other Party in the manner provided in §16.If such breach is not cured within 30 days of receipt of written notice,or if a cure cannot be completed within 30 days,or if cure of the breach has not begun within 30 days and pursued with due diligence,the State may exercise any of the remedies set forth in §15.Notwithstanding anything to the contrary herein,the State,in its sole discretion,need not provide advance notice or a cure period and may immediately terminate this Grant in whole or in part if reasonably necessary to preserve public safety or to prevent immediate public crisis. 15.REMEDIES If Grantee is in breach under any provision of this Grant,the State shall have all of the remedies listed in this §15 in addition to all other remedies set forth in other sections of this Grant following the notice and cure period set forth in §14(B).The State may exercise any or all of the remedies available to it,in its sole discretion,concurrently or consecutively. Z Generate Award Documents Page 16 10/02/2012 ] Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 201 2-DJ-1 2-0001 26-03-1 A.Termination for Cause and/or Breach If Grantee fails to perform any of its obligations hereunder with such diligence as is required to ensure its completion in accordance with the provisions of this Grant and in a timely manner,the State may notify Grantee of such non-performance in accordance with the provisions herein.If Grantee thereafter fails to promptly cure such non-performance within the cure period,the State,at its option,may terminate this entire Grant or such part of this Grant as to which there has been delay or a failure to properly perform.Exercise by the State of this right shall not be deemed a breach of its obligations hereunder.Grantee shall continue performance of this Grant to the extent not terminated,if any. i.Obligations and Rights To the extent specified in any termination notice,Grantee shall not incur further obligations or render further performance hereunder past the effective date of such notice,and shall terminate outstanding orders and sub-Grants with third parties.However,Grantee shall complete and deliver to the State all Work,Services and Goods not cancelled by the termination notice and may incur obligations as are necessary to do so within this Grant’s terms.At the sole discretion of the State,Grantee shall assign to the State all of Grantee’s right,title,and interest under such terminated orders or sub-Grants.Upon termination,Grantee shall take timely, reasonable and necessary action to protect and preserve property in the possession of Grantee in which the State has an interest.All materials owned by the State in the possession of Grantee shall revert,at the option of the State.All Work Product,at the option of the State,shall be delivered by Grantee to the State and shall become the State’s property. ii.Payments The State shall reimburse Grantee only for accepted performance up to the date of termination.If,after termination by the State,it is determined that Grantee was not in breach or that Grantee’s action or inaction was excusable,such termination shall be treated as a termination in the public interest and the rights and obligations of the Parties shall be the same as if this Grant had been terminated in the public interest,as described herein. iii.Damages and Witholding Notwithstanding any other remedial action by the State,Grantee also shall remain liable to the State for any damages sustained by the State by virtue of any breach under this Grant by Grantee and the State may withhold any payment to Grantee for the purpose of mitigating the State’s damages, until such time as the exact amount of damages due to the State from Grantee is determined.The State may withhold any amount that may be due to Grantee as the State deems necessary to protect the State, including loss as a result of outstanding liens or claims of former lien holders,or to reimburse the State for the excess costs incurred in procuring similar goods or services.Grantee shall be liable for excess costs incurred by the State in procuring from third parties replacement Work,Services or substitute Goods as cover. B.Early Termination in the Public Interest Page 17 10 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2012-DJ-12-000126-03-1 The State is entering into this Grant for the purpose of carrying out the public policy of the State of Colorado,as determined by its Governor, General Assembly,and/or Courts.If this Grant ceases to further the public policy of the State,the State,in its sole discretion,may terminate this Grant in whole or in part.Exercise by the State of this right shall not constitute a breach of the State’s obligations hereunder.This subsection shall not apply to a termination of this Grant by the State for cause or breach by Grantee,which shall be governed by §15(A)or as otherwise specifically provided for herein. i.Method and Content The State shall notify Grantee of such termination in accordance with §16. The notice shall specify the effective date of the termination and whether it affects all or a portion of this Grant. ii.Obligations and Rights Upon receipt of a termination notice,Grantee shall be subject to and comply with the same obligations and rights set forth in §15(A)(i). iii.Payments If this Grant is terminated by the State pursuant to this §15(B),Grantee shall be paid an amount which bears the same ratio to the total reimbursement under this Grant as the Services satisfactorily performed to the total Services covered by this Grant,less payments previously made.Additionally,if this Grant is less than 60%completed,the State may reimburse Grantee for a portion of actual out-of-pocket expenses (not otherwise reimbursed under this Grant)incurred by Grantee which are directly attributable to the uncompleted portion of Grantee’s obligations hereunder;provided that the sum of any and all reimbursement shall not exceed the maximum amount payable to Grantee hereunder. C.Remedies Not Involving Termination The State,its sole discretion,may exercise one or more of the following remedies in addition to other remedies available to it: i.Suspend Performance Suspend Grantee’s performance with respect to all or any portion of this Grant pending necessary corrective action as specified by the State without entitling Grantee to an adjustment in pricelcost or performance schedule.Grantee shall promptly cease performance and incurring costs in accordance with the State’s directive and the State shall not be liable for costs incurred by Grantee after the suspension of performance under this provision. ii.Withhold Payment Withhold payment to Grantee until corrections in Grantee’s performance are satisfactorily made and completed.The Division may withhold payment in the event the Grantee fails to comply with conditions and certifications contained in this grant award. iii.Deny Payment Deny payment for those obligations not performed,that due to Grantee’s actions or inactions,cannot be performed or,if performed,would be of no value to the State;provided,that any denial of payment shall be reasonably related to the value to the State of the obligations not performed. Generate Award Documents 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 201 2-DJ-12-000126-03-1 iv.Removal Demand removal of any of Grantee’s employees,agents,or Sub-grantees whom the State deems incompetent,careless,insubordinate,unsuitable, or otherwise unacceptable,or whose continued relation to this Grant is deemed to be contrary to the public interest or not in the State’s best interest. v.Intellectual Property If Grantee infringes on a patent,copyright,trademark,trade secret or other intellectual property right while performing its obligations under this Grant,Grantee shall,at the State’s option (a)obtain for the State or Grantee the right to use such products and services;(b)replace any Goods,Services,or other product involved with non-infringing products or modify them so that they become non-infringing;or,(c)if neither of the forgegoing alternatives are reasonably available,remove any infringing Goods,Services,or products and refund the price paid therefore to the State. 16.NOTICES and REPRESENTATIVES Each individual identified below is the principal representative of the designating Party.All notices required to be given hereunder shall be hand delivered with receipt required or sent by certified or registered mail to such Party’s principal representative at the address set forth below.In addition to,but not in lieu of a hard-copy notice,notice also may be sent by e-mail to the e-mail addresses,if any,set forth below.Either Party may from time to time designate by written notice substitute addresses or persons to whom such notices shall be sent.Unless otherwise provided herein,all notices shall be effective upon receipt. A.State: Jeanne M.Smith,Director Division of Criminal Justice Department of Public Safety 700 Kipling Colorado,Denver,80215-5897 jeanne.smith@cdps.state.co.us (303)239-4451 B.Grantee: Peter Runyon,County Commissioners Eagle County Government 550 Broadway CO,Eagle,81631-0850 eagleadmin@eaglecounty.us 970-328-8605 E Generate Award Documents Page 19 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2012-DJ-12-000126-03-1 17.RIGHTS IN DATA,DOCUMENTS,AND COMPUTER SOFTWARE Any software,research,reports,studies,data,photographs,negatives or other documents,drawings,models,materials,or Work Product of any type,including drafts,prepared by Grantee in the performance of its obligations under this Grant shall be the non-exclusive property of the State.The State’s exclusive rights in such Work Product shall include,but not be limited to,the right to copy,publish,display,transfer,and prepare derivative works.The exception is Work Products that contain criminal justice records where each individual unit or agency will be subject to the rules and regulations. The Grantee assures that where activities supported by this Grant produce any discovery or invention,original computer programs,writing,sound recordings,pictorial reproductions,drawing or other graphical representation and works of any similar nature,the following requirements apply: i.The Division of Criminal Justice has the right to use,duplicate and disclose,the above material in whole or in part in any manner for any purpose whatsoever and authorize others to do so. ii.If the material or invention is copyrightable,the Grantee may copyright such,but the Division of Criminal Justice reserves a perpetual,royalty- free,non-exclusive and irreversible license to practice,reproduce,publish and use such materials in whole or in part,and authorize others to do so. iii.When issuing statements,press releases,requests for proposals,bid solicitations,and other published documents describing projects or programs funded in whole or in part with these grant funds,all Grantees must clearly: a)State the percentage of the total cost of the program or project,which will be financed with this grant money; b)State the dollar amount of state or federal funds for the project or program; c)Use the phrase-”This project was supported by federal grant #2012-DJ- BX-0222,issued by the Colorado Division of Criminal Justice.”. 18.GOVERNMENTAL IMMUNITY Notwithstanding any other provision to the contrary,nothing herein shall constitute a waiver,express or implied,of any of the immunities,rights, benefits,protection,or other provisions of the Colorado Governmental Immunity Act,CRS §24-10-101,et seq.,as amended.Liability for claims for injuries to persons or property arising from the negligence of the State of Colorado,its departments,institutions,agencies,boards,officials,and employees is controlled and limited by the provisions of the Governmental Immunity Act and the risk management statutes,CRS §24-30-1 501,et seq., as amended. 19.STATEWIDE CONTRACT MANAGEMENT SYSTEM Generate Award Documents Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2012-DJ-12-000126-03-1 If the maximum amount payable to Grantee under this Grant is $100,000 or greater,either on the Effective Date or at anytime thereafter,this §19 applies. Grantee agrees to be governed,and to abide,by the provisions of CRS §24-1 02-205,§24-102-206,24-1 03-601,§24-103.5-101 and §24-105-102 concerning the monitoring of vendor performance on state Grants and inclusion of Grant performance information in the statewide Contract Management System. Grantee’s performance shall be subject to Evaluation and Review in accordance with the terms and conditions of this Grant,State law, including CRS §24-103.5-101,and State Fiscal Rules,Policies and Guidance.Evaluation and Review of Grantee’s performance shall be part of the normal Grant administration process and Grantee’s performance will be systematically recorded in the statewide Contract Management System.Areas of Evaluation and Review shall include,but shall not be limited to quality,cost and timeliness.Collection of information relevant to the performance of Grantee’s obligations under this Grant shall be determined by the specific requirements of such obligations and shall include factors tailored to match the requirements of Grantee’s obligations.Such performance information shall be entered into the statewide Contract Management System at intervals established herein and a final Evaluation,Review and Rating shall be rendered within 30 days of the end of the Grant term.Grantee shall be notified following each performance Evaluation and Review,and shall address or correct any identified problem in a timely manner and maintain work progress. Should the final performance Evaluation and Review determine that Grantee demonstrated a gross failure to meet the performance measures established hereunder,the Executive Director of the Colorado Department of Personnel and Administration (Executive Director),upon request by the Department of Public Safety,and showing of good cause,may debar Grantee and prohibit Grantee from bidding on future Grants.Grantee may contest the final Evaluation,Review and Rating by:(a)filing rebuttal statements,which may result in either removal or correction of the evaluation (CRS §24-105-102(6)),or (b)under CRS §24-105-102(6), exercising the debarment protest and appeal rights provided in CRS §24- 109-1 06,107,201 or 202,which may result in the reversal of the debarment and reinstatement of Grantee,by the Executive Director,upon showing of good cause. 20.GENERAL PROVISIONS A.Assignment and Subgrants Grantee’s rights and obligations hereunder are personal and may not be transferred,assigned or Subgranted without the prior,written consent of the State.Any attempt at assignment,transfer,Subgranting without such consent shall be void.All assignments,Subgrants,or Sub-grantees approved by Grantee or the State are subject to all of the provisions hereof.Grantee shall be solely responsible for all aspects of Subgranting arrangements and performance. L2atadDocuments Page 21 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2012-DJ-12-000126-03-1 B.Application Signatures Except as otherwise provided in §20(A),all provisions herein contained, including the benefits and burdens,shall extend to and be binding upon the Parties’respective heirs,legal representatives,successors,and assigns. C.Captions The captions and headings in this Grant are for convenience of reference only,and shall not be used to interpret,define,or limit its provisions. 0.Counterparts This Grant may be executed in multiple identical original counterparts,all of which shall constitute one agreement. E.Entire Understanding This Grant represents the complete integration of all understandings between the Parties and all prior representations and understandings,oral or written,are merged herein.Prior or contemporaneous additions, deletions,or other changes hereto shall not have any force or affect whatsoever,unless embodied herein. F.Indemnification-General To the extent authorized by law,Grantee shall indemnify,save,and hold harmless the State,its employees and agents,against any and all claims, damages,liability and court awards including costs,expenses,and attorney fees and related costs,incurred as a result of any act or omission by Grantee,or its employees,agents,Sub-grantees,or assignees pursuant to the terms of this Grant;however,the provions hereof shall not be construed or interpreted as a waiver,express or implied,of any of the immunities,rights,benefits,protection,or other provisions,of the Colorado Governmental Immunity Act,CRS §24-10-101 et seq.,or the Federal Tort Claims Act,28 U.S.C.2671 et seq.,as applicable,as now or hereafter amended. G.Jurisdiction and Venue All suits,actions,or proceedings related to this Grant shall be held in the State of Colorado and exclusive venue shall be in the City and County of Denver. H.Modification Generate Award Documents Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2012-DJ-12-000126-03-1 i.By the Parties Except as specifically provided in this Grant,modifications of this Grant shall not be effective unless agreed to in writing in an option letter,grant funding letter,or an amendment to this Grant,properly executed and approved in accordance with applicable Colorado State law,State Fiscal Rules,and Office of the State Controller Policies,including,but not limited to,the policy entitled MODIFICATIONS OF GRANTS -TOOLS AND FORMS. An option letter shall be completed to modify the following:1)the grant term,see Exhibit C -Sample Option Letter.The State may increase or decrease funds available under this grant using a Grant Funding Letter substantially equivalent to Exhibit D —Sample Grant Funding Change Letter.The Option Letter and Grant Funding Change Letter are not valid until approved by the State Controller or designee.An amendment shall be completed to modify the following:1)project description or scope of work or 2)contract terms,see Exhibit E —Sample Contract Amendment. ii.By Operation of Law This Grant is subject to such modifications as may be required by changes in Federal or Colorado State law,or their implementing regulations.Any such required modification automatically shall be incorporated into and be part of this Grant on the effective date of such change,as if fully set forth herein. I.Order of Precedence The provisions of this Grant shall govern the relationship of the State and Grantee.In the event of conflicts or inconsistencies between this Grant and its exhibits and attachments including,but not limtied to,those provided by Grantee,such conflicts or inconsistencies shall be resolved by reference to the documents in the following order of priority: i.Colorado State Special Provisions; ii.The provisions of the main body of this Grant; iii.Additional Federal Certified Assurances; iv.Additional Grant Requirements; v.Exhibit A —Special Conditions; vi.Exhibit C —Sample Option Letter;and/or 0 —Sample Grant Funding Change Letter;and/or Exhibit E —Sample Contract Amendment; vii.Exhibits BI through B3 —JAG Body of Application,JAG Goals and Objectives,and JAG Budget and Budget Narrative. J.Severability Provided this Grant can be executed and performance of the obligations of the Parties accomplished within its intent,the provisions hereof are severable and any provision that is declared invalid or becomes inoperable for any reason shall not affect the validity of any other provision hereof. K.Survival of Certain Grant Terms Notwithstanding anything herein to the contrary,provisions of this Grant requiring continued performance,compliance,or effect after termination hereof,shall survive such termination and shall be enforceable by the State if Grantee fails to perform or comply as required. Generate Award Documents Page 23 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2012-DJ-12-000126-03-1 L.Taxes The State is exempt from all federal excise taxes under IRC Chapter 32 (No.84-730123K)and from all State and local government sales and use taxes under CRS §39-26-10l and 201 et seq.Such exemptions apply when materials are purchased or services rendered to benefit the State; provided however,that certain political subdivisions (e.g.,City of Denver) may require payment of sales or use taxes even though the product or service is provided to the State.Grantee shall be solely liable for paying such taxes as the State is prohibited from paying for or reimbursing Grantee for them. M.Third Party Beneficiaries Enforcement of this Grant and all rights and obligations hereunder are reserved solely to the Parties,and not to any third party.Any services or benefits which third parties receive as a result of this Grant are incidental to the Grant,and do not create any rights for such third parties. N.Waiver Waiver of any breach of a term,provision,or requirement of this Grant,or any right or remedy hereunder,whether explicitly or by lack of enforcement,shall not be construed or deemed as a waiver of any subsequent breach of such term,provision or requirement,or of any other term,provision,or requirement. 0.CORA Disclosure To the extent not prohibited by federal law,this Grant and the performance measures and standards under CRS §24-103.5-101,if any,are subject to public release through the Colorado Open Records Act,CRS §24-72-f 01, et seq. P.Revision to Applicable Provisions or Requirements Grantee shall comply with all applicable revisions or additional requirements that may be imposed by law and any future state and federal guidance including clarifications of requirements.Any revisions to such provisions or regulations shall automatically become a part of this Grant, without the necessity of either party executing any further instrument.The State of Colorado may provide written notification to the Grantee of such revisions,but such notice shall not be a condition precedent to the effectiveness of such revisions. THE REST OF THIS PAGE INTENTIONALLY LEFT BLANK Generate Award Documents Page 24 10/02/2012 Applicant:Eagle County Heafth and Human Services 89655868 Project:Eagle County System of Care for Youth 2O12-DJ-12-OOO126-O31 21.COLORADO SPECIAL PROVISIONS The Special Provisions apply to all Grants except where noted in italics. A.CONTROLLER’S APPROVAL.CRS §24-30-202 (1). This Grant shall not be deemed valid until it has been approved by the Colorado State Controller or designee. B.FUND AVAILABILITY.CRS §24-30-202(5.5). Financial obligations of the State payable after the current fiscal year are contingent upon funds for that pqrpose being appropriated,budgeted,and otherwise made available. C.GOVERNMENTAL IMMUNITY No term or condition of this Grant shall be construed or interpreted as a waiver,express or implied,of any of the immunities,rights,benefits, protections,or other provisions,of the Colorado Governmental Immunity Act,CR5 §24-10-101 et seq.,or the Federal Tort Claims Act,28 U.S.C. §1346(b)and 2671 et seq.,as applicable now or hereafter amended. D.INDEPENDENT CONTRACTOR Grantee shall perform its duties hereunder as an independent Grantee and not as an employee.Neither Grantee nor any agent or employee of Grantee shall be deemed to be an agent or employee of the State.Grantee and its employees and agents are not entitled to unemployment insurance or workers compensation benefits through the State and the State shall not pay for or otherwise provide such coverage for Grantee or any of its agents or employees.Unemployment insurance benefits shall be available to Grantee and its employees and agents only if such coverage is made available by Grantee or a third party.Grantee shall pay when due all applicable employment taxes and income taxes and local head taxes incurred pursuant to this Grant.Grantee shall not have authorization, express or implied,to bind the State to any Grant,liability or understanding,except as expressly set forth herein.Grantee shall (a) provide and keep in force workers’compensation and unemployment compensation insurance in the amounts required by law,(b)provide proof thereof when requested by the State,and (c)be solely responsible for its acts and those of its employees and agents. E.COMPLIANCE WITH LAW Grantee shall strictly comply with all applicable federal and State laws, rules,and regulations in effect or hereafter established,including,without limitation,laws applicable to discrimination and unfair employment practices. Generate Award Documents Page 25 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2012-DJ-12-000126-03-1 F.CHOICE OF LAW Colorado law,and rules and regulations issued pursuant thereto,shall be applied in the interpretation,execution,and enforcement of this grant.Any provision included or incorporated herein by reference which conflicts with said laws,rules,and regulations shall be null and void.Any provision incorporated herein by reference which purports to negate this or any other Special Provision in whole or in part shall not be valid or enforceable or available in any action at law,whether by way of complaint,defense,or otherwise.Any provision rendered null and void by the operation of this provision shall not invalidate the remainder of this Grant,to the extent capable of execution. G.BINDING ARBITRATION PROHIBITED. The State of Colorado does not agree to binding arbitration by any extra judicial body or person.Any provision to the contrary in this contact or incorporated herein by reference shall be null and void. H.SOFTWARE PIRACY PROHIBITION.Governor’s Executive Order D 002 00. State or other public funds payable under this Grant shall not be used for the acquisition,operation,or maintenance of computer software in violation of federal copyright laws or applicable licensing restrictions. Grantee hereby certifies and warrants that,during the term of this Grant and any extensions,Grantee has and shall maintain in place appropriate systems and controls to prevent such improper use of public funds.If the State determines that Grantee is in violation of this provision,the State may exercise any remedy available at law or in equity or under this Grant, including,without limitation,immediate termination of this Grant and any remedy consistent with federal copyright laws or applicable licensing restrictions. I.EMPLOYEE FINANCIAL INTEREST.CRS §24-18..201 and 24-50-507. The signatories aver that to their knowledge,no employee of the State has any personal or beneficial interest whatsoever in the service or property described in this Grant.Grantee has no interest and shall not acquire any interest,direct or indirect,that would conflict in any manner or degree with the performance of Grantee’s services and Grantee shall not employ any person having such known interests. J.VENDOR OFFSET.CRS §24-30-202 (1)and 24-30-202.4. [Not Applicable to intergovernmental agreements]Subject to CRS §24-30- 202.4 (3.5),the State Controller may withhold payment under the State’s vendor offset intercept system for debts owed to State agencies for:(a) unpaid child support debts or child support arrearages;(b)unpaid balances of tax,accrued interest,or other charges specified in CRS §39- 21-101,et seq.;(c)unpaid loans due to the Student Loan Division of the Department of Higher Education;(d)amounts required to be paid to the Unemployment Compensation Fund;and (e)other unpaid debts owing to the State as a result of final agency determination or judicial action. Generate Award Documents Page 26 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2012-DJ-12-000126-03-1 K.PUBLIC GRANTS FOR SERVICES.CRS §8-17.5-101. [Not Applicable to Agreements relating to the offer,issuance,or sale of securities,investment advisory services or fund management services, sponsored projects,intergovernmental Agreements,or information technology services or products and services]Grantee certifies,warrants, and agrees that it does not knowingly employ or Grant with an illegal alien who shall perform work under this Grant and shall confirm the employment eligibility of all employees who are newly hired for employment in the United States to perform work under this Grant, through participation in the E-Verify Program or the State program established pursuant to CRS §8-17.5-102(5)(c),Grantee shall not knowingly employ or Grant with an illegal alien to perform work under this Grant or enter into a Grant with a Sub-grantee that fails to certify to Grantee that the Sub-grantee shall not knowingly employ or Grant wIth an illegal alien to perform work under this Grant. Grantee f a)shall not use E-Verify Program or State program procedures to undertake pre-employment screening of job applicants while this Grant is being performed,(b)shall notify the Sub-grantee and the Granting State agency within three days if Grantee has actual knowledge that a Sub- grantee is employing or Granting with an illegal alien for work under this Grant,(c)shall terminate the Subgrant if a Sub-grantee does not stop employing or Granting with the illegal alien within three days of receiving the notice,and (U)shall comply with reasonable requests made in the course of an investigation,undertaken pursuant to CRS §8-17.5-102(5),by the Colorado Department of Labor and Employment.If Grantee participates in the State program,Grantee shall deliver to the Granting State agency,Institution of Higher Education or political subdivision,a written,notarized affirmation,affirming that Grantee has examined the legal work status of such employee,and shall comply with all of the other requirements of the State program.If Grantee fails to comply with any requirement of this provision or CRS §8-17.5-101 et seq.,the Granting State agency,institution of higher education or political subdivision may terminate this Grant for breach and,if so terminated,Grantee shall be liable for damages. L.PUBLIC GRANTS WITH NATURAL PERSONS.CRS §24-76.5-101. Grantee,if a natural person eighteen (18)years of age or older,hereby swears and affirms under penalty of perjury that he or she (a)is a citizen or otherwise lawfully present in the United States pursuant to federal law, (b)shall comply with the provisions of CRS §24-76.5-f 01 et seq.,and (c) has produced one form of identification required by CRS §24-76.5-103 prior to the effective date of this Grant. dDocument27 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2012-DJ-12-000126-03-1 22.FEDERAL CERTIFIED ASSURANCES A.FEDERAL PUBLIC POLICY ASSURANCES i.The Grantee hereby agrees that it will comply,and all of its contractors will comply with the applicable provisions of: a.Title I of the Omnibus Crime Control and Safe Streets Act of 1968,as amended; b.The Juvenile Justice and Delinquency Prevention Act and/or the Victims of Crime Act,as appropriate; c.All other applicable Federal laws,orders,circulars,regulations or guidelines. ii.The Grantee agency hereby agrees that it will comply,and all of its contractors will comply with the provisions of 28 CFR applicable to grants and cooperative agreements including: a.Part 18,Administrative Review Procedure; b.Part 22,Confidentiality of Identifiable Research and Statistical Information; c.Part 23,Criminal Intelligence Systems Operating Policies; d.Part 30,Intergovernmental Review of Department of Justice Programs and Activities; e.Part 35,Nondiscrimination on the Basis of Disability in State and Local Government Services; f.Part,38,Equal Treatment for Faith Based Organizations; g.Part 42 NondiscriminationlEqual Employment Opportunity Policies and Procedure; h.Part 61 Procedures of Implementing the National Environmental Policy Act; i.Part 63 Floodplain Management and Wetland Protection Procedures; and, j.Federal Laws or regulations applicable to Federal Assistance Programs. iii.Grantee agrees to comply with the requirements of 28 C.F.R.Part 46 and all Office of Justice Programs policies and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. iv.Grant agrees to comply with all confidentiality requirements of 42 U.S. C.section 3789g and C.F.R.Part 22 that are applicable to collection,use, and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular,section 22.23. B.FINANCIAL &ADMINISTRATIVE MANAGEMENT LZ Generate Award Documents Page 28 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2012-DJ-12-000126-03-1 i.Grantee assures that it will comply with appropriate federal cost principles and administrative requirements applicable to grants as follows: a.For state,local or Indian tribal government entities; (1)2 CFR Part 225,Cost Principles for State,Local &Indian Tribal Governments (codified at 28 CFR Part 66,by reference and (formerly known as 0MB Circular A-87) (2)0MB Circular A-I 02,Common Rule-Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments (3)28 CFR 66,Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments b.For non-profit organizations; (1)2 CFR Part 230,Cost Principles for Non-Profit Organizations(formerly known as 0MB Circular A-122) (2)2 CFR Part 215,Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education,Hospitals and Other Nonprofit Organizations (codified at 28 CFR Part 70 and formerly known as 0MB Circular A-hO) (3)28 CFR 70,Uniform Administrative Requirements for Grants and Cooperative Agreements with Institutions of Higher Education,Hospitals, and other Non-Profit Organizations c.For colleges and universities; (1)2 CFR Part 220,Cost Principles for Educational Institutions (codified at 28 CFR Part 66,by reference and formerly known as 0MB Circular A-21) (2)2 CFR Part 215,Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education,Hospitals and Other Nonprofit Organizationsf codified at 28 CFR Part 70 and formerly known as 0MB Circular A-I 10) (3)28 CFR 70,Uniform Administrative Requirements for Grants and Cooperative Agreements with Institutions of Higher Education,Hospitals, and other Non-Profit Organizations d.For each agency spending more than $500,000 per year in federal funds from all sources; (1)0MB Circular A-I 33,Audits of States,Local Governments and Nonprofit Organizations ii.The Grantee assures that it will comply with the provisions of the U.S. Department of Justice,Office of the Chief Financial Officer,Office of Justice Programs,Financial Guide for Grants,current edition.(For practical purposes,the requirements pertinent to the management of these funds have been extracted from the above documents and are contained in the current applicable Administrative Guide of the Division of Criminal Justice,which is hereby incorporated by reference.However, such a guide cannot cover every foreseeable contingency,and the Grantee is ultimately responsible for compliance with applicable state and federal laws,rules and regulations.). C.NON-SUPPLANTING OF FUNDS (Governmental Agencies Only) ate Awocuments Page 29 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2012-DJ-12-000126-03-1 i.The Grantee certifies that any required matching funds used to pay the non-federal portion of the cost of this subgrant are in addition to funds that would have otherwise been made available for the purposes of this project. ii.The Grantee certifies that federal funds made available under this grant: a.Will not be used to supplant state or local funds. b.Where there is a reduced or unchanged local investment,then the Grantee Agency shall give a written explanation demonstrating that the Grantee Agency’s reduced or unchanged commitment would have been necessitated even if federal financial support under this federal grant program had not been made available. D.PROHIBITIONS ON LOBBYING WITH FEDERAL FUNDS (Grantees receiving $100,000 or more in total federal funds per year.See 28 CFR Part 69.) The prospective Grantee certifies,by submission of this proposal,that: i.No federal funds received through this subgrant will be paid to any person for influencing or attempting to influence an officer or employee of any agency,a member of Congress,an officer or employee of Congress, or an employee of a member of Congress in connection with the making of any federal grant,the entering into of any cooperative agreement,and the extension,continuation,renewal,amendment,or modification of any federal grant or cooperative agreement;and, ii.If any funds other than funds through this subgrant will be paid to any person for influencing or attempting to influence an officer or employee of any agency,a member of Congress,an officer or employee of Congress, or an employee of a member of Congress in connection with this subgrant, the prospective Grantee shall complete and submit Standard Form-LLL, “Disclosure of Lobbying Activities”. E.CERTIFICATION REGARDING DEBARMENT,SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION (Grantees receiving $100,000 or more in total federal funds per year.See,28 CFR Part 67.) Laaward Documents Page 30 -10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2012-DJ-12-000126-03-1 The prospective Grantee certifies,by submission of this proposal,that neither it nor its principals,subcontractors or suppliers: i.Are presently debarred,suspended,proposed for debarment,declared ineligible,sentenced to a denial of Federal benefits by a State or Federal court,or voluntarily excluded from participation in this transaction by any Federal department or agency; ii.Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain,or performing a public (Federal,State,or local) transaction or contract under a public transaction;violation of Federal or State antitrust statutes or commission of embezzlement,theft,forgery, bribery,falsification or destruction of records,making false statements,or receiving stolen property; iii.Ate not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal,State,or local)with commission of any of the offenses enumerated in paragraph (5)(b)of this certification;and iv.Have not within a three-year period preceding this application had one or more public transactions (Federal,State,or local)terminated for cause or default;and v.Where the prospective Grantee is unable to certify to any of the statements in this certification,he or she shall attach an explanation to this application. F.CERTIFICATION REGARDING DRUG FREE WORKPLACE (See,28 CFR Part 67,Subpart F.) The prospective Grantee certifies,by submission of this proposal,that it will comply with the Drug Free Workplace Act of 1988,as implemented at 28 CFR Part 67,Subpart F. G.CIVIL RIGHTS COMPLIANCE (See,28 CFR Part 42.) i.Upon award,each Grantee will be provided DCJ’s Form 30,entitled “Certification of Compliance with Regulations Regarding Federal Civil Rights Requirements and Equal Employment Opportunity Plans (EEOP), and will be requited to do the following: a.The Project Director must submit the form to the Grantee Agency’s Authorized Official for this grant; b.The Authorized Official must review the form in conjunction with subgrant agency personnel responsible for reporting civil rights findings of discrimination; c.The Authorized Official must accurately complete the requited information and provide all information requested; d.The Authorized Official must provide an original signature on the form as indicated;and, e.The DCJ 30 Form with original signature must be returned to the Division with the Grant Agreement or Interagency Agreement. ii.Any subgrant agency findings of discrimination must be reported to the Division of Criminal Justice within 45 days of receipt of this grant award, and to the Office for Civil Rights,Office of Justice Programs,U.S. Department of Justice. [Generate Award Documents Page 31 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2012-DJ-12-000126-03-i H.NON-DISCRIMINATION The following federal non-discrimination cites apply in particular:the nondiscrimination requirements of the Omnibus Crime Control and Safe Streets Act of 1968,as amended;Title VI of the Civil Rights Act of 1964; Section 504 of the Rehabilitation Act of 1973,as amended;Subtitle A,Title II of the Americans with Disabilities Act of 1990,42 U.S.C.12101,et.seq. and Department of Justice Regulations on Disability Discrimination,28 CFR Part 35 and Part 39;Title X of the Education Amendments of 1972; the Age Discrimination Act of 1975;the Department of Justice Nondiscrimination Regulations 28 CFR Part 42,Subparts C,D,E,and G; and Executive Order 11246,as amended by Executive Order 11375,and their implementing regulations,41 CFR Part 60.1 et.seq.,as applicable to construction contracts. I.NATIONAL ENVIRONMENTAL POLICY ACT (NEPA)AND NATIONAL HISTORIC PRESERVATION ACT (NHPA)COMPLIANCE (42 USC §4321- 4370 and 16 USC §470) i.The Grantee agrees to assist the Division of Criminal Justice and the Office of Justice Programs,U.S.Department of Justice,in complying with the National Environmental Policy Act,the National Historic Preservation Act (NHPA)and other related federal environmental impact analyses requirements in the use of these grant funds either directly by the Grantee or by a subcontractor.As long as the activity needs to be undertaken in order to use these grant funds,this NEPA requirement first must be met whether or not the activities listed below are being specifically funded with these grant funds.The activities covered by this special condition are: ii.New construction; iii.Minor renovation or remodeling of a property either listed on or eligible for listing on the National Register of Historic Places,or located within a 100-year flood plain; iv.Renovation,lease or any other proposed use of a building or facility that will either result in a change in its basic prior use,or significantly change itssize. v.Implementation of a new program involving the use of chemicals other than chemicals that are either purchased as an incidental component of a funded activity and traditionally used,for example,in office,household, recreational or educational environments. J.HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT (This provision applies only to entities that provide medical care and treatment) The Grantee acknowledges that it is a covered health care provider under the Health Insurance Portability and Accountability Act,42 U.S.C.1320d- 1320d-8,and its implementing regulations and agrees to comply with the requirements of HIPAA concerning any uses and disclosures of protected health information. [Generate Award Documents Page 32 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2012-DJ-12-000126-03-1 K.Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (Government Entities Only) The prospective Grantee certifies,by submission of this proposal,that it will comply with the requirements of the Uniform Relocation Assistance and Real Property Acquisitions Act of 1970,which govern the treatment of persons displaced as a result of federal and federally-assisted programs. L.Political Activity of Certain State and Local Employees (5 U.S.C.§1501-08 and §7324-28 —applies to Government Entities Only) The prospective Grantee certifies,by submission of this proposal,that it will comply with requirements of 5 U.S.C.§1501 -08 and §7324-28, which limit certain political activities of State and local government employees whose principal employment is in connection with an activity financed in whole or part by federal assistance. M.REPORTING FRAUD,WASTE,ERROR AND ABUSE Each Grantee Agency must promptly refer to the Department of Justice, Office of the Inspector General any credible evidence that a principal, employee,agent,contractor,Grantee,subcontractor,or other person has either 1)submitted a false claim for grant funds under the False Claims Act;or 2)committed a criminal or civil violation of laws pertaining to fraud, conflict of interest,bribery,gratuity,or similar misconduct involving grant funds.Potential fraud,waste,abuse,or misconduct should be reported to the U.S.Department of Justice,Office of the Inspector General fOIG)by: a)mail:Office of the Inspector General U.S.Department of Justice Investigations Division 950 Pennsylvania Avenue,N.W.Room 4706 Washington,DC 20530; b)email:oig.hotline@usdoj.gov; C)hotline:(contact information in English and Spanish):(800)869-4499;or d)hotline fax:(202)616-9881. N.The recipient shall submit to the Division of Criminal Justice,who will then forward to the Bureau of Justice Assistance,one copy of all reports and proposed publications resulting from this agreement thirty (30)days prior to public release.Any written,visual,or audio publications,with the exception of press releases,whether published at the grantee’s or government’s expense,shall contain the following statement: “This project was supported by Grant No.awarded by the Bureau of Justice Assistance.The Bureau of Justice Assistance is a component of the Office of Justice Programs,which also includes the Bureau of Justice Statistics,the National Institute of Justice,the Office of Juvenile Justice and Delinquency Prevention,and the Office of Victims of Crime.Points of view or opinions in this document are those of the author and do not represent the official position or policies of the United States Department of Justice.”. Generate Award Documents Page 33 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2O12-DJ-12OOO126-O3-1 23.ADDITIONAL GRANT REQUIREMENTS The following terms as used herein shall be construed and interpreted as follows: A.FINANCIAL AND ADMINISTRATIVE MANAGEMENT i.The Grantee assures that fund accounting,auditing,monitoring, evaluation procedures and such records as necessary will be maintained to assure adequate internal fiscal controls,proper financial management, efficient disbursement of funds received,and maintenance of required source documentation for all costs incurred.These principles must be applied for all costs incurred whether charged on a direct or indirect basis. ii.All expenditures must be supported by appropriate source documentation.Only actual,approved,allowable expenditures will be permitted. iii.The Grantee assures that it will comply with the provisions of the current applicable Administrative Guide and Instructions for Federal Office of Justice Program Grants from the Division of Criminal Justice which is hereby incorporated by reference.However,such a guide cannot cover every foreseeable contingency,and the Grantee is ultimately responsible for compliance with applicable state and federal laws,rules and regulations. B.PROCUREMENT AND CONTRACTS i.Grantee assures that open,competitive procurement procedures will be followed for all purchases under the grant.All contracts for professional services,of any amount,and equipment purchases over five thousand dollars (per item,with a useful life of at least one year)must receive prior approval by the Division of Criminal Justice.Grantee shall submit Exhibit K -Sample Professional Services/Consultant Prior Approval Form and/or Exhibit L Sample Equipment Prior Approval and Retention Form. ii.Grantee may not assign its rights or duties under this grant without the prior written consent of the Division of Criminal Justice. 24.STATE OF COLORADO SUPPLEMENTAL PROVISIONS FOR FFATA The contract,grant,or purchase order to which these Supplemental Provisions are attached has been funded,in whole or in part,with an Award of Federal funds.In the event of a conflict between the provisions of these Supplemental Provisions,the Special Provisions,the contract or any attachments or exhibits incorporated into and made a part of the contract,the provisions of these Supplemental Provisions shall control. rateAard Documents Page 34 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2012-DJ-12-000126-03-1 1.Definitions.For the purposes of these Supplemental Provisions,the following terms shall have the meanings ascribed to them below. 1.1.“Award”means an award of Federal financial assistance that a non- Federal Entity receives or administers in the form of: 1.1.7.Grants; 1.1.2.Contracts; 1.1.3.Cooperative agreements,which do not include cooperative research and development agreements (CRDA)pursuant to the Federal Technology Transfer Act of 1986,as amended (15 U.S.C.3710); 1.1.4.Loans; 1.1.5.Loan Guarantees; 1.1.6.Subsidies; 1.1.7.Insurance; 1.1.8.Food commodities; 1.1.9.Direct appropriations; 1.1.10.Assessed and voluntary contributions;and 1.1.11.Other financial assistance transactions that authorize the expenditure of Federal funds by non-Federal Entities. Award does not include: 1.1.12.Technical assistance,which provides services in lieu of money; 1.1.13.A transfer of title to Federally-owned property provided in lieu of money;even if the award is called a grant; 1.1.14.Any award classified for security purposes;or 1.1.15.Any award funded in whole or in part with Recovery funds,as defined in section 1512 of the American Recovery and Reinvestment Act (ARRA)of 2009 (Public Law 171-5). 1.2.“Central Contractor Registration (CCR)”means the Federal repository into which an Entity must enter the information required under the Transparency Act,which may be found at https://www.sam .gov/portal/publiclSAM/. 1.3.“Contract”means the contract to which these Supplemental Provisions are attached and includes all Award types in §1.1.1 through 1.1.11 above. 1.4.“Contractor”means the party or parties to a Contract funded,in whole or in part,with Federal financial assistance,other than the Prime Recipient,and includes grantees,Grantees,Subrecipients,and borrowers. For purposes of Transparency Act reporting,Contractor does not include Vendors. 1.5.“Data Universal Numbering System (DUNS)Number”means the nine- digit number established and assigned by Dun and Bradstreet,Inc.to uniquely identify a business entity.Dun and Bradstreet’s website may be found at:http:/Ifedgov.dnb.comlwebform. 1.6.“Entity”means all of the following as defined at 2 CFR part 25,subpart C; 1.6.1.A governmental organization,which is a State,local government,or Indian Tribe; 1.6.2.A foreign public entity; 1.6.3.A domestic or foreign non-profit organization; 1.6.4.A domestic or foreign for-profit organization;and 1.6.5.A Federal agency,but only a Subrecipient under an Award or Subaward to a non-Federal entity. Generate Award Documents Page 35 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2012-DJ-12-000126-03-1 1.7.“Executive”means an officer,managing partner or any other employee in a management position. 1.8.“Federal Award Identification Number (FAIN)”means an Award number assigned by a Federal agency to a Prime Recipient. 1.9.“FFATA”means the Federal Funding Accountability and Transparency Act of 2006 (Public Law 109-282),as amended by §6202 of Public Law 110- 252.FFATA,as amended,also is referred to as the “Transparency Act.” 1.10.“Prime Recipient”means a Colorado State agency or institution of higher education that receives an Award. 1.11.“Subaward”means a legal instrument pursuant to which a Prime Recipient of Award funds awards all or a portion of such funds to a Subrecipient,in exchange for the Subrecipient’s support in the performance of all or any portion of the substantive project or program for which the Award was granted. 1.12.“Subrecipient”means a non-Federal Entity (or a Federal agency under an Award or Subaward to a non-Federal Entity)receiving Federal funds through a Prime Recipient to support the performance of the Federal project or program for which the Federal funds were awarded.A Subrecipient is subject to the terms and conditions of the Federal Award to the Prime Recipient,including program compliance requirements.The term “Subrecipient”includes and may be referred to as Grantee. 1.13.“Subrecipient Parent DUNS Number”means the subrecipient parent organization’s 9-digit Data Universal Numbering System (DUNS)number that appears in the subrecipient’s Central Contractor Registration (CCR) profile,if applicable. 1.14.“Supplemental Provisions”means these Supplemental Provisions for Federally Funded Contracts,Grants,and Purchase Orders subject to the Federal Funding Accountability and Transparency Act of 2006,As Amended,as may be revised pursuant to ongoing guidance from the relevant Federal or State of Colorado agency or institution of higher education. 1.15.“Total Compensation”means the cash and noncash dollar value earned by an Executive during the Prime Recipient’s or Subrecipient’s preceding fiscal year and includes the following: 1.15.1.Salary and bonus; 1.15.2.Awards of stock,stock options,and stock appreciation rights, using the dollar amount recognized for financial statement reporting purposes with respect to the fiscal year in accordance with the Statement of Financial Accounting Standards No.123 (Revised 2005)(FAS 123R), Shared Based Payments; 1.15.3.Earnings for services under non-equity incentive plans,not including group life,health,hospitalization or medical reimbursement plans that do not discriminate in favor of Executives and are available generally to all salaried employees; 1.15.4.Change in present value of defined benefit and actuarial pension plans; 1.15.5.Above-market earnings on deferred compensation which is not tax qualified; 1.15.6.Other compensation,if the aggregate value of all such other compensation (e.g.severance,termination payments,value of life insurance paid on behalf of the employee,perquisites or property)for the Executive exceeds $10,000. Generate Award Documents Page 36 10/02/2012 AppNcant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2012-DJ-12-000126-03-1 1.16.“Transparency Act”means the Federal Funding Accountability and Transparency Act of 2006 (Public Law 109-282),as amended by §6202 of Public Law 110-252.The Transparency Act also is referred to as FFATA. 1.17 “Vendor”means a dealer,distributor,merchant or other seller providing property or services required for a project or program funded by an Award.A Vendor is not a Prime Recipient or a Subrecipient and is not subject to the terms and conditions of the Federal award.Program compliance requirements do not pass through to a Vendor. 2.Compliance.Contractor shall comply with all applicable provisions of the Transparency Act and the regulations issued pursuant thereto, including but not limited to these Supplemental Provisions.Any revisions to such provisions or regulations shall automatically become a part of these Supplemental Provisions,without the necessity of either party executing any further instrument.The State of Colorado may provide written notification to Contractor of such revisions,but such notice shall not be a condition precedent to the effectiveness of such revisions. 3.Central Contractor Registration (CCR)and Data Universal Numbering System (DUNS)Requirements. 3.1.CCR.Contractor shall maintain the currency of its information in the CCR until the Contractor submits the final financial report required under the Award or receives final payment,whichever is later.Contractor shall review and update the CCR information at least annually after the initial registration,and more frequently if required by changes in its information. 3.2.DUNS.Contractor shall provide its DUNS number to its Prime Recipient,and shall update Contractor’s information in Dun &Bradstreet, Inc.at least annually after the initial registration,and more frequently if required by changes in Contractor’s information. 4.Total Compensation.Contractor shall include Total Compensation in CCR for each of its five most highly compensated Executives for the preceding fiscal year if: 4.1.The total Federal funding authorized to date under the Award is $25,000 or more;and 4.2.In the preceding fiscal year,Contractor received: 4.2.1.80%or more of its annual gross revenues from Federal procurement contracts and subcontracts and/or Federal financial assistance Awards or Subawards subject to the Transparency Act;and 4.2.2.$25,000,000 or more in annual gross revenues from Federal procurement contracts and subcontracts andlor Federal financial assistance Awards or Subawards subject to the Transparency Act;and 4.3.The public does not have access to information about the compensation of such Executives through periodic reports filed under section 13(a)or 15(d)of the Securities Exchange Act of 1934 (15 U.S.C. 78mfa),780(d)or §6104 of the Internal Revenue Code of 1986. Generate Award Documents Page 37 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2O12-DJ12-OOO126-O3-1 5.Reporting. Contractor shall report data elements to CCR and to the Prime Recipient as required in §7 below if Contractor is a Subrecipient for the Award pursuant to the Transparency Act.No direct payment shall be made to Contractor for providing any reports required under these Supplemental Provisions and the cost of producing such reports shall be included in the Contract price.The reporting requirements in §7 below are based on guidance from the US Office of Management and Budget (0MB),and as such are subject to change at any time by 0MB.Any such changes shall be automatically incorporated into this Contract and shall become part of Contractor’s obligations under this Contract,as provided in §2 above.The Colorado Office of the State Controller will provide summaries of revised 0MB reporting requirements at http:Ilwww.colorad o.govldpaldfplscolFFATA.htm. 6.Effective Date and Dollar Threshold for Reporting. The effective date of these supplemental provisions apply to new Awards as of October 1,2010.Reporting requirements in §7 below apply to new Awards as of October 1,2010,if the initial award is $25,000 or more.If the initial Award is below $25,000 but subsequent Award modifications result in a total Award of $25,000 or more,the Award is subject to the reporting requirements as of the date the Award exceeds $25,000.If the initial Award is $25,000 or more,but funding is subsequently de-obligated such that the total award amount falls below $25,000,the Award shall continue to be subject to the reporting requirements. 7.Subrecipient Reporting Requirements. If Contractor is a Subrecipient,Contractor shall report as set forth below. 7.1 To CCR.A Subrecipient shall register in CCR and report the following data elements in CCR for each Federal Award Identification Number no later than the end of the month following the month in which the Subaward was made: 7.1.1 Subrecipient DUNS Number; 7.1.2 Subrecipient DUNS Number +4 if more than one electronic funds transfer (EFT)account; 7.1.3 Subrecipient Parent DUNS Number; 7.1.4 Subrecipient’s address,including:Street Address,City,State, Country,Zip +4,and Congressional District; 7.1.5 Subrecipient’s topS most highly compensated Executives if the criteria in §4 above are met;and 7.1.6 Subrecipient’s Total Compensation of top 5 most highly compensated Executives if criteria in §4 above met. 7.2 To Prime Recipient.A Subrecipient shall report to its Prime Recipient, upon the effective date of the Contract,the following data elements: 7.2.1 Subrecipient’s DUNS Number as registered in CCR. 7.2.2 Primary Place of Performance Information,including:Street Address, City,State,Country,Zip code +4,and Congressional District. Generate Award Documents Page 38 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2012-DJ-12-000126-03-J 8.Exemptions. 8.1.These Supplemental Provisions do not apply to an individual who receives an Award as a natural person,unrelated to any business or non profit organization he or she may own or operate in his or her name. 8.2 A Contractor with gross income from all sources of less than $300,000 in the previous tax year is exempt from the requirements to report Subawards and the Total Compensation of its most highly compensated Executives. 8.3 Effective October 1,2010,“Award”currently means a grant, cooperative agreement,or other arrangement as defined in -Section 1.1 of these Special Provisions.On future dates “Award”may include other items to be specified by 0MB in policy memoranda available at the 0MB Web site;Award also will include other types of Awards subject to the Transparency Act. 8.4 There are no Transparency Act reporting requirements for Vendors. 9.Event of Default. Failure to comply with these Supplemental Provisions shall constitute an event of default under the Contract and the State of Colorado may terminate the Contract upon 30 days prior written notice if the default remains uncured five calendar days following the termination of the 30 day notice period.This remedy will be in addition to any other remedy available to the State of Colorado under the Contract,at law or in equity. Page 39 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2012-DJ-12-000126-03-1 25.SIGNATURE PAGE Routing #:48014 THE PARTIES HERETO HAVE EXECUTED THIS GRANT *Persons signing for Grantee hereby swear and affirm that they are authorized to act on Grantee’s behalf and acknowledge that the State is relying on their representations to that effect. G RANTEE Agency or Organizatiop:Eagle County Health and Human Services By Peter Runyon,County Coimissaoners ——Signature:—Date: _________________ STATE OF COLORADO John W.Hickenlooper,GOVERNOR Department of Public Safety,Division of Criminal Justice Jeanne M.Smith,Director By: ________________________________ Date: ________________ Jeanne M.Smith,Director Signatory avers to the State Controller or delegate that Grantee has not begun performance or that a Statutory Violation waiver has been requested under Fiscal Rules LEGAL REVIEW John W.Suthers,Attorney General See Contracting Routing Waiver #: ____ By: ________________________________ Date: _________________ Signature:Assistant Attorney General ALL GRANTS REQUIRE APPROVAL BY THE STATE CONTROLLER CRS §24-30-202 requires that the State Controller approve all state grants. This grant award is not valid until signed and dated below by the State Controller or delegate.If performance begins prior to the date below,the State of Colorado may not be obligated to pay for the goods andlor services provided. STATE CONTROLLER David J.McDermott,CPA By: ________________________________ Date: _________________ Department of Public Safety,Jeff Warren,Procurement Director Generate Award Documents Page 40 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2012-DJ-12-000126-03-1 EXHIBIT A -JAG SPECIAL CONDITIONS 1.The Grantee shall submit to the Division of Criminal Justice,who will then forward to the Bureau of Justice Assistance,one copy of all reports and proposed publications resulting from this agreement thirty (30)days prior to public release.Any written,visual,or audio publications,with the exception of press releases,whether published at the grantee’s or government’s expense,shall contain the following statements: “This project was supported by Grant #2012-DJ-BX-0222 awarded by the Bureau of Justice Assistance.The Bureau of Justice Assistance is a component of the Office of Justice Programs,which also includes the Bureau of Justice Statistics,the National Institute of Justice,the Office of Juvenile Justice and Delinquency Prevention,and the Office for Victims of Crime.Points of view or opinions in the document are those of the author and do not represent the official position or policies of the United States Department of Justice.” 2.Express written approval from the Division of Criminal Justice must be secured by the Grantee prior to the use of any federal funds,either directly or indirectly,in support of enactment,repeal,modification or adoption of any law,regulation or policy,at any level of government. 3.The Grantee must submit to the Division of Criminal Justice one copy of your most recent A-133 audit or financial review,including any management report or other auditor comments within thirty (30)days of the start of this project. 4.The Grantee agrees to take reasonable steps to provide meaningful access to their programs and activities for persons with limited English proficiency (LEP).For more information on the civil rights responsibilities that grantees have in providing language services to LEP individuals, please see the website,www.lep.gov. 5.The Grantee must have a DUNS number (http:/Ifedgov.dnb.comlwebform )and maintain current registration in the Central Contractor Registration (CCR)database,https :/Iwww.sam .gov/portal/Publ icISAMI.The Grantee must demonstrate that their agency has an active registration in the CCR database.In addition,the subgrantee acknowledges that it must renew this registration annually.Failure to provide documentation or to renew CCR registration may constitute a default and DCJ may initiate Termination for Cause procedures as referenced in 15A of the Grant Agreement. Generate Award Documents Page 41 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2012-DJ-12-000126-03-1 6.The Division of Criminal Justice,its federal funding agency,and others authorized by the Division,shall have irrevocable,non-exclusive,royalty- free license to any invention and the right to reproduce,publish and use any materials,in whole or in part,which are produced under a contract, paid for with grant funds. 7.The Grantee agrees to comply with the requirements of 28 C.F.R.Part 46 and all Office of Justice Programs policies and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 8.The Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and C.F.R.Part 22 that are applicable to collection, use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accordance with requirements of 28 C.F.R.part 22 and,in particular, section 22.23. [Generate Award Documents Page 42 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2012-DJ-12-000126-03-1 EXHIBIT BI JAG BODY OF APPLICATION Section Applicant Information Colorado Justice Assistance Grant 2012 Project Information Project Title:Eagle County System of Care for Youth Project Number:2012-DJ-12-000126-03-1 Project Director:Robin Smart Type of Funding for this Project:New Requested Amount($):$69,400 Project Duration: From:10/01/2012 To:09/30/2013 Applicant Details Applicant Agency Name:Eagle County Health and Human Services Applicant Legal Name:Eagle County Health and Human Services DUNSf+4)Number:084024447 CCR Expiration Date:01/24/2013 Tax Identification #:84-6000762 Entity Type:Public /Government Entity Sub-Type:County Entity Function:Child Advocacy,Youth Services,Prevention and Education Programs,Domestic Violence,Social Services,Training Implementing Agency Same as Applicant:Yes Service Area for Project US.Congressional District:03 L Generate Award Documents Page 43 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 201 2-DJ-1 2-0001 26-03-1 Judicial District:05 State Senate District:05 State House District:28 Counties:19-Eagle Cities:McCoy,Wolcott,Red Cliff,Basalt,Avon,Eagle, Gypsum,Edwards,Vail,El Jebel,Minturn Region:NW Age of Target Population:0-12,13-17 Generate Award Documents Page 44 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2012-DJ-12-000126-03-1 Contact Information Contact Type First Name Last Name Phone Email Primary Contact Sherri Almond 970-328-sherri.almondeaglecounty. 8852 us Project Director Robin Smart 719-661-robin.smarteagleschools.n 4404 et Signature Authority Peter Runyon 970-328-eagleadmineaglecounty.us 8605 Financial Officer John Lewis 970-328-john.lewis@eaglecounty.us 3510 Generate Award Documents Page 45 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 201 2-DJ-1 2-0001 26-03-1 Contact Details Contact Type:Primary Contact Salutation:Ms. First Name:Sherri Last Name:Almond Title:Director,Children &Family Services Agency Name:Eagle County Health and Human Services Address Line 1:551 Broadway Address Line 2:P0 Box 660 CitylTown:Eagle State:Colorado Zip Code +4:81631-0660 Phone Number:970-328-8852 Fax:855-848-8826 Email:sherrLalmondeaglecounty.us Contact Details Contact Type:Project Director Salutation:Ms. First Name:Robin Last Name:Smart Title:Project Director Agency Name:Eagle County School District Address Line 1:948 Chambers Address Line 2:P0 Box 740 City/Town:Eagle State:Colorado Zip Code +4:81631-0740 Phone Number:719-661-4404 Generate Award Documents Page 46 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2012-DJ-12-000126-03-1 Fax: Email:robin.smarteagleschools.net Contact Details Contact Type:Signature Authority Salutation:Mr. First Name:Peter Last Name:Runyon Title:County Commissioners Agency Name:Eagle County Government Address Line 1:550 Broadway Address Line 2:P0 Box 850 City/Town:Eagle State:Colorado Zip Code +4:81631-0850 Phone Number:970-328-8605 Fax: Email:eagleadmineaglecounty.us Contact Details Contact Type:Financial Officer Salutation:Mr. First Name:John Last Name:Lewis Title:Finance Director Agency Name:Eagle County Government Address Line 1:500 Broadway Address Line 2:P0 Box 850 rateAwardDocuments Page47 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2012-DJ-12-000126-03-1 City/Town:Eagle State:Colorado Zip Code +4:81631-0850 Phone Number:970-328-3510 Fax: Email:john.lewis@eaglecountyus Generate Award Documents Page 48 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2012-DJ-12-000126-03-1 Section ---Project Summary Project Summary: Eagle County’s overarching goal is to create a system of care for serving youth identified as at-risk of entering the child welfare and/or juvenile justice system. In an effort to reach this goal Eagle County plans to use Justice Assistance Grant funds to complete the following objectives:1)Further implement and formalize the Eagle County Single Point of Entry Project,the county’s system of care model that includes the early warning indicator system and the collaborative direct services of the CMP,2)Expand CMP case management services to serve an additional 50 youth and their families (a total of 100)during the funding cycle,3)Build infrastructure for direct bilingual,bi-cultural counseling services for youth and their families. Agency Description: As part of HHS,the Child,Family &Adult Services Department’s purpose is to support relationships and environments where children,families and vulnerable adults receive services that enhance health,safety,stability &self-reliance.The team includes child/youth welfare services,early childhood services and adult protection services.Child Welfare focuses on the safety of the child and helps families develop the strengths and obtain the resources needed to assure the safety of all family members. The Eagle County School District RE 50J serves all of the county,excluding the Basalt area,with 8 elementary schools,3 middle schools,I pre-k-8 school,2 traditional high schools,2 alternative high schools,1 6-12 ski and snow board academy and 1 charter school.Their mission is Educating Every Student for Success.Eagle County Schools is a state and national leader in 21st century education. Agency Qualification: The Child,Family and Adult Services staff are role models in the State for their education and commitment to professional development and dedication to self- assessment and program improvement.Fifty percent of casework staff have a graduate degree or higher in Social Work,Counseling or a related field.Eagle County prioritizes family and community engagement at all levels of intervention in child welfare services.In April 2011,The child welfare department participated in an In-Home Services audit conducted by the State and received a 100%score in family engagement,noted at the time as the only county to receive this level of compliance.The Eagle County School District employs the Project Director who holds MPA and has 10 years experience in strategic planning and implementation.The School District also has information technology expertise that is provided to the Collaborative Management Program and developed the information systems and processes used for this project. L Generate Award Documents Page 49 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2012-DJ-12-000126-03-1 Purpose Area:Prevention and Education Prior JAG Funding for this project:No Problem Statement: Generate Award Documents Page 50 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2012-DJ-12-000126-03-1 Eagle County youth aged 10-18 years and their families are challenged with increasing levels of substance abuse and mental,emotional and/or behavioral (MEB)issues.Further,they have limited options for services,particularly ones that are culturally responsive to the needs of residents of Latino/Hispanic descent.Eagle County is requesting funds to reinforce current efforts and expand services to address this growing problem in our communities. There are 3,300 youth ages 10 to 18 years residing in the County,representing 6%of the total population.The U.S.Census Bureau reported in 2010 that the Latino/Hispanic population in Eagle was 30.1%.Additionally,the Eagle County School District(ECS)reported 51 .2%of children enrolled as being H ispan ic/Latino. in 2011,HHS Child Welfare received 100 referrals for Youth in Conflict (defined as delinquent,beyond control of their parents,at risk due to mental health or substance abuse,runaway and/or truant).Of those,22 youth and their families received services for adolescent mental health,substance abuse,family counseling and case management.Forty percent of all families involved in youth in conflict and child welfare cases are primarily Spanish-speaking. For over ten years the County has assessed the needs of youth through a biannual Healthy Kids Colorado survey conducted in high schools.For the 2009-10 school year,the most recent survey was administered to 1,269 high school and 873 middle school students,over 75%of total enrollment.Results reveal increasing levels of substance use and abuse,as well as increased depression and suicide ideation.Reports of mental health issues are extremely concerning:30%of students reported that their life was not “worth it,”33% reported they were “no good at all,”and 40%reported that they were depressed most days.Further,33%of households report being affected by mental health issues,most commonly substance abuse (23%)and depression/anxiety (16%). Regarding use of alcohol and drugs,32%of the youth reported binge drinking and 21%used prescription drugs to get high. School accountability reports also indicate a substantial increase in reported incidents of drugs,fights,and code of conduct violations.Between 2006 and 2008,there was an 89.7%increase in the number of drug related incidents by students in grades 6 through 12.Further,there was a 2.3%increase in the reported number of fights;and a 104.6%increase in code of conduct violations for that same age group.Of greater concern was the 116%increase in the number of delinquency filings for youth,including a 137%increase in the number of assault cases and a 50%increase in the number of burglary cases between 2008 and 2009.In 2008,there were 84 new probation clients in the judicial district,In 2009,there was a 57%increase in the number of ECS student truancy cases conducted in Eagle County fEC)Courts.Preliminary data for 2010-2011 indicate these numbers are continuing to rise. In 2010,a county-wide needs/gap analysis of existing evidence-based practices and programs indicated that there was a lack of integration of resources dedicated to identifying and planning prevention,intervention and treatment services for youth whose risk behaviors exceed state and national levels.The gap analysis further indicated a lack of appropriate information-sharing among partners and insufficient knowledge of services available through provider agencies resulting in reduced efficiencies and effectiveness,increased costs, and increased delays in service.As a result,Eagle County Schools has Generate Award Documents Page 51 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2012-DJ-12-000126-03-1 developed and implemented an early warning indicator system (EWIS)to ensure early identification of students whose risk behaviors indicate a strong propensity for engagement with the juvenile justice system.This early identification process will serve as the foundation for early intervention for youth exhibiting risk for drop-out,truancy,delinquency,and challenges resulting from MEB issues. Once youth and their families are identified as needing intervention,case managers have limited resources to turn to for addressing the needs of adolescents in Eagle County,particularly those of Spanish speaking families and individuals.Currently,there is no bi-cultural,bilingual mental health provider in the county.In addition,there are limited mental health providers who specialize on youth mental health or youth substance abuse.There is no day treatment or specialized outpatient substance abuse treatment options available for local youth.The high levels of youth risk,combined with the lack of available mental health resources to address them,warrant additional collaborative focus to provide essential and integrated prevention,diagnostic and treatment services that will reduce the number of incidents occurring at school,and the number of truancy and criminal cases on the juvenile docket in EC Courts. Project Description: Generate Award Documents Page 52 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2012-DJ-12-000126-03-1 Eagle County’s goal is to create a system of care to serve youth identified as at-risk of entering the juvenile justice or child welfare system.In an effort to reach this goal the County plans to use JAG funds to obtain the following objectives:1)Further implement the Single Point of Entry Project (SPE),the county’s system of care model that includes the early warning indicator system and collaborative direct services,2)Expand case management services to 50 additional youth (for a total of 100 youth)during the funding cycle,and 3)Build infrastructure to provide bilingual,bi-cultural counseling services for youth and their families.This project aligns with JAG Goal I by bridging gaps within the criminal and juvenile justice system by aligning youth-serving agencies,and leveraging services and resources.This project addresses Goal 2 of preventing and reducing crime and delinquency through the use of collaborative evidence- based/promising practices,by ensuring that at-risk youth are identified early and receive needed services. Work on the system of care is well under way.The school district has developed an early warning indicator system (EWIS)to improve early identification of at-risk students.Data used to develop the EWIS report includes the evidence-based indicators of days absent,course failures,and grade point average.Integrated with the school district’s response to intervention (RtI) process,this provides building-level staff with information necessary to develop early interventions within the district,as well as establish protocols to engage other service providers and community supports for each youth.In addition to the EWIS,other partner agencies are currently developing processes to early identify youth who will benefit from multi-agency services.Upon identification staff in partner agencies will perform a quick screen to determine if multi-agency services are needed.If so,the youth is referred to the SPE.Upon referral to the SPE system the Case Manager will perform a comprehensive assessment to determine the needs of the youth;coordinate and worl with service providers; work the youth and family to develop the long-term treatment plan;and evaluate the progress of the youth in changing the targeted at-risk behavior(s).It is anticipated that each Case Manager will serve 50 youth/year.Currently there are 10 youth on the waiting list for SPE case management,with 2-3 youth added per week as referral agencies become more familiar with the process. In its first year of implementation the SPE project is staffed by the project director and Case Manager #1 (hire date April 2012).Not including the in-kind support from partner agencies the estimated cost per youth receiving services is $2626 and includes comprehensive assessment,case management,evaluation and coordination of services.During fiscal year 2013 the project will provide services to an estimated 100 youth upon hiring Case Manager #2.Direct service resources currently available to the SPE project include those committed by partnering agencies totaling $225,000 of in-kind support,and funds obtained through state and local grants. In July 2011,Eagle County became a certified HB1451 Collaborative Management Program (CMP)which provided the framework in which the SPE project has been implemented and the forum in which agencies come together around a collective purpose to connect services and resources.Concurrently the HHS Child Welfare team began offering Family Centered Meetings (FCM) serving as the interim CMP-required Individual Service and Support Team (ISST)to 22 families with at-risk youth,in efforts to coordinate services and prevent out of home placement or detention.Of those,16 youth received mental health,substance abuse,and family counseling services.Upon hiring a second case manager,FCM will be integrated in the SPE project to ensure that collaborative services extend to a wider reach of clients. When the CMP was formed,parties to the Memorandum of Understanding Generate Award Documents Page 53 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2012-DJ-12-000126-03-1 committed to work collectively to identify gaps and provide collaborative, managed services.Coordination of care has become more deliberate as a result of the work being done through the CMP.Currently youth have access to services through Eagle County CMP partners including the schools,child welfare and protection,juvenile justice partners,mental and behavioral health counselors,substance use and abuse therapists,and suicide prevention counseling. Current work for this project includes:1 )improving the identification of at-risk youth by training agency partners on using the SPE database and defining a process for partnering agencies to refer youth to services,2)developing procedures for referring identified youth and beginning the formal assessment process 3)identifying service gaps.The SPE project has been developed within the integrated comprehensive client assessment and planning (l-CCAP)model and approach to ensure that organizations are working effectively with at-risk youth.This model is based on a thorough review of research literature and ensures the use of evidence-based practices in service planning,treatment and ongoing case management.Research has shown a link between MEB issues, academic performance,and delinquent behavior,substantiating the need to address potential Challenges faced by youth in a comprehensive fashion. The next phase is to formally provide individual case management services, including culturally responsive Comprehensive assessment,service coordination,and long term planning for 50 youth identified as at-risk for future involvement in the judicial/child welfare system by the SPE system.This work will be accomplished through a series of steps,including:1)hiring and training a second case manager and 2)providing integrated collaborative direct services to additional at-risk youth through the ISSTs of the CMP. This phase also includes contracting for bilingual counseling and therapeutic services to support youth and the families involved in the CMP and/or child welfare cases.Currently,Colorado West Mental Health is primary provider of indigent mental health services and Medicaid provider.Eagle County will work with Colorado West to obtain a bilingual,bi-cultural mental health provider.This provider will serve a minimum of 30 youth and their families with in-home intensive therapy and Spanish speaking counseling services. Evidence-Based Research Will research be conducted as part of this No project? Law Enforcement Specific Projects Is this a Law Enforcement project?No Direct Service Specific Projects Is this a Direct Service project?Yes #of clients to be served:50 Generate Award Documents Page 54 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2012-DJ-12-000126-03-1 #ofadults:0 #ofjuveniles:50 What is the cost per client ($):$2,62600 Briefly explain the methodology for achieving the cost per client: Project costs were calculated based on the total cost of hiring a caseworker (including salary,benefits),purchasing computer/equipment,direct bilingual therapeutic/counseling services,travel,and grant/project administration.The total cost is $131,300,divided by 50 youth to be served,equals $2,626/client. The JAG amount requested is $1,388/client. Generate Award Documents Page 55 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2012-DJ-12-000126-03-1 Project Data (Attachments) Document Type Required?Document Description Date Attached Organizational Chart No System of Care fo...02/28/2012 Generate Award Documents Page 56 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2012-DJ-12-000126-03-1 Section ---Other Collaboration One of Eagle County’s greatest assets is the commitment of its community partners and their focus on service planning and implementation.Collaborative planning is occurring at the community level through the lOG that was formed as part of the CMP.The lOG has broad representation by key decision makers including a district judge,the district attorney,and directors from youth corrections,human services,school districts,public/mental/behavioral health, probation,law enforcement,and non-profit agencies.Subcommittees have been formed to focus on specific program components including funding/sustainability and youth/family engagement.Also,several lOG partners serve on Probation’s Child Evaluation Team and on the Eagle County Child Protection Teams. A working group of staff from partner agencies was formed to develop the infrastructure to support the work of the lOG.This workgroup will continue to support the SPE case managers in developing processes to make referrals to the SPE.The Child Welfare team and community partners will work closely with the SPE project director and case managers to make referrals,provide services,and facilitate Family Centered Meetings to reduce the number of youth who enter or further penetrate the juvenile justice system. The County was recently awarded a “Community of Excellence”grant from the Division of Behavioral Health.This planning and expansion grant will fund planning and ongoing implementation of the system of care (CMP),hiring family partners to assist in engaging Latino/Hispanic youth/families in the planning process,and providing technical assistance in identifying gaps in services and designing services that are culturally responsive.The grant will also provide experts to assist in planning,developing data collection systems,and measuring program outcomes;technical assistance to ensure that the system of care aligns with the state’s vision and plan for a comprehensive system,and inter-county collaboration to leverage resources and positively impact youth in adjacent counties,including those in the 9th Judicial District. With this groundwork laid,Eagle County is strategically positioned to expand alliances among agencies located within the county,and already has agreements in place with service providers in adjacent counties to ensure the needs of its youth are met.Further,cross-county collaborative programs beyond the CMP already exist.Eagle County administers public assistance programs for Pitkin County.Eagle,Garfield and Pitkin Counties have formed a Foster Care Collaborative to recruit,train,license and retain foster homes,and HHS-Child Protection is an active participant in the 5th Judicial Best Practices Court Team focusing on improving juvenile justice and child welfare outcomes. As a JAG recipient,Eagle County can potentially provide support and guidance in the development of systems in nearby Pitkin,Garfield,Summit,Lake,and Clear Creek Counties. Generate Award Documents Page 57 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2012-DJ-12-000126-03-1 Future Funding of Project: Thus far,costs to develop and implement the SPE and CMP have been directly funded by Eagle County,Eagle County Schools,the Anschutz Foundation,the Eagle River Youth Coalition,Vail Police Department,and 5th Judicial District Probation.Additionally,in-kind support from the 13 partnering agencies formally included in the MOU indicates the commitment to the ongoing success of this project. Additional funds are needed to hire and train the second case manager and pay for direct services for those who do not qualify for assistance or do not have insurance.Though initial funds for specific needs are sought through this JAG proposal,long-term sustainability of the positions,the delivery of the services, and the ongoing administration of the project are being addressed by members of the Interagency Oversight Group (lOG)that governs the CMP.Several strategies will be employed to sustain project funds including reinvestment of incentive funds earned by participating as a CMP and the reinvestments of funds saved by partnering agencies through improved cost-effectiveness. Further,partners are developing internal strategies for committing financial resources to salaries of the project staff;and a fee for service model is currently under development in which referral agencies will contract and pay a fee for assessment and case management services;and service providers will receive compensation for non-reimbursed care. Generate Award Documents Page 58 10/02/2012 Applicant:Eagle County Health and Human Services Project:Eagle County System of Care for Youth EXHIBIT B2 -JAG GOALS AND OBJECTIVES Objective Goal 1:To improve outcomes through effective and efficient use of resources to bridge gaps within the criminal and juvenile justice system by aligning youth-serving agencies,and leveraging services and resources. Measurement TimeframeOutcome Generate Award Documents Page 60 10/02/2012 89655868 201 2-DJ-1 2-0001 26-03-1 1.1 Identify promising and evidence-Improve the efficacy of the SPE Research,select,and implement January 15,2013 based practices to be adopted by and its partnering agencies by appropriate evidence-based youth-serving agencies,ensuring that partnering agencies practices for each service provider utilize only evidence partnering in the SPE. based/promising practices in delivering services to SPE clients. 1.2 :Increase community awareness Improve the efficacy of the SPE Establish baseline of community Baseline survey —October2012; about the needs of youth,and its partnering agencies by awareness of youth needs,follow-up survey —September knowledge of available services,mitigating information and service services and gaps via survey.2073 and gaps in services through gaps in Eagle County.Determine increase in awareness strategic communication/education through follow-up survey. of MEB issues and strategic marketing of project services. 1.3 Train project staff and partners on Improve the efficacy of the SPE Schedule a minimum of 8 hours 8 hours of training provided the uniform system for information and its partnering agencies through training/quarter for project and quarterly.Training completed by sharing and case management.the delivery of appropriate partnering agency staff.Est.at 2 September 30,2013 comprehensive services to members/agency/quarter,for total youth/families by improving 64 hours communication between partnering agencies. Goal 2 (If needed):To prevent and reduce crime and delinquency through the use of collaborative evidence-based and promising practices Objective Outcome Measurement Timeframe 2.1 Hire Case Manager #2 Ensure early identification and Hiring and training SPE case Hire case manager by 10/1/12; intervention services to youth in manager Fully train by 11/1/1 2;provide case order to reduce youth entry into the mgmt.services starting 11/1/12 juvenile justice system. 2.2 Early identification and referral of Ensure early identification end Increased number of early Federal fiscal year 2013 at-risk youth through the use of intervention services to youth in identified youth by 5%during the evidence-based early wanting order to reduce youth entry into the course of the federal fiscal year. indicator systems and quick juvenile justice system. screens in partnering agencies. 2.3 Provide integrated collaborative Ensure early identification and Increased number of youth Federal fiscal year 2013 direct services through the CMP intervention services to youth in receiving collaborative services single point of entry project to 50 order to reduce youth entry into the through the project by 10%. youth and their families juvenile justice system. Quality Assurance Plan: Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2012-DJ-12-000126-03-1 Section Continuation AppNcants (Not Applicable) Generate Award Documents Page 59 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2012-DJ-12-000126-03-1 Ongoing evaluation will determine the effectiveness of the program and ensure continuous quality improvement in services provided.Eagle County will focus on three levels of evaluation:Client progress,service delivery processes,and overall system efficiency.At the client level,evaluation will include successful achievement of individual treatment plans;development and utilization of positive behavioral skills;and improved school attendance and academic performance.At the direct service level,measures include reduction in the lag time between an individual’s assessment and receipt of services;improvement in the quality of services;and improvement in the delivery of comprehensive services. At the SPE system level,evaluation includes increased access to appropriate services by the target population,an increase in the number of youth who receive intervention services;improved communication among partner agencies,and a reduction in the cost of direct services.The Project Director will collect and analyze data from the early warning indicator systems,the quick screen,and the referral process within each partnering agency.In addition, data from other sources including child welfare and the judicial system case service evaluations will be gathered.These data will be evaluated to determine the efficiency of the system,and to identify service gaps,develop strategies to address them,and improve the overall quality of direct services.As a state CMP,the local program will also be evaluated in four domains including juvenile justice,child-welfare,education,and mental/public health. L Generate Award Documents Page 61 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2O12-DJ12-OOO126-O3-1 EXHIBIT B3 JAG BUDGET AND BUDGET NARRATIVE (Budget:A.Personnel) A.PERSONNEL (TOTALS SUMMARY) Annual Full Time Total to be Paid by Amount f$)Grant Funds f$) Totals $60,000 $20,000 Position Title Annual Full Time Total To Be Paid By Amount ($)Grant Funds ($) Case Manager/Assessment Clinician 60,000 20,000 Generate Award Documents Page 62 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2012-DJ-12-000126-03-1 Personnel Details Position Title and Name:Case Manager/Assessment Clinician Annual Full Time %To Be Paid By Total To Be Paid Amount ($)Grant Funds By Grant Funds f$) Salary $50,000 40%$20,000 Fringe $10,000 0%SO Overtime $0 Fringe for OT $0 TOTALS $60,000 $20,000 Item Description: $20,000 was awarded to cover a portion of the salary for a new 1 .0 FTE case manager position.The case manager will be trained in October on the SPE including the EWIS,referral system,databases,l-CCAP protocol for assessment,planning,and evaluation of youth.The position will assist in training partner agencies on processes for referral,assessment,evaluation,and service delivery to identified youth.Proposed salary is consistent with equivalent positions in the region. Annual Full Time Amount($):60,000 hidden Total To Be Paid By Grant Fundsf$):20,000 hidden Generate Award Documents Page 63 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2O12-DJ12-OOO126-O3-1 Section Budget:B.Supplies &Operating Totals Summary Amount Recommended ($) Tot&$0 Item Item Description Total ($) This list contains no items Generate Award Documents Page 64 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 201 2-DJ-12-000126-03-1 Section ---Budget:C.Travel Tot&s Summary Amount Recommended ($) [Total $0 Item Item Description Total t$) [This list contains no items Generate Award Documents Page 65 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2O12-DJ-12OOO126-O3-1 Section Budget:D.Equipment Totals Summary Amount Recommended ($) Total $0 Item Item Description Total ($) This list contains no items ate Awa rd Documents Page 66 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2012-DJ-12-000126-03-1 Section ---Budget:E.Professional Services I Consultants Totals Summary Amount Recommended Cs) Total $20,400 Item Item Description Total ($) Therapeutic and Bilingual counseling services including mental,behavioral health and substance 20,400CounselingServicesabusewillbepurchasedthroughproviderscontractedwithEagleCou. Generate Award Documents Page 67 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2012-DJ-12-000126-03-1 Item Details Item:Therapeutic and Counseling Services Item Description: Bilingual counseling services including mental,behavioral health and substance abuse will be purchased through providers contracted with Eagle County HHS, Child and Family Services.This amount is 50%of the total budget for direct services.Any amounts exceeding the $20,400 will come from the CMP project budget. Total ($):20,400 Generate Award Documents Page 68 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2012-DJ-12-000126-03-1 Section Budget:R Other Totals Summary Amount Recommended ($) Total so Item Item Description Total ($) This list contains no items Generate Award Documents Page 69 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 201 2-DJ-1 2-0001 26-03-1 Section -Budget:G Indirect Costs Totals Summary Amount Recommended ($) Total $0 Item Item Description Total ($) This list contains no items Generate Award Documents Page 70 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2012-DJ-12-000126-03-1 Section -Budget:H.Tot&Request Amount Recommended ($) A.PERSONNEL $20,000 B.SUPPLIES &OPERATING $0 C.TRAVEL $0 D.EQUIPMENT $0 E.PROFESSIONAL SERVICES/CONTRACT CONSULTANTS $20,400 F.OTHER $0 G.INDIRECT/ADMIN COSTS $0 GRAND TOTAL $40,400 Additional Project Funding Will this project be funded using ADDITIONAL FUNDS other than those provided from this grant? ate Awa rd Documents Page 71 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2012-DJ-12-000126-03-1 EXHIBIT C SAMPLE OPTION LETTER STATE OF COLORADO Department of Public Safety,Division of Criminal Justice OPTION LETTER Date State Fiscal Year Option Letter #CMS Routing # 1)OPTIONS:Applicable options. a.Option to renew only (for an additional term) b.Change in the amount of goods within current term c.Change in amount of goods in conjunction with renewal for additional term d.Level of service change within current term e.Level of service change in conjunction with renewal for additional term f.Option to initiate next phase of a contract 2)REQUIRED PROVISIONS. a.In accordance with Section(s) _______ of the Original Contract between the State of Colorado,Department of Public Safety,Division of Criminal Justice and _______, the State hereby exercises its option for an additional term beginning _______ and ending on _______ at a _______ specified in Section _______ b.In accordance with Section(s) _______ of the Original Contract between the State of Colorado,Department of Public Safety,Division of Criminal Justice and _______ ,the State hereby exercises its option to _______ in the amount of _______ at the same rate(s)as specified in _______ c.In accordance with Section _______ of the Original Contract between the State of Colorado,Department of Public Safety,Division of Criminal Justice and _______, the State hereby exercises its option for an additional term beginning _______ and ending on _______ at a _______ specified in Section _______, ANDIOR _______ in the amount of _______ at the same rate(s)as specified in _______ d.In accordance with Section(s) _______ of the Original Contract between the State of Colorado,Department of Public Safety,Division of Criminal Justice and _______, the State hereby exercises its option to initiate Phase _______ for the term beginning _______ and ending on _______ at the _______ specified in Section _______ e.The amount of the current Fiscal Year contract value is _______ by _______ to a new contract value of _______ as consideration for _______ ordered under the contract for the current fiscal year _______. The first sentence in Section _______ is hereby modified accordingly.The total contract value including all previous amendments,option letters,etc.is Generate Award Documents Page 72 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2012-DJ-12-000126-03-J 3)EFFECTIVE DATE.The effective date of this Option Letter is upon approval of the State Controller or _______,whichever is later. STATE OF COLORADO John W.Hickenlooper,GOVERNOR Department of Public Safety,Division of Criminal Justice By: __________________________________ Date: _________________ Jeanne M.Smith,Director ALL GRANTS REQUIRE APPROVAL BY THE STATE CONTROLLER CRS §24-30-202 requires the State Controller to approve all State Grants. This Grant is not valid until signed and dated below by the State Controller or delegate.If Grantee begins performing prior thereto,the State of Colorado may not be obligated to pay Grantee for such performance or for any goods and/or services provided hereunder. STATE CONTROLLER David J.McDermott,CPA By: ________________________________ Date: _________________ Department of Public Safety,Jeff Warren,Procurement Director Generate Award Documents Page 73 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 201 2-DJ-1 2-0001 26-03-1 EXHIBIT D SAMPLE GRANT FUNDING CHANGE LETTER STATE OF COLORADO Department of Public Safety,Division of Criminal Justice GRANT FUNDING CHANGE LETTER Date Original Contract CMS #Grant Funding Change Letter #CMS Routing # TO: ______ In accordance with Section ________ of the Original Contract between the State of Colorado,Department of Public Safety,Division of Criminal Justice,and ________ beginning ________ and ending on ________, the undersigned commits the following funds to the Grant: The amount of grant funds available and specified in Section ________ is increased/decreased by ________ to a new total funds available of ________ for the following reason: Section _________ is hereby modified accordingly. This Grant Funding Letter does not constitute an order for services under this Grant. The effective date of hereof is upon approval of the State Controller or _______ whichever is later. STATE OF COLORADO John W.Hickenlooper,GOVERNOR Department of Public Safety,Division of Criminal Justice By: __________________________________ Date: _________________ Jeanne M.Smith,Director ALL GRANTS REQUIRE APPROVAL BY THE STATE CONTROLLER CRS §24-30-202 requires the State Controller to approve all State Grants. This Grant is not valid until signed and dated below by the State Controller or delegate.If Grantee begins performing prior thereto,the State of Colorado may not be obligated to payGrantee for such performance or for any goods and/or services provided hereunder. Page 74 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2O12DJ-12-OOO126-O3-1 STATE CONTROLLER David J.McDermott,CPA By: ________________________________ Date: _________________ Department of Public Safety,Jeff Warren,Procurement Director Generate Award Documents Page 75 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2012-DJ-12-000126-03-1 EXHIBIT E -SAMPLE CONTRACT AMENDMENT STATE OF COLORADO Department of Public Safety,Division of Criminal Justice CONTRACT AMENDMENT Amendment #Original Contract CMS #Amendment CMS # 1)PARTIES This Amendment to the above-referenced Original Contract (hereinafter called the Contract)is entered into by and between _____________(hereinafter called “Contractor”),and the STATE OF COLORADO acting by and through the Department of Public Safety, Division of Criminal Justice (hereinafter called the “State”). 2)EFFECTIVE DATE AND ENFORCEABILITY This Amendment shall not be effective or enforceable until it is approved and signed by the Colorado State Controller or designee (hereinafter called the “Effective Date”).The State shall not be liable to pay or reimburse Contractor for any performance hereunder including,but not limited to,costs or expenses incurred,or be bound by any provision hereof prior to the Effective Date. 3)FACTUAL RECITALS The Parties entered into the Contract forlto: 4)CONSIDERATION -COLORADO SPECIAL PROVISIONS The Parties acknowledge that the mutual promises and covenants contained herein and other good and valuable consideration are sufficient and adequate to support this Amendment.The Parties agree to replacing the Colorado Special Provisions with the most recent version (if such have been updated since the Contract and any modification thereto were effective)as part consideration for this Amendment.If applicable,such Special Provisions are attached hereto and incorporated by reference herein as: Generate Award Documents Page 76 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2012-DJ-12-000126-03-1 5)LIMITS OF EFFECT This Amendment is incorporated by reference into the Contract,and the Contract and all prior amendments thereto,if any,remain in full force and effect except as specifically modified herein. 6)MODIFICATIONS The Contract and all prior amendments thereto,if any,are modified as follows: 7)START DATE This Amendment shall take effect on the later of its Effective Date or 8)ORDER OF PRECEDENCE Except for the Special Provisions,in the event of any conflict, inconsistency,variance,or contradiction between the provisions of this Amendment and any of the provisions of the Contract,the provisions of this Amendment shall in all respects supersede,govern,and control.The most recent version of the Special Provisions incorporated into the Contract or any amendment shall always control other provisions in the Contract or any amendments. 9)AVAILABLE FUNDS Financial obligations of the state payable after the current fiscal year are contingent upon funds for that purpose being appropriated,budgeted,or otherwise made available. THE PARTIES HERETO HAVE EXECUTED THIS AMENDMENT *Persons signing for Contractor hereby swear and affirm that they are authorized to act on Contractor’s behalf and acknowledge that the State is relying on their representations to that effect. CONTRACTOR Agency or Organization: _____________ By: ________________________ Signature: _________________________ Date: Generate Award Documents Page 77 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2O12-DJ12-OOO126-O3-1 STATE OF COLORADO John W.Hickenlooper,GOVERNOR Department of Public Safety,Division of Criminal Justice By: _______________________________ Date: ________________ Jeanne M.Smith,Director ALL CONTRACTS REQUIRE APPROVAL BY THE STATE CONTROLLER CRS §24-30-202 requires the State Controller to approve all State Contracts.This Contract is not valid until signed and dated below by the State Controller or delegate.If Contractor begins performing prior thereto, the State of Colorado may not be obligated to pay Contractor for such performance or for any goods andlor services provided hereunder. STATE CONTROLLER David J.McDermott,CPA By: ________________________________ Date: _________________ Department of Public Safety,Jeff Warren,Procurement Director Generate Award Documents Page 78 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2012-DJ-12-000126-03-1 EXHIBIT F -SAMPLE QUARTERLY NARRATIVE (JAG UNIVERSAL) SECTION I:DEMOGRAPHIC INFORMATION Please fill-in or replicate the following table format and report un duplicated numbers each quarter. Juvenile Juvenile Adult Adult Males Females Males Females Caucasian Black Hispanic Native American AsianlPacific Islander Other Mixed Race/Ethnicity Sub-totals by age and sex Subtotals Juveniles Adults Served: Served: Total Clients Served Generate Award Documents Page 79 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2012-DJ-12-000126-03-1 SECTION IN:PROGRESS TOWARD PROGRAM/PROJECT OUTCOMES Report progress towards the outcomes as stated in your project summary, using the format below for your programlproject.This information should come from your project plan in the original grant application. 1.Provide indicators that show progress toward the outcome of this programlproject;be specific in describing the activities,tasks,or methods used to meet the outcomes of this programlproject.In detail,please describe what the resultslimpact of the activitieslservices being provided? 2.Problems encountered;what were they,how did they impact the program/project,how were they handled and what is your plan to get back on track? 3.Have any significant changes been made within the programlproject since the last reporting period?Please explain in detail. 4.Please describe any highlights of this programlproject you feel are relevant to the program/project outcome.These can be intentionallunintentional outcomes of the work that you are doing.Please be specific in your description. 5.Please describe any technical assistance and or training needs you may have. Generate Award Documents Page 8r 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2012-DJ-12-000126-03-1 SECTION II:PROGRESS TOWARD PROGRAM/PROJECT GOALS AND OBJECTIVES (OUTPUTS) Report progress to the specific goals and objective stated in the original grant application or based on any changes that were approved by DCJ. Goal 1: Objective OutcomelMeasurement Timeframe Objective 1.1: 1)Please describe in detail the strategies/activities undertaken to accomplish this objective. 2)Please describe in detail the project outputs or completion of tasks (give a numeric value: number of clients served,equipment purchased,classes taught,etc.) 3)Please describe how time lines/benchmarks are being met. 4)Please describe if there are any problems this quarter and what you are doing to address these problems. Objective 1.2: 1)Please describe in detail the strategies/activities undertaken to accomplish this objective. 2)Please describe in detail the project outputs or completion of tasks (give a numeric value: number of clients served,equipment purchased,classes taught,etc.) 3)Please describe how time lines/benchmarks are being met. 4)Please describe if there are any problems this quarter and what you are doing to address these problems. Objective 1.3: 1)Please describe in detail the strategies/activities undertaken to accomplish this objective. 2)Please describe in detail the project outputs or completion of tasks (give a numeric value: number of clients served,equipment purchased,classes taught,etc.) 3)Please describe how time lines/benchmarks are being met. 4)Please describe if there are any problems this quarter and what you are doing to address these problems. Goal 2 (If needed): Objective OutcomelMeasurement Timeframe 2.11 2.2 nerate Award Documents Page 81 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2O12DJ-12OOOJ26-O3-1 Objective 2.1: 1)Please describe in detail the strategies/activities undertaken to accomplish this objective. 2)Please describe in detail the project outputs or completion of tasks (give a numeric value: number of clients served,equipment purchased,classes taught,etc.) 3)Please describe how time lines/benchmarks are being met. 4)Please describe if there are any problems this quarter and what you are doing to address these problems. Objective 2.2: 1)Please describe in detail the strategies/activities undertaken to accomplish this objective. 2)Please describe in detail the project outputs or completion of tasks (give a numeric value: number of clients served,equipment purchased,classes taught,etc.) 3)Please describe how time lines/benchmarks are being met. 4)Please describe if there are any problems this quarter and what you are doing to address these problems. Objective 2.3: 1)Please describe in detail the strategies/activities undertaken to accomplish this objective. 2)Please describe in detail the project outputs or completion of tasks (give a numeric value: number of clients served,equipment purchased,classes taught,etc.) 3)Please describe how time lines/benchmarks are being met. 4)Please describe if there are any problems this quarter and what you are doing to address these problems. Goal 3 (If needed): ObijtcjMeasurernentTirnefrarne Objective 3.1: 1)Please describe in detail the strategies/activities undertaken to accomplish this objective. 2)Please describe in detail the project outputs or completion of tasks (give a numeric value: number of clients served,equipment purchased,classes taught,etc.) 3)Please describe how time lines/benchmarks are being met. 4)Please describe if there are any problems this quarter and what you are doing to address these problems. Objective 3.2: 1)Please describe in detail the strategies/activities undertaken to accomplish this objective. 2)Please describe in detail the project outputs or completion of tasks (give a numeric value: number of clients served,equipment purchased,classes taught,etc.) 3)Please describe how time lines/benchmarks are being met. 4)Please describe if there are any problems this quarter and what you are doing to address these problems. Generate Award Documents Page 82 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2O12DJ-12-OOO126-O3-1 Objective 3.3: 1)Please describe in detail the strategies/activities undertaken to accomplish this objective. 2)Please describe in detail the project outputs or completion of tasks (give a numeric value: number of clients served,equipment purchased,classes taught,etc.) 3)Please describe how time lines/benchmarks are being met. 4)Please describe if there are any problems this quarter and what you are doing to address these problems. Generate Award Documents Page 83 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2012-DJ-12-000126-03-1 EXHIBIT 0 - SAMPLE QUARTERLY FINANCIAL REPORT EXPENDITURES Approved Expenditures Expenditures Total Unpaid Budget Beginning of This Quarter Expenditures Obligations at Quarter to Date End of Quarter A.PERSONNEL Award 0 0 B.SUPPLIES &OPERATING Award 0 0 C.TRAVEL Award 0 0 D.EQUIPMENT Award 0 0 E.CONSULTANTS &Award 0 0 PROFESSIONAL SERVICES F.OTHER Award 0 0 G.INDIRECT/ADMIN COSTS Award 0 0 TOTALS Award 0 0 0 Generate Award Documents Page 84 10/02/2012 Applicant:Eagle County Health and Human Services Project:Eagle County System of Care for Youth 89655868 201 2-DJ-1 2-000126-03-1 Generate Award Documents Page 85 10/02/2012 EXHIBIT H -SAMPLE PAYMENT REQUEST SECTION I:CASH NEEDS FOR THIS TIME PERIOD 1.Projected or Actual Expenditures for (Time Period) 2.Less Cash Match available during this time period 3.TOTAL FEDERAL/STATE-AWARDED FUNDS NEEDED DURING THIS TIME PERIOD (Line I minus Line 2) SECTION II:CASH SUMMARY AND REQUEST 4.Total Amount of Federal/State Dollar Award: 5.Total Amount of FederallState Dollars Received to Date: 6.Total Amount of Federal/State Dollars Requested,Not Received: 7.TOTAL AMOUNT OF THIS REQUEST (#3 above): 8.Totals of Lines 5,6 &7: 9.Federal/State Award Balance (Line 4 minus Line 8): Applicant:Eagle County Health and Human Services Project:Eagle County System of Care for Youth 89655868 201 2-DJ-1 2-000126-03-1 EXHIBIT I SAMPLE FINAL NARRATIVE (JAG UNIVERSAL) REPORT THIS TABLE MUST BE COMPLETED WHEN THE PROJECT PROVIDES DIRECT SERVICES (BY APPLICANT AGENCY OR VENDOR). Asian/Pacific Islander Other Mixed Race/Ethnicity Totals *other could mean that the client is still in the program. Any numbers in this category must be explained in the final narrative report. 1.Describe how your project was or was not successful? 2.Describe any unanticipated outcomes,impacts,barriers,etc.which occurred during the project.How did you address these issues? 3.Describe the impact of this project on your community or agency. Generate Award Documents Page 86 10/02/2012 Demographic Information Table Caucasian Black Camp leted Juve Juve Juve Juve Juve Juve Adult Adult Adult Adult Adult Adult nile nile nile nile nile nile Male Male Male Fema Fema Fema Male Male Male Fema Fema Fema es les les les les es Not Camp leted Other Camp *leted Hispanic Native American Not Camp leted Other Camp *leted Not Comp leted Other Comp *leted Not Camp leted Other Apphcant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 201 2-DJ-1 2-0001 26-03-1 EXHIBIT]- SAMPLE PROFESSIONAL SERVICES/CONSULTANT PRIOR APPROVAL This form is used to verify the grantee’s compliance with federal regulations regarding services provided by outside vendors who are under contract with the project.This form must be completed and forwarded to DCJ at the time of contract execution with the vendor unless the hourly rate exceeds the maximum per hour rate.Refer to the DCJ Administrative Guide for Federal Justice Grant Programs for further details.NOTE:Cash Requests may be held until DCJ Form 16 is received with required documentation. A.Vendor’s Name and Address: Grantee has verified that the vendor is not on the federal debarment list at http:Ilwww.epls.gov B.Has a copy of the Purchase Order or signed contract with outside vendor been provided to DCJ? Amount Paid By Grant: L Total Contract Amount: D The maximum hourly rate does I not exceed $450 per 8-hour day ($56.251hr). OR D The hourly rate exceeds the Ihr maximum per hour and is: Grantee must submit written justification for that payment rate for PRIOR DCJ review and approval. D.Indicate the type of Procurement Process used to select this vendor. All procurements must be conducted in a manner to provide,to the maximum extent practical,open and free competition. EGenerateAward Documents PageJj Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2012-DJ-12-000126-03-1 Provide a description of the process utilized: E.Has vendor been notified of the following provision regarding copyrighted materials? DCJ reserves a royalty-free,non-exclusive,and irrevocable license to reproduce,publish,or otherwise use,and authorize others to use,for Federal government purposes:1)The copyright on any work developed under an award or subaward;and 2)Any rights of copyright to which a recipient or subrecipient purchases ownership with support. Generate Award Documents Page 88 10/02/207 2 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2012-DJ-12-000126-03-1 EXHIBIT K- SAMPLE EQUIPMENT PRIOR APPROVAL AND RETENTION EQUIPMENT TO BE PURCHASED:Equipment is defined as nonexpendable property with an acquisition cost of $5,000 or more per unit (including ancillary hardware items necessary to operate the equipment)and a useful life of more than one year. 1.Equipment to be Purchased:Include brand name,model,price of each unit.For automated data processing (ADP)equipment,include any added features,peripherals and ancillary items necessary to its operations,as well as PRICE of each piece of equipment. Item #: Brand Name: Item Description: Model #: Pricef$): ¾Paid by federal funds: %Paid by matching and/or local funds: 2.Vendor Name and Address: 3.Procurement Process Used -Check one:(Refer to the Administrative Guide for information on procurement of equipment) a.Existing federal,state or local bid from established state or local government award list that meets or exceeds the federal guidelines. Generate Award Documents Page 89 10/02/2012 Applicant:Eagle County Health and Human Services 89655868 Project:Eagle County System of Care for Youth 2O12-DJ-12-OOO126-O31 Bid Type: Award Number: b.Competitive procurement Provide a description of the vendor selection process,the number of qualified vendors,the vendor selected and reason for selection. c.Sole source procurement ____ Provide a sole source justification explaining each of the following circumstances that apply: -Item is a available only from a single source -Emergent need does not permit a delay that might result from a formal competitve solicitation. After solicitation of a number of sources,competition was deemed inadequate -Expertise of the vendor 4.Answer the following questions regarding this equipment purchase: a.Is the equipment identified within the approved grant application and is it necessary and sufficient to meet the project goals? b.Is the equipment procurement in compliance with existing federal, state,and local laws and regulations? c.Was a purchase/lease comparison demonstrating that it is more advantageous to purchase rather than lease the equipment conducted? Generate Award Documents Jge_90 10/02/2012 DCI FORM 30 CERTIFICATION OF COMPLiANCE WITH REGuLATIONS OFFICE FOR CIVIL RIGHTS,OFFICE OF JUSTICE PROGRAMS FOR GRANTS ISSUED BY THE COLORADO DIVISION Of CRIMINAL JUSTICE LVSTJ?L’CTIONS:Complete the identifvmg information.which is found on the Grant Agreement or Intei-agencv Agreement,in the table below.Read the form completely,identifying the person responsible for reporting civil rights findin,gy;and checking only the one certification under “II”that applies to your agency.Have your Authorized Official sign at the bottom of page 2,forward a copy to the person iou identified as being responsible for reporting civil if ghts findings and return the ongmcil to the Colorado Division of Criminal Justice.700 Kipling,Ste.]000,Denver.CO $0215,within 45 dais oft/ic ç’ranl award begmnmg date. Grant #2012-DJ-12-000126-03-1 Grant Project Title:Eagle County System of Care for Youth Subgrantee Name (Funded Entity):Eagle County Health and Human Services Address:500 Broadway,Eagle,CO 81631 Duration:Beginning date:10/01/2012 End date:09/30/20 13 Award:$$10,400 Project Director’s Name &Phone #:Robin Smart,719-661-4404 Person responsible for reporting civil rights findings of discrimination:(Name,address &phone) AUTHORIZED OFFICIAL’S CERTIFICATION:As the Authorized Official for the above Grantee.I certify.by my signature below,that I have read and am fully cognizant of our duties and responsibilities under this Certification. I.REQUIREMENTS Of GRANT RECIPIENTS:All grant recipients (regardless of the type of entity or the amount awarded) are subject to prohibitions against discrimination in any program or activity,and must take reasonable steps to provide meaningful access for persons with limited English proficiency. +1 certify that this agency will maintain data (and submit when required)to ensure that:our services are delivered in an equitable manner to all segments of the service population;our employment practices comply with Equal Opportunity Requirements.28 CFR 42207 and 42.301 et seq.;our projects and activities provide meaningful access for people with limited English proficiency as required by Title VI of the Civil Rights Act,(See also.2000 Executis e Order #13 1 66). +1 also certify that the person in this agency or unit of government who ts responsible for reporting civil tights findings of discrimination will submit these findings,if any,to the Division of Criminal Justice within 45 days of the finding,and/or if the finding occurred prior to the grant award beginning date,within 45 days of the grant award beginning date. II.EQUAL EMPLOYMENT OPPORTUNITY PLAN (EEOP)CERTIFICATIONS:Check the box before ONLY THE OEAPPROPRIATECERTIFICATION(A.3,or C below)that applies to this grantee agency during the period of the grant duration noted above. CERTIFICATION “A”[NO EEOP IS REQUIRED if (1),(2)or (3),below,apply.]This is the Certification that most non-profits and small agencies will use.Check all that apply to your entity. This funded entity: ti)is an educational,medical or non-profit organization or an Indian Tribe; (2)has less than 50 employees; (3)was awarded through this single grant award from the Colorado Division of Criminal Justice less than $25.000 in federal U.S.Department of Justice funds. Therefore.I hereby certify that this funded entity is not required to maintain an EEOP,pursuant to 28 CFR 42.301.et (CONTINUED ON REVERSE SIDE) oic•du Dsjion F(iiinnai Page 1 of 2 Rc\5:2012 DCJ FORM 30: CERTIFICATION OF COMPLIANCE WITH REGLATIONS, OFFICE FOR CIVIL RIGHTS,OFFICE OF JUSTICE PROGRAMS (Continued) II.EQUAL EMPLOYMENT OPPORTUNITY PLAN (EEOP)CERTIFICATIONS:(Continued) CERTIFICATION “B”(EEOP MUST BE ON FILE) This ftindecl entity.as a for-profit entity or a state or local government having 50 or more employees,is receiving,throughthissinglerantawardfromtheColoradoDivisionofCriminalJustice.more than $25,000,hut less than $500,000 infederalU.S.Department of Justice funds. Therefore.I hereby certify that the funded entity has formulated an Equal Employment Opportunity Plan in accordancewith28CFR12.301.et q.,subpart E,that it has been signed into effect within the last two years by the proper authorityanddisseminatedtoallemployees,and that it is on file for review or audit by officials of the Division of Criminal JusticeortheOfficeforCivilRights,Office of Justice Programs as required by relevant laws and regulations. ]CERTIFICATION “C”(EEOP MUST BE SUBMITTED)This funded entity,as a for-profit entity or a state or localgovernmenthaving50ormoreemployees,is receiving,through this single grant award from the Colorado Division ofCriminalJustice,more than $500,000 in fetleral U.S.Department of Justice funds. Therefore.I hereby certify that the funded entity will submit,within 60 days of the award.an EEOP or an EEOP ShortFormtotheU.S.Department of Justice.Office for Justice Programs.Office for Civil Rights that will include a sectionspecificallyanalyzingthesubgrantee(implementing)agency.(If you have already submitted an EEOP applicable to thistimeperiod,send a copy of the letter received from the Office for Civil Rights showing that your EEOP is acceptable.) As the Authorized Official for the above Grantee.I certify,by my signature below,that I have read anti am fully cognizant of our duties and responsibilities under this Certification.I,hereby,also certify that the content of this form,other than the data entry reciu ired.has not been altered. F Authorized Official’s signature)[Datel [Typed Name)[Titlel TI;is o1-içinal signed jrm must be returned to the Colorado Division of Criminal .Justice,700 Kipling,Ste.1000,Denver,CO50215,within 45 dais oft/ic grant awctrd beginning c/ate.You must also forward a signed copy to the person identified in thehaabacDC]ii ill to;ii aid a c o If)th Office fo;Cu ii Ri çhts 0/lice of Judo Puo i ams L’S 1*pa;talc at of Jo suicc oIca ado Division of Ci nilnal Jusijee Page 2 of 2 Rev.8/2012