No preview available
HomeMy WebLinkAboutC12-149 Venturoni Surveys & Research AgreementCAGREEMENTBETWEENEAGLECOUNTY,COLORADOANDVENTURONISURVEYS&RESEARCH,INC.FORHOUSINGNEEDSASSESSMENTTHISAGREEMENT(“Agreement”),effectivethisJjdayofM6U’j.2012isbetweenEagleCounty,Colorado,abodycorporateandpolitic(hereinafter“County’)andVenturoniSurveys&Research,Inc.acompanywithitsprincipalplaceofbusinessat422idlewildDrive,Dillon,Colorado$0435(“Consultant’”).WITNESSETH:WHEREAS,Countyiscontemplatinganupdatetoits2009HousingGuidelinesandrequiresanupdatetoits2007housingneedsassessment;andWHEREAS,ConsultantisauthorizedtodobusinessintheStateofColoradoandhasexperienceandexpertiseindevelopingsuchassessments(the“Project’);andWHEREAS,CountyandConsultantintendbythisAgreementtosetforththescopeoftheresponsibilitiesofConsultantinconnectionwiththeProjectandrelatedtermsandconditionstogoverntherelationshipbetweenConsultantandCountyinconnectionwiththisAgreement;andWHEREAS,ConsultantwillperformthescopeofworksetforthhereinandattachedheretoinconjunctionwithKathyChandler-HenryoftheEconomicCouncilofEagleCountyandwithJimWestkott.retiredColoradoStateDemographeractingasasub-consultant.KathyChandler-HenrywillbepaidthroughanexistingagreementwiththeEconomicCouncilofEagleCountyandCountywillhavenoresponsibilitytopayforhertimeinassistingwiththeProject.NOW,THEREFORE,inconsiderationoftheforegoingpremisesandthefollowingpromises,CountyandConsultantagreeasfollows:1.SCOPEOFWORK:Thefollowingwillhereinafterbereferredtoasthe“Work”or“ConsultingServices”:A.Consultantagreestofurnishallservices,labor.personnelandmaterialsnecessarytoperformandcompletetheWorkassetforthintheproposaldatedApril1$,2012whichisattachedheretoasExhibitAandincorporatedhereinbythisreference.IntheeventofanyconflictorinconsistencybetweenthetermsandconditionssetforthinExhibitAandthetermsandconditionssetforthinthisAgreement,thetermsandconditionssetforthinthisAgreementshallprevail.B.ConsultantagreesthatConsultantwillnotenterintoanyservicecontractsorconsultingarrangementswiththirdpartiesduringthetermoftheAgreementthatwillconflictinanymannerwiththeWorktobeprovidedunderthisAgreement.2.CONSULTANT’SREPRESENTATIONS 0Consultanthasfamiliarizeditselfwiththenatureandextentofthecontractdocuments,work,locality,andwithalllocalconditions,andfederal,state,andlocallaws,ordinances,rules,permitsandregulationsthatinanymannermayaffectcost,progress,orperformanceoftheWork.ConsultantwarrantsthattheWorkshallcomplywithanyandallapplicablelaws,codes,rulesandregulations.3.CONSULTANT’SPROFESSIONALLEVELOFCAREConsultantshallberesponsibleforthecompletenessandaccuracyoftheConsultingServices,includingallsupportingdataandotherdocumentspreparedorcompiledinperformanceoftheWork,andshallcorrect,atitssoleexpense,allsignificanterrorsandomissionsthereinwhetherpreparedbyConsultant.ThefactthattheCountyhasacceptedorapprovedtheConsultingServicesshallnotrelieveConsultantofanyofitsresponsibilities.ConsultantshallperformtheConsultingServicesinaskillful,professionalandcompetentmannerandinaccordancewiththestandardofcare,skillanddiligenceapplicabletoconsultants,withrespecttosimilarservices,inthisareaatthistime.4.CONFIDENTIALITYTheConsultantandCountyacknowledgethat,duringthetermofthisAgreementandinthecourseoftheConsultantrenderingtheConsultingServices,theConsultantmayacquireknowledgeofthebusinessoperationsofCountytothepointthatthegeneralmethodofdoingbusiness,thepricingofproducts,thelistsofcustomersandotheraspectsofthebusinessaffairsofCountywillbecomegenerallyknowntoConsultantandtheConsultantshallnotdisclose,use,publishorotherwisereveal(exceptinthecourseofproperlysatisfyingConsultant’sdutieshereunder),eitherdirectlyorthroughanother,toanyperson,firmorcorporation,anyknowledge.informationorfactsconcerninganyofthepastorthenbusinessoperations,pricingorsalesdataofCountyandshallretainallknowledgeandinformationwhichConsultanthasacquiredastheresultofthisAgreementintrustinafiduciarycapacityforthesolebenefitofCounty.itssuccessorsandassignsduringthetermofthisAgreement,andforaperiodoffive(5)yearsfollowingterminationofthisAgreement.5.CONTRACTPRICECountyshallpayConsultantforperformanceoftheWorkasfollows:CompensationforConsultant’sWorkshallnotexceedSevenThousandDollars($7.000.00)andoutofpocketexpensesshallnotexceedTwoHundredDollars($200.00).ConsultantshallsubmitamonthlyinvoicereflectingWorkcompletedtodate.Consultantpaymentshallbepaidwithinthirty(30)daysofreceiptofasatisfactoryinvoiceforWorksatisfactorilyperformed.Consultantshallprovideinvoicesforanyoutofpocketexpenses.ConsultantshallnotchargeforanyWorkperformedbyMs.Chandler-Henry.6.COMMENCEMENTANDCOMPLETIONOFTHEWORK CCConsultantshallcommencetheWorkuponexecutionofthisAgreementbybothpartiesandshallcompletetheWorkonJune22,2012orbefore,unlessthepartiesotherwiseagreeinwriting.ConsultantagreestonotifyCountyifachievementofthecompletiondateappearsunlikelyassoonasitsoappearstoIheConsultant,andthereupon,CountyandConsultantwillmeettodiscussthereasonsfordelayandmeansofachievingtimelycompletion.Consultantwilluseitsbesteffortstoachievetimelycompletion.7.INDEMNIFICATIONTheConsultantshall,tothefullestextentpermittedbylaw,indemnifyandholdharmlessCountyandanyofitsofficers,agentsandemployeesagainstanylosses,claims,damagesorliabilitiesforwhichCountyoranyofitsofficers,agents,oremployeesmaybecomesubjectto,insofarasanysuchlosses,claims,damagesorliabilitiesariseoutof,directlyorindirectly,thisAgreement.orarebaseduponanyperformanceornonperformancebyConsultanthereunder;andConsultantshallreimburseCountyforanyandallattorneyfeesandcosts,legalandotherexpensesincurredbyCountyinconnectionwithinvestigatingordefendinganysuchloss,claim.damage,liabilityoraction.8.TERMINATIONCountymayterminatethisAgreementatanytimeandforanyreason,withorwithoutcause,withseven(7)calendardays’priorwrittennoticetoConsultant.OnterminationofthisAgreementbyCounty,CountyshallpaytoConsultantaspaymentinfullforallWorksatisfactorilyperformedbyConsultantuptotheeflëctivedateoftermination.9.ENFORCEMENTREMEDIESA.TheConsultant’sob]igationshereundershallsurviveterminationoftheAgreement.B.CountyandConsultantagreethatthisAgreementmaybeenforcedthroughallavailableremediesincluding,butnotlimitedto,specificperformance,injunctive,orotherappropriatereliefincludingdamages,asmaybeavailableaccordingtothelawsandstatutesoftheStateofColorado.ItisspecificallyunderstoodthatbyexecutingthisAgreement,bothCountyandtheConsultantcommitthemselvestoperformpursuanttothesetermscontainedherein.IntheeventthatanactionisbroughttoenforcethisAgreement,theprevailingpartyshallheentitledfortherecoveryofitscostsandfees.includingreasonableattorney’sfees.10.MISCELLANEOUSA.ThisAgreementshallbegovernedandconstruedinaccordancewiththelawsofColorado.VenueforanyactionarisingoutofanydisputepertainingtothisAgreementshallbeintheStateofColorado,DistrictCourtinandforEagleCounty,Colorado.B.ThisAgreement,andtherightsandobligationscreatedhereby,shallbebindinguponandinuretothebenefitofCountyandConsultantandtheirrespectivesuccessorsandassigns.NothinghereinexpressedorimpliedisintendedorshouldheconstruedtoconferorgivetoanypersonorentityotherthanCountyorConsultantandtheirrespectivesuccessorsand3 00assigns,anyright,remedyorclaimunderorbyreasonhereoforbyreasonofanycovenantorconditionhereincontained.C.IfanyportionofthisAgreementisheldinvalidorunenforceableforanyreasonbyacourtofcompetentjurisdiction,suchportionshallbedeemedseverableanditsinvalidityoritsunenforceabilityshallnotaffecttheremainingprovisions;suchremainingprovisionshallbefullyseverableandthisAgreementshallbeconstruedandenforcedasifsuchinvalidprovisionhadneverbeeninsertedintothisAgreement.D,ThisAgreementmaybeamendedormodifiedinwholeorinpartonlybywrittenagreementdulyauthorizedandexecutedbybothCountyandConsultant.ThisAgreementrepresentsthefullandcompleteunderstandingofCountyandConsultantandsupersedesanyprioragreements,discussions,negotiations,representationsorunderstandingsofCountyandConsultantwithrespecttothesubjectmattercontainedherein.E.Thepartiesheretoagreethatneitherhasmadeorauthorizedanyagreementwithrespecttothesubjectmatterofthisinstrumentotherthanexpresslysetforthherein,andnooralrepresentation,promise,orconsiderationdifferentfromthetermshereincontainedshallbebindingoneitherparty,oritsagentsoremployeeshereto.F.IfanyconflictexistsbetweentheprovisicnsofthisAgreementandExhibit“A”,theprovisionsofthisAgreementshallcontrol.G.ConsultantacknowledgesthatCountyhasenteredintothisAgreementinrelianceupontheparticularreputationandexpertiseofConsultant.Consultantshallnotenterintoanysub-consultantagreementsexceptthosespecificallydescribedhereinfortheperformanceoftheWorkwithoutCounty’spriorwrittenconsent,whichmaybewithheldinCounty’ssolediscretion.H.AlldocumentspreparedbyConsultantinconnectionwithConsultant’sperformanceunderthisAgreementshallbecomethepropertyofCountyandConsultantshallexecutewrittenassignmentstoCountyofallrightstothesameasCountymayrequest.ByexecutingthisAgreementConsultantconsentstoCountyoritsassignsusingthematerialspreparedbyConsultanttoconductitsownfocusgroupswithoutinvolvementofConsultant.1.NothingcontainedinthisAgreementshallbedeemedtocreatearelationshipofemployer-employee,master-servant,partnership,jointventureoranyotherrelationshipbetweenCountyandConsultantexceptthatofindependentcontractor.ILINSURANCEAtalltimesduringthetermofthisAgreement,Consultantshallmaintaincommercialgeneralliabilityinsuranceintheminimumamountofone-hundred-fiftythousanddollars($150,000.00)peroccurrenceandtheminimumaggregateamountofsix-hundredthousanddollars($600,000.00).ConsultantwillalsocarryWorker’sCompensationinsuranceasrequiredbyColoradolaw.ConsultantshallnameCountyasanadditionalinsured.12.NOTICEANDAUTHORIZEDREPRESENTATIVES4 CCAnynoticeandallcommunicationsrequiredunderthisAgreementshallbegiveninwritingbypersonaldelivery,faxormailtotheappropriatepartyatthefollowingaddresses:County:Consultant:JillKlosterman,DirectorLindaVenturoniEagleCountyGovernmentVenturoniSurveys&Research,Inc.HousingDepartment422IdlewildDrive500BroadwayDillon,ColoradoP.O.Box85080435Eagle,Colorado81631(970)468-6820(phone)(970)328-8773(phone)(970)328-8787(fax)Noticesshallbedeemedgivenonthedateofdeliveryorthreedaysafterthepostmarkeddateofdeposit,firstclasspostageprepaid.inanofficialdepositaryoftheU.S.PostalService.Eitherpartymaychangeitsaddressforthepurposesofthisparagraphbygivingfive(5)dayspriorwrittennoticeofsuchchangetotheotherparty.13.PROHIBITIONSONPUBLICCONTRACTFORSERVICESIfConsultanthasanyemployeesorsubcontractors,ConsultantshallcomplywithC.R.S.§8-17.5-101,etseq.,regardingIllegalAliens—PublicContractsforServices,andthisContract.ByexecutionofthisContract,ConsultantcertifiesthatitdoesnotknowinglyemployorcontractwithanillegalalienwhowillperfonnunderthisContractandthatConsultantwillparticipateintheE-verifyProgramorotherDepartmentofLaborandEmploymentprogram(“DepartmentProgram”)inordertoconfirmtheeligibilityofallemployeeswhoarenewlyhiredforemploymenttoperformworkunderthisContract.A.Consultantshallnot:(i)Knowinglyemployorcontractwithanillegalalientoperformworkunderthiscontractforserviccsor(ii)EnterintoacontractwithasubcontractorthatfailstocertifytotheConsultantthatthesubcontractorshallnotknowinglyemployorcontractwithanillegalalientoperfonnworkunderthepubliccontractforservices.B.ConsultanthasconfirmedtheemploymenteligibilityofallemployeeswhoarenewlyhiredforemploymenttoperformworktinderthisContractthroughparticipationintheE-verifyProgramorDepartmentProgram,asadministeredbytheUnitedStatesDepartmentofHomelandSecurity.InformationonapplyingfortheE-verifyprogramcanbefoundat:hffp:Hwww.dhs.gov/xprevproprograms/gc1185221678150.shtm5 00C.TheConsultantshallnotuseeithertheE-verifyprogramorotherDepartmentProgramprocedurestoundertakepre-emp]oymentscreeningofjobapplicantswhilethepubliccontractforservicesisbeingperformed.D.iftheConsultantobtainsactualknowledgethatasubcontractorperformingworkunderthepubliccontractforservicesknowinglyemploysorcontractswithanillegalalien,theConsultantshallberequiredto:(1)NotifythesubcontractorandtheCountywithinthreedaysthattheConsultanthasactualknowledgethatthesubcontractorisemployingorcontractingwithanillegalalien;and(ii)Terminatethesubcontractwiththesubcontractorifwithinthreedaysofreceivingthenoticerequiredpursuanttosubparagraph(1)oftheparagraph(D)thesubcontractordoesnotstopemployingorcontractingwiththeillegalalien;exceptthattheConsultantshallnotterminatethecontractwiththesubcontractorifduringsuchthreedaysthesubcontractorprovidesinformationtoestablishthatthesubcontractorhasnotknowinglyemployedorcontractedwithanillegalalien.E.TheConsultantshallcomplywithanyreasonablerequestbytheDepartmentofLaborandEmploymentmadeinthecourseofaninvestigationthatthedepartmentisundertakingpursuanttoitsauthorityestablishedinC.R.S.§8-17.5-102(5).F.IfaConsultantviolatestheseprohibitions,theCountymayterminatethecontractforabreachofthecontract.IfthecontractissoterminatedspecificallyforabreachofthisprovisionofthisContract,theConsultantshallbeliableforactualandconsequentialdamagestotheCountyasrequiredbylaw.G.TheCountywillnotifytheofficeoftheColoradoSecretaryofStateifConsultantviolatesthisprovisionofthisContractandtheCountyterminatestheContractforsuchbreach.ll’1WITNESSWHEREOF,CountyandVenturoniSurveys&Research,Inc.haveexecutedthisAgreementeffectivethedayandyearfirstsetforthabove.EAGLECOUNTY.COLORADOBy%%eithMontag,CountyMa,g’rVENTURONISURVEYSiRESEARCH.rNC.J/I/By:/ijLindaVenturoni6 CCExhibitAVenturoniSurveys&Research,Inc.422IdlewildDriveDillon,CO80435EconomicCouncilofEagleCountyVailValleyPartnershipP0Box1130Vail,CO81658April18,2012JillKlostermanHousingDirectorEagleCountyP0Box850Eagle,CO81631DearJill:The2009EagleCountyLocal-ResidentHousingGuidelinesSection1-100beginswiththisstatementofneed:EagleCountyfacesasubstantialCounty-widegapintheavailabilityofownershipandrentalhousingthatisaffordableforlocalresidents.Householdsareburdenedbyhighhousingpayments,andemployeesareforcedtocommutelongdistances.Overcrowdingiscommon.Jobsremainunfilled,negativelyimpactingbusinessoperations,andthevastmajorityofemployersbelievethattheavailabilityofworkforcehousingisacriticalormajorprobleminEagleCounty.HousingproblemshavelongbeenrecognizedinEagleCounty.EagleCountycommissionedhousingneedsassessmentstudies,completedin7990,1999and2007,thatdemonstratedtheseneeds.During2011,EagleCountyHousingandPlanningDepartmentstaffmetwithprivateandmunicipalplannerstoreviewanddiscussthe2009HousingGuidelines.ParticipantsinthosemeetingswereinagreementthathousingguidelinesarestillappropriateinEagleCounty,thathousingneedsfolloweconomicgrowthandrecessioncycles,andthat2012isanappropriatetimetoreview,simplify,andpossiblymodifytheguidelines.Thisproposaltoupdatethe2007HousingNeedsAssessmentissubmittedforyourconsideration.Theoverarchinggoalofthisassessmentplanistocreateareportbasedonpublicly-availabledatasourcesthatcanbeupdatedasneededtodocumenthousingneedsinEagleCounty.Theseneeds,identifiedthroughtheassessment,canthenbeusedtorevisetheHousingGuidelines. 0JillKiostermanApril17,2012Page2OVERVIEWTheobjectiveofthisprojectistocompleteanupdatetothe2007HousingNeedsAssessmentthatmaybeusedtomodifythe2009HousingGuidelines.Theupdatetotheneedsassessmentwillbedevelopedtoallowtimelymodificationsasneeded,triggeredbychangesinidentifieddatasourcesandcalculations.ThecurrenthousingsituationinEagleCountywillbedescribedthroughdemographics,workforce,andhousingunits.CurrentandprojectedhousinggapsbyAMIlevelwillbeidentified.Rentalandownershiphousingwillbothbeincludedintheanalysis.TheanalysiswillbecompletedattheCountylevel,inclusiveofmunicipalitiesandunincorporatedCountyareas.Theupdateisintendedtobeanobjectiveanalysisofdatathatcanbeusedforpolicyrecommendations.SCOPEOFSERVICES1.DefinethecurrenthousingsituationinEagleCounty.Thiswillincludethefollowingdataelements:a.Demographics•Populationbyage:2010Census,2011est.,2012-2020projections•Households:numberbytown,householdsbyAMI•Employeesperhouseholdb.Housing•Housingsupply(numberofunits)bytype(condo,single-family,townhouse,manufactured)andbytenure(owner-occupiedversusrental)•Housingvacancyrates•Numberofunitsinforeclosure•MedianHomeSalesPrices•Meanandmedianpersquarefootcosttobuildhousing•#MonthsInventory•DeedRestrictedInventory•Averagerentalrate(byunittype)•Rentaloccupancyrate•Averageunitsizec.Affordability•QCEWWagesbyTown/area•MedianHomePricesbyTown/area CCJillKlostermanApril17,2012Page3•Gapbetweenaffordability(rental/mortgage)andmedianpricesbywagedataandbyAMIlevelsd.Workforce•Jobs-HousingRatio•Jobsandemployeesgeneratedbytypesofbusiness•Numberofjobsperemployee•JobsbyIndustrySector•ProjectedGrowth/Shrinkage•Averageweeklywagee.Employers•Employeecommutingpatterns•Housingneeds2.Providerecommendationsforrevisingthe2009HousingGuidelinesbasedonresultsoftheNeedsAssessment.Sourcesforalldatagatheredandanalyzedwillbedocumentedforeaseofupdatingtheassessment.Missingdataelementswillbeidentified,whichcouldbecollectedthroughfutureHousingNeedsAssessmentsurveys(notincludedinthisproject).Projectdeliverablesincludeawrittenreportcontainingtheupdatestothehousingneedsassessment,oralpresentationoftheresults,consultationregardingHousingGuidelinesrevisions,andadatadictionary/sourceforalldatausedinthereport.PROJECTPRINCIPALSLindaVenturoni,VenturoniSurveys&Research,Inc.JimWestkott,ColoradoStateDemographer,RetiredKathyChandler-Henry,EconomicCouncilofEagleCountyCOSTSLindaVenturoniandJimWestkottwillbepaidascontractconsultantsforthisproject.JimWestkottwillactasprojectadvisorandreviewer.KathyChandler-Henry’stimewillbepaidthroughtheexistingcontractwiththeEconomicCouncilofEagleCounty.LindaandKathywillshareinprojectdesign,datacollection,analysis,andreportcreation.Thetotalcostoftheprojectwillbe$10,000,$7,000tobepaidtoVenturoniSurveys&Research,and$3,000contributedthroughtheexistingEconomicCouncilcontract. C)0JillKiostermanApril17,2012Page4EagleCountyHousingDepartmentshallpayVenturoniSurveys&Research,Inc.$3,500uponsigningofthiscontractand$3,500upondeliveryofthefinalreport,within30daysofreceiptoftheinvoice.VenturoniSurveys&Research,Inc.,willpayJimWestkottforhisservices.TherewillbenoadditionalcoststhroughtheEconomicCouncilcontract.TIMELINETheprojectwillbeginuponsigningofthiscontract,andwillbecompletewithin60days.Sincerely,LindaVenturoni,President,VenturoniSurveysandResearchChrisRomer,ExecutiveDirector,EconomicCouncilofEagleCountyAcceptedbyTitleDate