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HomeMy WebLinkAboutC16-038 Pitkin County IGAATTACHMENT B FIRST AMENDMENT TO INTERGOVERNMENTAL AGREEMENT FOR PROVISION OF PUBLIC ASSISTANCE SERVICES BETWEEN PITKIN COUNTY. COLORADO AND EAGLE COUNTY. COLORADO - , r^/, THIS FIRST AMENDMENT ("First Amendment") is effective as of the / day of 6A,@d_,2OJL_by and between Pitkin County, Colorado (hereinafter "Pitkin") and Eagle County, Colorado, a body corporate and politic (hereinafter "Eagle"). RECITALS WHEREAS, Eagle and Pitkin entered into an agreement dated the lTth day of December,2Ul3, to allocate obligations and responsibilities concerning the administration of public assistance programs for citizens in Pitkin County (the "Original Agreement"); and WHEREAS, the Original Agreement contemplated that Eagle would perform its obligation and responsibilities with compensation based on actual operating expenses incurred and actual personnel expenses calculated monthly on a percentage of total public assistance program personnel based on Pitkin's proportionate share of the combined Eagle and Pitkin public assistance caseload excluding LEAP; and WHEREAS, Eagle is performing a higher volume of work for Pitkin due to growth in the agreed upon workload such that the parties desire to modify the amount of compensation due Eagle and the manner in which Pitkin is charged, all as set forth herein; and WHEREAS, the parties also desire to extend the term of the Original Agreement which currently expires on the 3lst day of December,2015, for an additional year. FIRST AMENDMENT NOW THEREFORE, in consideration of the foregoing and the mutual rights and obligations as set forth below, the parties agree as follows: l Paragraph 3 of the Original Agreement shall be deleted and replaced with the following: "3. Financial Compensation from Eagle to Pitkin: Pitkin will reimburse Eagle for Public Assistance Programs provided for Pitkin residents by paying a flat monthly fee based on projected annual operating and personnel expenses. The projected annual operating and personnel expenses will be calculated on Pitkin's proportionate share by program funding area of the combined Eagle and Pitkin public assistance caseload excluding LEAP. This proportionate share will be calculated annually in July using the prior State Fiscal Year (SFY) program data. For SFY2015, Pitkin's average monthly caseload for SFY2015 was 1,065 active cases and for Eagle County was 4,141. Pitkin's share of the caseload by program funding area and overall is: Sr ""*;ilArinrnis: loners' OfficeC16-038 PITKIN EAGLE TOTAL \ro monthlv caseload thru 6/30/15 #o/o #%#o/o Adult Financial 23 29.1o/o 5€70.9%79 100.0% Child Care Assistance 10 10.8%8:89.2%93 100.0% Colorado Woks 4 12.10k 2S 87.9%33 100.0% Food Assistance 149 18.5o/o 65t 81.5%804 100.0% Medical Assistance 879 20.9%331t 79.1%4197 100.0% TOTAL AVG MONTHLY CASELOAE 1 065 20.5%4141 79.5o/o 5206 100.0% Eagle shall send invoices to Pitkin by the 5th of each month for lll2th of the projected annual operating and personnel expenses. The projected annual operating and personnel expenses for 2016 is$327,749. Pitkin shall pay each invoice within thirty (30) days of its receipt of invoices. In the event the term of Original Agreement is extended beyond 2016, then annual projected expenses will be prepared by Eagle County in July of each year to form a basis for financial projections by both counties, with the understanding that these figures may change along with changes in regulatory requirements or caseload. These annual projections shall be calculated based on actual and documented personnel and non-personnel costs incurred by Eagle. Notwithstanding the foregoing, the projection for 2016 is $327,749 and payments based upon this amount shall not be modified during 2016by either party. Eagle will provide Pitkin with the following output data on a monthly basis: a. Number of new Pitkin intakes during the month b. Number of redeterminations due, received and processed during the month c. Caseload totals d. Report of recent audits and findings Eagle agrees to maintain back-up documentation within the State and Federal guidelines for all billings. In addition, Eagle and Pitkin will meet as needed throughout the year to discuss ways to remedy any persistent challenges or barriers to Pitkin residents' access to Public Assistance." 2. The term of the Original Agreement is hereby extended to the 31st day of December, 20t6. Capitalizedterms in this First Amendment will have the same meaning as in the Original Agreement. To the extent that the terms and provisions of the First Amendment conflict with, modify or supplement portions of the Original Agreement, the terms and provisions contained in this First Amendment shall govern and control the rights and obligations of the parties. Except as expressly altered, modified and changed in this First Amendment, all terms and provisions of the Original Agreement shall remain in full force and effect, and are hereby ratified and confirmed in all respects as of the date hereof. 2 Eagle County Amend Term Scope Comp Final 5/14 3. 4. 5. This First Amendment shall be binding on the parties hereto, their heirs, executors, successors, and assigns. IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Original Agreement the day and year first above written. COUNTY OF EAGLE, STATE OF COLORADO, By and Through lts BoARD oF COUNTY COMMISSIONERS COUNTY OF PITKIN, STATE OF COLORADO, By and Through Its BOARD OF COUNTY COMMISSIONERS By: o@h-ol? ATTEST: By: Jones, Depu & Recorder APPROVED AS TO FORM:MANAGER APPROVAL: Canne- M'Qqean rl, W,f ATTEST: Teak J. Simonton. Clerk to the Board Richards, Chair J Eagle County Amend Term Scope Comp Final 5/14