HomeMy WebLinkAboutC16-027 Citadel Security and InvestigationsFIRST AMTNDM$NT ?O ASTTLIiIIfENT BSTWSEN
EAGLA C*U!{?Y. EOLSRAT}O
ANT}
{TITAI}UL $TCURITT ANN TNVI}$TISA?IO}f S, LLC
THI$ FIR$T AM$N$MTNT ("First Amendrnenr") i* efllcrivc *s of the -?!: aay or "')arun!t-4*,?0ls by end be$yeen filadel $ecurity rnd lnve*tigations, LLC, a c*l*ra$Tffi t;alinfrCIxnpuny
{her*inaller'*Cotltrar:tor"} aad 6ngle C*u$y" Coi*radc, a b*dy r*rp$rate and politic {herelnafr*i'-[]ounty"].
RECITALS
w$ERfiA$,-{lounty and Contractor rntered into an sgr€ernent dated the l5e day *f l}*cember, 301j, for
certain s*cnrity services for the f;agle {'orniy fn*nbined Courts at the fisStc Counry Justi*e Cclrrer
l*cated nt 0$E$ chsmbers, Road, fiagle, coloradc, {rhe "original Agreemenf}; and
lvl{ERfiA$r the Original Agreement conternplated that th* tionrrecr$r \ssuld perform certai$ dutie* with
c*rnpeneati*n i* *n amerrrni nct to excsed $ l3j,S$0.i)0; and
WHHR$A*, the Counfy end Contrartor dssire to ndd an additionel scop* of s*rvic*s to tbE Original
Agreexlsnl sueh that the certaix xcurity s*rvic*s are psrforrne ct thc Eagle C.ounty C*mpu* as set lbxh
irt this First ^Amendment; and
\ryH€lt"HAS' County *nd eonlraclor further desim by this Sirst d"mendmenr to modify the *xnpen**tion
set furth in the original Agreement to re{l*ct ths additioncl scap* of service*.
FIRST AMHNSh{fiNT
NolS TilHR8F$RE, in crrnsideration rf the bregoing *nd ths mr*ual righx and nbligations ss $sr tb,rth
bslow, the pa*ies agree a$ lbllows:
l. Paragraph I af ths Origin*l Agreunent shalt be amended ts read as fiollfl{s:
l$e$.t99$-9ll[a*: eorractcr x'lll $se its *xpmti**, skill and i& uwn ernploye*re ro prol.idc
se*urify sen'icss for the Prnperty and tbe Eeglc County C*mpr t&fined ixtswl ln o*l*r rp
etlsure that unauthoriecd weap,ons end sonrraband are not pnni$ed cn the Froperty ar the
Eagle founty Campus {the "Services). Thc $ervices inrlude t}re following Ceneral
Prnrrixicns:
&" Gg.nprpllrovi*lnssilboseh ix. hgrssf relae tgg$ryjca$serfornsd ar rhe h$ssrlv:
i. coafraeror rryill provide two {?} *rmed secrrity officcr* during the hourx
cf operations es $tat$d bslow. At ail tirn*s d*ring &e hnur* rf opemrlon,
*t lcasr onc (lJ secmity officw ryill be stctimed er lhe rnain saeiliry
sntrs$ce to perfonn th* $err.i*es, unle* dircetly ins&$cted ottrr-rrirc by
*rry uniflarrn*d law enfurssnent pflss,nxsl.
ii' Days and hours *f *por*ticn are generally Monday tlrruugh Fridayn fronr
7:30 AM to 5:30 PM, exceptirrg $t*te ll*lidxy* when the court Gfficec
g;llJrdNTEf*ilrt€ltcftic* Agffirwtfjt$snrt bsiiim Cfi&}f;EcSn&rgt$pf$ er*16.€{8\C$t ECB F}rrr *rrndsflt n {At i.{rm
gagte iosntY Ccmrnis*hnen*' *ffic*C16-027
rrr€ clomd. $ecasional courl sessions nray occur o{rside of theee hoff$
n*d m*y requirc s*curity.
cclntrnoter's *ecurity per*nnnel will c.oordinate with the onduty sngle
counly $heriffs tlf{ice l}$entlons $upervisor for *}l operarianel matters
*nd will slso e$brdinane with the clerk of courl, pn&ations sffica end
thc Offiee of rhq SisXri*t Atfornoy on a deily ba*is.
At all tinle* while nn dug *nd pr&rming thc $rrrices undcr t&is
Agr*en*nt, esn*actor's security personnel *hosld be clolhEd in a
unifnnn disringui*hing them as secnrity of6cem. Thfs unifuirn dror*d be
separate and di*tinc.t fum that of the unifnrrns rrarn by the personnel of
the Sqtr f*unty ShsrifPs Offics,
The se*urity cu,ntr&ctrr ru&y $s{ x-r4y, r'agrstcmeler and hand-held
wands cun'ently clrlned by the County.
The seeuriry tllTicms will b* properly train*d and riceneed ta accomplish
tlre Scrvices"
f ii. Ctlrltrestsr rvill provide County with a list nf approled eecurity officers
whtt will be stationpd *t the Facility during the tsrm of this Agreernent
end wilr nr*ify counly of *ny change* prior to or dire*ly aftcr the
chang*- The county shail hnve rhe right &o disapprove of any propo*e.d
Psrs{unel and subeonkn*tors prim ls csmmrncGrnent of 6rduring the
provisir** nf any Services undsr *ris Agrecmcnf"
giii" If fxntractar use*'fhc Eq*iptnenl owned byCounty, C*ntractarshfill be
rexponsible lbrmainrdning su*h squipnrcnt in g.*d rvorking ordw.
Ccntrectsr *8ll cond$ct mrilise daily cdibratia*r t6$Lts on &* Equiprnent
prinr to p*r&rrning the Ssrvices esch morniag and immcdictely notifu
County rf *ny Eguiprne*t cperating issues" Testing snal calibretion will
be performed uci.ng testing devices provided by counry and using tbe
procedure recerlmmded by Cnrm$,.
iI{' Conraetor will h* respon*ible fi*r replacern*nt of **y of tbe F.quipmenl
broken or demeged a* a result of thc negligent ar willful conduct of irs
srcurity officers or orher employecs" Rqrlacernenl *hall be same or
equivalent equipment, as approved by County.
{ien*r*l }}r*visio*s x t}rnngh xvii shall apply {o $ervises perforrned sa fhe Eaglc Counry
Campux only:
Itl.
lv.
v1.
x. Contractor will provide one (l ) armed security officer to be stationed at
the main enrrance to the Eagle County Building tocated at 500
Broadway, Eagle, CO 81631.
xi. Dap and hours of operation are generally Monday through Friday, from
8:00 a-m. to 5:00 p.m., exceptiDg horidays. occasionar pubric meerings
may occur outside of these hours and may require security services.
xii. 'The security oflicer will be properly trained and licensed to accornplish
the Services.
xiii' Contractor will provide County with a list of approved sccurify officen
or subcontractors who rnay be stationed at the Eagle county campus
during the term of this Agreernent and will notify County at its eartiest
convenience of any changes. The county shall have thc right to
disapprovc of aay proposed personnel and subcontractors prior 0o the
commcncement of or during the provision of any services under this
Agreement.
xiv. At all times while on duty and performing the Services under this
Agreement, contractor's security officer will be ctothed in a uniform
distinguishing him or her as a sccurity officer.
xv' In connecrion with the serviees, contractor's security officen will
coordinate with the Facilities Managanent Department, or their
designee, for all operational matters.
xvi. If the Conrractor us€s any equipment owned by Eagle County,
contractor shall be responsible for maintaining such equipment in good
worting order.
xvii. contractor will be responsible for replacement of any of the equipment
broken or damaged as a result of negligent or willful conduct of its
security olficcrs, othcr employes or subcontractors. Replaccment shall
be same or equivalent cquipmeirt, as approved by County.
General Duties ( i throue*r xi hereof aoplies to the prooerty onlv):
i. control access to tbe prqp€rty by manning thc main entrance to the
Facility in order to cnsure that unauthorized weapons andlor contraband
are nol brought into the Facitiry.
ii. screen people and pcrsonal properry entering the Facility utilizing x-ray
parcel screening system, magnetometer and hand-held wands.
iii. Perform pat down searches ofpeople and manual searches ofproperty
(purse, backpack, etc.) when necessary/appropriate.
,v.Be fnnriliar with the Prnpwty r* provide accurate directions to the public
cnd escurste infsrmadon to rn*ponding law enferuement s{fir€rs in
emergeacy sitaationr.
M*intnin a {hierldly, helpful nnd apprnachnble ccrnpnrtment toward rhe
public antl c$urthruee $tsffsr all times.
li. I*spect all prrblic *rea*, including the extericr huilding p€N-{meter, prior to
the courthnuse op*ning each day tu ensure dnors ar* pmperly secured
md unautlrnrimd n'eap*ns and contr*b*nd sr€ rlsl on thc pr*pery.
vii. lnspcc{ all pub}ic nreaso includin& the exief,isr building p*"ime{*r, afrer
the building elosing for the day lo en$urp dss$ aro praperly *c**red and
unauth$rieed wffrpsns and ronk*band are nst an the Froperly,
viii" trdeporf altr safety and rnainlrnance hazards and de&cts to the apfoprisre
p*r$Q,\ generally the an dug F"agle county sheriffs office Detenlions
Supervisor.
ix' Maintain * uhannal of opcn csmmnnication with ttrc Courtn including the
clerk of courl, Probarions Departrnentn Dirtrict &itsrnsy, sngle county
$heriffs Sffice Del*ntinnr Suprrviscr and tbE SherifP* Dep*rtmcnl ta
anficipate the *eeurinr needs nfths cou*s.
x. lmmediately f*lhw the dire*tion* of any unifonrld lau'snforcqnent
persc'nnel in an mn*rgenry ur urg*nt situation.
xi. Alerf larv enfirrccmen{ p*rsnnnel, inc.hding thc Eag}e Caunty $heriffs
O{Ticc Jail Adrninisrstor, abnut rhe diuovcry ofany weapons or
contrnband or any other dangemus *a*didans"
ilntie* {xii tluough xviii *pply t* the H*gle County Campls only}:
XIT.Mnnitor access by manning ths main cnarance tu the Eagle C.ormty
Building in order to prev€nl entry of une$rh$rixed xeapnns an#or
contraband,
Patr*l the Sagl* County Building, rhe Old Cnurt Hous* {itH$i located at
551 Breadway, Begle" eO 8163t, the Facilitie{i Managernrrx Building
located at 590 Broa&/sy, Eaglc, C0 Slflt end rhe surmunding ourdooi
areas and parking lots {thesc prop*rties arc collectivety t}re .,Eagle
Cour*y Car*pus"] to snsure that doors are pr*perly secured; ale* law
*nforcemenl personncl sboul t}le di*covery cf any we$pss$ oy
ca*frahand sr other dangerous eonditionn; and maintain open
conxnunicalion about *lle securiry status of the Eaglc C*.N*ty Campus.
Mainkin familiarity rvith the Eaglc County f,*mpus $$ *s ts pro\.jde
Beeuratp directians tn the public and aceurats infbqmstis*l t* n**ponding
larv enforcernenl of{icer* in eraergwcy sifuation*.
Maint*in * frienelly, hclpful and npproachable dem*anor torryard the
publi* and fingl* Cou*ty sralTat *11 rirnes.
Reprrt the discovery *f any unau&orieed weapons $r slbsr ssntrab*nd
or any other **ftfy hezard lo the apprapriata law enforceine*lt perxrnnel.
Immdi*r*ly f*tltlw the directirrns of *ny unifnrmed law mfbrccxrs*r
prrsonnel in aR erncrgurcy sr urgefit situati*n.
xviii. Contr*clor shell *lso pnrfixrn lhe additipnal duties *nd respcnnibilfties as
$el fsrrh in khibit 4t.
c' Csntrsclor agres$ to furni*h the ServiEes in a timely and cxp*ditiou* rlrxmer cos*i$t$)t
u'itb the anFlicable stn*dard of car*. By signing below Coniractar repr€sents tlrat it ha*
fhe expertise and perso*nel ns€sssery tei prc,perly and timely pcrfirrm the $en"iees"
d. ln the event of any *onflict nr inconsisteney betwren the lerms snd condigions set f,g|ih in
Fxldbit,A xnd the tsnns snd conditisns s*t fodh in this Agrrement. tlre tenn* and
eonditions srt forrh in itris Agreement shall pr*vail."
'l'he compensation fur fln adrditional $eruices to be performd at tbe Sagle County Campus
shallbebilledat$sS.Siperbourandshallnatexeced$S3,144.00. lntfreeventConrrag{or
and Cauntyasree up$n the nsed for additional se.mice* at the Eagle County Conrpu* beyand
thsie dgseribed in this First Amendm*nt* the additinnal seryises {br the Eagle County "
Carnpux shall b* billed sa $35"55 pcr hcur. Pr*or fo rom$*ffie,rncnr of eny "dditio*is**i*oat trhe Hagle Caxnty Campu$, fo*traclcr shall llrst provide County with n writtsr estimste.
Hach eslinais nust be appmved in writing by county's Represeniative prior fo
{;smme*cerner$ $f ths $ezuic€s and shall not exce€d $?,000. Thc toral maxinrunr
connpensafion undcr the Original Agr*ement and this First Amendmcnt shsll not exceed
$195,t44.$S"
P*ragrnph 14 s of fbe originnl Agreement is lrmeby smended to resd as fieilkrwx:
"a' Cuntr.dctor hc* far*iliarized itself n"ith the nsture and cxrent of the $erlices tn bepmvided hereunder and the Prop*rty ond Eagle County Campus, and with all localcordftiors, federal, state &nd loeal laws, ordinances, rule* and-regulsticns $ar in any
tnannsr at'fec.t ccsl" progress, nr performan*e of the Service*.,,
Capilnlized tqms in &i* Fir:t Amerrdmffir will have the sanre meaning as in the OriginxlAgr*ement. To the extcnt that the tenns a*d provisir:ns rf the First Amendm*nt **nfricr with,yo$jf: grsWplenxnl portiurs of th* {higinal Ape*rnent, the tcrm$ and provisi*ns con1gi$edin this First Arxen&nent shall gevern and contrnl the rightt *nd obligatiern* of th* p*rti*i"
fixeept as expre**I} *ltened, rnodificd and changed in this First Amondrnent" all tenns andprovi*iunt nf the CIriginal Agrcenre*i *hsJl remain in full forcc and elTeet, and arc h*reby
ratilied and eonfirmed in cll re*psr,ts ss of the d*re here*rf.
Xy-,
6. This First Amendment shall be binding on the parties hereto, their heirs, executors,
successors, and assigns.
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Original
Agreement the day and year first above written.
COUNTY OF EAGLE, STATE OF COLORADO, By
and Through Its BOARD OF COUNTY
Kathy ler-Henry, Chair
CITADEL AND II\N/ESTIGATIONS. LLC
By:
Print Name:
Title:C,E,O
flM
sr, ?.P.Yi-
Teak J. Simonton. Clerk to the Board
Citadel Security &
Investigations
August 15,2014
Eagle County Administration Building
Roles and Responsibilities
The following is a list of Roles and Responsibilities for the Security Officer assigned to the Eagle
County Administration Building.
1) The Security Officer will report to duty by 0745 and conduct a walkthrough of the
building, to include each floor and each office. During this time the Security Officer will
check behind each vending machine and under each stainivell.
2) At 0815 the Security Officer will conduct a walk around of the campus to include the
Facility Department and the HHS Building located on the West side of the campus.
3) Every 45 minutes to an hour the Security Officer will conduct a walk around of the entire
campus to include the Eagle County Administration Building, the Facilities Building, and
the HHS Building. During this time the Security Officer will enter each department and
check the status of the employees and the customers.
4) The Security Officer will be responsible for becoming familiar with each departments
location and staff to better assist the public with information.
5) The Security Officer will become familiar with the location of each Fire Extinguisher and
each AED inside the Eagle County Administration Building and become familiar with the
operation of each item.
6) The Security Officer will make contact with Barry Smith, Emergency Management
Director of Eagle County, whose office is located in the Eagle County Administration
Building in reference to Fire Drills, Evacuation Plans, and Lockdown Procedures of the
Eagle County Administration Building.
7) The Security Officer will become CPR and First Aid Certified within the first 45 days of
assignment.
8) The Security Officer will be expected to assist any and all handicapped individuals who
enter into the Eagle County Administration Building.
9) The Security Officer will conduct a final walkthrough of the campus before the Security
Officer completes his or her duty day.
10) The Security Officer will be expected to attend all Eagle County Commissioners
meetings on each Tuesday at 10 a.m. and will remain at the meeting until released by a
County Commissioner.
1 1) The Security Officer will attend every foreclosure sale conducted by the Public Trustee
Office on every Wednesday at 10 a.m.
12) The Security Officer will escort employees from the HHS Building to the Treasurer
Office on a daily basis to deposit funds.
13) The Security Officer will be responsible for intervening with unruly customers and assist
in resolving the situation in a calm manner. The Security Officer will be responsible for
establishing a code word and signal to be utilized by the employees in case a situation
arises that requires the Security Guard to become involved.
14) The Security Officer will be responsible for maintaining a productive working relationship
with the Eagle Police Department and the Eagle County Sheriff's Office.
15) The Security Officer will adhere to the Citadel Security S.O.P.
PROTECTING THE ROCKIE "W
I\1"
