HomeMy WebLinkAboutC16-222 Natalie BullardAGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN EAGLE COIINTY. COLORADO
AND
NATALIE BULLARD. DVM
-fL
THIS AGREEMENT ("Agreement") is effective as of the i4 day of
I,Jurrr€ ,20l6by and
between Natalie Bullard, DVM, a sole proprietor (hereinafter "Consultant" or "Contractor") and Eagle
County, Colorado, a body corporate and politic (hereinafter "County").
RECITALS
WHEREAS, the County, through Eagle County Animal Services ("ECAS") desires to provide on-site
veterinary care to shelter animals (the "Project") located at 1400 Fairgrounds Road in Eagle, Colorado
(the "Property"); and
WHEREAS, Consultant is authorized to do business in the State of Colorado and has the time, skill,
expertise, and experience necessary to provide the Services as defined below in paragraph I hereof; and
V/HEREAS, this Agreement shall govern the relationship between Consultant and County in connection
with the Services.
AGREEMENT
NOW, THEREFORE, in consideration of the foregoing and the following promises Consultant and
County agree as follows:
1. Services. Consultant agrees to diligently provide all services and labor necessary to perform and
complete the services, including but not limited to exams, sterilization procedures, immunizations and
consultation as described in Exhibit A ("Services") which is attached hereto and incorporated herein by
reference. The Services shall be performed in accordance with the provisions and conditions of this
Agreement.
a. Consultant agrees to furnish the Services no later than Decemb er 3l,20l6and in
accordance with the schedule established in Exhibit A. If no completion date is specified in Exhibit A,
then Consultant agrees to furnish the Services in a timely and expeditious manner consistent with the
applicable standard of care. By sigrring below Consultant represents that it has the expertise and
personnel necessary to properly and timely perform the Services.
b. In the event of any conflict or inconsistency between the terms and conditions set forth in
Exhibit A and the terms and conditions set forth in this Agreement, the terms and conditions set forth in
this Agreanent shall prevail.
c. Consultant agrees that it will not enter into any consulting or other arrangements with
third parties that will conflict in any manner with the Services.
TO FOR,M
Eagl nty Aqtorney's offtce
Eagl0 County Commrssloners, OfficeC16-222
2. Countv's Representative. The Deputy County Manager, or designee, shall be Consultant's
contact with respect to this Agreement and performance of the Services.
3. Term of the Agreement. This Agreement shall cofirmence upon the date first written above, and
subject to the provisions ofparagraphl2hereof, shall continue in full force and effect through the 31't
day ofDecember,2016.
4. Extension or Modification. This Agreement may not be amended or supplemented, nor may any
obligations hereunder be waived, except by agreement signed by both parties. No additional services or
work performed by Consultant shall be the basis for additional compensation unless and until Consultant
has obtained written authorization and acknowledgement by County for such additional services in
accordance with County's internal policies. Accordingly, no course of conduct or dealings between the
parties, nor verbal change orders, express or implied acceptance ofalterations or additions to the Services,
and no claim that County has been unjustly enriched by any additional services, whether or not there is in
fact any such unjust enrichment, shall be the basis of any increase in the compensation payable hereunder.
In the event that written authorization and acknowledgment by County for such additional services is not
timely executed and issued in strict accordance with this Agreement, Consultant's rights with respect to
such additional services shall be deemed waived and such failure shall result in non-payment for such
additional services or work performed.
5. Compensation. County shall compensate Consultant for the performance of the Services in a sum
computed and payable as set forth in Exhibit A. The performance of the Services under this Agreement
shall not exceed $25,000.00. Consultant shall not be entitled to bill at overtime and/or double time rates
for work done outside of normal business hours unless specifically authorized in writing by County.
a. Payment will be made for Services satisfactorily performed within thirty (30) days of
receipt of a proper and accurate invoice from Consultant. All invoices shall include detail regarding the
hours spent, tasks performed, and such other detail as County may request.
b. Any out-of-pocket expenses to be incurred by Consultant and reimbursed by County shall
be identified on Exhibit A. Out-of-pocket expenses will be reimbursed without any additional mark-up
thereon and are included in the not to exceed contract amount set forth above. Out-of-pocket expenses
shall not include any payment of salaries, bonuses or other compensation to personnel of Consultant.
Consultant shall not be reimbursed for expenses that are not set forth on Exhibit A unless specifically
approved in writing by County.
c. If, at any time during the term or after termination or expiration of this Agreement,
County reasonably determines that any payment made by County to Consultant was improper because the
Services for which payment was made were not performed as set forth in this Agreernent, then upon
written notice of such determination and request for reimbursement from County, Consultant shall
forthwith retum such payment(s) to County. Upon termination or expiration of this Agreement,
unexpended funds advanced by County, if any, shall forthwith be returned to County.
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Eagle County Prof Services Final 5/14
d. County will not withhold any taxes from monies paid to the Consultant hereunder and
Consultant agrees to be solely responsible for the accurate reporting and payment of any taxes related to
payments made pursuant to the terms of this Agreement.
e. Notwithstanding anything to the contrary contained in this Agreement, County shall have
no obligations under this Agreement after, nor shall any payments be made to Consultant in respect of any
period after December 3l of any year, without an appropriation therefor by County in accordance with a
budget adopted by the Board of County Commissioners in compliance with Article 25,title 30 of the
Colorado Revised Statutes, the Local Govemment Budget Law (C.R.S. 29-l-l0l et. seq.) and the
TABOR Amendment (Colorado Constitution, Article X, Sec. 20).
6. Sub-consultants. Consultant acknowledges that County has entered into this Agreement in
reliance upon the particular reputation and expertise of Consultant. Consultant shall not enter into any
sub-consultant agreements for the performance of any of the Services or additional services without
County's prior written consent, which may be withheld in County's sole discretion. County shall have
the right in its reasonable discretion to approve all personnel assigned to the subject Project during the
performance of this Agreement and no personnel to whom County has an objection, in its reasonable
discretion, shall be assigned to the Project. Consultant shall require each sub-consultant, as approved by
County and to the extent of the Services to be performed by the sub-consultant, to be bound to Consultant
by the terrns of this Agreement, and to assume toward Consultant all the obligations and responsibilities
which Consultant, by this Agreement, assumes toward County. County shall have the right (but not the
obligation) to enforce the provisions of this Agreement against any sub-consultant hired by Consultant
and Consultant shall cooperate in such process. The Consultant shall be responsible for the acts and
omissions of its agents, employees and sub-consultants or sub-contractors.
7. Insurance. Consultant agrees to provide and maintain at Consultant's sole cost and expense, the
following insurance coverage with limits of liability not less than those stated below:
a. Types oflnsurance.
i. Workers' Compensation insurance as required by law.
ii. Auto coverage with limits of liability not less than $1,000,000 each accident
combined bodily injury and property damage liability insurance, including coverage for owned, hired, and
non-owned vehicles.
ll1.Int enti onal ly O mitt e d.
lv. Professional liability insurance with prior acts coverage for all Services required
hereunder, in a form and with an insurer or insurers satisfactory to County, with limits of liability of not
less than $1,000,000 per claim and $3,000,000 in the aggregate. [n the event the professional liability
insurance is on a claims-made basis, Consultant warrants that any retroactive date under the policy shall
precede the effective date of this Agreement. Continuous coverage will be maintained during any
applicable statute of limitations for the Services and Project.
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Eagle County Prof Services Final 5/14
b. Other Requirements.
i. The automobile coverage shall be endorsed to include Eagle County, its
associated or affiliated entities, its successors and assigns, elected officials, employees, agents and
volunteers as additional insureds.
ii. Consultant's certificates of insurance shall include sub-consultants as additional
insureds under its policies or Consultant shall fumish to County separate certificates and endorsements for
each sub-consultant. All coverage(s) for sub-consultants shall be subject to the same minimum
requirements identified above. Consultant and sub-consultants, if any, shall maintain the foregoing
coverage in effect until the Services are completed. In addition, all such policies shall be kept in force by
Consultant and its sub-consultants until the applicable statute of limitations for the Project and the
Services has expired.
iii. Insurance shall be placed with insurers duly licensed or authorized to do business
in the State of Colorado and with an "A.M. Best" ratins of not less than A-VII.
iv. Consultant's insurance coverage shall be primary and non-contributory with
respect to all other available sources. Consultant's policy shall contain a waiver of subrogation against
Eagle County.
v. All policies must contain an endorsement affording an unqualified thirty (30)
days notice ofcancellation to County in the event ofcancellation ofcoverage.
vi. All insurers must be licensed or approved to do business within the State of
Colorado and all policies must be written on a per occuffence basis unless otherwise provided herein.
vii. Consultant's certificate ofinsurance evidencing all required coverage(s) is
attached hereto as Exhibit B. Upon request, Consultant shall provide a copy of the actual insurance
policy and/or required endorsements required under this Agreement within frve (5) business days of a
written request from County, and hereby authorizes Consultant's broker, without further notice or
authorization by Consultant, to immediately comply with any written request of County for a complete
copy ofthe policy.
viii. Consultant shall advise County in the event the general aggregate or other
aggregate limits are reduced below the required per occurence limit. Consultant, at its own expense, will
reinstate Ihe aggregate limits to comply with the minimum limits and shall fumish County a new
certifi cate of insurance showing such coverage.
ix. If Consultant fails to secure and maintain the insurance required by this
Agreement and provide satisfactory evidence thereof to County, County shall be entitled to immediately
terminate this Aereement.
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Eagle County Prof Services Final 5/14
x.
termination hereof.
The insurance provisions of this Agreement shall survive expiration or
xi. The parties hereto understand and agree that the County is relying on, and does
not waive or intend to waive by any provision of this Agreement, the monetary limitations or rights,
immunities and protections provided by the Colorado Governmental Immunity Act, as from time to time
amended, or otherwise available to County, its affrliated entities, successors or assigns, its elected
officials, employees, agents and volunteers.
xii. Consultant is not entitled to workers' compensation benefits except as
provided by the Consultant, nor to unemployment insurance benefits unless unemployment compensation
coverage is provided by Consultant or some other entity. The Consultant is obligated to pay all federal
and state income tax on any moneys paid pursuant to this Agreement.
8. Indemnification. The Consultant shall indemnify and hold harmless County, and any of its
officers, agents and employees against any losses, claims, damages or liabilities for which County may
become subject to insofar as any such losses, claims, damages or liabilities arise out of, directly or
indirectly, this Agreement, or are based upon any performance or nonperformance by Consultant or any
of its sub-consultants hereunder; and Consultant shall reimburse County for reasonable attomey fees and
costs, legal and other expenses incurred by County in connection with investigating or defending any such
loss, claim, damage, liability or action. This indernnification shall not apply to claims by third parties
against the County to the extent that County is liable to such third party for such claims without regard to
the involvement of the Consultant. This paragraph shall survive expiration or termination hereof.
9. Ownership of Documents. All documents prepared by Consultant in connection with the Services
shall become property of County. For purposes of this paragraph, the term "documents" shall mean and
include all reports and patient files, data, or charts produced or prepared by Consultant in connection with
the performance of the Services under this Agreement.
10. Notice. Any notice required by this Agreement shall be deemed properly delivered when (i)
personally delivered, or (ii) when mailed in the United States mail, first class postage prepaid, or (iii)
when delivered by FedEx or other comparable courier service, charges prepaid, to the parties at their
respective addresses listed below, or (iv) when sent via facsimile so long as the sending party can provide
facsimile machine or other confirmation showing the date, time and receiving facsimile number for the
transmission, or (v) when transmitted via e-mail with confirmation of receipt. Either party may change its
address for purposes ofthis paragraph by giving five (5) days prior written notice ofsuch change to the
other party.
COUNTY:
Eagle County, Colorado
Attention: Aric Otzelberser
500 Broadway
Post Offrce Box 850
Eagle, CO 81631
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Eagle County Prof Services Final 5/14
Telephone: 970-328-8858
Facsimile : 97 0 -328 -8629
E-Mail: aric.otzelber ger@eaglecounty.us
With a copy to:
Eagle County Attorney
500 Broadway
Post Office Box 850
Eagle, Co 81631
Telephone: 97 0-328-8685
Facsimile: 970-328-8699
E-Mail : atty @eaglecounty.us
CONSULTANT:
Natalie Bullard. DVM
Post Office Box 3085
Eagle, CO 81631
Telephone: (97 0) 331 -4817
E-Mail: coloradodrrm@gmail.com
11.Coordination. Intentionally Omitted.
12. Termination. County may terminate this Agreement, in whole or in part, at any time and for any
reason, with or without cause, and without penalty therefor with seven (7) calendar days' prior written
notice to the Consultant. Upon termination of this Agreement, Consultant shall immediately provide
County with all documents as defined in paragraph t hereof, in such format as County shall direct and
shall return all County owned materials and documents. County shall pay Consultant for Services
satisfactorily performed to the date of termination.
13. Venue. Jurisdiction and Applicable Law. Any and all claims, disputes or controversies related to
this Agreement, or breach thereof, shall be litigated in the District Court for Eagle County, Colorado,
which shall be the sole and exclusive forum for such litigation. This Agreanent shall be construed and
interpreted under and shall be governed by the laws of the State of Colorado.
14. Execution by Counterparts; Electronic Signatures. This Agreement may be executed in two or
more counterparts, each of which shall be deerned an original, but all of which shall constitute one and the
same instrument. The parties approve the use of electronic signatures for execution of this Agreement.
Only the following two forms of electronic signatures shall be permitted to bind the parties to this
Agreement: (i) Electronic or facsimile delivery of a fully executed copy of the signature page; (ii) the
image of the sigrrature of an authorized sigrrer inserted onto PDF format documents. All documents must
be properly notarized, if applicable. All use of electronic signatures shall be govemed by the Uniform
Electronic Transactions Act. C.R.S. 24-71.3-l0l to l2l.
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Eagle County Prof Services Final 5/14
15.Other Contract Requirements.
a. Consultant shall be responsible for the completeness and accuracy of the Services,
including all supporting data or other documents prepared or compiled in performance of the Services,
and shall correct, at its sole expense, all significant errors and omissions therein. The fact that the County
has accepted or approved the Services shall not relieve Consultant of any of its responsibilities.
Consultant shall perform the Services in a skillful, professional and competent manner and in accordance
with the standard of care, skill and diligence applicable to Consultants performing similar services.
Consultant represents and warrants that it has the expertise and personnel necessary to properly perform
the Services and covenants that its professional personnel are duly licensed to perform the Services within
Colorado. This paragraph shall survive termination of this Agreement.
b. Consultant agrees to work in an expeditious manner, within the sound exercise of its
judgment and professional standards, in the performance of this Agreement. Time is of the essence with
respect to this Agreement.
c. This Agreement constitutes an agreement for performance of the Services by Consultant
as an independent contractor and not as an employee of County. Nothing contained in this Agreement
shall be deemed to create a relationship of employer-employee, master-servant, partnership, joint venture
or any other relationship between County and Consultant except that of independent contractor.
Consultant shall have no authoritv to bind County.
d. Consultant represents and warrants that at all times in the performance of the Services,
Consultant shall comply with any and all applicable laws, codes, rules and regulations.
e. This Agreement contains the entire agreement between the parties with respect to the
subject matter hereof and supersedes all other agreements or understanding between the parties with
respect thereto.
f. Consultant shall not assign any portion of this Agreement without the prior written
consent of the County. Any attanpt to assign this Agreement without such consent shall be void.
g. This Agreement shall be binding upon and shall inure to the benefit of the parties hereto
and their respective permitted assigns and successors in interest. Enforcement of this Agreement and all
rights and obligations hereunder are reserved solely for the parties, and not to any third party.
h. No failure or delay by either party in the exercise of any right hereunder shall constitute a
waiver thereof. No waiver of any breach shall be deemed a waiver of any preceding or succeeding
breach.
i. The invalidity, illegality or unenforceability of any provision of this Agreement shall not
affect the validity or enforceability of any other provision hereof.
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Eagle County Prof Services Final 5/14
j. Consultant shall maintain for a minimum of three years, adequate financial and other
records for reporting to County. Consultant shall be subject to financial audit by federal, state or county
auditors or their designees. Consultant authorizes such audits and inspections ofrecords during normal
business hours, upon 48 hours' notice to Consultant. Consultant shall fully cooperate during such audit or
inspections.
k. The signatories to this Agreement aver to their knowledge, no employee of the County
has any personal or beneficial interest whatsoever in the Services or Property described in this
Agreement. The Consultant has no beneficial interest, direct or indirect, that would conflict in any manner
or degree with the performance of the Services and Consultant shall not employ any person having such
known interests.
l. The Consultant, ifa natural person eighteen (18) years ofage or older, hereby swears and
affirms under penalty of perjury that he or she (i) is a citizen or otherwise lawfully present in the United
States pursuant to federal law, (ii) to the extent applicable shall comply with C.R.S. 24-76.5-103 prior to
the effective date of this Asreement.
16. Prohibitions on Government Contracts.
As used in this Section 16, the term undocumented individual will refer to those individuals from foreign
countries not legally within the United States as set forth in C.R.S. 8-17.5-101, et. seq. If Consultant has
any ernployees or subcontractors, Consultant shall comply with C.R.S. 8-17.5-101, et. seq., and this
Agreement. By execution of this Agreement, Consultant certifies that it does not knowingly employ or
contract with an undocumented individual who will perform under this Agreement and that Consultant
will participate in the E-verify Program or other Department of Labor and Employment program
("Department Program") in order to confirm the eligibility of all employees who are newly hired for
employment to perform Services under this Agreement.
Consultant shall not:
i. Knowingly employ or contract with an undocumented individual to perform
Services under this Agreement; or
ii. Enter into a subcontract that fails to certify to Consultant that the subcontractor
shall not knowingly employ or contract with an undocumented individual to perform work under the
public contract for services.
b. Consultant has confirmed the anployment eligibility of all employees who are newly
hired for employment to perform Services under this Agreement through participation in the E-Verifli
Program or Department Program, as administered by the United States Department of Homeland
Security. lnformation on applying for the E-verify program can be found at:
http : //www. dhs. gov/xprewroVpro gramsi gc_ I 1 8 5 22 1 67 8 1 5 0. shtm
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Eagle County Prof Services Final 5/14
c. Consultant shall not use either the E-verify program or other Department Program
procedures to undertake pre-employment screening ofjob applicants while the public contract for services
is being performed.
d. If Consultant obtains actual knowledge that a subcontractor performing work under the
public contract for services knowingly employs or confacts with an undocumented individual, Consultant
shall be required to:
i. Notifu the subcontractor and County within three (3) days that Consultant has
actual knowledge that the subcontractor is employing or contracting with an undocumented individual;
and
ii. Terminate the subcontract with the subcontractor if within three days of receiving
the notice required pursuant to subparagraph (i) of the paragraph (d) the subcontractor does not stop
employing or contracting with the undocumented individual; except that Consultant shall not terminate
the contract with the subcontractor if during such three (3) days the subcontractor provides information to
establish that the subcontractor has not knowingly employed or contracted with an undocumented
individual.
e. Consultant shall comply with any reasonable request by the Department of Labor and
Employment made in the course of an investigation that the department is undertaking pursuant to its
authorify established in C.R. S. 8- 1 7.5- 1 02(5).
f. If Consultant violates these prohibitions, County may terminate the Agreement for breach
of contract. If the Agreement is so terminated specifically for breach of this provision of this Agreement,
Consultant shall be liable for actual and consequential damages to County as required by law.
g. County will notiff the Colorado Secretary of State if Consultant violates this provision
of this Agreement and County terminates the Agreanent for such breach.
IREST OF PAGE INTENTIONALLY LEFT BLANKJ
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Eagle County Prof Services Final 5/14
IN WITNESS WHEREOF, the parties have executed this Agreement the day and year first set forth
above.
COUNry OF EAGLE, STATE OF COLORADO,
By and Through Its COUNTY MANAGER
CONSULTANT:
By:
PrintName: No*^\r - Enll *J
)ilrwTitle:
Brent McFall, County Manager
NATALIE
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Eagle County Prof Services Final 5/14
EXHIBIT A
SCOPE OF SERVICES. SCHEDULE. FEES
Purpose:
Eagle County Animal Services (ECAS) provides care and shelter to stray animals in need while
maintaining a safe community and promotes responsible pet ownership through outreach, education and
enforcement. ECAS seeks to contract with a veterinarian to provide basic medical exams, vaccinations,
and spay/neuter of animals in ECAS's care. ECAS will provide necessary equipment, supplies and tools
for use by Contractor, at its facility located at 1400 Fairgrounds Road in Eagle, Colorado.
Veterinarian Responsibilities :
Provide copy ofcurrent vet license
Provide copy of $1,000,000/$3,000,000 liability and malpractice insurance policy, up to $500.00
of which will be covered by Eagle County
3. Sterilization procedures (spay and neuter)
4. Anesthetic dental cleaning, simple and surgical extractions
5. Health exams for all sheltered animals
6. Weekly on-site visits to perform surgery and assess animal health and shelter condition
7. Require a weekly written report from shelter staff detailing animal health, medications
administered" health or behavior concems
Phone, email and text support provided to Shelter and Officer Coordinators
Allow use of CO veterinary license for, and provide oversight for supply ordering
Allow use of CO veterinary license for, and provide oversight and professional recommendations
for discount Hill's shelter feeding program
I 1. Facilitate one 4 hour public rabies vaccine clinic per year
Fees and Compensation:
County shall reimburse Contractor $3,333 per month for a minimum of 8 hours per week. County agrees
to pay $100 per hour for every hour after 8 hours in a week, as well as up to $500 for professional liability
insurance. Total contract not to exceed $25,000. Invoice shall be emailed to Aric Otzelberger at
aric.otzelberger@eaglecounty.us by the fifth day of each month. lnvoices shall include detail regarding
the hours spent, tasks performed and such other detail as County may request.
County agrees to only use Contractor for animals in the care of Eagle County and will not use Contractor
to care for animals from other shelters. unless transferred. vet clinics. or staff.
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Eagle County Prof Services Final 5/14
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Eagle County Prof Seruices Final 5/14
