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HomeMy WebLinkAboutECAT15-006 RS&H, Inc.r , AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN EAGLE COUNTY AIR TERMINAL CORPORATION AND RS&H,Inc. THIS AGREEMENT("Agreement") is effective as of the day of Wei 1 ,2015 by and between RS&H,Inc.,a Florida corporation,(hereinafter"Consultant"or"Contractor")and Eagle County Air Terminal Corporation a Colorado non-profit corporation(hereinafter"ECAT"). RECITALS WHEREAS,ECAT desires terminal and landside planning and design services(the"Project")for terminal and landside improvements located at 217 Eldon Wilson Road,Gypsum,CO 81637 (the "Property");and WHEREAS,Consultant is authorized to do business in the State of Colorado and has the time, skill, expertise,and experience necessary to provide the Services as defined below in paragraph 1 hereof;and WHEREAS,this Agreement shall govern the relationship between Consultant and ECAT in connection with the services. AGREEMENT NOW,THEREFORE,in consideration of the foregoing,Consultant and ECAT agree as follows: 1. Services. Consultant agrees to diligently provide all services,labor,personnel and materials necessary to perform and complete the services described in Exhibit A("Services")which is attached hereto and incorporated herein by reference.The Services shall be performed in accordance with the provisions and conditions of this Agreement. a. Consultant agrees to furnish the Services no later than November 20,2015 and in accordance with the schedule established in Exhibit A. If no completion date is specified in Exhibit A, then Consultant agrees to furnish the Services in a timely and expeditious manner consistent with the applicable standard of care. By signing below Consultant represents that it has the expertise and personnel necessary to properly and timely perform the Services. b. In the event of any conflict or inconsistency between the terms and conditions set forth in Exhibit A and the terms and conditions set forth in this Agreement,the terms and conditions set forth in this Agreement shall prevail. c. Consultant agrees that it will not enter into any consulting or other arrangements with third parties that will conflict in any manner with the Services. , 2. ECAT's Representative. The Aviation Director's designee shall be Consultant's contact with respect to this Agreement and performance of the Services. 3. 1Term of the Agreement. This Agreement shall commence upon the date first written above,and subject to the provisions of paragraph 12 hereof,shall continue in full force and effect through project completion. 4. Extension or Modification. This Agreement may not be amended or supplemented,nor may any obligations hereunder be waived,except by agreement signed by both parties.No additional services or work performed by Consultant shall be the basis for additional compensation unless and until Consultant has obtained written authorization and acknowledgement by ECAT for such additional services in accordance with ECAT's internal policies. Accordingly,no course of conduct or dealings between the parties,nor verbal change orders,express or implied acceptance of alterations or additions to the Services, and no claim that ECAT has been unjustly enriched by any additional services,whether or not there is in fact any such unjust enrichment,shall be the basis of any increase in the compensation payable hereunder. In the event that written authorization and acknowledgment by ECAT for such additional services is not timely executed and issued in strict accordance with this Agreement, Consultant's rights with respect to such additional services shall be deemed waived and such failure shall result in non-payment for such additional services or work performed. 5. Compensation. ECAT shall compensate Consultant for the performance of the Services in a sum computed and payable as set forth in Exhibit A. The performance of the Services under this Agreement shall not exceed$529,500. Consultant shall not be entitled to bill at overtime and/or double time rates for work done outside of normal business hours unless specifically authorized in writing by ECAT. a. Payment will be made for Services satisfactorily performed within thirty(30)days of receipt of a proper and accurate invoice from Consultant. All invoices shall include detail regarding the hours spent,tasks performed,who performed each task and such other detail as ECAT may request. b. Any out-of-pocket expenses to be incurred by Consultant and reimbursed by ECAT shall be identified on Exhibit A. Out-of-pocket expenses will be reimbursed without any additional mark-up thereon and are included in the not to exceed contract amount set forth above. Out-of-pocket expenses shall not include any payment of salaries,bonuses or other compensation to personnel of Consultant. Consultant shall not be reimbursed for expenses that are not set forth on Exhibit A unless specifically approved in writing by ECAT. c. If,at any time during the term or after termination or expiration of this Agreement, ECAT reasonably determines that any payment made by ECAT to Consultant was improper because the Services for which payment was made were not performed as set forth in this Agreement,then upon written notice of such determination and request for reimbursement from ECAT,Consultant shall forthwith return such payment(s)to ECAT. Upon termination or expiration of this Agreement, unexpended funds advanced by ECAT,if any,shall forthwith be returned to ECAT. 2 ECAT Professional Services Final 5/14 d. ECAT will not withhold any taxes from monies paid to the Consultant hereunder and Consultant agrees to be solely responsible for the accurate reporting and payment of any taxes related to payments made pursuant to the terms of this Agreement. 6. Sub-consultants. Consultant acknowledges that ECAT has entered into this Agreement in reliance upon the particular reputation and expertise of Consultant. Consultant shall not enter into any sub-consultant agreements for the performance of any of the Services or additional services without ECAT's prior written consent,which may be withheld in ECAT's sole discretion. ECAT shall have the right in its reasonable discretion to approve all personnel assigned to the subject Project during the performance of this Agreement and no personnel to whom ECAT has an objection,in its reasonable discretion, shall be assigned to the Project. Consultant shall require each sub-consultant,as approved by ECAT and to the extent of the Services to be performed by the sub-consultant,to be bound to Consultant by the terms of this Agreement,and to assume toward Consultant all the obligations and responsibilities which Consultant,by this Agreement,assumes toward ECAT. ECAT shall have the right(but not the obligation)to enforce the provisions of this Agreement against any sub-consultant hired by Consultant and Consultant shall cooperate in such process.The Consultant shall be responsible for the acts and omissions of its agents,employees and sub-consultants or sub-contractors. 7. Insurance. Consultant agrees to provide and maintain at Consultant's sole cost and expense,the following insurance coverage with limits of liability not less than those stated below: a. Types of Insurance. i. Workers' Compensation insurance as required by law. ii. Auto coverage with limits of liability not less than$1,000,000 each accident combined bodily injury and property damage liability insurance,including coverage for owned,hired,and non-owned vehicles. iii. Commercial General Liability coverage to include premises and operations, personal/advertising injury,products/completed operations,broad form property damage with limits of liability not less than$1,000,000 per occurrence and$2,000,000 aggregate limits. iv. Professional liability insurance with prior acts coverage for all Services required hereunder,in a form and with an insurer or insurers satisfactory to ECAT,with limits of liability of not less than$1,000,000 per claim and$2,000,000 in the aggregate. In the event the professional liability insurance is on a claims-made basis,Consultant warrants that any retroactive date under the policy shall precede the effective date of this Agreement. Continuous coverage will be maintained during any applicable statute of limitations for the Services and Project. b. Other Requirements. 3 ECAT Professional Services Final 5/14 i. The automobile b le and commercial general liability coverage shall be endorsed to include ECAT,its associated or affiliated entities,its successors and assigns,elected officials and emplo es as additional insureds. ii. Consultant's certificates of insurance shall include sub-consultants as additional insureds under its policies or Consultant shall furnish to ECAT separate certificates and endorsements for each sub-consultant. All coverage(s)for sub-consultants shall be subject to the same minimum requirements identified above. Consultant and sub-consultants,if any, shall maintain the foregoing coverage in effect until the Services are completed. In addition, all such policies shall be kept in force by Consultant and its sub-consultants until the applicable statute of limitations for the Project and the Services has expired. iii. Insurance shall be placed with insurers duly licensed or authorized to do business in the State of Colorado and with an"A.M. Best"rating of not less than A-VII. iv. Consultant's insurance coverage shall be primary and non-contributory with respect to all other available sources. Consultant's policy shall contain a waiver of subrogation against ECAT. v. All policies must contain an endorsement affording an unqualified thirty(30) days notice of cancellation to ECAT in the event of cancellation of coverage. vi. All insurers must be licensed or approved to do business within the State of Coloradb and all policies must be written on a per occurrence basis unless otherwise provided herein. vii. Consultant's certificate of insurance evidencing all required coverage(s)is attached hereto as Exhibit B. Upon request,Consultant shall provide a copy of the actual insurance policy and/or required endorsements required under this Agreement within five(5)business days of a written request from ECAT, and hereby authorizes Consultant's broker,without further notice or authorization by Consultant,to immediately comply with any written request of ECAT for a complete copy of the policy. viii. Consultant shall advise ECAT in the event the general aggregate or other aggregate limits are reduced below the required per occurrence limit. Consultant,at its own expense,will reinstate the aggregate limits to comply with the minimum limits and shall furnish ECAT a new certificate of insurance showing such coverage. ix. If Consultant fails to secure and maintain the insurance required by this Agreement and provide satisfactory evidence thereof to ECAT,ECAT shall be entitled to immediately terminate this Agreement. x. The insurance provisions of this Agreement shall survive expiration or termination hereof. 4 ECAT Professional Services Final 5/14 xi. The parties hereto understand and agree that ECAT is relying on,and does not waive or intend to waive by any provision of this Agreement,the monetary limitations or rights, immunities and protections provided by the Colorado Governmental Immunity Act, as from time to time amended,or otherwise available to ECAT,its affiliated entities,successors or assigns,its elected officials and employees. xii. Consultant is not entitled to workers' compensation benefits except as provided by the Consultant,nor to unemployment insurance benefits unless unemployment compensation coverage is provided by Consultant or some other entity. The Consultant is obligated to pay all federal and state income tax on any moneys paid pursuant to this Agreement. 8. Indemnification. The Consultant shall indemnify and hold harmless ECAT,and any of its officers and employees against any losses,claims,damages or liabilities for which ECAT may become subject to insofar as any such losses,claims,damages or liabilities arise out of,directly or indirectly,this Agreement,or are based upon any negligent acts,errors or omissions of Consultant or any of its sub- consultants hereunder;and Consultant shall reimburse ECAT for reasonable attorney fees and costs,legal and other expenses incurred by ECAT in connection with investigating or defending any such loss,claim, damage, liability or action. This indemnification shall not apply to claims by third parties against ECAT to the extent that ECAT is liable to such third party for such claims without regard to the involvement of the Consultant. This paragraph shall survive expiration or termination hereof. 9. Ownership of Documents. All documents prepared by Consultant in connection with the Services shall become property of ECAT. Consultant shall execute written assignments to ECAT of all rights (including common law,statutory, and other rights,including copyrights)to the same as ECAT shall from time to time request. Any modification of the documents prepared by Consultant or their reuse on another project without the prior approval of Consultant shall be at ECAT's sole risk and without liability to Consultant. For purposes of this paragraph,the term"documents"shall mean and include all reports, plans, studies,tape or other electronic recordings,drawings,sketches,estimates,data sheets,maps and work sheets produced,or prepared by or for Consultant(including any employee or subcontractor in connection with the performance of the Services and additional services under this Agreement).If you require documents in a particular format insert that information here. 10. Notice. Any notice required by this Agreement shall be deemed properly delivered when(i) personally delivered,or(ii)when mailed in the United States mail,first class postage prepaid,or(iii) when delivered by FedEx or other comparable courier service,charges prepaid,to the parties at their respective addresses listed below,or(iv)when sent via facsimile so long as the sending party can provide facsimile machine or other confirmation showing the date,time and receiving facsimile number for the transmission,or(v)when transmitted via e-mail with confirmation of receipt. Either party may change its address for purposes of this paragraph by giving five(5)days prior written notice of such change to the other party. 5 ECAT Professional Services Final 5/14 EAGLE COUNTY AIR TERMINAL CORPORATION: Attention: Aviation Director 500 Broadway Post Office Box 850 Eagle, CO 81631 Telephone: 970-328-2680 Facsimile: 970-328-2687 E-mail: ecair @eaglecounty.us With a copy to: Eagle County Attorney 500 Broadway Post Office Box 850 Eagle, Co 81631 Telephone: 970-328-8685 Facsimile: 970-328-8699 E-mail: atty@eaglecounty.us CONSULTANT: RS&H,Inc. Attn: Christopher M.Greene 4700 South Syracuse Street, Suite 300 Denver,Colorado 80237 Telephone: 303-409-9700 Fax: 303-409-9701 With a copy to: General Counsel RS&H,Inc. 10748 Deerwood Park Blvd. South Jacksonville,FL 32256 11. coordination. Consultant acknowledges that the development and processing of the Services for the Project may require close coordination between various consultants and contractors. Consultant shall coordinate the Services required hereunder with the other consultants and contractors that are identified by ECAT to Consultant from time to time,and Consultant shall immediately notify such other consultants or contractors,in writing,of any changes or revisions to Consultant's work product that might affect the work of Others providing services for the Project and concurrently provide ECAT with a copy of such notification. Consultant shall not knowingly cause other consultants or contractors extra work without obtaining prior written approval from ECAT. If such prior approval is not obtained,Consultant shall be subject to any offset for the costs of such extra work. 12. Termination. ECAT may terminate this Agreement,in whole or in part,at any time and for any reason,with or without cause,and without penalty therefor with seven(7)calendar days' prior written 6 ECAT Professional Services Final 5/14 notice to the Consultant. Upon termination of this Agreement,Consultant shall immediately provide ECAT with all documents as defined in paragraph 9 hereof,in such format as ECAT shall direct and shall return all ECAT owned materials and documents. ECAT shall pay Consultant for Services satisfactorily performed to the date of termination. 13. Venue,Jurisdiction and Applicable Law. Any and all claims,disputes or controversies related to this Agreement,or breach thereof,shall be litigated in the District Court for Eagle County,Colorado, which shall be the sole and exclusive forum for such litigation. This Agreement shall be construed and interpreted under and shall be governed by the laws of the State of Colorado. 14. Execution by Counterparts;Electronic Signatures. This Agreement may be executed in two or more counterparts,each of which shall be deemed an original,but all of which shall constitute one and the same instrument. The parties approve the use of electronic signatures for execution of this Agreement. Only the following two forms of electronic signatures shall be permitted to bind the parties to this Agreement: (i) Electronic or facsimile delivery of a fully executed copy of the signature page; (ii) the image of the signature of an authorized signer inserted onto PDF format documents. All documents must be properly notarized,if applicable. All use of electronic signatures shall be governed by the Uniform Electronic Transactions Act, C.R.S. 24-71.3-101 to 121. 15. Other Contract Requirements. a. Consultant shall be responsible for the completeness and accuracy of the Services, including all supporting data or other documents prepared or compiled in performance of the Services, and shall correct,at its sole expense,all significant errors and omissions therein. The fact that ECAT has accepted or approved the Services shall not relieve Consultant of any of its responsibilities. Consultant shall perform the Services in a skillful,professional and competent manner and in accordance with the standard of care,skill and diligence applicable to Consultants performing similar services. Consultant represents and warrants that it has the expertise and personnel necessary to properly perform the Services and covenants that its professional personnel are duly licensed to perform the Services within Colorado. This paragraph shall survive termination of this Agreement. b. Consultant agrees to work in an expeditious manner,within the sound exercise of its judgment and professional standards,in the performance of this Agreement. Time is of the essence with respect to this Agreement. c. This agreement constitutes an agreement for performance of the Services by Consultant as an independent contractor and not as an employee of ECAT. Nothing contained in this Agreement shall be deemed to create a relationship of employer-employee,master-servant,partnership,joint venture or any other relationship between ECAT and Consultant except that of independent contractor.Consultant shall have no authority to bind ECAT. d. Consultant represents and warrants that at all times in the performance of the Services, Consultant shall comply with any and all applicable laws,codes,rules and regulations. 7 ECAT Professional Services Final 5/14 1 ICI , e. This Agreement contains the entire agreement between the parties with respect to the subject matter hereof and supersedes all other agreements or understanding between the parties with respect thereto. f. Consultant shall not assign any portion of this Agreement without the prior written consent of ECAT. Any attempt to assign this Agreement without such consent shall be void. g. This Agreement shall be binding upon and shall inure to the benefit of the parties hereto and their respective permitted assigns and successors in interest. Enforcement of this Agreement and all rights and obligations hereunder are reserved solely for the parties,and not to any third party. h. No failure or delay by either party in the exercise of any right hereunder shall constitute a waiver thereof. No waiver of any breach shall be deemed a waiver of any preceding or succeeding breach. 1. The invalidity,illegality or unenforceability of any provision of this Agreement shall not affect the validity or enforceability of any other provision hereof. j. Consultant shall maintain for a minimum of three years,adequate financial and other records for reporting to ECAT. Consultant shall be subject to financial audit by federal,state or ECAT auditors or their designees. Consultant authorizes such audits and inspections of records during normal business hours,upon 48 hours' notice to Consultant. Consultant shall fully cooperate during such audit or inspections. l . The signatories to this Agreement aver to their knowledge,no employee of ECAT has any personal or beneficial interest whatsoever in the Services or Property described in this Agreement. The Consultant has no beneficial interest,direct or indirect,that would conflict in any manner or degree with the performance of the Services and Consultant shall not employ any person having such known interests. 1. The Consultant,if a natural person eighteen(18)years of age or older,hereby swears and affirms under penalty of perjury that he or she(i)is a citizen or otherwise lawfully present in the United States pursuant to federal law,(ii)to the extent applicable shall comply with C.R.S. 24-76.5-103 prior to the effective date of this Agreement. 16. Prohibitions on Contracts. As used in this Section 16,the term undocumented individual will refer to those individuals from foreign countries not legally within the United States as set forth in C.R.S. 8-17.5-101,et.seq. If Consultant has any employees or subcontractors, Consultant shall comply with C.R.S. 8-17.5-101,et.seq.,and this Agreement. By execution of this Agreement,Consultant certifies that it does not knowingly employ or contract with an undocumented individual who will perform under this Agreement and that Consultant will participate in the E-verify Program or other Department of Labor and Employment program 8 ECAT Professional Services Final 5/14 ("Department Program") in order to confirm the eligibility of all employees who are newly hired for employment to perform Services under this Agreement. a. Consultant shall not: i. Knowingly employ or contract with an undocumented individual to perform Services under this Agreement; or ii. Enter into a subcontract that fails to certify to Consultant that the subcontractor shall not knowingly employ or contract with an undocumented individual to perform work under the public contract for services. b. Consultant has confirmed the employment eligibility of all employees who are newly hired for employment to perform Services under this Agreement through participation in the E-Verify Program or Department Program,as administered by the United States Department of Homeland Security. Information on applying for the E-verify program can be found at: http://www.dhs.gov/xprevprot/programs/gc 1185221678150.shtm c. Consultant shall not use either the E-verify program or other Department Program procedures to undertake pre-employment screening of job applicants while the public contract for services is being performed. d. If Consultant obtains actual knowledge that a subcontractor performing work under the public contract for services knowingly employs or contracts with an undocumented individual, Consultant shall be required to: i. Notify the subcontractor and ECAT within three (3) days that Consultant has actual knowledge that the subcontractor is employing or contracting with an undocumented individual; and ii. Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to subparagraph (i) of the paragraph (d) the subcontractor does not stop employing or contracting with the undocumented individual; except that Consultant shall not terminate the contract with the subcontractor if during such three(3) days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an undocumented individual. e. Consultant shall comply with any reasonable request by the Department of Labor and Employment made in the course of an investigation that the department is undertaking pursuant to its authority established in C.R.S. 8-17.5-102(5). f. If Consultant violates these prohibitions, ECAT may terminate the Agreement for breach of contract. If the Agreement is so terminated specifically for breach of this provision of this Agreement, Consultant shall be liable for actual and consequential damages to ECAT as required by law. 9 ECAT Professional Services Final 5/14 g. ECAT will notify the Colorado Secretary of State if Consultant violates this provision of this Agreement and ECAT terminates the Agreement for such breach. [Rest of page intentionally left blank] 10 ECAT Professional Services Final 5/14 IN WITNESS WHEREOF, the parties have executed this Agreement the day and year first set forth above. EAGLE COUFN AIR Tb'RMIN CO' 'ORATION By. // "4 / tan H. Ryan,President Attest: By: Rachel Oys, Secretary CONSULTANT: RS&H, INC. By: Print Name: Christopher M.Greene Title: Vice President 11 ECAT Professional Services Final 5114 EXHIBIT A SCOPE OF SERVICES, SCHEDULE,FEES 12 ECAT Professional Services Final 5/14 '`. 7 4°_,1 1firiirt EAGLE COUNTY §.. REGIONAL AIRPORT — _ r TERMINAL AREA PLANNING SER VICES � _.y y i Y4 ilo,� Yd @ * '�s . ; � 711[ _ .��` �y JANUARY 20, 2015 VERSION 2.0 -. .r Via. a 1 t � 'r Rssiii II SCOPE OF SERVICES PAGE LEFT BLANK INTENTIONALLY EGE—Terminal Area Planning Services-(Version 2.0) ii SCOPE OF SERVICES TABLE OF CONTENTS 1.1 Project Formulation 1 1.1.1 Project Scope 1 1.1.2 Deliverables 1 1.1.3 Meetings 1 1.2 Outreach, Meetings and Workshops 2 1.2.1 Stakeholder/Tenant Interviews 2 1.2.2 Local Town/Cities/County Governing Informational Meetings 2 1.2.3 Stakeholder/Tenant Technical Review Committee Meetings 2 1.2.4 Airport Staff Technical Development Workshops 3 1.2.5 Social Media 3 1.3 Planning Requirements 4 1.3.1 Data/Field Collection and Infrastructure Assessment 4 1.3.2 Environmental Considerations 6 1.3.3 Peak Hour and Baseline Passenger/Vehicular Forecast Requirements 6 1.3.4 Terminal Building Programmatic Requirements 7 1.3.5 Landside/Roadway Requirements 8 1.3.6 Concession Benchmarking 8 1.3.7 Quality Control 9 1.3.8 Deliverables—Working Paper No. 1—Planning Requirements 9 1.3.9 Meeting Summary 9 1.4 Conceptual Planning 10 1.4.1 Architectural Theme Development 10 1.4.2 Terminal Building Alternatives 10 1.4.3 Landside/Roadway Alternatives 10 1.4.4 Cost Estimate Budget Development 10 1.4.5 Phasing and Scheduling 11 1.4.6 Evaluations of Alternatives 11 1.4.7 Preferred Terminal Area Concept 11 1.4.8 Quality Control 11 1.4.9 Deliverable—Working Paper No.2- Conceptual Plan 11 1.4.10 Meeting Summary 12 1.5 Project Implementation 13 1.5.1 Architectural Theme Refinement 13 1.5.2 Preferred Terminal Building Refinement 13 1.5.3 Landside/Roadway Refinements 14 1.5.4 Cost Estimate Budget Refinements 14 1.5.5 Phasing and Schedule Refinements 14 EGE—Terminal Area Planning Services- (Version 2.0) iii SCOPE OF SERVICES 1.5.6 Quality Control 15 1.5.7 Deliverable—Program Criteria Document 15 1.5.6 Integration to eALP 15 1.5p Meeting Summary 15 1.6 Project Management and Coordination 16 1.6.1 Project Management and Administration 16 1.6.2 Project Coordination 16 EGE—Te4inal Area Planning Services-(Version 2.0) iv • S C O P E O F SERVICES SCOPE OF SERVICES This document describes the professional Terminal Planning Services (Services)to be performed by RS&H (Consultant)and its team members at Eagle County Regional Airport(EGE)for the Eagle County Air Terminal Corporation (ECAT). 1.1 PROJECT FORMULATION 1.1.1 Project Scope The Consultant will prepare a detailed scope of work and man-hour estimate for the Services identified within this document. This scope will identify major tasks and sub-tasks as well as delineate general elements of work to be conducted under each of the project activities.The man-hour estimate will define the estimated time and cost for each task in the scope, as well as define the anticipated reimbursable costs that may include, but not be limited to;travel, lodging, meals, presentation materials, printing and graphics,and coordination costs during the course of the various planning activities in the scope of services. 1.1.2 Deliverables The Consultant will prepare and submit the Scope of Services,which will contain the specific goals, objectives, means, and parameters for the services required by ECAT.This Scope of Services will be attached to ECAT's contract agreement and will become a part of the professional services agreement. This task will also include man-hours necessary for contracting to begin the project. 1.1.3 Meetings The Consultant will send four(4)team members and utilize one(1)site visit to generate this Scope of Services. This meeting is intended to discuss the project expectations, major tasks,team member involvement, schedule and any other project logistics. EGE—Terminal Area Planning Services-(Version 20) 1 SCOPE OF SERVICES 1.2 OUTREACH, MEETINGS AND WORKSHOPS 1.2.1 Stakeholder/Tenant Interviews The Co sultant will send three(3)team members over three days to EGE to conduct Stakeholder/Tenant intervie s these interview will help determine operational and functional needs/desires. Groups to be surveye include: » Airlines and ground handlers providing service at EGE » Rental car agencies » Ground transportation service providers » Concessionaires » On-airport major tenants » Local Transportation Security Administration (TSA) . Consultant staff will follow up via telephone or in person with some respondents to ensure that feedback is provided and understood. 1.2.2 Local Town/Cities/County Governing Informational Meetings As directed,the Consultant will send three(3)team members in order to attend up to three (3), Eagle County Commissioners Meetings at the direction of the Aviation Director,to provide an update on the project aind discuss specific topics related to this Terminal Area Project.In an effort to minimize cost and reduce unnecessary logistics this task will at the extent possible be combined into the same site visit as Tasks 1.2.3 and 1.2.4. 1.2.3 Stakeholder/Tenant Technical Review Committee Meetings The Consultant will send three(3)team members and use six(6)separate site visits to conduct meetings to build upon the Stakeholder/Tenant Interview by conducting six(6)technical review meetings. These meetings will be held at EGE designed to inform and solicit feedback from selected stakeholders and tenants. EGE staff will select those to be invited.These Technical review meetings are anticipated to occur in conjunction with these tasks: » Technical Review Committee Meeting No.1—During Task 1.3 Planning Requirements » Technical Review Committee Meeting No.2 - Task 1.3.8 Deliverables—Working Paper No. 1— Planning Requirements » Technical Review Committee Meeting No. 3—Task 1.4.7 Evaluation of Alternatives • Technical Review Committee Meeting No.4—Task 1.4.9 Deliverable—Working Paper No. 2- Conceptual Plan • Technical Review Committee Meeting No. 5—Task 1.5 During Project Implementation » Technical Review Committee Meeting No. 6—Task 1.5.8 Deliverable—Program Criteria Document EGE- Terminal Area Planning Services- (Version 2.0) 2 I SCOPE OF SERVICES 12.4 Airport Staff Technical Development Workshops The Consultant will conduct six(6)technical development workshops (while on site for Task 1.2.3 Stakeholder/Tenant Technical Review Committee Meetings (no additional site visits are expected))with key EGE staff in a collaborative setting to inform, solicit feedback,and make key decisions throughout the planning process. Airport Staff Technical Development Workshop in conjunction with Technical Review Committee Meeting No.1—During Task 1.3 Planning Requirements » Airport Staff Technical Development Workshop in conjunction with Technical Review Committee Meeting No.2 -Task 1.3.8 Deliverables—Working Paper No. 1—Planning Requirements » Airport Staff Technical Development Workshop in conjunction with Technical Review Committee Meeting No. 3—Task 1.4.6Evaluation of Alternatives » Airport Staff Technical Development Workshop in conjunction with Technical Review Committee Meeting No.4—Task 1.4.9 Deliverable—Working Paper No. 2- Conceptual Plan » Airport Staff Technical Development Workshop in conjunction with Technical Review Committee Meeting No. 5—Task 1.5During Project Implementation » Airport Staff Technical Development Workshop in conjunction with Technical Review Committee Meeting No. 6—Task 1.5.8 Deliverable—Program Criteria Document 1.2.5 Social Media The Consultant will provide content for EGE staff to post on the Airport's Social Website and Facebook page. Content is anticipated to be provided after a scheduled a Governing Informational Meeting or a Technical Review Committee Meeting.The content provide in this task will not be created specifically for Social Media, rather the content already provided at either a Governing Informational Meeting or a Stakeholder/Tenant Technical Review meetings will be repackaged for EGE staff to post on their Social Media websites. The content will include brief narratives, power point presentations,and exhibits provided in working papers,as applicable. II EGE—Terminal Area Planning Services-(Version 2.0) 3 S C O P E O F SERVICES 1.3 PLANNING REQUIREMENTS (PHASE I) 1.3.1 Data/Field Collection and Infrastructure Assessment The Co sultant will review available existing condition documentation is the foundation of the planning study a d includes the collection of information relating to the Airport's physical facilities and discussions with th tenants, stakeholders, and users of the facilities.The Airport will provide access to available information to assist in the performance of this task. These data sources will be used in all planning activities. Desired documents to be obtained and reviewed (if available) include, but may not be limited to: • Existing terminal building as-built documentation » Existing terminal area site plans » As-built plans for the terminal curb roadway, Eldon Wilson Drive, and other terminal-area circulation roadways » Digital terrain map of the terminal area, including all landside facilities that serve the terminal » Airport Property Plan/Existing Exhibit • Current Airport Layout Plans » Airport activity records • Five year Capital Improvements Program » Current Airport Master Plan » Geotechnical Information » Survey Information 1.3.1.1 Terminal Building Theme Consultation and Research The Consultant will use resources such as books and articles by, and discussions with, local historians, professors, curators, community leaders,tourist and convention industry officials, etc.,to obtain and document significant regional attributes appropriate for incorporation into the theme statement. Attributes may include local history, notable buildings, unique geology, ecosystems,and/or sociology,for instance. 1.3.1.2 Landside/Roadway Field Collection The Consultant will send one (1)team members and use one(1) site visit.This task establishes the database for the peak demand studies specified in the RFQ. The geographic limits of the landside analysis are the public landside facilities related to the commercial air terminal, including roadways and parking areas forlthe public, commercial transportation, rental cars, employee parking areas,and landside elements)dedicated to the Vail Valley Jet Center. The Landside/Roadway Field Collection does not include any off-airport roadways. During the busier parts of the winter season,the Consultant will collect landside data in 15 minute incremertts. Specific areas of the collection will include: EGE—Terminal Area Planning Services- (Version 2.0) 4 SCOPE OF SERVICES » Seven-day automated traffic recorder counts (aka,tube counts)at up to 10 locations on EGE. These counts will be done up-front, and used to plan the logistics of the manual count program. Of these 10 locations, two will be located at the entry points off of Cooley Mesa Rd. Two count stations will also be operational during the time when the manual data is collected. 100%vehicle classification counts of the terminal curb roadway,for three hours (11:00 AM-2:00 PM)on the busiest day of the week(Saturday). These are manual counts where the person collecting the data notes what service the vehicle provides (taxi, limo, mountain carrier, hotel shuttle, etc.) based on how the vehicle is "labeled". » Pedestrian counts (by direction)for the same hours of the classification counts, at each crosswalk. » Counts of vehicles in/out of the commercial vehicle drop off and pick up areas. » Dwell time measurements for all vehicles that stop at the curb to drop off or pick up passengers. This includes the two areas reserved for the commercial vehicles. » Intersection turning movement counts at the two portals for EGE. » Parking occupancy counts (number of occupied spaces)and counts of cars in the three rental car areas—the ready lot,the return lot,and the service area. These will be counted at most four times per hour for the same three-hour period as the rest of the manual counts. In support of these manual counts, EGE will request actual originations and terminations from the airlines for the day of the manual counts. The passenger data will be used to establish the relationship between forecasted passenger activity and the resultant landside demand forecast to be associated with that level of activity. 1.3.1.3 Validate As-Built Conditions The Consultant will send three(3)team members (Project Manager,Architecture/Structural, and Mechanical, Electrical, Plumbing)to conduct one(1) site visit in order to conduct an Infrastructure Assessment at the onset of this project. As part of the Infrastructure Assessment the Consultant will conduct an on-site review,validate and modify existing condition drawings to the extent necessary to execute this terminal planning study. Included will be a cursory review and validation of existing building systems (electrical, mechanical,structural, security, fire protection, baggage), and existing utilities within the vicinity of the terminal building (sanitary,storm, electrical-high mast lighting, pavement markings). The capacity of the storm drainage and sanitary systems will not be evaluated as part of this project. 1.3.1.4 Terminal Area Functionality Assessment As part of the Infrastructure Assessment the Consultant will perform an on-site functionality assessment of all airport terminal facilities as related to an industry established (IATA, FAA, etc.) order of magnitude Level of Service(LOS). Findings and LOS determinations will be reviewed by Airport Staff for concurrence. Included in this assessment will be an analysis of the capacity and LOS of the terminal curbside roadway and the on-airport circulation roadways. This assessment will identify existing "choke points"that force the facility to operate at a low LOS. EGE—Terminal Area Planning Services-(Version 2.0) 5 SCOPE OF SERVICES 1.3.1.5 Terminal Building Capacity The Consultant will analyze the size and distribution of spaces within the existing terminal building, including passenger areas, airline related spaces, public spaces, concession areas,administrative use, and other areas. A matrix of existing space utilization will be prepared for later use during the remaining tasks. Gate positions will be quantified and their capability to accommodate commuter aircraft, regional jets, anc. larger aircraft will be defined. 1.3.1.6 Terminal Building Regulatory Assessment The Consultant will consider the extent of compliance, or lack thereof, relative to basic building code issues. A general building code and regulatory review will be conducted in the existing terminal building to determine the building's ability to expand or be modified, and identify the limitations and/or capital requirements necessitated as a result of code deficiencies. This assessment will extend to the terminal curb relative to ADA requirements for passenger loading/unloading areas. An exhaustive code and regulatory analysis will not be conducted. 1.3.1.7 Existing Conditions Report Report that summarizes the condition of the existing terminal building and the terminal area vicinity, identifying any potential deficiencies based on system inadequacies,code, capacity, and Level of Service. 1.3.2 Environmental Considerations The Consultant will review and validate environmental data from the 2013 Airport Master Plan as an aid in identifying known constraints that could have an effect on the development alternatives for EGE. The Consultant will compare the data collected to the resource categories defined FAA Order 1050.1E,Policies and Prodedures for Considering Environmental Impacts, and 5050.48, National Environmental Policy Act (NEPA Implementing Instructions for Airports)and 5050.48, as it applies to the environs surrounding the Passenger Terminal and provide a summary table of potentially impacted categories 1.3.3 Peak Hour and Baseline Passenger/Vehicular Forecast Requirements This task provides a comparison of existing Airport facilities against the projected level of demand to identify what, if any,additional or new facilities are needed for EGE to meet the foreseen level of demand. It should be noted that in some instances the current level of demand may have already exceeded the capability of a particular facility.In some cases the size of a facility may not be the determining factor. Location, age, and performance can also be issues that trigger the need for new or additional facilities. The projections of total passengers, aircraft operations,and peak hour activity will be used to prepare estimates of the current and future demand for passenger terminal and terminal area facilities.These demands will be used to identify the level of activity at which the facility needs are required or triggered as expre¢sed in passenger volumes and peak hour operational levels.This task will be conducted simultaneously with other tasks in this element and result in estimates of overall terminal and terminal- area facility requirements. EGE—Terminal Area Planning Services-(Version 2.0) 6 SCOPE OF SERVICES 1.3.3.1 Current Forecast and Flight Schedules The Consultant will review the Airport Master Plan aviation forecasts and design year recommendations. Discussions with Airport Staff will be conducted to secure and confirm the flight schedule information (2015 January schedule)to be used in the study. Consideration will be given to airline service changes and mergers. Forecast data and design year recommendations will be vetted by Airport Staff prior to application to ensure concurrence between the planning parameter basis in historical data and "reality". Flight schedule information will be used to develop a ramp chart for baseline scenario development. 1.3.3.2 Establish Baseline Scenario for Terminal Area and Terminal Building Facilities The Consultant will review the Airport Master Plan facility requirements and compare to the Baseline Scenario based on current flight schedules, etc. The baseline scenario will be used to expand in detail and further define requirements for all landside and airside terminal components including primary passenger processing and landside elements. The baseline scenario will be developed and confirmed on the basis of quantifiable variables, programming methodologies,and modeling calibrations. 1.3.3.3 Future Peak Hour Determinations The Consultant will prepare flight schedule-based, peak-hour, air terminal facility requirements using "top-down"and "bottom-up"static modeling. » The Top-Down Approach-Peak Hour is generated from the peak Saturday of the peak month, the anticipated peak days are expected to occur on either December 27th,January 3rd, and March 14th, ,21St and 28th,which is during Christmas and Spring Break as a percent of annual enplanements • The Bottom-Up Approach-Peak Hour is generated from a consolidated list of arrivals and departures (by aircraft type with estimated passenger loads)for the peak Saturday of the peak month at an appropriate traffic level. 1.3.4 Terminal Building Programmatic Requirements The terminal building itself, and the terminal area facilities affected as part of the incremental project growth, including apron,terminal area roadways, curb-front, and parking areas (for rental cars, commercial vehicles, and the general public)will be considered. The following specific areas and facilities will be assessed, evaluated and quantified based on where they are located (airside or landside), and how much space they occupy: » Aircraft gate positions, and future passenger boarding bridges >> Ticketing areas (lobby, counters, agent areas, and offices) » Baggage areas (inbound, outbound, and claim) » Checked baggage screening (TSA) » Curbside check-In » Concessions EGE—Terminal Area Planning Services-(Version 2.0) 7 SCOPE OF SERVICES • Public waiting • Passenger waiting • Passenger security screening checkpoint » Rental car offices » Circulation: horizontal and vertical • Restrooms » Airport Administrative offices and affiliated facilities » Support spaces 1.3.4.1 Building Systems Determinations The Consultant will prepare an order of magnitude building system requirements (to meet any proposed building additions/modifications based on generated forecast data), including a system sustainability assessment, using "top-down"and "bottom-up"static modeling. Building systems within the affected work areas to be assessed include: roof, building envelope, structural, mechanical, electrical and communication 1.3.5 Landside/Roadway Requirements To complete the peak demand studies,the Consultant will analyze landside/roadway data collected in Task 1.341 to determine the capacity, LOS,and requirements of these landside elements: » curb roadway: The analysis will utilize a spreadsheet-based analytical technique(compatible with ACRP Report 401)that has been successfully applied over the past 25 years at more than 40 airports. » terminal-area roadways: The analysis will utilize the planning-level techniques from ACRP Report 40, or from the Highway Capacity Manual2,as appropriate. » Commercial vehicle drop-off and pick-up areas: Given that these areas have a defined number of "stalls",the analysis will utilize a spreadsheet-based, multi-server analytic queuing theory model. » Parking and rental car areas: the analysis will be based on prior experience at similar airports, utilizing engineering judgment,and considering input from the parking and rental car operators. 1.3.6 Concession Benchmarking The ConSultant will review the five years of monthly historical concession sales provided by EGE staff. Using tha monthly passenger enplanement data,the Consultant will obtain the historical average revenue per enpinement(RPE)for both food and beverage and news and gift from EGE staff. The Consultant will also receive the five year historical revenue per square foot(RSF) metric from EGE staff. The Consultant will compare both of these metrics to other airports of similar size to Eagle County Regional Airport using 1 ACRP Deport 40, Airport Curbside and Terminal Area Roadway Operations, Transportation Research Board, 2010 2 Special'.Report[209], Highway Capacity Manual, Transportation Research Board, 2010 EGE—Terminal Area Planning Services-(Version 2.0) 8 S C O P E O F SERVICES data from the most recent version of Airport Revenue News Fact Book. Utilizing industry benchmarks adjusted to reflect historical sales data for the concession offerings at EGE,the Consultant will prepare a concession facility requirement to meet the targeted performance benchmarks for each of the three(3) alternatives developed. 1.3.7 Quality Control The Consultant will conduct in-house quality control reviews of all draft deliverables outlined in this section, prior to delivery.The Consultant will follow their internal Standard Operations Procedures Section 3.0, Project Management and Quality. 1.3.8 Deliverables -Working Paper No. 1 - Planning Requirements At the conclusion of this task the Consultant will produce a technical report. The purpose of the report is to establish the quantitative basis for the definition of issues and opportunities, and for the development and evaluation (in the next task) of concepts to address them. This report will be called Working Paper 1 and will be in 11x17 format. This report will include the necessary documentation to complete Phase I- Planning Requirements.The Consultant will,to the maximum extent possible, distribute deliverables as electronic documents via email, or CD/DVD media.All deliverables will be provided in electronic.pdf format. Distribution of paper copies will be minimized. » The Consultant will present the report to at Stakeholder/Tenant,Airport Staff, Technical Workshop No.1,and Govern Meeting No.1 1.3.9 Meeting Summary The Consultant will send three(3)team members and utilize three(3) site visits to conduct meetings and on-site assessment that were described within Task 1.3 Planning Requirements. Below is a summary of those meetings and site visits: » Landside/Roadway Field Collection » Validate As-Built Conditions » Stakeholder/Tenant, Airport Staff, Technical Workshop No.1,and Govern Meeting No.1 EGE—Terminal Area Planning Services-(Version 2.0) 9 I�, SCOPE OF SERVICES 1.4 CONCEPTUAL PLANNING (PHASE II) 1.4.1 Architectural Theme Development The Consultant will begin the process for preliminary development of architectural themed concepts, which provides the organizational basis for the terminal plan esthetic expression.The process is a collaborative one that involves staff, stakeholders and community, as directed by EGE staff, and is anticipated to occur at: » Stakeholder/Tenant,Airport Staff, Technical Workshop No.2 1.4.2 Terminal Building Alternatives The Consultant will develop a series (not to exceed three(3)) of preliminary terminal alternatives to be presented for consideration. In conjunction with EGE Staff,the Consultant will identify potential operatidnal impacts of each terminal building alternative. This will begin to identify potential, enabling projects,the preliminary phasing and sequencing stages. An estimate of Rough Order of Magnitude (ROM)construction costs for each alternative will be generated to establish the relative value of the project components and evaluate each alternative's conformance to the overall project budget. 1.4.2.1 Architecture/Structural Alternatives Up to three(3) alternatives will be provided identifying options for the aesthetic design considerations for function, massing, exterior and interior appearances for the project. 1.4.2.2 MEP and Fire protection Alternatives These alternatives will focus on sustainability and adaptability to the terminal's seasonal operations. Alternatives will be discussed with the EGE team to achieve a consensus approach for moving forward with the MEP-FP systems and sustainable features to be incorporated into the project. 1.4.3 Landside/Roadway Alternatives The Consultant will develop a series (not to exceed three(3)) of preliminary landside/roadway alternatives that complement the Terminal Building Alternatives to be presented for consideration. An estimate of Rough Order of Magnitude(ROM)construction costs for each alternative will be generated to establish the relative value of the project components and evaluate each alternative's conformance to the overall project budget. As well,for each alternative,the implications for potential,enabling projects will be noted. 1.4.4 Cost Estimate Budget Development The Consultant will estimate the probable construction cost of the concept level documents to establish the relative value of the project components and its conformance to the overall project budget.The ROM estimate will be based on a square footage analysis for the new and renovated construction. EGE—Terrhinal Area Planning Services-(Version 2.0) 10 SCOPE OF SERVICES 1.4 5 Phasing and Scheduling The Consultant will develop conceptual phasing and design/construction schedules, considering both short-range and long-range implementation. In addition, preliminary ROM cost phasing plans(aligned with the phasing and scheduling)will be developed. 1.4.6 Evaluations of Alternatives The Consultant will evaluate the terminal and terminal area alternatives by conducting a space-by-space analysis of the individual component areas to achieve a unified and balanced whole without waste or ineffective areas. Phasing, constructability, ROM cost, and operational impacts will be considered during this analysis. An evaluation criteria matrix will be developed to rank refined concepts and to lead to the preferred alternative. The criteria will include the ability to meet short-and long-range facility requirements, ability to resolve current issues, ease of implementation, operating and capital costs, flexibility and future expansion potential, ability to support commercial development, public and tenant operational impacts, passenger and vehicular level of service(LOS) impacts, and potential environmental issues. » The Consultant will present the Alternatives at Stakeholder/Tenant,Airport Staff, Technical Workshop No.3,and Govern Meeting No.2 1.4.7 Preferred Terminal Area Concept The Consultant will carry one(1)terminal area alternate forward as the Preferred Terminal Concept that will be refined based on comments from Airport staff and other stakeholders. Short-term budget estimates of development costs, including construction and professional fees,will be developed for the Preferred Terminal Area Concept in greater detail than were developed for the evaluation of alternatives.The cost estimates will consider the phasing of development and project eligibility for FAA AIP grants and PFC revenue. A short-term,year-by-year,the capital expenditure table will be developed from the schedule and eligibility analysis above. 1.4,8 Quality Control The Consultant will conduct in-house quality control reviews of all draft deliverables outlined in this section, prior to delivery.The Consultant will follow their internal Standard Operations Procedures Section 3.0, Project Management and Quality. 1.4.9 Deliverable-Working Paper No. 2- Conceptual Plan At the conclusion of this task the Consultant will produce a technical report. This report will be called Working Paper No. 2 and will be in 11x17 format.This report will include the necessary documentation to complete Phase II-Conceptual Planning.The Consultant will,to the maximum extent possible, distribute deliverables as electronic documents via email, or CD/DVD media.All deliverables will be provided in electronic.pdf format. Distribution of paper copies will be minimized. EGE—Terminal Area Planning Services-(Version 2.0) 11 • SCOPE OF SERVICES • The Consultant will present the report at Stakeholder/Tenant,Airport Staff, Technical Workshop No.4 1.4.10 Meeting Summary The Consultant will send three(3)team members and utilize three(3) site visits to conduct meetings and on-site assessment that were described within Task 1.4 Conceptual Planning. Below is a summary of those mleetings and site visits: » Airport Staff Technical Development Workshop in conjunction with Technical Review Committee Meeting No.2 -Task 1.3.8 Deliverables-Working Paper No. 1-Planning Requirements » Airport Staff Technical Development Workshop in conjunction with Technical Review Committee Meeting No. 3-Task 1.4.6Evaluation of Alternatives and Govern Meeting No.2 » Airport Staff Technical Development Workshop in conjunction with Technical Review Committee Meeting No.4-Task 1.4.9 Deliverable-Working Paper No.2- Conceptual Plan EGE—Ternninal Area Planning Services-(Version 2.0) 12 S C O P E O F SERVICES 1.5 PROJECT IMPLEMENTATION (PHASE III) 1.5.1 Architectural Theme Refinement The Consultant will refine the conceptual theme, along with possible variations and alternatives.The theme development will include inspirational imagery, sketches, plan diagrams, perspective renderings and general material types. EGE staff discussions will result in the recommendation of a single concept theme for inclusion in the Program Criteria Document. » The Consultant will present the report at Stakeholder/Tenant,Airport Staff, Technical Workshop No.5. During this presentation of Architectural Theme Refinement,the Consultant will present refined conceptual theming documents to EGE staff for approval and direction for further use in conceptual architectural design for the remaining parts of Task 1.5. 1.5.2 Preferred Terminal Building Refinement The Consultant will continue to refine the preferred terminal building concept based on reviews and input from EGE staff, combining the best features of those concepts previously presented. These components will include the following: 1.5.2.1 Passenger Experience Planning The Consultant will develop a Preliminary Airport Comprehensive Plan diagram,focused on passenger experience. This task will include opportunities for the location of public art, concessions, and EGE Theme. 1.5.2.2 Overall Floor Plan and Passenger Circulation In the form of plans, sections, elevations and massing modeling,the Consultant will further refine a conceptual floor plan for cost estimating,tenant coordination, and presentations to and from EGE staff. Major elements to be considered include: » Curb front entrance/exit circulation. » Ticketing and bag claim lobby areas. » Administrative and TSA offices. » Baggage handling and screening. » Security checkpoint circulation. » Linkages and circulation between concession areas, concourses and boarding areas. 1.5.2.3 Building Systems The Consultant will study the building systems (Structural, Baggage, Security, Mechanical, Plumbing, Electrical, and Communications)to determine the expansion feasibility of floor elevations, ramping, clearances,capabilities, selective demolition, construction sequencing, and implementation. Relative physical, operational, and cost impacts will be evaluated to assess optimum solutions. Major elements to be considered include: » Structural interface with existing elevations and ramp. EGE—Terminal Area Planning Services-(Version 2.0) 13 SCOPE OF SERVICES » Structural boarding elevations. • Structural ability of the new terminal end expansion. » New vertical circulation structural components. » Ground service equipment storage and maintenance areas within terminal structure. » Expandability analysis of security system equipment and infrastructure. • Relocation of mechanical and plumbing systems associated with the cooling towers. » Expansion of mechanical and plumbing systems associated with the chiller plant. • Mechanical and plumbing accessibility to east side. » Sustainability and energy efficiency to meet reduced carbon emissions » Evaluation of BAS control system expandability. • Reliability and redundancy plan associated with the electrical and communications systems essential for a public facility. » Location and capacity of existing and future terminal electrical generators. 1.5.3 Airside Components The Consultant will develop and incorporate modifications to the airside components, limited to the immediate ramp area,to facilitate the Preferred Terminal Area Concept. Potential elements include: • Apron layout • Aircraft parking » GSE routing. 1.5.4 Landside/Roadway Refinements The Consultant will develop and incorporate modifications to the landside components to facilitate the Preferred Terminal Area Concept. The focus will be on a seamless passenger experience from terminal to landside(for arriving passengers) and from landside to terminal (for departing passengers). 1.5.5 Cost Estimate Budget Refinements The Consultant will refine the previously developed cost estimate, probable construction cost of the concept level documents to establish the relative value of each project component and its conformance to the overall project budget. The ROM estimates will be based on a square footage analysis for the new and renovated construction. 1.5.6 Phasing and Schedule Refinements The Consultant will refine the previously developed conceptual phasing and design/construction schedule,considering both short-range and long-range implementation. In addition, refined ROM cost phasing plans (aligned with the phasing and scheduling)will be developed. EGE—Terminal Area Planning Services-(Version 2.0) 14 S C O P E O F SERVICES 1.5 7 Quality Control The Consultant conduct in-house quality control reviews of all draft deliverables outlined in this section, prior to delivery.The Consultant will follow their internal Standard Operations Procedures Section 3.0, Project Management and Quality. 1.5.8 Deliverable - Program Criteria Document At the conclusion of this task the final technical report will be produced.This report will be called the Program Criteria Document and will include the necessary documentation to begin the next level of design.This report will include the necessary documentation to complete Phase III-Project Implementation. During this task the Consultant will generate 3D models and advanced prototyping of the preferred Terminal Area. To the maximum extent possible, distribute deliverables as electronic documents via email, or CD/DVD media.All deliverables will be provided in electronic Portable Document Format(.pdf) and AutoCAD (.dwg)file formats. Distribution of paper copies will be minimized. » The Consultant will present the report at Stakeholder/Tenant,Airport Staff, Technical Workshop No.6, and Govern Meeting No.3 1.5,9 Integration to eALP The Consultant will integrate the new planimetrics and data developed as part of this project into an EGE's GIS database and the FAA AGIS database.In addition,the Consultant will provide new planimetrics in AutoCAD(.dwg)file format for EGE staff to integrate the new planimetrics into their Airport Layout Plan drawing set. 1.5.10 Meeting Summary The Consultant will send three(3)team members and utilize two (2)site visits to conduct meetings and on-site assessments that were described within Task 1.4 Project Implementation. Below is a summary of those meetings and site visits: » Stakeholder/Tenant, Airport Staff, Technical Workshop No.5 » Stakeholder/Tenant,Airport Staff,Technical Workshop No.6,and Govern Meeting No.3 EGE—Terminal Area Planning Services-(Version 2.0) 15 SCOPE OF SERVICES 1.6 PIROJECT MANAGEMENT AND COORDINATION 1.61 Project Management and Administration The Consultant will manage the project in a professional manner,will assign and oversee qualified individuals or sub consultants to the project,and will complete efforts within the published schedule. Project chedule, scope, and budget adherence will be of primary concern as part of each task. Ongoing tasks will include monthly progress reports to EGE staff, preparation and coordination of periodic meetings, including the development of meeting minutes,task element setup and oversight, and overall daily administration to conduct the project. This project is anticipated to be Lump Sum and Invoiced as a percentage of completion of the tasks identified within this Scope of Services. The Consultant will utilize the following tools to ensure that the scope, schedule, and budget adherence goals are met: » Project scope monitoring » Project budget maintenance » Direct client coordination • Subconsultant coordination » Project status/schedule updates » Status Updates 1.6.2 Project Coordination The Consultant will oversee scheduling, resource allocation, monitoring, oversight, direction and control for all aspects of the team's efforts including assembly and coordination of all documentation. Upon receipt of Notice to Proceed a detailed schedule will be developed. EGE—TernWinal Area Planning Services-(Version 2.0) 16 I Eagle County Air Terminal Corporation Terminal Area Planning Services Average Burdened Labor Rate $270 9239 9192 $147 $91 $9$ $61 HOURS BURDENED TASK Project Sr.Plan/ Plan/ Jr.Plan/ Admin Total LABOR Officer Manager Arch/Eng 4,0166ng Arcl/Eng Tech Support Hours AMOUNT 1 1.1.1 Project Scotia 4 12 4 40 2 62 $ 10,8701 1.12 Deliverables 2 4 4 2 12 $ 2,180 1.1.3Meeting 8 16 8 - 32 $ 6028 °asa 1.2.t Stakeholder/Tenant interviews " ��.�" �� �.}�8� 22 22 12 "4z� � 88�$ � �73.682n 1.2.2 Local Town/Cities/County Governing Informational Meeting No.1(w 1.2.3 No.1) 4 4 4 3 1 20 $ 3,710 Local Town/Cities/County Governing Informational Meeting N.2(w 12.3.No.3) 4 4 3 1 16 $ 2,630, Local TovnJCitieslGounly Governing Informational Meeting No 3(w 1.2.3 No.6) 4 4 4 3 1 20 $ 3,710 1.23 Stakeholder/Tenant Technical Review Committee Meeting No.1(w 1.2.2 No.1) 4 4 3 15 $ 2,589 Stakeholder/Tenant Technical Review Committee Meeting No 2 4 4 3 1 16 $ 2,630 Stakeholder/Tenant Technical Review Committee Meeting N.3(w 1.2.2 No.2) 4 4 3 15 $ 2,569 Stakeholder/Tenant Technical Review Committee Meeting No.4 4 4 3 1 16 $ 2630 Stakeholder/Tenant Technical Review Committee Meeting No.5 4 4 3 15 $ 2,569 Stakeholder/Tenant Technical Review Committee Meeting NO 6(w 122 . 4 4 3 15 $ 2560 1.24 Airport Staff Technical Development Workshop No.1(w 1.2.3 No.t) 4 4 3 15 $ 2,569 Airport Staff Technical Development Workshop No.2(w 12.3 No.2) 4 4 3 1 16 $ 2,630 Airport Staff Technical Development Workshop No.3(w 123 N. 4 4 3 15 $ 2,569 Arport Stall Technical Development Workshop No.4(w 1.2.3 No.4) 4__ 4 3 1 16 $ 2,630 Airport Stall Technical Development Workshop No.S(w 1.2.3 No.S) 4 4 3 15 $ 2,569 Airport Staff Technical Development Workshop No.6(w 1.2.3 9o.6) 4 4 3 15 $ 2,569 1.2.5 Social Media 6 14 20 $ 2,138 1.31 Data/Field Collection and Infrastructure Assessment Planning 4 8 12 $ 1,944 Architecture 4 8 12 $ , 1,944 Structural 4 8 12 $ 1,944 Mechanical 6 10 16 $ 2,622 Electrical/IT 4 8 12 $ 1,844 13.1.5 TemOnal:Building Theme Consultation and Researdl Architecture 32 16 48 $ 7,600 13.8,2 Landodo!Roadwoy Feld Collection Planning - 4 8 20 32 $ 3,936 131.3 Vedate As-BWK CaA6coo:: , - $8 8 $ 1,536 Structural 8 6 8 24 $ 3,440 Mechanical 8 8 8 24 $ 3,440 EleLhicalr4T 8 8 8 24 $ 3440 1,3.1.4 TerminaIArea Functionality Assessment _ Architecture 8 8 16 $ 2,712 1:3:1.5 Terminal Building CapedN Architecture 8 8 16 $ 2,712 1:3.1.6 Terminal Sulkl ng:Regulatory:Assessment Architecture 8 8 16 $ 2,712 Fire Protection 8 8 $ 1,536 43.1.7 6dsGwCond)tions Repel .. Architecture 8 8 $ 1,536 Structural 4 4 $ 768 Mechanical 8 8 $ 1,536 ElectricaVIT 4 4 $ 768 /3:2.Emaran entelCUO9!d8 ahans >:: Plenang 24' 24 V$ 3,528 1.3,3 Peas Hour and Ramble P000enU6rNeacular Forecast Regttheme to 1,33,1 Current Forecast end RetO Schedules Planting 4 2 18 32 54 $ 8,588 1.3.3.2 E4tab$0h$ase9 a Scenario for Tam1eW Area Facilities Planning 4 4 10 12 30 $... 4,270 1.3.3.3 Fusee Peak Hex Detomdna8ons Planning 16 24 40 $ 4,536 1.3"4 TennlnelB Pracammesc.Requirerrems .: Planning 8 16 24 $ 2632 Arcnileclure 4 8 16 28 $ 4,828 Civil 4 4 8 $ 1,132 1.3.4.1. U,41181g:Systtems Delmrdnetions Architecture 16 4 20 $ 3,438 Mechanical 16 16 $ 3,072 Electrical/IT 16 16 $ 3,072 1.3.8)oodelde/Roed iN6 Requirements Planning 4:.: 4 32 40 $ 4268 Architecture 2 4 4 10 9 1,826 1,3.6Cgn9►s&gn.Beriplanodono Planning 2 6 8 $ 1,266 Architecture 2 6 8 $ 1,622 1,3.7 Quality Control.. Planning 4 8 16 28 $ 4,968 Archdecfure 8 8 $ 1,880 13.8 De$vSob -Wa8dn4 Paper No.1-Planning Requirements , : . Planning -,.. 8 42 50 $ 4,998 Arc$r,!acture 4 8 24 36 $ 4,128 1,3,9 Mea)ngs Seemly Moors are 1006,4.in specific task Item) L nde,de/Roadway Collection Validate As-Built Conditions lI Stakeholder/Tenant,EGE Staff,Technical Workshop No.1,and Govern Meeting No.1 Task Tobl;:.Y",-.Li,,; n,ai" .. 1 •.. I EGE TAP Fee v2.0(1.202015).xlsx 1/19/2015 Page B-1 Eagle County it Terminal Corporation Terminal Area lanning Services Average Burdened Lor Rate 6270 $235 5192 $147 $91 $S$ $61 `o8 HOURS BURDENED TASK Project Sr.Plan/ Plan/ Jr.Plan/ Admin Total LABOR Officer Manager Arch/Eng Arch/Eng Arch/Eng Tech Support Hours AMOUNT t rue. _a,.,,,i,... .. ME 32 16 48 $ 7,600 Mil A v Agertwnvee 1.421. Aber vas . A hrt tuna 48 48 100 ,,s$,' 14524 Shutt al 18 40 $ 6,800 Meth:'aril 16 6 ... 22 $ 3,618:: Fire• action 8 8 $ 1,536 Floc ',HT 16 6 22 $ 3,618 1.4.5 yAl0ma$vea Arafat: ure ... 4 12 $ 1,944. f.4.4 ..Fti ..:HudgatDwref�wni Archrt are 8 12 $ 2,476 Archly ure - 8 24 34 $ 4,190.. Plan '.....auas.. .. 8 12. 20 $ 2,268 Arch!: u 24 24 52 $ 7,732 1,47.•tukumtI" re.Araa005c000 Plan . 10 12 22 $ 2,582 Archrt •ure 8 16 28 $ 4,828 1.4:8 Gnat t .. Plan 8 18 28 $ .. 4,968 Arch,!. ure - 8 $ 1,880 Plan 8 42 40 $ 4,998 Archrt ure 4 8 24 40 $ 5 068 Stak h Id /Tenant EGE Stag,Technicar Workshop No2 Stakehoic /Tenant,EGE Stall,Technical Worksh P No.3,and Govern Meeting-No.2 S /Tenant,EGE Stag,Technical Workshop No.4 ■- ®.��-.-.-_ i' w-_, ---------- i 111'ff 1s1 32 1111111111111111 96 $ 14,018 12 12 16 40 $ 5,524 ure 16 16 40 72 $ 9,064 Rama, 2 2 .. 4 $ 878 Archrt e 4 8 12 $ 2 116 &v at 10 16 26 $ 4 272 EI M Wall. 10 10 20 $ 3,390 Moth. I 10 10 20 $ 3,390 Raman 16 16 $ 2,352 Arch I,• re 16 22 $ 3,100 Arclu e•ure 4 38 $ 3,884 1,55 Coat ;.eudgotRefinementa < _ - Archrt ure 8 12 $ 1,944 4 16 20 $ 3,120 .� Rennin, 16 28 $.•`... 3,712. Arch le. re 8 $ 1,880 15.8:t7aNVef3Ma• ociam CnYerie Gldcumenic Arc.,•re = 32 1111 72 $ 7,088 f:$9Mmgamnto Prom! 18 20 $ 2,224 Stak h tl /Tenant,EGE Staff,Technical W rkshop N.5 Slakehokl /Tenant EGE Staff,Technical Workshop No.6,and Govern Meeting No.3 .. _ Prgect Man, -men!and Admtnisbaaon I Protect Coord a2 30 40 30 102 $ 16,680 non 4 18 24 24 42 10 122 $ 17,878 Task Total ,a-4 7 4 ;ff',,�a 34,, ,".,. 10,-.14,4,.; 'n 7 x, ' v1r..•a;:6TE8, t 14,4/;e;Av.?i,:', 6I d It W , ^ It]/-fM>l��d.yY-i Ea.m r II •, ���∎∎∎∎�� ... ,. n IWINZATEMEXUA Sub Consultant Expe.e Curtis Tran=.. -lion Consulting(confined) $ 75,000 Hensel Phel•-Consbucvon(confined) $ 37,400 Unison Cons ,ng $ 15,000 Counter Mea-,res(confined) $ 8,000 -I >1773 E K EGE TAP Fee v2.0(1.202015)xlsx 1/19/2015 Page B-2 I Eagle County Air Terminal Corporation Terminal Area Planning Services Average Burdened Labor Rate $270 $235 $192 $147 $91 $99 $61 HOURS BURDENED LABOR TASK I Manager I Arch/Eng I ArcldEng I ArchlEng I Tech I Support I Hours AMOUNT Officer EXPENSE DETAIL WORKSHEET REPRODUCTION ()Lankly Unit Cost ft Sets Public Information Workshops Presentation Boards ;.,;$ 80 r S $ 1,500 Handouts ,'$j' 0 2 76 $ 450 Technical Reports Drafts '„ ", Y 035" 5 $ 263 Finals } 0 45 $ 394 Total Reproduction $ 2,606 #Packages @ #Packages @ POSTAGEIDELIVERY $2000 51000 Contacts and Misc. '. ;- 'S Total Postage/Delivery S 110 Airfare Car Lodging Per Dem Fuel/Parking TRAVEL #Trips *People #Days $600 00 $7500 0300.00 $0500 $35.00 1.Scoping Meeting 4 1 $ 75,00 $ 5 28000 $ 35.00 $ 370 2 Stakeholder/Tenant Interviews 3 4 $ 300.00 $ 2,700.50 $ 780.00 $ 140.00 $ 3,920 3.Data/Field Collection and Infrastructure Assessment 3 3 $ 22500 $ 1,800.00 $ 585.00 $ 105.00 $ 2,715 4.Stakeholder/Tenant I Airport Staff Technical Development Workshop 1/Govem#1 3 2 $ 150 00 $ 900.00 $ 380.00 $ 70.00 5 1,510 5.Stakeholder/Tenant I Airport Staff Technical Development Workshop 2 3 2 $ 150.00 $ 900.00 $ 390.00 $ 70.00 $ 1,510 6.Stakeholder/Tenant I Airport Staff Technical Development Workshop 3/Govem#2 3 2 $ 150.00 $ 900.00 $ 390.00 8 70.00 S 1,510 7.Stakeholder/Tenant I Airport Staff Technical Development Workshop 4 3 2 $ 150.00 $ 900.00 5 390.00 $ 70.00 5 1,510 8.Stakeholder/Tenant I Airport Staff Technical Development Workshop 5 3 2 $ 150.00 $ 900.00 $ 390.00 $ 70.00 $ 1,510 9.Stakeholder/Tenant I Airport Staff Technical Development Workshop 6/Govern#3 3 2 $ 150.00 5 900.00 $ 390.00 5 70.00 5 1,510 9 28 20 Total Travel $ 15,695 TOTAL EXPENSES TOTAL EXPENSES $ 12,411 I EGE TAP Fee v2.0(1.202015)xlsx 1/19/2015 Page B-3 EXHIBIT B Insurance Certificate 13 ECAT Professional Services Final 5/14 • ® DATE,MM/°°"""'AC O RD CERTIFICATE OF LIABILITY INSURANCE 2/12/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Todd Peters Harden and Associates PHONE FAX 501 Riverside Avenue,Suite 1000 E-MAIL No.Exu:904 354 3785 (A/c,No): Jacksonville FL 32202 E-MAIL DDSS:tpeters(a hardeninsight.com INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:Charter Oak Fire Insurance Co 25615 INSURED REYNO-1 INSURER B Travelers Indemnity Company 25658 RS&H,Inc. INSURER c Travelers Property/Casualty Co 25674 10748 Deerwood Park Blvd S INSURER D:Phoenix Insurance Company 25623 Jacksonville FL 32256 INSURER E:Lexington Insurance Company 19437 INSURER F: COVERAGES CERTIFICATE NUMBER:232768000 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSR WVD POLICY NUMBER (MM/DDIYYYY) (MM/DD/YYYY) LIMITS A GENERAL LIABILITY Y Y 6304711N755 6/28/2014 6/28/2015 EACH OCCURRENCE $1,000,000 X COMMERCIAL GENERAL LIABILITY PRS l RENTED PREEMIMI ESES(Ea occurrence) $1,000,000 CLAIMS-MADE X OCCUR MED EXP(Any one person) $10,000 , PERSONAL&ADV INJURY $1,000,000 GENERAL AGGREGATE $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $2,000,000 POLJCY X JEg-i LOC $ B AUTOMOBILE LIABILITY Y Y 8104621M601 6/28/2014 6/28/2015 COMBINED SINGLE LIMIT(Ea accident) $1,000,000 X ANY AUTO BODILY INJURY(Per person) $ ALL OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS AUTOS NON-OWNED PROPERTY DAMAGE $ X HIRED AUTOS X 7 AUTOS I(Per accident) Comp/Coll Deductible $1,000/$1,000 C X UMBRELLA LIAB X OCCUR CUP4711N755 6/28/2014 6/28/2015 EACH OCCURRENCE $10,000,000 _ EXCESS LIAB CLAIMS-MADE AGGREGATE $10,000,000 _ DED X RETENTION$10,000 $ D WORKERS COMPENSATION Y PVYCNUB5388B30714 12/1/2014 12/1/2015 X WC STATU- OTH- C AND EMPLOYERS'LIABILITY YIN PJUB915K337414 12/1/2014 12/1/2015 TORY LIMITS ER ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $1,000,000 OFFICER/MEMBER EXCLUDED? N N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1,000,000 E Professional Liability 028395945 6/28/2014 6/28/2015 Per Claim $5,000,000 A with Contractors Pollution Liab. 6304711 N755 6/28/2014 6/28/2015 Aggregate $10,000,000 Claims Made;1/1/42 Retro Date Retention $50,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(Attach ACORD 101,Additional Remarks Schedule,if more space is required) Re:Terminal and Landside Planning&Design Services Certificate Holder,its associated or affiliated entities,its successors and assigns,elected officials,and employees are included as Additional Insured as respects General Liability and Auto Liability where required by written contract. General Liability coverage is primary and non-contributory.A Waiver of Subrogation applies as per General Liability,Auto Liability,and Workers Compensation where required by written contract. Cancellation clause is 30 days except for non-payment of premium,which is 10 days. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Eagle County Air Terminal Corporation ACCORDANCE WITH THE POLICY PROVISIONS. 500 Broadway P.O.Box 850 Eagle CO 81631 AUTHORIZED REPRESENTATIVE ©1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25(2010/05) The ACORD name and logo are registered marks of ACORD Certificate Attachment for RS&H, Inc.: Named Insured Schedule: Reynolds Smith & Hills, Inc. Lemeul Ramos and Associates, Inc. RS&H Architects- Engineers- Planners Inc. a NC Corp Reynolds Smith and Hills CS incorporated a FL corp. Sylva Engineering Corporation Reynolds Smith And Hills Architects-Engineers- Planners, PA RS&H Architect and Engineer, PC, a NY Corp. RS&H Arkansas Inc RS&H California, Inc. RS&H Illinois, Inc RS&H Iowa, P.C. RS&H Michigan, Inc. RS&H Mississippi, P.C. RS&H Montana, P.C. RS&H Nevada, Inc. RS&H Ohio, Inc. RS&H Oregon, Architects-Engineers-Planners, P.C. RS&H Alabama Inc RS& H Idaho, P.C. RS&H Commercial Realty, Inc. RS&H Massachusetts, Inc. *Cancellation is 30 days except for non-payment of premium which is 10 days.