HomeMy WebLinkAboutC16-021 Northwest Colorado Regional Collaboratoin IGAFinal Copy
I NTERGOVERNMENTAL AGREEMENT
NORTHWEST COLORADO REGIONAL COLLABORATION
This Intergovernmental Agreement ( "IGA)'5 is entered into by and between the Board of
County Commissioners of Garfield County, State of Colorado sitting as the Board of Social
Services; the Board of County Commissioners of Rio Blanco County, State of Colorado, for
the benefit of the Rio Blanco County Department of Human Services; the Board of County
Commissioners of Pitkin County, State of Colorado, by and through the Pitkin County
Department of Health and Human Services; the Board of County Commissioners of Eagle
County, Colorado, by and through the Eagle County Department of Human Services; the Board
of County Commissioners of Moffatt County, Colorado, by and through the Moffatt County
Department of Social Services; the Board of County Commissioners of Routt County,
Colorado, by and through the Routt County Department of Human Services; the Board of
County Commissioners of Summit County, Colorado, by and through the Summit County
Department of Social Services; the Board of County Commissioners of Grand County,
Colorado, by and through the Grand County Department of Social Services; the Board of
County Commissioners of Jackson County, Colorado, by and through the Jackson County
Department of Social Services; and the Board of County Commissioners of Lake County,
Colorado, by and through the Lake County Department of Human Services; collectively known
as the Northwest Colorado Regional Collaborative (the 'Parties ") in order to set forth the terms
and conditions. including administration and funding for Continuation of Northwest Colorado
Regional Pilot Project. This 1GA is effective as of January 1, 2016, regardless of the dates on
which it is signed.
RECITALS
WHEREAS, the Parties are bodies politic and corporate of the State of Colorado whose
powers are exercised by the Board of County Commissioners ( "BOCC'); C.R.S. §§ 30 -5 -125
and 30 -11 -103 (2011); and
WHEREAS, pursuant to the Colorado Human Services Code, at § 26 -1 -115, et seq.,
C.R.S, as amended, the Parties are authorized to implement and administer social services and
activities through their respective Social /Human Services Departments; and
WHEREAS, the Northwest Colorado Regional Collaborative has received a grant from
the Colorado Department of Health Care Policy and Financing, FY 2015 -16 County Grant
Program, for Continuation of Northwest Colorado Regional Pilot Project in the amount of
$31,450.00 for a shared regional eligibility worker; and
WHEREAS, the Garfield County Department of Human Services is the fiscal agent for
the grant.
NOW, THEREFORE, in consideration of the mutual covenants and agreements
identified below, the Parties agree as follows:
1. Incorporation of Recitals. The foregoing Recitals are incorporated herein as if
set forth in full.
2. Purpose. The purpose of this IGA is to continue the Northwest Colorado
Regional Pilot Project which began in 2014. The Project is an effort to use existing resources to
have an eligibility worker who will be utilized regionally by the above - referenced Parties to
assist with maintaining quality service levels during vacancies, both short-term and long -term, to
fill in staff in emergency situations and support newly trained staff to learn the skills as quickly
as possible to become competent in their new positions.
3. Responsibilities of Parties. The responsibilities of the Parties are set forth in the
"Scope of Services ", attached to and incorporated in this Agreement by reference as Exhibit "A ".
4. Term of Agreement. This IGA shall become effective on January 1, 2016 and
terminate on June 30, 2016.
5. Funding for Pilot Project. The Northwest Colorado Regional Collaborative has
received a grant in the amount of $31,450.00 from the Colorado Department of Health Care
Policy and Financing, FY 2015 -16 County Grant Program for continuation of the project that
began in 2014. After applying the grant funding, and assuming that the Medicaid percentage of
work remains the same, it is estimated that there may be a balance of $11,200.00 needed to fund
this project through the end of the term. Eagle, Grand/Jackson, Lake, Moffat, Pitkin, Rio
Blanco, Routt and Summit Counties agree to pay up to a total of $1,400.00 for continuation of
this project. Grand County and Jackson County will be considered together for the not to exceed
amount of $1,400.00. The Garfield County Department of Human Services will invoice each
County in May 2016 for the funds due. Each County, upon receipt of an invoice from Garfield
County Department of Human Services, shall submit payment to Garfield County Department of
Human Services, Finance Administration, 195 W. 14th Street, Rifle, CO 81650. Garfield
County will continue to provide in -kind costs for office space, equipment, supplies and routine
operating costs.
6. Compliance with Laws. The Parties shall comply with all applicable federal,
state and local laws, ordinances, codes and regulations. The Parties acknowledge that applicable
federal law includes, without limitation, Titles IV and VII of the Civil Rights Act of 1964,
Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, the Age
Intergovernmental Agreement NW Colo Regional Collaborative
Pilot Project - Eligibility Worker Page 2 of 8
Discrimination in Employment Act of 1967, the Equal Pay Act of 1963, the Education
Amendments of 1972, and 5 U.S.C. Section 1501, et seq., relating to partisan political activity.
The Parties also acknowledge that applicable state law includes, without limitation, the Colorado
Employment Practices Act, § 24 -34 -401, et seq., C.R.S., as amended, and the Colorado Labor
Peace Act, § 8 -3 -101, et seq., C.R.S., as amended.
7. Indemnitv/No Waiver of Governmental Immunity Act The Parties
acknowledge that each is subject to the constitutional prohibitions against indemnification
pursuant to Colorado Constitution article XI, § 1 and that as governmental entities no party can
agree to indemnify the other. Nothing herein shall be deemed a waiver of the Colorado
Governmental Immunity Act for or by any party. C.R.S. § 24 -10 -101 et seq. (1963) as amended.
8. Confidentiality. The Parties shall protect the confidentiality of all records and
other materials containing personal identifying information that are maintained in accordance
with this Agreement pursuant to applicable state and federal law and regulations. Except as
provided by law, no information, including identifying information, in possession of the Parties
about any individual shall be disclosed in any form.
9. Termination. This IGA may be terminated without cause by any party upon
ninety (90) days written notice to the other parties or for cause by any party upon ten (10) days
written notice unless the cause is corrected or remedied.
10. Good Faith. There is an obligation of good faith on the part of the Parties,
including the obligation to make timely communication of information that may reasonably be
believed to be material to the other party.
11. Amendment and Assignment This IGA may be amended by the Parties solely
through a written agreement signed by all Parties. This IGA may not be assigned.
12. Counterparts. This IGA may be executed in counterparts, each of which shall be
deemed an original, and all of which, when taken together, shall be deemed the same instrument.
Facsimile or photographic signatures of either party to this IGA or subsequent modifications
thereto, shall be effective for all purposes.
13. Governing Law, Venue and Survival The laws of the State of Colorado shall
govern the validity, performance and enforcement of this IGA. Should either party institute legal
action for enforcement of this IGA, venue of such action shall be in Garfield County, Colorado.
14. Whole Agreement. This IGA sets forth the whole agreement of the Parties. No
representations, either verbal or written, shall be considered binding on either party to the extent
not set forth herein.
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Pilot Project - Eligibility Worker Page 3 of 8
15. Section Headings. The section headings in this IGA are inserted only for the
purpose of convenient reference and are in no way to define, limit or prescribe the scope or intent
of this Agreement or any part thereof.
16. Authority. Each person signing this IGA represents and warrants that the
individual is fully authorized to enter into and execute this IGA and to bind the Party it
represents to the terms and conditions thereof.
17. Notice and Representatives. All notices required under this IGA shall be
transmitted in writing and shall be deemed duly given when hand - delivered or sent by certified
mail, return receipt requested and postage prepaid, or by electronic communication, addressed to
the designated representative(s) as follows:
Garfield County. Mary Baydanan, Director
Garfield County DHS
195 W. 140' Street
Rifle, CO 81650
Rio Blanco: Jennifer O'Hearon, Director
Rio Blanco DHS
345 Market Street
Meeker, CO 81641
Pitkin: Nan Sundeen, Director
Pitkin County DHS
0405 Castle Creek Road, Suite 7
Aspen, CO 81611
Eagle: Jone Bosworth, Director
Eagle County DHS
P. O. Box 660
Eagle, CO 81631
Routt: Vickie Clark, Director
Routt County DHS
P. O. Box 772790
Steamboat Springs, CO 80477
Moffatt: Dollie Rose, Director
Moffatt County DSS
595 Breeze Street
Craig, CO 81625
Intergovernmental Agreement MV Colo Regional Collaborative
Pilot Project - Eligibility Worker Page 4 of 8
Summit: Joanne Sprouse, Director
Summit County DSS
P. O. Box 869
Frisco, CO 80443
Grand: Glen Chambers, Director
Grand County DSS
P. O. Box 204
Hot Sulphur Springs, CO 80451
Jackson: Glen Chambers, Director
Jackson County DSS
P. O. Box 338
Walden, CO 80480
Lake: Janeen McGee, Director
Lake County DHS
P. O. Box 884
Leadville, CO 80461
Either Party may change the identity of its designated representative and the address to which
future notices shall be sent by providing written notice in accordance with this paragraph.
Formal amendment of this IGA to affect such a change is not required.
18. Severability. Should any provision of this IGA be found to be in conflict with any
law of the United States or the State of Colorado or to otherwise be unenforceable, the remaining
provisions shall be deemed severable and the validity of such shall not be affected provided that
the remaining provisions can be construed in substance to constitute the agreement which the
parties intended to enter into under this IGA.
IN WITNESS WHEREOF, the Parties have caused this IGA to be executed effective
January 1, 2016.
BOARD OF COUNTY COMMISSIONERS OF
ATTEST: GARFIELD Q TY, COLORADO and
G tF ... cO ARD OF O SERVICES
• %8 04
y:
A.
lerk to the Board 0 •• • J � an
R0 DO ( i
Date: i I-
Intergovernmental Agreement
Northwest Colo Regional Collaboration
Regional Eligibility Technician
Page 5 of 8
00,
ATTEST: GoL-4 "'
pU�fT� BOARD OF COUNTY COMMISSIONERS OF
v RIO BLANCO COUNTY, COLORADO, for the
m : benefit of the Rio Blanco County Department of
Human Services
By:
Jerk to �theBoard Shawn J. Bolton, Chairman
Date: 3 I I I"j-'0
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
PITKIN COUNTY, COLORADO, by and
through the Pitkin County Department of Health
and Human Services
By
Clerk to the Board Nan Sundeen. Director
ATTEST:
Date:
BOARD OF COUNTY COMMISSIONERS
EAGLE COUNTY, COLORADO by and through
the Eagle County Department of Human Services
Um
Clerk to the Board Jone Bosworth, Director
Date:
Intergovernmental Agreement
Northwest Colo Regional Collaboration
Regional Eligibility Technician
Page 6 of8
ATTEST: BOARD OF COUNTY COMMIISSIONERS OF
RIO BLANCO COUNTY, COLORADO, by and
through the Rio Blanco County Department of
Human Services
By:
Clerk to the Board Jennifer O'Hearon, Director
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
FIT IM COUNTY, COLORADO, by and
through the Pitida County Department of Health
and Human Services
A 1
to the Board Nan Sundeen, Director
Date: Z-_2 d —1,4� _
BOARD OF COUNTY COMMISSIONERS
ATTEST: EAGLE COUNTY, COLORADO by and through
the Eagle County Department of Human Services
By:
Clerk to the Board
lone Bosworth, Director
Date:
Intergovernmental Agreement
Northwest Colo Regional Collaboration
Regional Eligibility Technician
Page 6 of 8
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
RIO BLANCO COUNTY, COLORADO, by and
through the Rio Blanco County Department of
Human Services
By:
Clerk to the Board Jennifer O'Hearon, Director
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
PITKIN COUNTY, COLORADO, by and
through the Pitkin County Department of Health
and Human Services
Clerk to the Board
BY
Nan Sundeen, Director
Date:
BOARD OF COUNTY COMMISSIONERS
ATTEST: EAGLE COUNTY, COLORADO by and through
the Eagle County f3epmtmenh &Hunk Manes;Ar
Clerk to the Board
Intergovemmental Agreement
Northwest Coto Regional Collaboration
Regional Eligibility Technician
By: �
Atli Brent McFall, County Manager
Date: a G
Page 6 of 8
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ITO
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9
BOARD OF COUNTY COMMISSIONERS OF
MOFFAT COUNTY,COLORADO and BOARD
OF SOCIAL SERVICES
By: �-
Charles G. Grobe, Chairperson
Date: -' '4 C4
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
ROUTT COUNTY, COLORADO, by and
through the Routt County Department of Human
Services
By:
Clerk to the Board Vickie Clark, Director
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
SUMMIT COUNTY, COLORADO, by and
through the Summit County Department of Social
Services
M
Clerk to the Board
Date:
Intergovernmental Agreement
Northwest Colo Regional Collaboration
Regional Eligibility Technician
Joanne Sprouse
Page 7 of 9
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
MOFFATT COUNTY, COLORADO, by and
through the Moffatt County Department of Social
Services
_ By:
Clerk to the Board Dollie Rose, Director
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
ROUTT COUNTY, COLORADO, by — V -
Sepiees-
_. -- By:
Clerk to the Board
C Itri 1 e f m'at`t VLS(4 , Clnac r
Date: Z 01 1 �-=
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
SUMMIT COUNTY, COLORADO, by and
through the Summit County Department of Social
Services
Clerk to the Board
Date:
Intergovernmental Agreement
Northwest Colo Regional Collaboration
Regional Eligibility Technician
Joanne Sprouse
Page 7 of 8
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
MOFFATT COUNTY, COLORADO, by and
through the Moffatt County Department of Social
Services
- By:
Clerk to the Board Dollie Rose, Director
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
ROUTT COUNTY, COLORADO, by and
through the Routt County Department of Human
Services
Clerk to the Board
By:
Vickie Clark, Director
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
SUMMIT COUNTY, COLORADO, by and
through the Summit County Department of Social
Services
Clerk to the Board
Intergovernmental Agreement
Northwest Colo Regional Collaboration
Regional Eligibility Technician
By:
Date: / Z/ /6
w
1
Page 7 of 8
ATTEST: BOARD OF COUNTY COA MISSIONERS OF
GRAND COUNTY, COLORADO, by and
through the Grand County Department of Social
Services
i-'ew -_— - ��
Y
E. Jane Tollett, Chair
Date: Z- 9 w Zo Vw
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
JACKSON COUNTY, COLORADO, by and
through the Jackson County Department of Social
Services
Glen Chambers, Director
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
LAKE COUNTY, COLORADO, by and through
the Lake County Department of Human Services
By:
Janeen McGee, Director
Date:
Intergo%ernmental Agreement
Northwest Colo Regional Collaboration
Regional Eligibility Technician
Page 8 of 8
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
GRAND COUNTY, COLORADO, by and
through the Grand County Department of Social
Services
By:
Glen Chambers, Director
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
JACKSON COUNTY, COLORADO, by and
through the Jackson County Department of Social
Services
By: 24 ",
Glen Chambers, Director
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
LAKE COUNTY, COLORADO, by and through
the Lake County Department of Human Services
By:
Janeen McGee, Director
Date:
Intergovernmental Agreement
Northwest Colo Regional Collaboration
Regional Eligibility Technician
Page 8 of 8
ATTEST:
ATTEST:
r` � •i•i:sF eft %`�.,.Ki: ;f� � a
Intergovernmental Agreement
Northwest Colo Regional Collaboration
Regional Eligibility Technician
367008 1/20-'2016 11:25 AM Patricia Berger
8 of 9 IGA R$0.00 D$0.00 Lake County
BOARD OF COUNTY COMMISSIONERS OF
GRAND COUNTY, COLORADO, by and
through the Grand County Department of Social
Services
IM
Glen Chambers, Director
Date:
BOARD OF COUNTY COMMISSIONERS OF
JACKSON COUNTY, COLORADO, by and
through the Jackson County Department of Social
Services
IM
Glen Chambers, Director
Date:
BOARD OF COUNTY COMMISSIONERS OF
LAKE COUNTY, COLORADO, by and through
the Lake County Department of Human Services
B.
Ja�eerz�4efre , or , ,'fie+'c���
Date:
Page 8 of 8
EXHIBIT "A"
SCOPE OF SERVICE
Northwest Colorado Regional Collaboration
January 1, 2016 - June 30, 2016
The Human Services Directors in the northwestern Colorado counties
of Garfield, Eagle, Lake, the Grand /Jackson, Moffat, Pitkin, Rio
Blanco, Summit, and Routt have successfully completed a CDHS Work
Support Strategies grant funded the Northwest Colorado Regional
Collaborative pilot. This grant supports a traveling Eligibility
Technician, with CBNS security clearance in all ten counties, to
provide over- the - shoulder and backlog support for counties
experiencing unforeseen absences. Garfield County anchors this
Position by providing Staff Development Training (STD) and
supervision.
A Medicaid Grant from HCPF will fund the Medicaid portion of
training from January 1, 2016 through June 30, 2016. Northwest
Counties have supported this position through a Letter of Agreement
and now wish to enter an Intergovernmental Agreement (IGA) for the
amount, not funded by HCPF, to not exceed of $1,400.00 for each
county. Grand /Jackson will be considered together for their not
to exceed total of $1,400.00.
• In the event of unforeseen staff resignation, termination, or
short /long term leave, the requesting northwest county will
contact Garfield County management by email or phone to assess
the extent of the need and determine plans for coverage and
training.
• Staffing situations /needs will vary - the Garfield County
staff person will work with each county as needs arise,
creating both emergency and longer -term plans.
• The ten northwest counties will continue to work together to
identify long -term solutions, and to continue to fund the
position and related costs assuming results continue to be
positive.
• The staff position, held in Garfield County, will keep daily
records of activities including: hours worked on program
areas, over - the - shoulder support and travel in the respective
counties.
• Garfield County will act as fiscal agent and an invoice will
be sent to each northwest county director in May, 2016 for a
not to exceed amount of $1,400.00.
