HomeMy WebLinkAboutC16-047 Public Works LLCAGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN EAGLE COUNTY, COLORADO
AND
PUBLIC WORKS LLC
THIS AGREEMENT ( "Agreement ") is effective as of the 16th day of February, 2016 by and
between Public Works LLC a Pennsylvania limited liability company (hereinafter "Consultant" or
Contractor ") and Eagle County, Colorado, a body corporate and politic (hereinafter "County ").
RECITALS
WHEREAS, the County, through its Department of Human Services works to promote the health, safety
and welfare of County residents of all ages; and
WHEREAS, the County uses outside providers and professionals to enhance the ability of County to
promote such health, safety and welfare; and
WHEREAS, County desires to hire the Consultant to perform the Services defined below in paragraph 1;
and
WHEREAS, AS, Consultant is authorized to do business in the State of Colorado and has the time, skill,
expertise, and experience necessary to provide the Services; and
WHEREAS, this Agreement shall govern the relationship between Consultant and County in connection
with the Services.
AGREEMENT
NOW, 'I HEREFORI , in consideration of the foregoing and the following promises Consultant and
County agree as follows:
1. Services. Consultant agrees to diligently provide all services, labor, personnel and materials
necessary to perform and complete the services described in Exhibit A ( "Services ") which is attached
hereto and incorporated herein by reference. The Services shall be performed in accordance with the
provisions and conditions of this Agreement.
a. Consultant agrees to furnish the Services no later than September 1., 2016 and in
accordance with the schedule established in Exhibit A. If no completion date is specified in Exhibit A,
then Consultant agrees to furnish the Services in a timely and expeditious manner consistent with the
applicable standard of care. By signing; below Consultant represents that it has the expertise and
personnel necessary to properly and timely perform the Services.
b. in the event of any conflict or inconsistency between the terms and conditions set forth in
Exhibit A and the terms and conditions set forth in this Agreement, the terms and conditions set forth in
this Agreement shall prevail.
APP 1-1 AS 1P CORM
rya C:.
Eagl C unty ktorrey's Office
C16 -047 By:.,.
Eagle County Curnmissioners' Office
C. Consultant agrees that it will not enter into any consulting or other arrangements with
third parties that will conflict in any manner with the Services.
2. County's Representative. The Human Services Department's designee shall be Consultant's
contact with respect to this Agreement and performance of the Services.
3. Term of the Agreement. This Agreement shall commence upon the date first written above, and
subject to the provisions of paragraph I l hereof; shall continue in full force and effect through the 1st day
of September, 2016.
4. Extension ormodification. This Agreement may not be amended or supplemented, nor may any
obligations hereunder be waived, except by agreement signed by both parties. No additional services or
work performed by Consultant shall be the basis for additional compensation unless and until Consultant
has obtained written authorization and acknowledgement by County for such additional services in
accordance with County's internal policies. Accordingly, no course of conduct or dealings between the
parties, nor verbal change orders, express or implied acceptance of alterations or additions to the Services,
and no claim that County has been unjustly enriched by any additional services, whether or not there is in
fact any such unjust enrichment, shall be the basis of any increase in the compensation payable hereunder.
In the event that written authorization and acknowledgment by County for such additional services is not
timely executed and issued in strict accordance with this Agreement, Consultant's rights with respect to
such additional services shall be deemed waived and such failure shall result in non - payment for such
additional services or work performed.
5. Co mpensation_ Compensation for the performance of the Services under this Agreement shall
not exceed seventy five thousand dollars $75,000. The compensation shall be paid in three (3) equal
installments of twenty -rive thousand dollars each and upon receipt of a complete invoice and satisfactory
completion of each phase of the Services. Contractor shall not be entitled to bill at overtime andlor
double time rates for work done outside of normal business hours unless specifically authorized in writing
by County.
a. Invoices shall include a description of Services performed. if County is not satisfied with
the completeness of a submitted invoice, County may request Contractor to either revise the invoice or
provide additional information. Payment will be made for Services satisfactorily performed within thirty
30) days of receipt of proper and accurate invoice. All invoices shall include detail regarding the hours
spent, tasks performed, who performed each task and such other detail as County may request.
All invoices trust be mailed or delivered in- person to the fallowing address to ensure proper
payment. Invoices sent by fax or e -mail will not be accepted._
Eagle County Human Services
Business Office
550 Broadway
Post Office Box 660
2
Eagle County III IS PmfSery Final 5/14
Eagle. CO 81631
b. Any out -of- pocket expenses to be incurred by Consultant and reimbursed by County shall
be identified on Exhibit A. Out -of- pocket expenses will be reimbursed without any additional mark -up
thereon and are included in the not to exceed contract amount set forth above. Out -of- pocket expenses
shall not include any payment of salaries, bonuses or other compensation to personnel of Consultant.
Consultant shall not be reimbursed for expenses that are not set forth on Exhibit A unless specifically
approved in writing by County.
C. If, prior to payment of compensation or reimbursement for Services but after submission
to County of a request therefore by Contractor, County reasonably determines that payment as requested
would be improper because the Services were not performed as prescribed by the provisions of this
Agreement, the County shall have no obligation to make such payment. If, at any time after or during the
term or after termination or expiration of this Agreement, County reasonably determines that any payment
theretofore paid by County to Contractor was improper because the Services for which payment was
made were not performed as set forth in this Agreement, then upon written notice of such determination
and request for reimbursement from County, Consultant shall forthwith return such payment(s) to County.
Upon termination or expiration of this Agreement, unexpended funds advanced by County, if any, shall
forthwith be returned to County.
d. All funds received by Contractor under this Agreement shall be or have been expended
solely for the purpose for which granted, and any funds not so expended, including funds lost or diverted
for other purposes, shall be returned to County. Contractor shall provide the County with progress reports
upon County's request; or Contractor shall furnish progress reports as may be specifically set forth in the
attached Exhibit A.
e. County will not withhold any taxes from monies paid to the Consultant hereunder and
Consultant agrees to be solely responsible for the accurate reporting and payment of any taxes related to
payments made pursuant to the terms of this Agreement.
f. Notwithstanding anything to the contrary contained in this Agreement, County shall have
no obligations under this Agreement after, nor shall any payments be made to Consultant in respect of
any period after December 31 of any year, without an appropriation therefor by County in accordance
with a budget adopted by the Board of County Commissioners in compliance with Article 25, title 30 of
the Colorado Revised Statutes, the local Government Budget Law (C.R.S. 29 -1 -101 et. seq.) and the
TABOR Amendment (Colorado Constitution, Article X, Sec. 20).
6. Sub- consultants. Consultant acknowledges that County has entered into this Agreement in
reliance upon the particular reputation and expertise of Consultant. Consultant shall not enter into any
sub - consultant agreements for the performance of any of the Services or additional services without
County's prior written consent, which may be withheld in County's sole discretion. County shall have
the right in its reasonable discretion to approve all personnel assigned to the subject project during the
performance of this Agreement and no personnel to whom County has an objection, in its reasonable
discretion, shall be assigned to the project. Consultant shall require each sub - consultant, as approved by
3
Eagle County 1I1°iS Prorsery Final 5114
County and to the extent of the Services to be performed by the sub - consultant, to be bound to Consultant
by the terms of this Agreement, and to assume toward Consultant all the obligations and responsibilities
which Consultant, by this Agreement, assumes toward County. County shall have the right (but not the
obligation) to enforce the provisions of this Agreement against any sub- consultant hired by Consultant
and Consultant shall cooperate in such process. The Contractor shall be responsible for the acts and
omissions of its agents, employees and sub - consultants or sub- contractors.
7. Insurance. Consultant agrees to provide and maintain at ConsuItant's sole cast and expense, the
following insurance coverage with limits of liability not less than those stated below:
a. Types of Insurance.
i. Workers' Compensation insurance as required by law.
ii. Auto coverage with Iimits of liability not less than $1,000,000 each accident
combined bodily injury and property damage liability insurance, including coverage for owned, hired, and
non -owned vehicles.
iii. Commercial General Liability coverage to include premises and operations,
personal /advertising injury, products /completed operations, broad form property damage with limits of
liability not less than $1,000,000 per occurrence and $2,000,000 aggregate limits.
iv. Professional liability insurance with prior acts coverage for all Services required
hereunder, in a form and with an insurer or insurers satisfactory to County, with limits of liability of not
less than $1,000,000 per claim and $2,000,000 in the aggregate. In the event the professional liability
insurance is on a claims -made basis, Consultant warrants that any retroactive date under the policy shall
precede the effective date of this Agreement. Continuous coverage will be maintained during any
applicable statute of limitations for the Services.
b. Other Requirements.
i. The automobile and commercial general liability coverage and such other
coverage as indicated above shall be endorsed to include Eagle County, its associated or affiliated entities,
its successors and assigns, elected officials, employees, agents and volunteers as additional insureds.
ii. Consultant's certificates of insurance shall include sub - consultants as additional
insureds under its policies or Consultant shall furnish to County separate certificates and endorsements
for each sub - consultant. All coverage(s) for sub- consultants shall be subject to the same minimum
requirements identified above. Consultant and sub - consultants, if any, shall maintain the foregoing
coverage in effect until the Services are completed. In addition, all such policies shall be kept in force by
Consultant and its sub- consultants until the applicable statute of limitations for the Services has expired.
iii_ Insurance shall be placed with insurers duly licensed or authorized to do business
in the State of Colorado and with an "A.M. Best" rating of not less than ANIL
Nagle County IHis Profscry Final 5114
iv. Consultant's insurance coverage shall be primary and non - contributory with
respect to all other available sources. Consultant's policy shall contain a waiver of subrogation against
Eagle County.
V. All policies must contain an endorsement affording an unqualified thirty (30)
days notice of cancellation to County in the event of cancellation of coverage.
vi. All insurers must be licensed or approved to do business within the State of
Colorado and all policies must be written on a per occurrence basis unless otherwise provided herein.
vii. Consultant's certificate of insurance evidencing all required coverage(s) is
attached hereto as Exhibit B. Upon request, Consultant shall provide a copy of the actual insurance
policy and /or required endorsements required under this Agreement within five (5) business days of a
written request from County, and hereby authorizes Consultant's broker, without further notice and
authorization by Consultant, to immediately comply with any written request of County .for a complete
copy of the policy.
viii. Consultant shall advise County in the event the general aggregate or other
aggregate limits are reduced below the required per occurrence limit. Consultant, at its own expense, will
reinstate the aggregate limits to comply with the minimum Limits and shall furnish County a new
certificate of insurance showing such coverage.
ix. If Consultant fails to secure and maintain the insurance required by this
Agreement and provide satisfactory evidence thereof to County, County shall be entitled to immediately
terminate this Agreement.
X, The insurance provisions of this Agreement shall survive expiration or
termination hereof.
xi. The parties hereto understand and agree that the County is relying on, and does
not waive or intend to waive by any provision of this Agreement, the monetary limitations or rights,
immunities and protections provided by the Colorado Governmental Immunity Act, as from time to time
amended, or otherwise available to County, its affiliated entities, successors or assigns, its elected
officials, employees, agents and volunteers.
xii. Consultant is not entitled to workers' compensation benefits except as
provided by the Consultant, nor to unemployment insurance benefits unless unemployment compensation
coverage is provided by Consultant or some other entity. The Consultant is obligated to pay all federal
and state income tax on any moneys paid pursuant to this Agreement.
8. Indemnification, The Consultant shall indemnify and hold harmless County, and any of its
officers, agents and employees against any losses, claims, damages or liabilities for which County may
become subject to insofar as any such losses, claims, damages or liabilities arise out of, directly or
5
Eagle County I IHS Prof Sery Final 5 /14
indirectly, this Agreement, or are based upon any performance or nonperformance by Consultant or any
of its sub- consultants hereunder including claims for bodily injury or personal injury including death, or
loss or damage to tangible or intangible property; and Consultant shall reimburse County for reasonable
attorney lees and costs, legal and other expenses incurred by County in connection with investigating or
defending any such loss, claim, damage, liability or action. This indemnification shall not apply to claims
by third parties against the County to the extent that County is liable to such third party for such claims
without regard to the involvement of the Consultant. This paragraph shall survive expiration or
termination hereof.
9. Ownership of Documents. All documents prepared by Consultant in connection with the Services
shall become property of County. Consultant shall execute written assignments to County of all rights
including common law, statutory, and other rights, including copyrights) to the same as County shall
from time to time request. For purposes of this paragraph, the term "documents" shall mean and include
all reports, plans, studies, tape or other electronic recordings, drawings, sketches, estimates, data sheets,
maps and work sheets produced, or prepared by or for Consultant (including any employee or
subcontractor in connection with the performance of the Services and additional services under this
Agreement).
10. Notice. Any notice required by this Agreement shall be deemed properly delivered when (i)
personally delivered, or (ii) when hailed in the United States mail, first class postage prepaid, or (iii)
when delivered by FedEx. or other comparable courier service, charges prepaid, to the parties at their
respective addresses listed below, or (iv) when transmitted via e -mail with confirmation of receipt. Either
party may change its address for purposes of this paragraph by giving five (5) days prior written notice of
such change to the other party.
COUNTY:
Eagle County, Colorado
Attention: Jone Bosworth
551. Broadway
Post Office Box 660
Eagle, CO 81631
Telephone: 970- 328 -8840
E- Mail: Jone.B osworthneaglecounty.us
With a copy to:
Eagle County Attorney
500 Broadway
Post Office Box 850
Eagle, Co 81631
Telephone: 970 - 328 -8655
E -Mail: atty0.eaglecounty.us
6
Nagle County [if IS Pn)f Sery Final 5114
CONSULTANT:
Eric B. Schnurer
1690 East Strasburg Road
West Chester, PA 19380
Telephone: (610) 296 -9443
E -Mail: eschnurer@,public- works.org
H. Termination. County may terminate this Agreement, in whole or in part, at any time and for any
reason, with or without cause, and without penalty therefor with seven (7) calendar days' prior written
notice to the Consultant_ Upon termination of this Agreement, Consultant shall immediately provide
County with all documents as defined in paragraph 9 hereof, in such format as County shall direct and
shall return all County owned materials and documents. County shall pay Consultant for Services
satisfactorily performed to the date of termination.
12. Venue, Jurisdiction and Applicable Law_ Any and all claims, disputes or controversies related to
this Agreement, or breach thereof, shall be litigated in the District Court for Eagle County, Colorado,
which shall be the sole and exclusive forum for such litigation. This Agreement shall be construed and
interpreted under and shall be governed by the laws of the State of Colorado.
1.3. Lxecution,bv Counternarts _Electronic Signatures. This Agreement may be executed in two or
more counterparts, caeh of which shall be deemed an original, but all of which shall constitute one and the
same instrument. The parties approve the use of electronic signatures for execution of this Agreement.
Only the following two forms of electronic signatures shall be permitted to bind the parties to this
Agreement: (i) Electronic or facsimile delivery of a fully executed copy of the signature page; (ii) the
image of the signature of an authorized signer inserted onto PDl° format documents. All documents must
be properly notarized, if applicable. All use of electronic signatures shall be governed by the Uniform
Electronic Transactions Act, C.R.S. 24- 71.3 -10I to 121.
14. Other Contract Requirements.
a. In rendering the Services hereunder, Contractor shall comply with the highest standards
of customer service to the public. Contractor shall provide appropriate supervision of its employees to
ensure the maintenance of these high standards of customer service and professionalism are maintained.
The performance of such obligation shall be determined at the sole discretion of County. In the event
County rinds these standards of customer service are not being met by Contractor, County may terminate
this Agreement, in whole or in part, upon seven (7) days' notice to Contractor.
b. Consultant shall be responsible for the completeness and accuracy of the Services,
including all supporting data or other documents prepared or compiled in performance of the Services,
and shall correct, at its sole expense, all significant errors and omissions therein. The fact that the County
has accepted or approved the Services shall not relieve Consultant of any of its responsibilities.
Consultant shall perform the Services in a skillful, professional and competent manner and in accordance
Eagle County 1-114S Prof Sery Final 5114
with the standard of care, skill and diligence applicable to Consultants performing similar serviecs. This
paragraph shall survive termination of this Agreement.
C. Consultant represents and warrants that it has the expertise and personnel necessary to
properly perform the Services and covenants that its professional personnel are duly licensed to perform
the Services within Colorado.
d. Consultant agrees to work in an expeditious manner, within the sound exercise of its
judgment and professional standards, in the performance of this Agreement. Time is of the essence with
respect to this Agreement.
C. This Agreement constitutes an agreement for performance of the Services by Consultant
as an independent contractor and not as an employee of County. Nothing contained in this Agreement
shall be deemed to create a relationship of employer- employee, master - servant, partnership, joint venture
or any other relationship between County and Consultant except that of independent contractor.
Consultant shall have no authority to bind County.
f. Consultant represents and warrants that at all times in the performance of the Services,
Consultant shall comply with any and all applicable federal and state laws, codes, rules and regulations.
g. Contractor shall comply with the Civil Rights Act of 1964 and Section 504,
Rehabilitation Act of 1973, concerning discrimination on the basis of race, color, sex, age, religion,
political beliefs, national origin or handicap.
h. This Agreement contains the entire agreement between the parties with respect to the
subject matter hereof and supersedes all other agreements or understanding, between the parties with
respect thereto.
i. Consultant shall not assign any portion of this Agreement without the prior written
consent of the County. Any attempt to assign this Agreement without such consent shall be void.
j. This Agreement shall he binding upon and shall inure to the benefit of the parties hereto
and their respective permitted assigns and successors in interest. Enforcement of this Agreement and all
rights and obligations hereunder are reserved solely for the parties, and not to any third party.
k. No failure or delay by either party in the exercise of any right hereunder shall constitute a
waiver thereof: No waiver of any breach shall be deemed a waiver of any preceding or succeeding
breach.
1. The invalidity, illegality or unenforceability of any provision of this Agreement shall not
affect the validity or enforceability of any other provision hereof.
M. Consultant shall maintain for a minimum of three years, adequate financial and other
records for reporting to County. Consultant shall be subject to financial audit by federal, state or county
8
Eagle County HHS ProrSm I, inn] 5114
auditors or their designees. Consultant authorizes such audits and inspections of records during normal
business hours, upon 48 hours' notice to Consultant. Consultant shall fully cooperate during such audit or
inspections.
n. The signatories to this Agreement aver to their knowledge, no employee of the County
has any personal or beneficial interest whatsoever in the Services or Property described in this
Agreement. The Consultant has no beneficial interest, direct or indirect, that would conflict in any manner
or degree with the performance of the Services and Consultant shall not employ any person having such
known interests.
o. The Consultant, if a natural person eighteen (18) years of age or older, hereby swears and
affirms under penalty of perjury that he or she (i) is a citizen or otherwise lawfully present in the United
States pursuant to federal law, (ii) to the extent applicable shall comply with C.R.S. 24- 75.5 -103 prior to
the effective date of this Agreement.
15. Prohibitions on Government Contracts.
As used in this Section 15, the term undocumented individual will refer to those individuals from foreign
countries not legally within the United Slates as set forth in C.R.S. 8- 17.5 -10I, et. sect. If Consultant has
any employees or subcontractors, Consultant shall comply with C.R.S. 8- 17.5 -101, et. seq., and this
Agreement. By execution ofthis Agreement, Consultant certifies that it does not knowingly employ or
contract with an undocumented individual who will perform under this Agreement and that Consultant
will participate in the I -verify Program or other Department of Labor and Employment program
Department Program ") in order to confirm the eligibility of all employees who are newly hired for
employment to perform Services under this Agreement.
a. Consultant shall not:
i. Knowingly employ or contract with an undocumented individual to perform
Services under this Agreement; or
ii. Enter into a subcontract that fails to certify to Consultant that the subcontractor
shall not knowingly employ or contract with an undocumented individual to perform work under the
public contract for services.
b. Consultant has confirmed the employment eligibility of all employees who are newly
hired for employment to perform Services under this Agreement through participation in the E- Verify
Program or Department Program, as administered by the United States Department of Homeland
Security. Information on applying for the .E- verify program can be found at:
h1tlreHwww dh_s_L() xpryppgpr r zns'`, 11 522167815( shtm
C. Consultant shall not use either the E- verify program or other .Department Program
procedures to undertake pre - employment screening of job applicants while the public contract for services
is being performed.
9
Eagle County IIHS Prol'Sery final 5114
d. if Consultant obtains actual knowledge that a subcontractor performing work under the
public contract for services knowingly employs or contracts with an undocumented individual, Consultant
shall be required to:
i. Notify the subcontractor and County within three (3) days that Consultant has
actual knowledge that the subcontractor is employing or contracting with an undocumented individual;
and
ii. Terminate the subcontract with the subcontractor if within three days of receiving
the notice required pursuant to subparagraph (i) of the paragraph (d) the subcontractor does not stop
employing or contracting with the undocumented individual; except that Consultant shall not terminate
the contract with the subcontractor if during such three (3) days the subcontractor provides information to
establish that the subcontractor has not knowingly employed or contracted with an undocumented
individual.
e. Consultant shall comply with any reasonable request by the Department of Labor and
Employment made in the course of an investigation that the department is undertaking pursuant to its
authority established in C.R.S. 8- 17.5 - 102(5).
f. if Consultant violates these prohibitions, County may terminate the Agreement for breach
of contract. if the Agreement is so terminated specifically for breach of this provision of this Agreement,
Consultant shall be liable for actual and consequential damages to County as required by law.
g. County will notify the Colorado Secretary of State if Consultant violates this provision
of this Agreement and County terminates the Agreement for such breach.
Rest of page intentionally left blank)
10
Eagle County 1I1IS Prof Sery Final 5/14
IN WITNESS WHEREOF, the parties have executed this Agreement the day and year first set .forth
above.
COUNTY OF EAGLE, STATE OF COLORADO,
By and Through Its BOARD OF COUNTY
COMMISSIONERS
TAb1 ;,I'UBgC_W*S LLC
Print Name:
Title:
11
Eagle County I IHS Prof Scry final 5/14
EXHIBIT A
SCOPE OF SERVICES, SCHEDULE, FEES
12
Ea:le County HHS Prof Sery Dina[ 5/14
pub Oc wavus
fna,.Mg good oleos woe R for the a3G.':Aer
January 28, 2016
Ms. Jone Bosworth
Executive Director,
Eagle County Department of Human Services
Via Email: J et h pqi ccunty_€s
Re: Eagle County Early Learning Roadmap:
Costs, Strategies and Recommendations
Dear Jone:
Thank you for considering how Public Works LLC could be of service to Eagle County is
helping to construct a "roadmap" to achieving the County's strategic goal of accessible
and affordable high - quality early learning opportunities for all children. You have asked
how we would conduct a study and construct such a roadmap providing
recommendations for structuring an Early Learning System for the county; what this
might entail by way of costs; and strategies for meeting these costs and adopting and
implementing such a System.
We propose a three -step process. First, we would assess the County's Early Learning
needs, building off existing research in order to keep the total project cost as low as
possible, and to focus limited resources on finding solutions. We would do this through
interviews with county leadership and stakeholders, and then by conducting secondary
research as we generally do. Second, we would conduct the kind of nationwide, best -
practice research in which we specialize, looking for both the best models for individual
programs and governmental systems to support such programs, with an eye toward
specific factors of importance in designing a program especially for Eagle County.
Finally, we will develop a fully fleshed -out series of policy recommendations for the
County to follow for funding, adopting, and implementing an Early Learning System.
What follows is a more detailed research outline:
1. Assess early childhood needs in Eagle County
a. Stakeholder interviews: Determine County's objective — Improve: Access?
Affordability? Quality? Demand? Child development domains?
BoCC
County leadership (management and agency staff)
School district superintendent and personnel
Eagle County Early Childhood Council
b. Secondary research: How many kids /year? How many having needs met?
How many still in -need? Causes of need: access? affordability? quality?
Corona Insights Report 2015
Qualistar Study 2014
Race to the Top Early Learning
RTT K -12
CO Child Care Study 2016
pubftworks
along good €d a5 woFk fear Me b0tw
CO CCDF Plan (draft) 2010
FFN care — Arapahoe County
others?
2. Assess what kind of system /structure would best meet these needs
a. Review of best - practice early childhood systems: Colorado, comparable
jurisdictions, nationwide
b. Review of best- practice models for local governmentslschool districts to
provide early childhood programs
i. Programs made available
ii. Eligibility
iii. Public vs. private provision (i.e., delivery)
iv. Funding
A. How provided to recipient
B. How funded
by government
o potential federallstate funds
0 local sources /taxes
by business/foundations
C. Review of best - practice Early Childhood programs
a. Educare
b. FFN care and other non - licensed or stay -at -home care
C. Others
d. Assess Eagle County - specific factors
a. High Spanish - language /first- generation population
b. Upper /Lower differences in needlavailability
3. Recommend strategy /program structure for Eagle County
a. Programs made available
b. Eligibility
C. Government's role
i. County
ii. School District
d. Infrastructure/IT required
e. Cost estimate
f. Funding mechanism
g. Metrics for success
Project Cost
The cost for this project would be $75,000. This is inclusive of all expenses, including
travel. There would be no additional charges.
Timeframe
We estimate that the project will take 6 months to complete. We will provide you and the
BoCC with preliminary findings and recommendations for discussion at approximately
the end of Month 3.
U • r
skim stood t boas w€5tk for the beftur
About Pubtic Works
ubtc Works has been in operation for 20 years. The firm has experience across the
country advising high -level government decision - makers on a wide range of policy
issues, including governors, mayors, school systems, state agencies, and federal
officials. PubLic Works has experience specifically providing strategic planning support
to state departments of education, as well as to State Boards as part of our statewide
reviews in Colorado and Iowa.
The Public Works team also advised the nation's first cabinet -level Department of
Early Learning on child care subsidies, completed an exhaustive compilation of all
known research on early childhood for the California Commission on Children &
Families, produced a report for the Center for National Policy on early childhood
education, and recently oversaw the transfer of child care responsibility from the
Louisiana Department of Children & Family Services to the state's Department of
Education. And we helped oversee creation of, and served as ongoing advisers, to the
Prep -to -20 Councils of two states, Arizona and West Virginia,
Washington Stag 00partment of rt Learning
The Washington Department of Early Learning engaged Public Works to identify best
practices and innovative approaches for how childcare subsidies are being used to fund
quality early learning programs for low- income children. Specifically, our team
examined:
How states are leveraging Child Care Development Fund (CCDF) resources to
improve quality;
How states are addressing the subsidized child care dilemma to balance the
issues of access, affordability, duality and continuity; and
Best practice ideas that Washington leaders aright consider for adaptation to
Washington's program.
Louisiana CorE hRdh d System Implementation
utic Works was selected to facilitate implementation of Louisiana's unified Early
Childhood System of Local Networks. The purpose was to provide more families across
Louisiana with access to high- quality early childhood programs by bringing the multiple
current early childhood programs — including pre -K in public schools, the Nonpublic
School Early Childhood Development Program, Head Start, Early Head Start, Early
Steps and the Child Care and Assistance Program (CLAP) — together under one roof
within the Department of Education,
Public o€ worked with the Department of Children and Family Services (DCFS)
and the Louisiana Department of Education (LDOE) to help transition the Child Care and
Development Fund from DCFS to LDOE. Public Works managed an extensive
transition work plan for moving the Fund and all programs tied to CCDF — including the
licensing of day care facilities, CLAP payments, and client eligibility — into the
administration of LDOE.
4; aPmk ?c etc s9 tc4p5 warts for the Yaefie€
Bringing together both agencies, Pro btic Works worked to transition budget, programs,
personnel, and computer systems from one department to the ether as seamlessly as
possible, without interruption to the critical services they provide. In conjunction with
agency leadership and staff, Pubtic Works managed the creation and drafting of
Cooperative Endeavor Agreements and ensuring that operational and statutory
deadlines would be met.
m r h n€ e Earty ChUdhood Literatures Review for the State
of California
Pubtic Works was tasked by the California Children and Families Commission (CCFC)
to collect and analyze current research literature, data, and initiatives across the country
in the following four areas:
Promising early care and education (ECE) and family - community practices
ECE and school readiness systems
Cost projections and fiscal models
Training, education, compensation, and retention of ECE providers in California
Within these parameters, Pubtic Works undertook the study, which addressed several
broad issues including :(1) parent involvement, (2) school readiness, (3) diversity, (4)
education and training, (5) financing, and (6) evaluation in early care and education. In
addition to describing the available research the report identifies dozens of programs
and models for the CCFC to consider. The "best practices" included in each section of
the report represented the best of ghat was occurring in early care and education at
both the federal level and the state level in California and other states.
The resulting report described the basis for the study and provided a detailed description
of the research and model programs operating throughout the country that could be
used to support the goal of improving the education of California's next generation of
students,
Please let me know if you have any further questions.
Sincerely,
Z
yam'
Eric B. Schnurer
President
Pubtic
EXHIBIT B
Insurance Certificate
13
Iag[c Cnnnry I1HS Prof Scry Final 9114
PUBLWOR -02 LROBTS
CERTIFICATE OF LIABILITY INSURANCE OAT
21312DOlYYYY)
131201 fi
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(les) must be endorsed. if SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain pollcles may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder In lieu of such endorsement(s),
PRODUCER CONTACT
NAME:
AP Intego Insurance Group, LLC
1601 Trapelo Rd IAJC No, -Ea O
Suite 174 E-MAIL tn Ente o cornD# aADRESS: Waltham, MA 02451
m
INSURER(S) AFFORDING COVERAGE I NAICS
A_: CNA 141345
INSURED
F
INSURER
iNsuRERB:Chubb Group of Ins Co *** 56789
Public Works "Lit" INSURERC:
1680 E. Strasburg Rd INSURER D
West Chester,' PA 19380
INSURER £
INSURER F:
DESCRIPTION OF OPERATIONS 1 LOCATIONS r VEHICLES (ACORD 101, Addldonal Remarks Sch
Eagle County Colorado Is named as Additional Insured In regards to General
Eagle County, Colorado
Eagle County Attorney
500 Broadway
PO Box 850
Eagle, CO 81631
apace is required)
CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
O 1988.2014 ACORD CORPORATION. All rights reserved.
ACORD 25 (2014101) The ACORD name and logo are registered marks of ACORD
CERTIFICATE OF LIABILITY INSURANCE 001 12/2/
.4.CO.5T GERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)
4/23/2AL6
TH|ScERnF|cATE|S|ssUEDASAMATTERoF|NFoRMATloltoNLYANDcoNFERsNoR|GHTsUPmLDERTH|s
CERTIFICATE DOES NOTAFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND ORALTERTHE COVERAGE AFFORDED BY THE POLICIESBELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTIruTE A CONTRACT BETWEEN THE ISSU|NG TNSURER(S), AUTHORTZEDREPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER
IMPORTANT: lf tfie certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL IHSUnIO pt""i"i"n" ", l" o,a.lf SUBRoGATIoN Is wAlVED, subiect to tfie terms and conditions of the policy, certain policies may require an endorsement A statement on triscertifigate &.r rot.orfegights to the c..tificat h. such endorsemen(s).
PAYCHEX ]NSURANCE AGENCY INC
2L0105 P: F: (BB8) 443-6LL2
PO BOX 33015
SAN ANTONIO TX ]8265
GONTAS
NAME:
tsnuNE |FAX(A./c,No,Exr): lor.n.l, (888) 443-61,1,2
E-MAIL
ADDRESS
INSURER(S) AFFORDING COVERAGE NAIC#
tNsuRERA 14ulLi p_e Compant es
fNSURED
PUBIIC WORKS LLC
1690 E STRASBURG RD
WEST CHESTER PA 19380
INSURER B
INSURER C
INSURER D
INSURER E:
INSURER F
COVERAGES CERTIFICATE NUMBER:REVISION NUMBER:
THIS lS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO ftle ttttSUnrO NAMED ABOVE FORJHE p6ltcy pEFIODINDICATED. NOTWITHSTANDING ANY REOUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THISCERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THETERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS-
Tr'ffi TYPE OFINST]RINCE 4DDt
IAI,SP
]UBT
wvT POUCYNUMBER POUCT EFF
IMMDD/'TW)POUCY EXP UMITS
COMMERCIAL GENERAL LI,ABILITY
I CLATMS-MADE I IOCCURLI
EACH OCCURRENCE
IJAMAGE TO RENTED
PREMISES (Ea o6urencel s
MED EXP (Any one person)
PERSONAL & ADV INJURY
.I'L AGGREGATE LIMIT APPLIES PER:
o^,,., f---l pRo_ l--l , ^^I trnr I
OTHER:
GENERAL AGGREGATE
PRODUCTS - COMPIOP AGG
AU'TOUOBILE LIABIL]TY
ANYAUTO
OWNED
AUTOS ONLY
HIRED
AUTOS ONLY
SCHEDULED
AUTOS
NONOWNED
AUTOS ONLY
(joMtsINED SINGLE LIMIT
(Ea a€ident)
BODILY INJURY (Per peson)
BODILY INJURY (Per aeident)
PROPERTY DAMAGE
(Per accident)
UISBRELTA LIAB
EXCESS LIAB
OCCUR
CLAIMS-MADE
EACH OCCURRENCE
AGGREGATE
DEq IRETENTION $
VORKERS COMPENSANON
)4ND ELTPrcYERS']JAMfr
ANY PROPRIETOTUPARTNER/EXECUTIVEY/N
OFFICER/MEMBER EXCLUDED?
(Manddory in NH ) I I
lf yes, describe under
DESCRIPTION OF OPERATTONS betow
75 WEG GD8537 05/0312016 05/a3/2a11
Y IPER.'ISTATUTE ]TH-
E.L. EACH ACCIDENT l,000,000
E.L, DISEASE- EA EMPLOYEE l,000,000
E,L. DISEASE - POLICY LIMIT 1,000,000
DESCRIPnoN oF oPERAnoNs/ LocATloNs /vEHlc(EwRD 101, Additionat nem"t*" schedul"'*y b..tt.rh- if morc sl.--ffiui..d;
Those usual to the Insured's Operations. Waiver of Subroglation applies infavor of the Certificate Hold,er per waiver of our Right to Recover from OthersEndorsement WC000313 attached to this policv.
CERTIFICATE HOLDER CANCELLATION
Eagle County Colorado
Eagle County Attorney
500 Broadway
PO BOX B5O
EAGLE, CO 81631
SHOULD ANY OF THE ABOVE DESCRTBED POLICIES BE CANCELLED
BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE
DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS,
AU THORI ZED REP RESENTANV E
Ja<* ]a*-//,^y-.
1988-2015 ,TtoN.tsACORD 25 (2016/03)The ACORD name and logo are registered marks of ACORD
reserved.
PAYCEE:K INSURAITCS AGENCY INC
PO BOX 33015
sA![ aNTolrro Ex 78265
ilB 01 012073 31099 B 43 D
illilhll,rilllill,lll,hlllllt'Ll"ll'11'lll1;;1llllt,t,ll'tlll
Eagte County Col-orado
E:nl a f-nrrntrr A.l- ]_ nrnorzuqY!v vvurre_r
500 Broadway
PO BOX B5O
EAGLE CO 81631-OB5O
ACORD 25 (2016103)
