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HomeMy WebLinkAboutC16-034 Catalysts for Achieving Racial and Ethnic Equity (Care Equity)AGREEMENT FOR SERVICES BETWEEN EAGLE COUNTY, COLORADO AND Catalysts for Achieving Racial and Ethnic Equify, LLC c -<-THIS AGREEMENT ("Agreement") is effective as of the ZT duy ot' JWu44 ,2016by and between Catalysts for Achieving Racial and Ethnic Equity, LLC d/bla CARE Equrty, a Colorado limited liability company (hereinafter "Contractor") and Eagle County, Colorado, a body corporate and politic (hereinafter "County"). RECITALS WHEREAS, the County, through its Department of Public Health and Environment ("PHE") works to promote the health, safety and welfare of County residents of all ages; and WHEREAS, the County uses outside providers and professionals to enhance the ability of County to promote such health, safety and welfare; and WHEREAS, the County desires to enter into this Agreement with the Contractor in order to infuse health equity into the WorkWell Collaborative project (the "Project"). The WorkWell Collaborative is an effort to promote workplace wellness and safety programs across Economic Development Region l2 (Pitkin, Eagle, Summit, Grand and Jackson Counties). This regional effort is funded in whole or in part through the Colorado Departrnent of Public Health and Environment's Cancer, Cardiovascular, and Pulmonary Disease Grants Program. The services to be performed under this Agreement will occur throughout Economic Development Region 72, and be coordinated out of Contractor's office in Denver located at2328 Federal Blvd. #3, Denver, CO 8021 l; and WHEREAS, Contractor is authorized to do business in the State of Colorado and has the time, skill, expertise, and experience necessary to provide the Services as defined below in paragraph I hereof; and WHEREAS, this Agreement shall govern the relationship between Conffactor and County in connection with the services. AGREEMENT NOW, THEREFORE, in consideration of the foregoing and the following promises Contractor and County agree as follows: 1. Services or Work. Contractor agrees to diligently provide all services, labor, personnel and materials necessary to perform and complete the services or work described in Exhibit A ("Services" or "Work") which is attached hereto and incorporated herein by reference. The Services shall be performed in accordance with the provisions and conditions of this Agreement. a. Contractor agrees to furnish the Services in accordance with the schedule established in Exhibit A. If no completion date is specified in Exhibit A, then Contractor agrees to fumish the Services in a timely and expeditious manner consistent with the applicable standard of care. By signing below Contractor represents that it has the expertise and personnel necessary to properly and timely perform the Services. b. In the event of any conflict or inconsistency between the terms and conditions set forth in Exhibit A and the terms and conditions set forth in this Agreement, the terms and conditions set forth in this Agreement shall prevail. By: Eagle County Ccmrnissloners' O{fice C16-034 c. Contractor acknowledges that this Agreement is funded in whole or in part through a grant from the State of Colorado and documented through the Master Contract between the State of Colorado and County of Eagle dated January 17,2012 which is supplemented by various task orders (collectively the "Master Contract"). Contractor and its affiliates shall comply with all terms and conditions of the Master Contract. A copy of the Master Contract which includes applicable task orders is available to Contractor upon request. 2. Countv's Representative. The Eagle County Public Health and Environment Department's designee shall be Contractor's contact with respect to this Agreement and performance of the Services. 3. Term of the Asreement. This Agreement shall commence upon the date first written above, and subject to the provisions ofparagraph I I hereof, shall continue in full force and effect through the 30fr day ofJune, 2016. 4. Extension or Modification. This Agreement may be extended for up to three additional one year terms upon written agreement of the parties. Any amendments or modifications shall be in writing signed by both parties. No additional services or work performed by Contractor shall be the basis for additional compensation unless and until Contractor has obtained written authorization and acknowledgement by County for such additional services in accordance with County's internal policies. Accordingly, no course of conduct or dealings between the parties, nor verbal change orders, express or implied acceptance ofalterations or additions to the Services, and no claim that County has been unjustly enriched by any additional services, whether or not there is in fact any such unjust enrichment, shall be the basis of any increase in the compensation payable hereunder. In the event that written authorization and acknowledgment by County for such additional services is not timely executed and issued in strict accordance with this Agreement, Contractor's rights with respect to such additional services shall be deemed waived and such failure shall result in non-payment for such additional services or work performed. 5. Compensation. County shall compensate Contractor for the performance of the Services in a sum computed and payable as set forth in Exhibit A. The performance of the Services under this Agreement shall not exceed $10,000. Contractor shall not be entitled to bill at overtime and/or double time rates for work done outside of normal business hours unless specifically authorized in writing by County. a. For reimbursement Contractor must submit invoices monthly. Invoices shall include a description of the Services performed. If County is not satisfied with the completeness of a submitted invoice, County may request Contractor to either revise the invoice or provide additional information. Payment will be made for Services satisfactorily performed within thirry (30) days of receipt of a proper and accurate invoice from Contractor. All invoices shall include detail regarding the hours spent, tasks performed, who performed each task and such other detail as County may request. All invoices must be emailed to the following address to ensure proper payment: Katie.haas@eaglecounty.us b. If, at any time during the term or after termination or expiration of this Agreement, CountSz reasonably determines that any payment made by County to Contractor was improper because the Services for which payment was made were not performed as set forth in this Agreement, then upon written notice of such determination and request for reimbursement from County, Contractor shall forthwith return such payment(s) to County. Upon termination or expiration of this Agreement, unexpended funds advanced by County, if any, shall forthwith be returned to Countv. c. All funds received by Contractor under this Agreement shall be or have been expended solely for the purpose for which granted, and any funds not so expended, including funds lost or diverted for other purposes, 2 Eagle County HHS General Services Final 5/14 i ,.' 'i ". i. , r"*.. l).. 6 shall be returned to County. Contractor shall provide the County with progress reports upon County's request; or Contractor shall furnish progress reports as more specifically set forth in the attached Exhibit A. d. County will not withhold any taxes from monies paid to the Contractor hereunder and Contractor agrees to be solely responsible for the accurate reporting and payment of any taxes related to payments made pursuant to the terms of this Agreement. e. Notwithstanding anything to the contrary contained in this Agreement, County shall have no obligations under this Agreement after, nor shall any payments be made to Contractor in respect of any period after December 3 I of any year, without an appropriation therefor by County in accordance with a budget adopted by the Board of County Commissioners in compliance with Article 25,title 30 of the Colorado Revised Statutes, the Local Government Budget Law (C.R.S. 29-l-l0l et. seq.) and the TABOR Amendment (Colorado Constitution, Article X, Sec.20). 6. Subcontractors. Contractor acknowledges that County has entered into this Agreement in reliance upon the particular reputation and expertise ofContractor. Contractor shall not enter into any subcontractor agreements for the performance of any of the Services or additional services without County's prior written consent, which may be withheld in County's sole discretion. County shall have the right in its reasonable discretion to approve all personnel assigned to the subject Project during the performance of this Agreement and no personnel to whom County has an objection, in its reasonable discretion, shall be assigned to the Project. Contractor shall require each subcontractor, as approved by County and to the extent ofthe Services to be performed by the subcontractor, to be bound to Contractor by the terms of this Agreement, and to assume toward Contractor all the obligations and responsibilities which Contractor, by this Agreement, assumes toward County. County shall have the right (but not the obligation) to enforce the provisions of this Agreement against any subcontractor hired by Contractor and Contractor shall cooperate in such process. The Contractor shall be responsible for the acts and omissions ofits agents, employees and subcontractors. 7. Insurance. Contractor agrees to provide and maintain at Contractor's sole cost and expense, the following insurance coverase with limits of liabilitv not less than those stated below: Types oflnsurance. Workers' Compensation insurance as required by law. ii. Auto coverage. The Services do not require the operation of a motor vehicle. Notwithstanding the foregoing, should Contractor or any of its employees drive their personal vehicles in connection with the performance of the Services under this Agreement, such individual shall maintain auto insurance as required by law and shall be solely responsible for any injury or damage arising out ofuse and operation ofsuch personal vehicle. iii. Commercial General Liability coverage to include premises and operations, personal/advertising injury, products/completed operations, broad form property damage with limits of liability not less than $1,000,000 per occurrence and $1,000,000 aggregate limits. b. Other Requirements. The commercial general liability coverage and as set forth above shall be endorsed to include Eagle County, its associated or affiliated entities, its successors and assigns, elected offrcials, employees, 3 Eagle County HHS General Services Final 5/14 agents and volunteers as additional insureds. A certificate of insurance consistent with the foregoing requirements is attached hereto as Exhibit B. ii. Contractor's certificates ofinsurance shall include subcontractors, ifany as additional insureds under its policies or Contractor shall furnish to County separate certificates and endorsements for each subcontractor. iii. termination hereof. The insurance provisions of this Agreement shall survive expiration or iv. The parties hereto understand and agree that the County is relying on, and does not waive or intend to waive by any provision of this Agreement, the monetary limitations or rights, immunities and protections provided by the Colorado Govemmental Immunity Act, as from time to time amended, or otherwise available to County, its affrliated entities, successors or assigns, its elected officials, employees, agents and volunteers. v. Contractor is not entitled to workers' compensation benefits except as provided by the Contractor, nor to unemployment insurance benefits unless unemployment compensation coverage is provided by Contractor or some other entity. The Contractor is obligated to pay all federal and state income tax on any moneys paid pursuant to this Agreement. 8. Indemnification. The Contractor shall indemniff and hold harmless County and State of Colorado, and any of their respective officers, agents and employees against any losses, claims, damages or liabilities for which County or the State of Colorado may become subject to insofar as any such losses, claims, damages or liabilities arise out of, directly or indirectly, this Agreement, or are based upon any performance or nonperforTnance by Contractor or any of its subcontractors hereunder; including claims for bodily injury or personal injury including death or loss or damage to tangible or intangible property; and Contractor shall reimburse County and the State of Colorado for reasonable attorney fees and costs, legal and other expenses incurred by County and the State ofColorado in connection with investigating or defending any such loss, claim, damage, liability or action. This indemnification shall not apply to claims by third parties against the County to the extent that Counfy is liable to such third party for such claims without regard to the involvement of the Contractor. This paragraph shall survive expiration or termination hereof. 9. Ownership of Documents. All documents (including electronic files) and materials obtained during, purchased or prepared in the performance ofthe Services shall remain the property ofthe County and/or State of Colorado and are to be delivered to County before final payment is made to Contractor or upon earlier termination of this Agreement. 10. Notice. Any notice required by this Agreement shall be deemed properly delivered when (i) personally delivered, or (ii) when mailed in the United States mail, first class postage prepaid, or (iii) when delivered by FedEx or other comparable courier service, charges prepaid, to the parties at their respective addresses listed below, or (iv) when sent via facsimile so long as the sendingpar:ty can provide facsimile machine or other confirmation showing the date, time and receiving facsimile number for the transmission, or (v) when transmitted via e-mail with confirmation of receipt. Either party may change its address for purposes of this paragraph by giving five (5) days prior written notice of such change to the other party. COLINTY: Eagle County, Colorado Attention: Katie Haas 4 Eagle County HHS General Services Final 5/14 500 Broadway Post Office Box 850 Eagle, CO 81631 Telephone: 970-328-8855 E-Mail: Katie.haas@eaglecounty.us With a copy to: Eagle County Attorney 500 Broadway Post Office Box 850 Eagle, 'Co 8 163 I Telephone: 97 0-328-8685 Facsimile; 97 0 -328-8699 E-Mail : atty @ e agle c ounty. us CONTRACTOR: CARE Equity 2328Federal Blvd. #3 Denver, CO 80211 Telephone: 720-432-817 5 Cellular Phone: 858-36 I -669 1 E-Mail: suzuho.shimasaki@careequitv.org I l. Termination. County may terminate this Agreement, in whole or in part, at any time and for any reason, with or without cause, and without penalty therefor with seven (7) calendar days' prior written notice to the Contractor. Upon termination of this Agreement, Contractor shall immediately provide County and/or State of Colorado with all documents as defined in paragraph t hereof, in such format as County and/or the State of Colorado shall direct and shall return all County owned materials and documents. County shall pay Contractor for Services satisfactorily performed to the date of termination. 12. Venue. Jurisdiction and Applicable Law. Any and all claims, disputes or controversies related to this Agreement, or breach thereof, shall be litigated in the District Court for Eagle County, Colorado, which shall be the sole and exclusive forum for such litigation. This Agreement shall be construed and interpreted under and shall be governed by the laws of the State of Colorado. 13. Execution by Countemarts: Electronic Signatures. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument. The parties approve the use of electronic signatures for execution of this Agreement. Only the following two forms of electronic signatures shall be permitted to bind the parties to this Agreement: (i) Electronic or facsimile delivery of a fully executed copy of the signature page; (ii) the image of the signature of an authorized signer inserted onto PDF format documents. All documents must be properly notarized, if applicable. All use of electronic signatures shall be governed by the Uniform Electronic Transactions Act, C.R.S. 24-71.3-101 to l2l . 14. Other Contract Requirements and Contractor Representations. a. Contractor has familiarized itself with the nature and extent of the Services to be provided hereunder and the Property, and with all local conditions, federal, state and local laws, ordinances, rules and regulations that in any manner affect cost, progress, or performance of the Services. Contractor certifies that, at the 5 Eagle County HHS General Services Final 5/14 time of entering into this Agreement, it has in effect all necessary licenses, certifications and insurance and will provide proof the same upon request of County and/or the State of Colorado. Any withdrawal or non-renewal of any necessary license, certification, insurance or the like shall be grounds for termination of this Agreement by County. b. Contractor will make, or cause to be made, examinations, investigations, and tests as deemed necessary for the performance ofthe Services. c. To the extent possible, Contractor has correlated the results of such observations, examinations, investigations, tests, reports, and data with the terms and conditions of this Agreement. d. To the extent possible, Contractor has given County written notice of all conflicts, elrors, or discrepancies. e. Contractor shall be responsible for the completeness and accuracy ofthe Services and shall correct, at its sole expense, all significant errors and omissions in performance of the Services. The fact that the County has accepted or approved the Services shall not relieve Contractor ofany ofits responsibilities. Contractor shall perform the Services in a skillful, professional and competent manner and in accordance with the standard of care, skill and diligence applicable to contractors performing similar services. Contractor represents and warrants that it has the expertise and personnel necessary to properly perform the Services and shall comply with the highest standards of customer service to the public. Contractor shall provide appropriate supervision to its employees to ensure the Services are performed in accordance with this Agreement. In the event County hnds these standards of customer service are not being met by Contractor, County may terminate this Agreement, in whole or in part, upon seven (7) days' notice to Contractor. This paragraph shall survive termination of this Agreement. f. Contractor agrees to work in an expeditious manner, within the sound exercise of its judgment and professional standards, in the performance of this Agreement. Time is of the essence with respect to this Agreement. g. This Agreement constitutes an agreement for performance of the Services by Contractor as an independent contractor and not as an employee of County. Nothing contained in this Agreement shall be deemed to create a relationship of employer-employee, master-servant, partnership, joint venture or any other relationship between County and Contractor except that ofindependent contractor. Contractor shall have no authority to bind County. h. Contractor represents and warrants that at all times in the performance of the Services, Contractor shall comply with any and all applicable laws, codes, rules and regulations. i. This Agreement contains the entire agreement between the parties with respect to the subject matter hereof and supersedes all other agreements or understanding between the parties with respect thereto. Contractor shall not assign any portion of this Agreement without the prior written consent of the County. Any attempt to assign this Agreement without such consent shall be void. k. This Agreement shall be binding upon and shall inure to the benefit of the parties hereto and their respective permitted assigns and successors in interest. Enforcement of this Agreement and all rights and obligations hereunder are reserved solely for the parties, and not to any third party. 6 Eagle County HHS General Services Final5/14 l. No failure or delay by either party in the exercise of any right hereunder shall constitute a waiver thereof. No waiver of any breach shall be deemed a waiver of any preceding or succeeding breach. m. The invalidity, illegality or unenforceability of any provision of this Agreement shall not affect the validity or enforceability ofany other provision hereof. n. The signatories to this Agreement aver to their knowledge no employee of the County has any personal or beneficial interest whatsoever in the Services or Property described in this Agreement. The Contractor has no beneficial interest, direct or indirect, that would conflict in any manner or degree with the performance of the Services and Contractor shall not employ any person having such known interests. Additionally, the Contractor acknowledges that, in governmental contracting, even the appearance of a conflict of interest is harmful to the interests ofthe State ofColorado and County ofEagle. Thus, Contractor agrees to refrain from any practices, activities or relationships that could reasonably be considered to be in conflict with the Contractor's fully performing his/her obligations under the terms of this Agreement, without the prior written approval of the County. In the event that Contractor is uncertain whether the appearance of a conflict of interest may reasonably exist, the Contractor shall submit to the County a full disclosure statement setting forth the relevant details for County's consideration and direction. Failure to comply shall be grounds for termination by County. Contractor shall maintain a written code of standards governing the performance of its employees engaged in the award and administration of contracts. No employee, officer, or agent of the Contractor shall participate in the selection, or in the award or administration of a contract or subcontract supported by federal funds if a conflict of interest, real or apparent would be involved. Such a conflict would arise when: (i) the employee, officer or agenq (ii) any member of the employee's immediate family; (iii) the employee's partner; or (iv) an organization that employs or is about to employ, any of the above, has a financial or other interest in the f,rrm selected for award. The Contractor will neither solicit nor grant gratuities or favors from Contractor's potential contractors or parties to sub- agreements. o. The Contractor, if a natural person eighteen (18) years of age or older, hereby swears and affirms under penalty of perjury that he or she (i) is a citizen or otherwise lawfully present in the United States pursuant to federal law, (ii) to the extent applicable shall comply with C.R.S. 24-76.5-103 prior to the effective date of this Agreement. p. Contractor shall comply with the Civil Rights Act of 1964 and Section 504, Rehabilitation Act of 1973, concerning discrimination on the basis ofrace, color, sex, age, religion, political beliefs, national origin or handicap. q. All intellectual property including without limitations, databases, software, documents, research, programs and codes, as well as all, reports, studies, data, photographs, negatives or other documents, drawings or materials prepared by the Contractor in the performance of its obligations under this Contract shall be the exclusive property of the County and/or State of Colorado. Unless otherwise stated, all such materials shall be delivered to the County and/or the State by the Contractor upon completion, termination or earlier expiration of this Agreement as directed by County. Contractor shall not use, willingly allow, or cause to have such materials used for any purpose other than the performance of Contractor's performance of Contractor's obligations under this Agreement without the prior written permission of the County and/or the State of Colorado. All documentation, accompanying the intellectual property or otherwise, shall comply with the State requirements which include but is not limited to all documentation being in a paper, human readable format which is useable by one who is reasonably proficient in the given subject area. Software documentation shall be delivered by the Contractor to the County and/or State that clearly identifies the programming language and version used, and when different programming languages are 7 Eagle County HHS General Services Final 5/14 incorporated, identifies the interfaces between code programmed in different programming languages. The documentation shall contain source code, which describes the program logic, relationship between any internal functions, and identifies the disk files, which contain the various parts of the code. Files containing the source code shall be delivered and their significance to the program described in the documentation. The documentation shall describe elror messages and the location in the source code, by page, line number, or other suitable identifier, where the error message is generated. The Contractor warrants that the delivered software, if any, will be sufficiently descriptive to enable maintenance and modification of the software. The County and/or State's ownership rights described herein shall include, but not be limited to, the right to copy, publish, display, transfer, prepare derivative works, or otherwise use the works. If any material is produced under this Agreement and the parties hereto mutually agree that said material could be copyrighted by the Contractor or a third party, then the County and,/or State, and any applicable federal funding entity, shall, without additional cost, have a paid in full, irrevocable, royalty free, and non-exclusive license to reproduce, publish, or otherwise use, and authorize others to use, the copyrightable material for any purpose authorized by the Copyright Laws of the United States as now or hereafter enacted. Upon the written request of the County and/or State, the Contractor shall provide the County and/or State with three (3) copies of all such copyrightable material. r. If the Contractor obtains access to any records, files, other information of the County or State of Colorado in connection with, or during the performance of this Agreement, then the Contractor shall keep all such records, files, or other information confidential and shall comply with all laws and regulations concerning the confidentiality of such records, files or information to the same extent as such laws and regulations apply to the County and the State. Breach of confidentiality shall be grounds for termination of this Agreement. Contractor shall maintain the confidentially of all information used, held, created or received in connection with this Agreement. Contractor shall use and disclose confidential information only for the purposes of this Agreement and for the operation and administration of Contractor. Contractor shall implement appropriate safeguards as are necessary to prevent the use of disclosure of confidential information and shall maintain a comprehensive written information privacy and security program that includes administrative, technical and physical safeguards for the electronic transmission of confidential information which are appropriate to the size and complexity of the Contractor's operations and the nature and scope of its activities. The Contractor shall promptly notiff the County if Contractor breaches the confidentiality of anv information covered bv this Asreement. Contractor shall identif, to the County information that it considers to be confidential or proprietary. This is a continuing obligation. Confidential or proprietary information for the purpose of this paragraph is information relating to Contractor's research, development, trade secrets, business affairs, internal operations and management procedures or those of its customers, clients or affiliates, but does not include information lawfully obtained by third parties which is in the public domain, or information which is or could have been acquired/developed independently by the County, State or a third party. Notwithstanding the foregoing, the County shall not be in violation of its obligations under this section should it disclose confidential information if such disclosure, in the sole opinion of the County's legal counsel, is required by applicable law and or process including the Colorado Open Records Act. s. The Contractor authorizes the County, the State of Colorado, the federal government or their designees, to perform audits and/or inspections ofits records, atany reasonable time during the term ofthis Agreement and for a period of six (6) years following the termination or expiration of this Agreement, to assure compliance with the terms hereof and to evaluate Contractor's performance. The County, State of Colorado and federal government or authorized designee thereof, in their sole discretion may monitor all activities of the Contractor pursuant to the terms of this Agreement. 8 Eagle County HHS General Services Final 5/14 t. Any news release, publicity statement or other public announcement whether written or oral shall be coordinated with CounW and State as set forth in the Master Contract. u. Contractor agrees to work cooperatively with other vendors performing services for County in connection with the WorkWell Collaborative project. 15. Prohibitions on Government Contracts. As used in this Section 15, the term undocumented individual will refer to those individuals from foreign countries not legally within the United States as set forth in C.R.S. 8-17.5-101, et. seq. If Contractor has any employees or subcontractors, Contractor shall comply with C.R.S. 8-17.5-101, et. seq., and this Agreement. By execution of this Agreement, Contractor certifies that it does not knowingly employ or contract with an undocumented individual who will perform under this Agreement and that Contractor will participate in the E-veri0r Program or other Department of Labor and Employment program ("Department Program") in order to confirm the eligibility of all employees who are newly hired for employment to perform Services under this Agreement. Contractor shall not: i. Knowingly employ or contract with an undocumented individual to perform Services under this Agreement; or ii. Enter into a subcontract that fails to certify to Contractor that the subcontractor shall not knowingly employ or contract with an undocumented individual to perform work under the public contract for seryices. b. Contractor has confirmed the employment eligibility of all employees who are newly hired for employment to perform Services under this Agreement through participation in the E-Veriff Program or Department Program, as administered by the United States Department of Homeland Security. Information on applying for the E-veriff program can be fourd at: http://www.d hs.sov/xprevprot/programs/gc 118522 1678150.shtm c. Contractor shall not use either the E-veri$ program or other Department Program procedures to undertake pre-employment screening ofjob applicants while the public contract for services is being performed. d. If Contractor obtains actual knowledge that a subcontractor performing work under the public contract for services knowingly employs or contracts with an undocumented individual, Contractor shall be required to: i. Notif' the subcontractor and County within three (3) days that Contractor has actual knowledge that the subcontractor is employing or contracting with an undocumented individual; and ii. Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to subparagraph (i) of the paragraph (d) the subcontractor does not stop employing or contracting with the undocumented individual; except that Contractor shall not terminate the contract with the subcontractor ifduring such three (3) days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an undocumented individual. e. Contractor shall comply with any reasonable request by the Department of Labor and Employment made in the course of an investigation that the department is undertaking pursuant to its authority established in c.R.s. 8-17.s-102(5). 9 Eagle County HHS General Services Final 5/14 f. If Contractor violates these prohibitions, County may terminate the Agreement for breach of contract. If the Agreement is so terminated specifically for breach of this provision of this Agreement, Contractor shall be liable for actual and consequential damages to County as required by law. g. County will notifr the Colorado Secretary of State if Contractor violates this provision of this Agreement and County terminates the Agreement for such breach. [Rest of page intentionally left blankJ 10 Eagle County HHS General Services Final 5/14 IN WITNESS WHEREOF, the parties have executed this Agreement the day and year first set forth above. COLTNTY OF EAGLE, STATE OF COLORADO. Bv and Through Its couNTY MANAGER By: CONTRACTOR: Catalysts for Achieving Racial and Ethnic Equrty, LLC d,blaCARE Equity tr, Brent McFall, Couhty Manager :lurZUHo .V I mASAlalPrint Name: Title: l4v I1 Eagle County HHS General Services Final 5/14 EXHIBIT A SCOPE OF SERVICES and SCHEDULE: l. Meet with the WorkWell Collaborative core team, including Eagle County staff and Health Links Colorado, in order to provide guidance on the best approach for incorporating health equity in to the Project. Meetings may take place in person or by phone. 2. Understanding Employee Perspectives: Conduct sixteen semi-structured interviews with employees who are considered a "vulnerable population" as defined by the WorkWell Collaborative project team, within Eagle and Summit Counties only. Interviews may take place in person or by phone. ECPHE and other WorkWell Collaborative core partners will lead in the recruitment of participants for the semi-structured interviews and coordinate logistics. The intent of the outreach will be to understand how to best capture employee perspectives and how to frame questions that are easily understood and meaningful to employees and/or employers in other phases of this project. A report of the results of the interviews will be submitted, along with specific recommendations on questions that could be added to the Health Links Employer Needs Assessment. The form of any report or additional reports will be mutually agreed upon by the parties. a. SCHEDULE: Recruitment of participants and semi-structured interviews will take place between February and April, 2016 with a final report to be completed no later than June 30,2016. 3. Facilitated Learning Opportunities: This project has identified a need to train Health Links Advisors in health equity. The Contractor will work with Eagle County staff and other WorkWell Collaborative core partners (e.g. Health Links Colorado) to determine the most appropriate method to train Health Links Advisors (and potentially other staff) about health equity. This may include developing and conducting in- person or online trainings, reviewing and approving existing training materials to assure alignment with this effort, a facilitated community dialogue that includes participants from the semi-structured interviews (above), and/or supporting staff in developing communication techniques about health equity intended for employers. a. SCHEDULE: The Contractor will begin working with Eagle County staff and WorkWell Collaborative core team members to determine the training needs and schedule details in early 2016. One (l) training to be completed by June 30,2016. FEES: The contractor will submit an invoice by the 2nd of each month. The invoice will include all costs associated with the Project as dehned above. The contract amount may not exceed $10,000 for the Term of the Agreement. The hourly rate paid to the contractor will be $125 per hour. 12 Eagle County HHS General Services Final 5/14 COVERAGES CERTIFICATE OF LIABILITY INSURANCE CERTIFICATE NUMBER:REVISION NUMBER: THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTTFICATE OF TNSURANCE DOES NOT CONSTTTUTE A CONTRACT BETWEEN THE |SSU|NG TNSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER. AND THE CERTIFICATE HOLDER. IMPORTANT: lf the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. lf SUBROGATION lS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statemenl on this certificate does not confer rights to the certificate holder in lieu of such PRODUCER Hiscox lnc. 520 Madison Avenue 32nd Floor New York, NY 10022 Catalysts for Achieving Racial and Ethnic Equity (CARE Equity), 2328 Federal Blvd. #3 Denver CO 80211 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. NSRITR TYPE OF INSUMNCE \uut POI ICY NIIMRFP POLICY EFF POLICY EXP rMM/DD/YYYYI LIMITS A X I coMMERcTAL GENERAL L|ABrLtry l-l .*,r.-roo. [Xl o".r*I uDc-1 681428-CGL-16 01t14t2016 01t14t2017 EACH OCCURRENCE s 1,000,000 UAMAUE IUKtsNIEU PRFMISFS lFa mdrrrence)s 100,000 MED EXP (Anv one oerson)$ 5,000 PERSONAL & AOV INJURY $ 1.000.000 GEIx ,I'L AGGREGATE LIMIT APPLIES PER: ,o.,." fl !Lo; fl ,o" OTHER: GENERAL AGGREGATE s 2.000.000 PRODUCTS - COMP/OP AGG s S/T Gen. Aoo. AU']'OMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS HIREO AUTOS SCHEDULED AUTOS NON.OWNED AUTOS COMtsINIU SINGLE LIMI I lEa accident) BODILY INJURY (Per person)q BODILY INJURY (Per accident) PROPERTY DAMAGE lPer amidanll UMBRELLA LIAB EXCESS LIAB OCCUR CLAIMS-MAOI EACH OCCURRENCE AGGREGATE $ DED ] RFTFNTION S q AND EMPLOYERS'LtABtLtTY Y/ NANYPROPRIETOR/PARTNER/EXECUTIVE T-OFFICER/MEIVBEREXCLUDEO? I (Mandatory in NH) lf ves. describe undernFqeetPTtnN oF npFeATrnNre h6r^-, N/A PrK | | UIH-STATIITtr I I FP E.L. EACH ACCIDENT $ E,L. DISEASE. EA EMPLOYE $ DISEASE. 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