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Home My WebLink AboutC16-033 Xentry Systems Integration LLCAGREEMENT FOR SERVICES BET'WEEN EAGLE COLINTY. COLORADO AND XENTRY SYSTEMS INTEGRATION. LLC THIS AGREEMENT ("Agreement'?) is effective a, of tn" lSf Au, of r"l Xentry Systems Integration, LLC an Ohio limited liability company (hereinafter Colorado, a body corporate and politic (hereinafter "County'). 2016 by and between and Eagie County, RECITALS WHEREAS, County desires to ent€r inlo an agreement with Contractor to provide phonen hardwar:e and software st-tpport for the Eagle County Regional Airport (the "Project"). The location of fhe work to be performed will be at the Eagle County Rogional Airport (the "Froperty-) and V/HEREAS, Confractor is authorized to do business in the State of Colorado and has the time, skill, expertise, and experience necessary to provide the Services as defined below in paragraph I hereof; and WHEREAS, this .Agreement shall govem the relationship botween Consactor and County in connection with the Services. AGREEMENT NOW, TIIER"EFORE, in considemtion of the foregoing and the following promises Contractor and County agree as follows: I " Sgf.vices or Y.[--ofk. Contractor agrses to diligently provide all services, labor, personnel and materials neces$ary to perform and complete the services or work described in Exhibit A {"Services" or "Work") which is attached hereto and incorporated herein by reference, The Services shall be performed in accsrdance witlr the provisions and conditions ofthis Agreement. a. Contractor agrees to firnish the Services in accordancs with the schedule established in Exhibit A. If no completion date is specified in Exhibit A, then Contractor agrees to fumish &e Services in a timely and expeditious manner consistent with the applicable standard of care. By signing below Conh'actor rcpresents thal it has the eKpertise and personnel necessary to properly and timely perform the Services. b. In the event of any conflict or inconsistoncy betweon the terms and conditions set forth in Exhibit A and the terms and conditions s€t forth in this AgreemenL rhe terrns and conditions set forth in this Agreement shall prevail. 2. County's Representative. The Eagle County Regional Airport's designee shall be Confractor's contact with respect to this Agreement and performanee of the Services. 3. Ternr of the Aprreement. This Agreement shall commence upon tlrc dato first writien above, and subject to theprovisionsofparagraph ll hereoe shallcontinueinfullforceandeffectthroughthe3l'tdayofDecefi$er,2016. 4. Extension or Mbdification. This .,4greement may ba extended for up to three additional one year terms upon written agraement of the parties. Any amendments or modifications shall be in writing signed by both parties. No additional seryices or work performed by Contractor shall be the basis for additional compensation unless and 6-rnt--ttotney's office C16-033 until Contractor has obtained written authorization and acknowledgement by County for such additional services in accordance with County's internal policies. Accordingly, no course of conduct or dealings between the parties, nor verbal change orders, express or implied acceptance ofalterations or additions to the Services, and no claim that County has been unjustly emiched by any additional services, whether or notthere is in fact any such unjust enrichment, shall be the basis of any increase in the compensation payable hereunder. In the event that written authorization and acknowledgment by County for such additional services is not timely executed and issued in strict accordance with this Agreement, Contractor's rights with respect to such additional services shall be deemed waived and such failure shall result in non-payment for such additional services or work performed. 5- Compensation. County shall compensate ConFactor for the performance ofthe Services in a sum computed and payable as set forth in Exhibit A. The performance of the Services under this Agreement shall not exceed $4'E52.00. Contractor shall not be entitled to bill at overtime andl/or double time rares for work done outside of normal business hours unless specifically authorized in writing by Counry. a. Payment will be made for Services satisfactorily performed within thirty (30) days of receipt of a proper and accurate invoice from Contractor. All invoices shall include detail regarding the hours spent, tasks performed, who performed each task and such other detail as county may requesl b. Il at any time during the term or after termination or expiration of this Agreement, County reasonably determines that any payment made by County to Contractor was improper because the Services for which payment was made were not performed as set forth in this Agreement, then upon written notice of such determination and request for reimbursement from County, Contractor shall forthwith retum such payment(s) to County. Upon termination or expiration of this Agreement, unexpended funds advanced by County, if any, shall forthwith be returned to County. c. County will not withhold any taxes from monies paid to the Contractor hereunder and Contractor agre€s to be solely responsible for the accurate reporting and payment of any taxes related to payments made pursuant to the terms of this Agreement. d. Notwithstanding anything to the contrary contained in this Agreement, County shall have no obligations under this Agreement after, nor shall any pa),ments be made to Contractor in respect of any period after December 31 of any year, without an appropriation therefor by County in accordance with a budget adopted by the Board of County Commissioners in compliance with Article 25, title 30 ofthe Colorado Revised. Stafutes, the Local GovernmentBudgetLaw(C.R.S.29-l-l0l et.seq.)andtheTABORAmendment(ColoradoConstitution,ArticleX, Sec.20). 6. Subcontractors. Contractor acknowledges that Counfy has entered into this Agreement in reliance upon the pafticular reputation and expertise ofContractor. Confractor shall not enter into any subcontractor agreements for the performance of any of the Services or additional services without Counfy's prior written consent, which may be withheld in County's sole discretion. County shall have the right in its reasonable discretion to approve all personnel assigned to the subject Project during the performance ofthis Agreement and no personnel to whom County has an objection, in its reasonable discretion, shall be assigledto the Project. Contractor shall require each subcontractor, as approved by County and to the extent ofthe Services to be performed by the subcontractor, to be bound to Contractor by the terms of this Agreement, and to assume toward Contractor all the obligations and responsibilities which Contractor, by this Agreement, assum€s toward County. County sball have the right (but not the obligation) to enforce the provisions of this Agreement against any subcontractor hired by Contactor and Contractor shall cooperate in such process. The Contractor shall be responsible for the acts and omissions of its agents, employees and subcontractors. z Eagle County General Servioes Final 5il4 7. Insurance. Contractor agrees to provide and maintain at Contactor's sole cost and expense, the following insurance coverage with limits of liability not less than those stated below: Types oflnsurance. i. Workers' Compensation insurance as required by law. ii. Auto coverage with limits of liability not less than $1,000,000 each accident combined bodily injury and property damage liability inswance, including coverage for owned, hired, and non-owned vehicles. iii. Commercial General Liability coverage to include premises and operations, personaVadvertising injury, products/completed operations, broad form prope4y damage with limits of liability not less than $1,000,000 per occurence and 91,000,000 aggregate limits. b. Other Requirements. i. The automobile and commercial general liability coverage shall be endorsed to include Eagle County, its associated or affiliated entities, its successors and assigns, elected officials, employees, agents and volunteers as additional insureds. A certificate of insurance consistent with the foregoing requirements is attached hereto as Exhibit B. ii. Contractor's certificates of insurance shall include subcontractors, if any as additional insureds under its policies or Confactor shall furnish to County separate certificates and endorsements for each subcontractor. iii. termination hereof. The insurance provisions of this Agreement shall survive expiration or iv. The parties hereto understand and agree that the County is relying on, and does not waive or intend to waive by any provision of this Agreement, t}te monetary limitations or rights, immunities and protections provided by the Colorado Governmental Immunig Act, as from time to time amended, or otherwise available to Counfy, its affiliated entities, successors or assigns, its elected offrcials, employees, agents and volunteers. v. Contractor is not entitled to workers' compensation benefits except as provided by the Contractor, nor to unemployment insurance benefits unless unemployment compensation coverage is provided by Contractor or some other entity. The Contractor is obligated to pay all federal and state income tax on any moneys paid pursuant to this Agreement. 8. Indemnification. The Conftactor shall indemniS and hold harmless County, and any of its officers, agents and employees against any losses, claims, damages or liabitities for which County may become subject to insofar as any such losses, claims, damages or liabilities arise out of, directly or indirectly, this Agreemenq or are based upon any performance or nonperficnnance by Contractor or any of its subcontractors hereunder; and Contractor shall reimburse County for reasonable attorney fees and costs, legal and other expenses incurred by County in connection witb investigating or defending any such loss, claim, damage, liability or action. This indemnification shall not apply to claims by third parties against the County to the extent that County is liable to such third parry for such claims without regard to the involvement of the Contractor. This paragraph shall survive expiration or termination hereof. Eagle County General Services f;nat St t7a 9. Ownership of Dpcuments. All documents (including electronic frles) and materials obtained during, purchased or prepared in the performance of the Services shall remain the propeny ofthe County and are to be delivered to Corurty before final payment is made to Contactor or upon earlier termination of this Agreement. 10' Notice. Any notice required by this Agreement shall be deemed properly delivered when (i) personally delivered, or (ii) when mailed in the United States mail, fust class postage prepaid, or (iii) when delivered by FedEx or other comparable courier service, charges prepaid, to the parties at their respective addresses listed below, or (iv) when sent via facsimile so long as the sending party can provide facsimile machine or otler confirmation showing the date, time and receiving facsimile number for the transmission, or (v) when transmitted via e-mail with confirmation ofreceipt. Either pary may change its address for purposes ofthis paragraph by giving five (5) days prior written notice of such change to the other party. COI.INTY: Eagle County, Colorado Attention: Erin Mercer 500 Broadway Post Office Box 850 Eagle, CO 81631 Telephone : 97 0 -328-2682 Facsimile: 97 0 -328-2687 E-Mail: erin.mercer@eaglecounty.us With a copy to: Eagle County Attomey 500 Broadway Post Offrce Box 850 Eagle, Co 81 63 I Telephone: 970-328-8685 Facsimile: 97 0-328-8699 E-Mail: atty@eaglecounty.us CONTRACTOR: Xentry Systems Integration, LLC l04l Byers Rd. Miamisburg, OH45342 Telephone: 800 -5 62-87 49 Facsimile: 937438-0900 I l. Termination. County may terminate this Agreemen! in whole or in parl at any time and for any reason, with or without cause, and without penalty therefor with seven (7) calendar days' prior written notice to the Contractor. Upon termination ofthis Agreement, Contractor shall immediately provide County with all documents as defined in paragraph t hereof, in such format as County shall direct and shall return all County owned materials and documents. County shall pay Contractor for Services satisfactorily performed to the date of termination. 12. Venue. Jurisdiction and Applicable Law. Any and all claims, disputes or controversies related to this Agreement, or breach thereof, shall be litigated in the District Court for Eagle County, Colorado, which shall be the sole and exclusive forum for such litigation. This Agreement shall be construed and interpreted under and shall be govemed by the laws of the State of Colorado. 4 Eagle County General Scrviccs Final 5/l 4 13. Execution by Coqqterparts: Eiectronic Sisnatures. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which shalt constitute one and the same instrument. The parties approve the use of electronic signatures for execution of this Agreement. Only the following two forms of electronic signatures shall be permitted to bind the parties to this Agreement: (i) Electronic or facsimile delivery of a fully executed copy ofthe signatwe page; (ii) the image ofthe signature of an authorized signer inserted onto PDF format documents. All documents must be properly notarized, if applicable. Ail use of elechonic signatures shall be governed by the Uniform Electronic Transactions Act, C.R.S. Z4-71.3-101 to l2l. 14. Other Qontract Requirements 4nd Contraclor Representations. a. Contactor has familiarized itself with the nature and extent of the Services to be provided hereunder and the Property, and with all local conditions, federal, state and local laws, ordinances, rules and regulations that in any manner affect cost, progress, or performance ofthe Services. b. Contractor will make, or cause to be made, examinations, investigations, and tests as he deems necessary for the performance ofthe Services. c. To the extent possible, Confiactor has conelated the results ofsuch observations, examinations, investigations, tests, reports, and data with the terms and conditions of this Agreement. d. To the extent possible, Confiactor has given Counfy written notice of all conflicts, orrors, or discrepancies. e. Contractor shall be responsible for the completeness and accuracy ofthe Services and shall correct, at its sole expense, all significant errors and omissions in performance of the Services. The fact that the County has accepted or approved the Services shall not relieve Contractor of any of its responsibilities. Contactor shall perform the Services in a skillful, professional and competent manner and in accordance with the standard of care, skill and diligence applicable to contractors perfonning similar services. Contactor represents and warrants that it has the expertise and personnel necessary to properly perform the Services and shall comply with the highest standards of customer service to the publio. Contractor shalt provide appropriate supervision to its employees to ensure the Services are performed in accordance with this Agreement. This paragraph shall survive termination of this Agreement. f. Confractor agrees to work in an expeditious manner, within the sound exercise of its judgment and professional standards, in the performance of this Agreement. Time is of the essence with respect to this Agreement. g. This Agreement constihrtes an agreement for performance of the Services by Contractor as an independent contractor and not as an employee of County. Nothing contained in this Agreement shall be deemed to create a relationship of employer-employee, master-servant, partnership, joint venture or any other relationship between County and Contractor except that ofindependent contractor. Contractor shall have no authority to bind County. h. Contractor represents and warrants that at all times in the performance of the Services, Contractor shall comply with any and all applicable laws, codes, rules and regulations. i. This Agreement contains the entire agreement between the parties with respect to the subject matter hereof and supersedes all other agreements or understanding between the parties with respect thereto. 5 Eaglc County General Services Final 5/14 j. Contractor shall not assign any portion of this Agreement without the prior wriften consent of the County. Any attempt to assign this Agreement without such consent shall be void. k. This Agreement shall be binding upon and shall inure to the benefit of the parties hereto and their respective permitted assigns and successors in interest. Enforcement of this Agreement and all rights and obligations hereunder are reseryed solely for the parties, and not to any third parly. L No failure or delay by either party in the exercise ofany right hereunder shall constitute a waiver thereof. No waiver of any breach shall be deemed a waiver of any preceding or succeeding breach. m. The invalidity, illegality or unenforceability of any provision of this Agreement shall not affect the validity or enforceability ofany other provision hereof. n. The signatories to this Agreement aver to their knowledge no employee of the County has any personal or beneficial interest whatsoever in the Services or Property described in this Agreement. The Contractor has no beneficial interest, direct or indirect, that would conflict in any manner or degree with the performance of the Services and Contractor shall not employ any person having such known interests. The Contactor, if a natural person eighteen ( I 8) years of age or older, hereby swears and affirms under penalty of perjury that he or she (i) is a citizen or otherwise lawfully present in the United States pursuant to federal law, (ii) to the extent applicable shall comply with C.R.S. 24-'16.5-103 prior to the effective date of this Agreement. 15. Prohibitions on Govemment Contracts As used in this Section 15, the term undocumented individuai will refer to those individuals from foreign counties not legally within the United States as set forth in C.R,S. 8-17.5-101, et. seq. If Contractor has any employees or subcontractors, Contractor shall comply with C.R.S. 8-17.5-101, €t. seq., and this Agreement. By execution of this Agreement, Contractor certifies that it does not toowingly employ or contract with an undocumented individual who will perform under this Agreement and that Contractor will participate in the E-verif Program or other Department of Labor and Employment program ("Department Program") in order to confirm the eligibility of all employees who are newly hired for employment to perform Services under this Agreement. a. Contractor shall not: i. under this Agreement; or 11. Knowingly employ or conffact with an undocurented individual to perform Services Enter into a subcontract that fails to certifu to Contractor that the subcontractor shall not knowingly employ or conffact with an undocumented individual to perform work under the public contract for services. Conhactor has confirmed the employment eligibility of all employees who are newly hired for employment to perform Services under this Agreement through participation in the E-Verifr Program or Department Program, as administered by the United States Department of Homeland Security. Information on applying for the E-verify program can be found at: htto ://www.dhs.eov/xprevorot/programs/sc 1185221678150.shtm 6 Eagle County General Services Final 5/1 4 c. Contzctor shall not use either the E-verif, program or otfier Department Program procedures to undertake pre-employment screening ofjob applicants while the public confract for services is being performed. d. If Contactor obtains actual lsrowledge that a subcontractor performing work under the public conffact for services knowingly employs or contr"dcts with an undocumented individual, Contractor shall be required to: i. Notifr the subconhactor and County within three (3) days that Contactor has actual knowledge that the subcontactor is ernploying or contracting with an undocumented individual; and ii, Terminate the subcontract with the subconfractor if within three days of receiving the notice required pursuant to subparagraph (i) of the paragraph (d) the subcontractor does not stop employing or contracting with the undocumented individual; except that Contractor shall not terminate the contract with the subcontractor ifduring such three (3) days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted witlr an undocumented individual. e. Contractor shall comply with any reasonable request by the Department of Labor and Employment made in the course of an investigation that the depafinent is undertaking pursuant to its authority established in c.R.s. 8-17.5-102(5). f. If Contractor violates these prohibitions, County may terminate the Agreement for breach of contract. If the Agreement is so terminated specifically for breach of this provision of this Agreement, Contractor shall be liable for actual and consequential damages to county as required by law. g. County will notif, the Colorado Secretary of State if Conffactor violates this provision of this Agreement and County terminates the Agreement for such breach. IREST OF PAGE INTENTIONALLY LEFT BLANKJ Eagle County General Services Final 5/14 IN wlrNESS WHEREOF, the parties have executed this Agreement the day and year firsr set forth above. COLNTY OF EAGLE, STATE OF COLORADO, By and Through its COUNTY MANAGER By: 8 Eagle County General Ssrvises Final 5/14 SYSTEN4S INTEGRATION. 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EEEEEEEEEEEggE EEggBEgE€aHEEEE F Fz z-.<tsE,Zgg =- =*g<'= ul g a, @ d\ uJ ii Z'l.t gtE cis t!o- F oglL u€ATY+ac=oxB6 cluJ1dHff* gEe H=7gfrbF HHEEr!f=C,uoz< € o e()I go doc o Eoq o egox .ia dll 'EbTO C6 lt ,*9 La!.l -cc.e - rfu ^t o .g -9 3!tt(s o frF .g Gao-ceooo oE3 e c0 "g-3 ET(D 'Eoo oo c bc c,X o"to|! CL,E o :g !l b (,x F o .o Jzo T'olteq) a @€l 6 = s EcI.'-ao T'{| o oo c o U o. .9,qo5 E 06l- (g o.: o. E o€ ig(! oE o(u Eg .b ,14 0 E ggE' Etcii EEE;i €Ee€i!E s 6 t:3 0:J FE H*J E giF] *?Er1 EFsf;r 6 s{l r;4601 *gEEr ;asE lgE:c, aa s 5: $$'+i $E*g. EgsE E$C€ ie€E ;Pt€ E$$ egE a€ ge€€ EEiE gEiB F Fz o FA'zt<FE,Zctc's=, *$ =<'4 c! uJ O.c o € fits 2Jsg€ .o{F 6a OE lrJ FEoLG UE 9Etc- 9g FH-,eff Ei'3 P,rtbE HE=E EXHIBIT B INSURANCE CERTIFICATE l0 Eagle County General Services Final 5/14 CERTIFICATE OF LIABILIry INSURANCE THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER. AND THE CERTIFICATE HOLDER. IMPORTANT: ll the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. lf SUBROGATION lS WAIVED, sublect to the terms and conditlons of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rlghts to the PRODUCER Marsh & McLennan Agency LLC Davton OH 45402 TNSURERB:Mt. Hawlev lnsurance co.INSURED MATRISYSTE Matrix Systems, Inc. 1041 Byers Road Miamisburg OH 45342 c,Hartford Casualtv Ins. Co. 1357641343 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED AEOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTMCT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTN TYPE OF INSURANCE NSn wvn POUCY NUMBER POUCY EFF.Mil/DDM POLICY EXPlM[/Dnm UMITS X COMMERCIAL GENERAL LIABILITY ICLAIMS-MADE IX IOCCUR 35836859 2t1t2016 21112017 EACH OCCURFENCE $1.000.000 AMAGE TO RENTED REMISES lEa dcurrencel 1.000.000 X MED EXP (Any one person)$1 0,000 PERSONAL & ADV INJURY $1,000,000 GEI J'L AGGREGATE LIMIT APPLIES PER: eoLrcvl liie"f lxlroc OTHER: GENEFAL AGGREGATE $2,000,000 PRODUCTS - COMP/OP AGG $2,000,000 AU'I X X OMOBILE LIABILITY ANY AUTO ALLoWNED f--l SCHEDULEDAUTOS i I AUTOST---I NON.OWNEDHTREDAUTOS | | nuros comp:1,ooo filcolt't,ooo 74993725 2t1t2016 2t1t2017 )MtsINID SINGLI LIMII a accidenl)$ r .ooo.ooo BODILY INJURY (Per person) BOOILY INJURY {Per accident) PHOPEH IY IJAMAGE lPer accident) B UMBRELLA LIAB EXCESS LIAA I occuRil .*,".-"oo, l\i|X10371789 2t1t2016 21112017 EACH OCCURRENCE $5,000.000 X AGGREGATE s5.000.000 oro x I RFTENTToN$o C WORKERS COMPENSATION AND EMPLOYERS'LrABrLrTY Y/N ANY PROPRIETOR/PARTNER/EXECUTIVE T--OFFICER/MEMBER EXCLUDED? I (Mandalory in NH) lf ves. d€scribe under DEscRtPTtoN oF oPERAT|oNS below N/A 33WE2N8769 ?11120't6 211120't7 vlPtH I lorH- ^ISTATIJTF IFR *See below* E-L. EACH ACCIOENl $500,000 E,L. DISEASE. EA EMPLOYEI $500.000 E.L. DISEASE. POLICY LIMIT $500.000 Installation Floater Rented & Leased Equipment 358368s9 21112016 21112017 Limil Limil 250,000/2,500 Ded 60,000/2,500 Ded OESCRIPTIONOFOPERATIONS/LOCATIONS/VEHICLES (ACORDlOl,Additioal Remark3Schoduls,maybeattach€dltmorespacci3required) -agle County is included as an Additional Insured with respects to the above General Liability when required by written contract. SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE r!u*,- {J*t}a,;,'t S+g^J'"t @ 1988-2014 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks ot ACORDACORD 2s (2o14101)