HomeMy WebLinkAboutC16-016 The Foundation of Trustees for The Family Learning CenterAGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN EAGLE COLINTY, COLORADO
AND
THE FOI-JNDATION OF TRUSTEES FOR THE FAMILY LEARNING CENTER
+-d
THIS AGREEMENT ("Agreement") is effective as of the -n- day of )Auv'q{l4 .20li2by and
between The Foundation of Trustees for the Family Learning Center, a Colorado nonprofit corporation
(hereinafter "Consultant" or "Contractor") and Eagle County, Colorado, a body corporate and politic
(hereinafter "County").
RECITALS
WHEREAS, the County, through its Department of Health and Human Services ("HHS") works to
promote the health, safety and welfare of County residents of all ages; and
WHEREAS, the County uses outside providers and professionals to enhance the ability of County to
promote such health, safety and welfare; and
WHEREAS, County desires to hire the Consultant to provide Early Head Staft Child Care Servicesto 32
children as defined below in paragraph l; and
WHEREAS, Consultant is authorized to do business in the State of Colorado and has the time, skill,
expertise, and experience necessary to provide the Services; and
W6REAS, this Agreement shall govern the relationship between Consultant and County in connection
with the Services.
\GREEMENT
NOW, THEREFORE, in consideration of the foregoing and the following promises Consultant and
County agree as follows:
1. Services. Consultant agrees to diligently provide all services, labor, personnel and materials
necessary to perform and complete the services described in Exhibit A ("Services") which is attached
hereto and incorporated herein by reference. Consultant shall also comply with the requirements set forth
in Exhibit B (Head Start Performance Standards Checklist) which is attached hereto and incorporated
herein by reference. The Consultant's Services are generally described as providing day-time child care
for up to thirty-two children from January 1", 2016 through December 3l't, 2016 who are enrolled in the
Eagle County Early Head Start program in compliance with State child care licensing regulations, the
Head Start Performance Standards and the Head Start Act as amended December 12,2007. The Services
shall be performed in accordance with the provisions and conditions of this Agreement.
a. Consultant agrees to furnish the Services in accordance with the schedule established in
Exhibit A. If no completion date is specified in Exhibit A, then Consultant agrees to furnish the Services
Eagle County Ccmmiusioners' OfficeC16-016
in a timely and expeditious manner consistent with the applicable standard of care. By signing below
Consultant represents that it has the expertise and personnel necessary to properly and timely perform the
Services.
b. In the event of any conflict or inconsistency between the terms and conditions set forth in
Exhibit A and the terms and conditions set forth in this Agreement, the terms and conditions set forth in
this Agreement shall prevail.
c. Consultant agrees that it will not enter into any consulting or other arrangements with
third parties that will conflict in any manner with the Services.
2. County's Representative. The Health and Human Services Department's designee shall be
Consultant's contact with respect to this Agreement and performance of the Services.
3. Term of the Agreement. This Agreement shall commence upon the date first written above, and
subject to the provisions ofparagraph 1 t hereof, shall continue in full force and effect through the 31"
day of December. 2016.
4. Extension or Modification. This Agreement may not be amended or supplemented, nor may any
obligations hereunder be waived, except by agteement signed by both parties. No additional services or
work performed by Consultant shall be the basis for additional compensation unless and until Consultant
has obtained written authorization and acknowledgement by County for such additional services in
accordance with County's internal policies. Accordingly, no course of conduct or dealings between the
parties, nor verbal change orders, express or implied acceptance of alterations or additions to the Services,
and no claim that County has been unjustly enriched by any additional services, whether or not there is in
fact any such unjust enrichment, shall be the basis of any increase in the compensation payable hereunder.
In the event that written authorization and acknowledgment by County for such additional services is not
timely executed and issued in strict accordance with this Agreement, Consultant's rights with respect to
such additional services shall be deemed waived and such failure shall result in non-payment for such
additional services or work performed.
5. Compensation. County shall compensate Consultant for the performance of the Services in a sum
computed and payable as set forth in Exhibit A. The performance of the Services under this Agreement
shall not exceed $263.456.00. Contractor shall not be entitled to bill at overtime and/or double time rates
for work done outside of normal business hours unless specifically authorized in writing by County.
a. Consultant must submit invoices by the fifth business day of each month. Invoices shall
include a description of Services performed. If Consultant is requesting reimbursement for supplies or
training, as described in Exhibit A, Consultant must submit an invoice reflecting the amount sought
together with copies of receipts for such items. If County is not satisfied with the completeness of a
submitted invoice, County may request Contractor to either revise the invoice or provide additional
information. Payment will be made for Services satisfactorily performed within thirty (30) days of receipt
of a proper and accurate invoice. All invoices shall include detail regarding the hours spent, tasks
performed, who performed each task and such other detail as County may request.
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Eagle County HHS Prof Serv Final 5/14
All invoices must be mailed or delivered in-person to the following address to ensure proper
payment. Invoices sent by fax or e-mail will not be accepted.
Eagle County Health and Human Services
Business Office
550 Broadway
Post Office Box 660
Eagle, CO 81631
b. Any out-of-pocket expenses to be incurred by Consultant and reimbursed by County shall
be identified on Exhibit A. Out-of-pocket expenses will be reimbursed without any additional mark-up
thereon and are included in the not to exceed contract amount set forth above. Out-of-pocket expenses
shall not include any payment of salaries, bonuses or other compensation to personnel of Consultant.
Consultant shall not be reimbursed for expenses that are not set forth on Exhibit A unless specifically
approved in writing by County.
c. If, prior to payment of compensation or reimbursement for Services but after submission
to County of a request therefore by Contractor, County reasonably determines that payment as requested
would be improper because the Services were not performed as prescribed by the provisions of this
Agreement, the County shall have no obligation to make such payment. If, at any time after or during the
term or after termination or expiration of this Agreement, County reasonably determines that any payment
theretofore paid by County to Contractor was improper because the Services for which payment was
made were not performed as set forth in this Agreement, then upon written notice of such determination
and request for reimbursement from County, Consultant shall forthwith retum such payment(s) to County.
Upon termination or expiration of this Agreement, unexpended funds advanced by County, if any, shall
forthwith be retumed to Countv.
d. All funds received by Contractor under this Agreement shall be or have been expended
solely for the purpose for which granted, and any funds not so expended, including funds lost or diverted
for other pu{poses, shall be returned to County. Conffactor shall provide the County with progress reports
upon County's request; or Contractor shall furnish progress reports as more specifically set forth in the
attached Exhibit A.
e. County will not withhold any taxes from monies paid to the Consultant hereunder and
Consultant agrees to be solely responsible for the accurate reporting and payment of any taxes related to
payments made pursuant to the terms of this Agreement.
f. Notwithstanding anything to the contrary contained in this Agreement, County shall have
no obligations under this Agreement after, nor shall any payments be made to Consultant in respect of any
period after December 31 of any year, without an appropriation therefor by County in accordance with a
budget adoptedby the Board of County Commissioners in compliance with Article25,tstle 30 of the
Colorado Revised Statutes, the Local Govemment Budget Law (C.R.S. 29-l-l}l et. seq.) and the
TABOR Amendment (Colorado Constitution, Article X, Sec. 20).
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Eagle County HHS Prof Serv Final 5/14
6. Sub-consultants. Consultant acknowledges that County has entered into this Agreement in
reliance upon the particular reputation and expertise of Consultant. Consultant shall not enter into any
sub-consultant agreements for the performance of any of the Services or additional services without
County's prior written consent, which may be withheld in County's sole discretion. County shall have
the right in its reasonable discretion to approve all personnel assigned to the subject project during the
performance of this Agreement and no personnel to whom County has an objection, in its reasonable
discretion, shall be assigned to the project. Consultant shall require each sub-consultant, as approved by
County and to the extent of the Services to be performed by the sub-consultant, to be bound to Consultant
by the terms of this Agreement, and to assume toward Consultant all the obligations and responsibilities
which Consultant, by this Agreement, assumes toward County. County shall have the right (but not the
obligation) to enforce the provisions of this Agreement against any sub-consultant hired by Consultant
and Consultant shall cooperate in such process. The Contractor shall be responsible for the acts and
omissions ofits agents, employees and sub-consultants or sub-contractors.
7 . Insurance. Consultant agrees to provide and maintain at Consultant's sole cost and expense, the
following insurance coverage with limits of liability not less than those stated below:
Types of Insurance.
Workers' Compensation insurance as required by law.
Intentionally Omitt ed.
lll. Commercial General Liability coverage to include premises and operations,
personal/advertising injury, products/completed operations, broad form property damage with limits of
liability not less than $1,000,000 per occurrence and $2,000,000 aggregate limits. This policy shall be
endorsed to include coverage for physicaVsexual abuse and molestation.
iv. Professional liability insurance with prior acts coverage for all Services required
hereunder, in a form and with an insurer or insurers satisfactory to County, with limits of liability of not
less than $ I ,000,000 per claim and $2,000,000 in the aggregate. In the event the professional liability
insurance is on a claims-made basis, Consultant warrants that any retroactive date under the policy shall
precede the effective date of this Agreement. Continuous coverage will be maintained during any
applicable statute of limitations for the Services.
v. Intentionally Omitted.
b. Other Requirements.
t. The commercial general liability coverage and such other coverage as indicated
above shall be endorsed to include Eagle County, its associated or affiliated entities, its successors and
assigns, elected officials, employees, agents and volunteers as additional insureds.
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Eagle County HHS Prof Serv Final 5/14
l.
ll.
ll. Consultant's certificates ofinsurance shall include sub-consultants as additional
insureds under its policies or Consultant shall fumish to County separate certificates and endorsements for
each sub-consultant. All coverage(s) for sub-consultants shall be subject to the same minimum
requirements identified above. Consultant and sub-consultants, if any, shall maintain the foregoing
coverage in effect until the Services are completed. In addition, all such policies shall be kept in force by
Consultant and its sub-consultants until the applicable statute of limitations for the Services has expired.
iii. Insurance shall be placed with insurers duly licensed or authorized to do business
in the State of Colorado and with an "A.M. Best" ratins of not less than A-VII.
iv. Consultant's insurance coverage shall be primary and non-contributory with
respect to all other available sources. Consultant's policy shall contain a waiver of subrogation against
Eagle County.
v. All policies must contain an endorsement affording an unqualified thirty (30)
days notice of cancellation to County in the event of cancellation of coverage.
vi. All insurers must be licensed or approved to do business within the State of
Colorado and all policies must be written on a per occunence basis unless otherwise provided herein.
vii. Consultant's certificate ofinsurance evidencing all required coverage(s) is
attached hereto as Exhibit C. Upon request, Consultant shall provide a copy of the actual insurance
policy and/or required endorsements required under this Agreement within five (5) business days of a
written request from County, and hereby authorizes Consultant's broker, without further notice and
authorization by Consultant, to immediately comply with any written request of County for a complete
copy of the policy.
viii. Consultant shall advise County in the event the general aggregate or other
aggtegate limits are reduced below the required per occuffence limit. Consultant, at its own expense, will
reinstate the aggregate limits to comply with the minimum limits and shall furnish County a new
certificate of insurance showing such coverage.
ix. If Consultant fails to secure and maintain the insurance required by this
Agreement and provide satisfactory evidence thereof to County, County shall be entitled to immediately
terminate this Asreement.
x.
termination hereof.
The insurance provisions of this Agreement shall survive expiration or
xi. The parties hereto understand and agree that the County is relying on, and does
not waive or intend to waive by any provision of this Agreement, the monetary limitations or rights,
immunities and protections provided by the Colorado Govemmental Immunity Act, as from time to time
amended, or otherwise available to County, its affiliated entities, successors or assigns, its elected
officials, employees, agents and volunteers.
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Eagle County HHS Prof Serv Final 5/14
xll. Consultant is not entitled to workers' compensation benefits except as
provided by the Consultant, nor to unemployment insurance benefits unless unemployment compensation
coverage is provided by Consultant or some other entity. The Consultant is obligated to pay all federal
and state income tax on any moneys paid pursuant to this Agreement.
8. Indemnification. The Consultant shall indemnify and hold harmless County, and any of its
officers, agents and employees against any losses, claims, damages or liabilities for which County may
become subject to insofar as any such losses, claims, damages or liabilities arise out of, directly or
indirectly, this Agreement, or are based upon any performance or nonperformance by Consultant or any
of its sub-consultants hereunder including claims for bodily injury or personal injury including death, or
loss or damage to tangible or intangible property; and Consultant shall reimburse County for reasonable
attorney fees and costs, legal and other expenses incurred by County in connection with investigating or
defending any such loss, claim, damage, liability or action. This indemnification shall not apply to claims
by third parties against the County to the extent that County is liable to such third party for such claims
without regard to the involvement of the Consultant. This paragraph shall survive expiration or
termination hereof.
9. Ownership of Documents. All documents prepared by Consultant in connection with the Services
shall become property of County. Consultant shall execute written assignments to County of all rights
(including common law, statutory, and other rights, including copyrights) to the same as County shall
from time to time request. For purposes of this paragraph, the term "documents" shall mean and include
all reports, plans, studies, tape or other electronic recordings, drawings, sketches, estimates, data sheets,
maps and work sheets produced, or prepared by or for Consultant (including any employee or
subcontractor in connection with the performance of the Services and additional services under this
Agreement).
10. Notice. Any notice required by this Agreement shall be deemed properly delivered when (i)
personally delivered, or (ii) when mailed in the United States mail, first class postage prepaid, or (iii)
when delivered by FedEx or other comparable courier service, charges prepaid, to the parties at their
respective addresses listed below, or (iv) when sent via facsimile so long as the sending party can provide
facsimile machine or other confirmation showing the date, time and receiving facsimile number for the
transmission, or (v) when transmitted via e-mail with confirmation of receipt. Either party may change its
address for purposes of this paragraph by giving five (5) days prior written notice of such change to the
other party.
COUNTY:
Eagle County, Colorado
Attention: Maggie Swonger
500 Broadway
Post Office Box 850
Eagle, CO 81631
Telephone: 97 0 -328 -2609
E-Mail: Maggie.swonser@ gmail.com
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Eagle County IIHS Prof Serv Final 5/14
With a copy to:
Eagle County Attomey
500 Broadway
Post Office Box 850
Eagle, Co 81631
Telephone: 970-328-8685
Facsimile: 97 0-328-8699
E-Mail: atty @eaglecounty.us
CONSULTANT:
Family Learning Center
Carrie Benway
31626 Highway 6
Edwards. CO 81632
Telephone: 97 0-926-7 07 0
E-Mail: cbenwalr@ fl cedwards.org
11. Termination. County may terminate this Agreement, in whole or in part, at any time and for any
reason, with or without cause, and without penalty therefor with seven (7) calendar days' prior written
notice to the Consultant. Upon termination of this Agreement, Consultant shall immediately provide
County with all documents as defined in paragraph t hereof, in such format as County shall direct and
shall retum all County owned materials and documents. County shall pay Consultant for Services
satisfactorily performed to the date of termination.
12. Venue. Jurisdiction and Applicable Law. Any and all claims, disputes or controversies related to
this Agreement, or breach thereof, shall be litigated in the District Court for Eagle County, Colorado,
which shall be the sole and exclusive forum for such litigation. This Agreement shall be construed and
interpreted under and shall be governed by the laws of the State of Colorado.
13. Execution by Counterparts: Electronic Signatures. This Agreement may be executed in two or
more counterparts, each of which shall be deemed an original, but all of which shall constitute one and the
same instrument. The parties approve the use of electronic signatures for execution of this Agreement.
Only the following two forms of electronic signatures shall be permitted to bind the parties to this
Agreement: (i) Electronic or facsimile delivery of a fully executed copy of the signature page; (ii) the
image of the signature of an authorized signer inserted onto PDF format documents. All documents must
be properly notarized, if applicable. All use of electronic signatures shall be governed by the Uniform
Electronic Transactions Act, C.R.S. 24-7I.3-101to l2l.
14. Other Contract Requirements.
a. In rendering the Services hereunder, Contractor shall comply with the highest standards
of customer service to the public. Contractor shall provide appropriate supervision of its employees to
ensure the maintenance of these high standards of customer service and professionalism are maintained.
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Eagle County HHS Prof Serv Final 5/14
The performance of such obligation shall be determined at the sole discretion of County. In the event
County finds these standards of customer service are not being met by Contractor, County may terminate
this Agreement, in whole or in part, upon seven (7) days' notice to Contractor.
b. Consultant shall be responsible for the completeness and accuracy ofthe Services,
including all supporting data or other documents prepared or compiled in performance of the Services,
and shall conect, at its sole expense, all significant errors and omissions therein. The fact that the County
has accepted or approved the Services shall not relieve Consultant of any of its responsibilities.
Consultant shall perform the Services in a skillful, professional and competent manner and in accordance
with the standard of care, skill and diligence applicable to Consultants performing similar services. This
paragraph shall survive termination of this Agreement.
c. Consultant represents and warrants that it has the expertise and personnel necessary to
properly perform the Services and covenants that its professional personnel are duly licensed to perform
the Services within Colorado.
d. Consultant agrees to work in an expeditious manner, within the sound exercise of its
judgment and professional standards, in the performance of this Agreement. Time is of the essence with
respect to this Agreement.
e. This Agreement constitutes an agreement for performance of the Services by Consultant
as an independent contractor and not as an employee of County. Nothing contained in this Agreement
shall be deemed to create a relationship of employer-employee, master-servant, partnership, joint venture
or any other relationship between County and Consultant except that of independent contractor.
Consultant shall have no authority to bind County.
f. Consultant represents and warrants that at all times in the performance of the Services,
Consultant shall comply with any and all applicable federal and state laws, codes, rules and regulations.
g. Contractor shall comply with the Civil Rights Act of 1964 and Section 504,
Rehabilitation Act of 1973, concerning discrimination on the basis of race, color, sex, age, religion,
political beliefs, national origin or handicap.
h. This Agreement contains the entire agreement between the parties with respect to the
subject matter hereof and supersedes all other agreements or understanding between the parties with
respect thereto.
i. Consultant shall not assign any portion of this Agreement without the prior written
consent of the County. Any attempt to assign this Agreement without such consent shall be void.
j. This Agreement shall be binding upon and shall inure to the benefit of the parties hereto
and their respective permitted assigns and successors in interest. Enforcement of this Agreement and all
rights and obligations hereunder are reserved solely for the parties, and not to any third party.
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Eagle County FIHS Prof Serv Final 5/14
k. No failure or delay by either party in the exercise of any right hereunder shall constitute a
waiver thereof. No waiver of any breach shall be deemed a waiver of any preceding or succeeding
breach.
l. The invalidity, illegality or unenforceability of any provision of this Agreement shall not
affect the validity or enforceability of any other provision hereof.
m. Consultant shall maintain for a minimum of three years, adequate financial and other
records for reporting to County. Consultant shall be subject to financial audit by federal, state or counry
auditors or their designees. Consultant authorizes such audits and inspections of records during normal
business hours, upon 48 hours' notice to Consultant. Consultant shall fully cooperate during such audit or
inspections.
n. The signatories to this Agreement aver to their knowledge, no employee of the County
has any personal or beneficial interest whatsoever in the Services or Property described in this
Agreement. The Consultant has no beneficial interest, direct or indirect, that would conflict in any manner
or degree with the performance of the Services and Consultant shall not employ any person having such
known interests.
o. The Consultant, if a natural person eighteen (18) years of age or older, hereby swears and
affirms under penalty of perjury that he or she (i) is a citizen or otherwise lawfully present in the United
States pursuant to federal law, (ii) to the extent applicable shall comply with C.R.S. 24-76.5-103 prior to
the effective date of this Asreement.
15. Prohibitions on Government Contracts.
As used in this Section 15, the term undocumented individual will refer to those individuals from foreign
countries not legally within the United States as set forth in C.R.S. 8-17.5-101, et. seq. If Consultant has
any employees or subcontractors, Consultant shall comply with C.R.S. 8-17.5-101, et. seq., and this
Agreement. By execution of this Agreement, Consultant certifies that it does not knowingly employ or
contract with an undocumented individual who will perform under this Agreement and that Consultant
will participate in the E-verify Program or other Department of Labor and Employment program
("Department Program") in order to confirm the eligibility of all employees who are newly hired for
employment to perform Services under this Agreement.
Consultant shall not:
i. Knowingly employ or contract with an undocumented individual to perform
Services under this Agreement; or
ii. Enter into a subcontract that fails to certify to Consultant that the subcontractor
shall not knowingly employ or contract with an undocumented individual to perform work under the
public contract for services.
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Eagle County HHS Prof Serv Final 5/14
b. Consultant has confirmed the employment eligibility of all employees who are newly
hired for employment to perform Services under this Agreement through participation in the E-Verify
Program or Department Program, as administered by the United States Department of Homeland
Security. Information on applying for the E-verify program can be found at:
http://www.dhs. gov/xprevprot/proerams/ec I 1 8522 I 678 1 50. shtm
c. Consultant shall not use either the E-verify program or other Department Program
procedures to undertake pre-employment screening ofjob applicants while the public contract for services
is being performed.
d. If Consultant obtains actual knowledge that a subcontractor performing work under the
public contract for services knowingly employs or conffacts with an undocumented individual, Consultant
shall be required to:
i. Notify the subcontractor and County within three (3) days that Consultant has
actual knowledge that the subcontractor is employing or contracting with an undocumented individual;
and
ll. Terminate the subcontract with the subcontractor if within three days of receiving
the notice required pursuant to subparagraph (i) of the paragraph (d) the subcontractor does not stop
employing or contracting with the undocumented individual; except that Consultant shall not terminate
the contract with the subcontractor if during such three (3) days the subcontractor provides information to
establish that the subcontractor has not knowingly employed or contracted with an undocumented
individual.
e. Consultant shall comply with any reasonable request by the Department of Labor and
Employment made in the course of an investigation that the department is undertaking pursuant to its
authority established in C.R.S. 8- 1 7.5- I 02(5).
f. If Consultant violates these prohibitions, County may terminate the Agreement for breach
of contract. If the Agreement is so terminated specifically for breach of this provision of this Agreement,
Consultant shall be liable for actual and consequential damages to County as required by law.
g. County will notify the Colorado Secretary of State if Consultant violates this provision
of this Agreement and County terminates the Agreement for such breach.
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Eagle County HHS Prof Serv Final 5/14
IN WITNESS WHEREOF, the parties have executed this Agreement the day and year first set forth
above.
COUNTY OF EAGLE, STATE OF COLORADO.
By and Through Its BOARD OF COUNTY
COMMISSI
Attest:
By: [,
Teak J. Simonton. Clerk to the Board
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Eagle County HHS Prof Serv Final 5/14
EXHIBITA
SCOPE OF SERVICES. PAYMENT & FEE SCHEDULE
Description ofServices: This contract is for services provided beginning on January 1,2016 and ending December
31,20L6. Contractor will provide Early Head Start child care services for up to 32 children during the months of
January through December 31,20L6 enrolled in the Eagle County Early Head Start ("EHS") program from 7:30 am
to 5:30pm in compliance with State child care licensing regulations, the Head Start Performance Standards and the
Head Start Act as amended December 12.2001 .
Additional Provisions:
1l Eligibility Determination:
County will determine the eligibility of the children to be enrolled under this agreement, inform
families of eligible children of their rights, obligations, and fee requirements. The County will also
notify the Contractor when an eligible child is no longer eligible. Payment for individual clients will
not be made after the Contractor is notified in writing of the children served under this Agreement's
ineligibility.
It is agreed that when or if EHS children transition out of the EHS program, that both parties will make
every effort to provide a smooth transition into another early childhood program including but not
limited to Head Start, Colorado Preschool Program, or Colorado Child Care Assistance Program
(ccAP).
If a child receiving Early Head Start Services qualifies for CCAP, the Contractor must do everything in
its power to serve the child through CCAP while enrolled in Early Head Start.
2l Early Head Start Requirements:
The EHS program will:
1 . Share children's assessments with classroom teachers, with parent permission.
2. Work with the Contractor to develop action plans for issues or concems that arise during program
monitoring and observation of the Contractor's site.
3 . Offer training opportunities to Contractor's staff that care for infants and toddlers in specific issues
pertaining to infants and toddlers up to age three.
The Contractor shall complete and return to County monthly attendance records. These attendance
records can accompany the monthly invoice for payment required by paragraph 4.2 of the Agreement.
Invoices reflecting tuition and credit for reimbursement under the Colorado Child Care Assistance
Program (CCAP) for the previous month will be completed and retumed to County within 5 working
days of the first of each month.
3) Parent(s) Responsibilities:
The Parent of each Early Head Start child must agree to complete all registration forms and to update immunization
and well child visits as required by the State and Contractor, and to be available for two parent conferences at the
Contractor's site each year. Parents will also be available for teacher's home visits twice a year. Parents are required
to follow the Center's Policy and Procedure manual. Contractor should inform the EHS program if any parent does
not comply.
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Eagle County HHS Prof Serv Final 5/14
A.
B.
C.
A.
B.
4) Maintenance and Access to Records:
The Contractor agrees to keep records dealing with frequency of service delivery, services provided, fiscal records,
and retain all book, records, and other documents relevant to this agreement for three (3) years after final payment.
The Contractor agrees that any persons duly authorized by the Early Head Start Program (county, state or federal)
shall have full access to and the right to examine any of said materials.
5) Program Records, Controls, Reports, and Monitoring Procedures:
A. The Contractor agrees to maintain program records required by County and agrees that a program and
facilities review including meetings with consumers, review of service records, review of staffing
ratios, job descriptions, staff qualifications and meetings with any staff directly or indirectly involved
in the provision of services may be conducted at any reasonable time by state and federal personnel
and other persons duly authorized by the County.
B. The Contractor agrees to maintain program records required by the County and to complete an invoice
on forms furnished by the County. Further, the Contractor agrees to make available its
facilities/services to County's designees (staff, students, parents), for training or observation.
6) Staff Qualifications and Development:
A. Individuals employed and representing the Contractor shall demonstrate the skills/qualifications required
by the Federal Office of Head Start. Section 645A(hX I ) of the Head Start Act requires that '6not later than
September 30,2010, all teachers providing direct services to children and families participating in Early
Head Start programs located in Early Head Start centers, have a minimum of a child development associate
credential (CDA), and have been trained (or have equivalent coursework) in early childhood development."
B. Staff must keep their CDA current with renewal every three years. Every teacher must attend at least 15
clock hours ofprofessional development per year, including one training determined by Early Head Start and
Contractor. Contractor must provide a copy of its state license and CDA, AA, Bachelor of Arts (BA)
credentials for staff qualifications per this Agreement.
C. Contractor must make every effort to reach and sustain compliance with the requirements for infant and
toddler center-based teaching staff. The first priority is to hire qualified, credentialed staff in accordance with the
Head Start Act. If the program cannot recruit and hire qualified, credentialed staff, the program may hire a person
who is in the process ofcompleting their credential, has experience working with infants and toddlers, and has one
of the following:
a. Course work with infant and toddler content
b. Degree in a related field
c. Training with infant and toddler content
Contractor has 12 months from date of hire to get teacher the minimum required qualifications.
7) The Contractor agrees to provide child care services to EHS program families as follows:
Early care and education for infants and toddlers whose families are enrolled in EHS and enrolled by
County.
Contractor must provide primary caregiving and continuity of care to all EHS infants and toddlers as
defined in the performance standards:45 CFR 1304.52(g)(4)-Grantee and delegate agencies must
ensure that each teacher working exclusively with infants and toddlers has responsibility for no more
thanfour infants and toddlers and that no more than eight infants and toddlers are placed in one
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Eagle County HHS Prof Serv Final 5/14
A.
B.
C.
D.
group. 45 CFR 1304.21(b)(l)(ifGrantee and delegate agencies' program of services for infants and
toddlers must encourage: The development of secure relationships in out-of-home care settings for
infants and toddlers by having consistent teachers oyer an extended period oftime. Teachers must
demonstrate an understanding of the child's family culture and, whenever possible, speak the child's
language. 45 CFR 130a.21(a)(3)(ii)-Grantee and delegate agencies must support social and
emotional development by: Planning for routines and transitions so that they occur in a timely,
predictable and unrushed manner according to each child's needs.
Inclusion of infants and toddlers with special needs and disabilities.
Allow for and participate in assessments to be conducted in classrooms such as, but not limited to,
Ages and Stages Developmental Questionnaire (ASQ), the InfanlToddler Environment Rating Scale
(ITERS), Qualistar ratings, EHS ongoing monitoring, and EHS annual self-assessment. Results will be
shared with Director and the EHS Education Coordinator. Staff will be involved in the development
and implementation of quality improvement plans based on the results of the assessments.
Comply with all Head Start Performance Standards and the Head Start Reauthorization Act as defined
in Exhibit B, including teacher credentials, teacher-child ratios, and group size at all times of the
day. Exhibit B will be updated and replaced to reflect and assure compliance with any changes in state
licensing regulations and/or Head Start Performance Standards.
Maintain a current, working Policy and Procedure manual that is distributed to families at enrollment,
as well as to EHS, and go over the policies with the parent before enrollment. EHS children should not
be denied services if they cannot provide diapers and/or formula. Families are to contact their Family
Advocate or Education Coordinator in order to address the issue.
It is the responsibility of the Contractor to enforce the Policy and Procedures manual including health
exclusions, pick-up and drop-off policies and procedures.
Center Director will participate in EHS Director and EHS Education Coordinator meetings as
scheduled.
The director will contact County staff prior to denying services excluding health related issues.
Teachers will complete individual portfolio files for each child per Teaching Strategies GOLD online
system assessment system selected by the EHS program. Teachers will meet children's early learning
needs by individualizing the curiculum for each child based on their observations and the child's
developmental goals. At the time of transition to a new classroom or childcare site, the child's
portfolio will accompany them to the new placement.
Teachers will participate in the development of individual child goals for each child by convening two
parent teacher conferences at the child care site annually and participating in two EHS home visits
annually. Based on observations and assessments, all parties will contribute to a plan for the child's
development. Copies of conference reports and the child's GOLD assessments will be frled in the
child's ponfolio on site and in the child's chart maintained by the EHS program.
Allow County staff access to childcare sites during hours of operation. This includes the Mental
Health Coordinator, Health Coordinator, Education Coordinator, and Familv Advocates who will
conduct classroom observations and or trainings.
Notify County of planned transitions and develop a transition plan with each family.
L4
Eagle County HHS Prof Serv Final 5/14
E.
G.
H.
I.
J.
F.
L,
K.
M.
Complete weekly lesson plans in GOLD and forward to the Education Coordinator weekly.
Share menus, health and safety checklist, and licensing reports with County as requested. Make
changes to menus based on recommendations from a Registered Dietician provided by the County.
Provide snacks and meals to the children served under this Agreement and submit receipts for USDA
reimbursement.
File on site and provide EHS a copy of current child care license(s) to the County EHS Director for
childcare facilitv in this aereement.
R. File on site and provide EHS with a copy of the Notice of Survey Findings from every health
department visit to the Family Learning Center.
S. File on site and provide EHS with copies of educational credentials for all staff members.
T. File on site and provide EHS with a copy of stated private pay tuition rates.
U. Children will not be required to participate in religious activities. Contractor must offer altemate
developmentally appropriate activities at these times.
V. All information regarding children and families must be kept confidential.
W. Contractor must identify a curriculum to be used in each classroom and inform County which
curriculum will be used.
Contractor must have a process for all parents to sign their children in and out in order to assure safety.
Contractor shall work cooperatively with Coaching and Consultation agencies as funds allow in the
infant and toddler classrooms.
Z. Contractor shall invoice Child Care Assistance Program (CCAP) funding for eligible EHS families and
notify EHS when families are enrolled and transitioned.
AA. Contractor shall notify HHS immediately of all reports of suspected child abuse or neglect involving
Contractor, including, but not limited to, employees, volunteers and clients. HHS contractors are
considered to be mandatory reporters for suspected child abuse and neglect and are to make those
reports directly to HHS Children and Family Services - (970) 328-7720.
The above-listed services will be provided expeditiously to the children served under this Agreement. The
legislation supporting the Early Head Start effort explicitly solicits and advocates the fullest possible cooperative
and supportive approach from existing local and state agencies to enhance the efficacy ofEarly Head Start and its
proposed measurably productive, pro-social impact on involved families. Performance Standards and the Head Start
Act are located at the Early Childhood Leaming and Knowledge Center: http://eclkc.ohs.acf.hhs.gov/hslc.
@:
Contractor shall be compensated for performance of assigned services as follows:
I . County agrees to pay to Contractor $ I I 27lmonth per space for up to 19 full time spaces for January l,
2016 through December 31,2016. Each full time space may be shared by up to two children referred by
County. County will only compensate Contractor for spaces being reserved for County during each month.
15
Eagle County HHS Prof Serv Final 5/14
N.
o.
P.
a.
X.
Y.
Contractor must subtract fees for children who are enrolled in CCAP and County will pay the parent fee.
Said payments to Contractor shall not exceed $256,956.
County will compensate Contractor for the purchase of items such as diapers, wipes and supplies and
stipends for teachers doing home visits as approved by the County Infant-Toddler Specialist. Said
purchases shall not exceed $11500. Receipts must accompany invoice for reimbursement.
On a case by case basis, County may provide funding for Contractor's stafftraining and/or development
including tuition to vocational technical schools, community colleges and universities for stafftraining as
identified in the training and technical assistant plan and teacher stipends, which expenses shall not to
exceed $5.000.
These rates are being paid to assure compliance with Head Start Performance Standards. Fees and reimbursements
will be made in accordance with the terms of paragraph 5 of the Agreement. In no case will EHS make payment
when Contractor/Family Learning Center director does not contact EHS staff prior to suspending services, excluding
health related issues. Maximum compensation under this Agreement shall not exceed $263,456.
16
Eagle County HHS Prof Serv Final 5/14
2.
3.
EXHIBITB
Head Start Performance Standards Checklist
BLENDING THE STANDARDS FOR A HEAD START
The following checklist lists the Head Start Performance Standards as they relate to centers
providing direct services to children in the Early Head Start program. Some standards are also
Colorado Regulations for Licensing Childcare Centers. The highest standard of the two must be
adhered to.
cHECKUST FOR FACtLtTtES (1304.53)
2.
1. Safe, clean attractive and spacious
A. Soft areas
B. Open areas for movement
C. Clearly defined activities areas(centers)
D. Toys and materials are accessible to children on low shelves
E. A variety of surfaces outdoors
F. Areas for sun and shade play
G. A variety of physical activities for outdoors
H. Outdoor activities for individual and group
Appropriate areas for all program activities such as:
A. Food preparation
B. Resting and napping areas
Classroom arrangement to promote spaces for centers, provide
for interaction and prevent running
Infants and toddlers must be separate from walkways and areas
used by preschoolers
A. 35 square feet of usable indoor space per child
B. 75 square feet of usable outdoor space per child
Facilities must meet all state licensing requirements
Provides for maintenance, repair, safety and security of facilities,
materials and equipment
A. Weekly check of all toys and equipment
B. Remove or replace all broken toys and equipment immediately
C. Play areas are safe i.e. no broken glass, sharp objects, standing water,
etc.
D. Monitor entry into the building
E. Daily cleaning of indoor and outdoor areas
F. Check for conditions that present hazards to children, plumbing,
electrical, or structural
G. lf facility is owned by another party, define the landlord
responsibilities for maintenance and responsibilities
4.
5.
6.
7.
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Eagle County HHS Prof Serv Final 5/14
8.Ensure the facility is free of toxins
A. Prohibit the use of tobacco, alcohol, and illegal drugs in center
B. Pesticides applied by a licensed exterminator
C. Remove children from areas being exterminated and ensure that
children cannot touch or mouth surfaces that have been sprayed
D. Inspection and removal of any environmental health hazards only
by certified or licensed contractors
Outdoor play areas will be safe
A. Areas will be fenced preventing exit of children from premises
B. Children will be buckled into strollers and seats, and will be
supervised at all times
C. Outdoor play is fully supervised at all times
D. Establish and enforce procedure for loading and unloading children
from bus and checking to ensure no children are left on the bus
Insure that physical environments are consistent with the health,
safety, and developmental needs of the children
A. Heating and cooling systems are safe and effective at all times
B. No flammable furnishings, materials, or equipment
C. Dangerous materials and potential poisons are stored in locked cabinets
D. All medications (including those required by staff and volunteers) are
labeled, stored under lock and key, and kept out of the reach of children
E. Rooms are well lit and provide emergency lighting i.e. Flashlights
F. Working fire extinguishers are in accessible locations and staff is trained
on their use
Appropriate number of smoke detectors are installed and tested
regularly
Exits are clearly visible and evacuation routes are marked and posted
Indoor and outdoor premises are cleaned regularly
Paint coatings do not contain lead
Minimizing the possibility of injury by: inspection of playground
equipment
Situate equipment so that proper clearance space is available
Electrical outlets are safety proofed
Windows and glass doors are adapted to prevent injury to children
Only approved sources of water are used
Toilets and handwashing facilities are adequately clean and in good
repair and can be reached by children.
Toilet and diapering areas are separate from food service and other
activities
Handwashing sink is adjacent to diapering table
Clean and sanitized toilet training equipment is available for children
Garbage and trash are stored away from children in closed containers
and emptied regularly
Adequate provisions are made for children with disabilities by, having
an accessible environment, accommodations for special diets, emergency
plans and appropriate space
9.
10.
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Eagle County HHS Prof Serv Final 5/14
V.Provide a variety of equipment, furniture, and toys that can impact the
children in the program, that is safe and durable
Materials are chosen that are developmentally appropriate for all areas
of learning
Rotate toys to provide a variety and new experiences
Provide equipment that demonstrate: gender, family, race, language,
W.
X.
Y.
and culture
Z. Materials and equipment are inviting for play, child sized and allow
children to make choices
AA. Each infant is to have their own crib
BB. Walkers are not to be used
CC. Supervision is given at all times
DD. Provide safe, durable storage, low shelves for children's activities and
high shelves for adult items
EE. Toys must be made of non-toxic materials and must be sanitized
regularly
FF. Non-mobile infants should sleep in their own crib on a firm mattress on
their back, avoiding the use of fluffy blankets and other soft materials
GG. Maintain a smoke-free environment
ll. Avoiding overdressing infants during play or sleep
JJ. Burping infants during and after feedings, and before they are put to
sleep
cHECKTfST FOR CHrrD HEATTH AND SAFETY (t304.221
1. Ratios and group size are maintained consistently
A. Children under the age of 36 months will be in a classroom with no
more than eight children and two teachers, or a 4:1 ratio_
Emergency plans are made and posted in clear sight, including first aid
procedures and emergency phone numbers
Emergency contact list for each child including: names and phone numbers
of parents, emergency contact person, child's primary health care
professional, immunizations, allergies and parent's written consent for
emergency care
Posted emergency evacuation plans
A. 2 planned exit routes
B. Unannounced drills, recording the drills and the time it took to
evacuate
In event of accident or injury to a child, inform family and document the
injury on an incident form
Have a procedure for handling cases of suspected child abuse and neglect
A. Establish a reporting plan to utilize in case of suspected abuse
B. Train staff to identify and report abuse to proper agencies
C. Cooperate with enforcement agencies
D. Ensure confidentiality of the individual reporting the abuse
Program must exclude a child from the program for a short term if:
A. Child has a contagious illness as stated from the health department,
that could harm the child or other children, this policy needs to be
conveyed to parent at enrollment
2.
3.
2.
3.
4.
5.
19
Eagle County HHS Prof Serv Final 5/14
7.
B Child has an injury that the program cannot accommodate
Program may not exclude a child that is currently enrolled due to a
health care reason
A. Must make accommodations for the child
B. Ensure that parents and health care professionals supply instructions
on proper care for the child
C. Ensure program has policies, stafftraining, and equipment to perform
necessary health procedures
D. Understand child's health needs and parent's concerns, and
protect the family's privacy
Parents must inform program of special health or safety needs of the child
A. Establish and enforce a policy for medication distribution, and storing
of medicine
B. Medication must be labeled and stored in a locked box
i. Medicine is to be labeled by a pharmacist, with the child's first and last
name, name of the medication, date medicine was filled, name of the doctor,
expiration date , administration, storage and disposal instructions
ii. Over the counter medicine with a note from doctor will have
instructions, including the applicable specifications from above
Medicine is provided in the original child resistant container
Medicine (including staff medicine) will be stored away from food,
in a locked container, (in the refrigerator if it is required)
E. Medicine will not be used after it has expired
F. Medication needs to be transported, an adult will be in charge, making
sure the temperature of the medication is controlled
A designated trained staff member or nurse administers the medication
Parents must fill out form for medicine distribution, including doctors
instructions, and parent's written authorization
Medication forms are kept in the child's file listing: the time and date
medicine was given, amount, name of person administrating the medicine,
and the dose given
Watch for medication reactions, record and contact parents if necessary
Staff knowledge of proper ways of handling medications for the safety
of the children
Ensure that all staff and volunteers use safety precautions
A. Use proper seat belts for vehicles, strollers, car seats, highchairs,
swings and infant seats
B. Keep firearms, medications, and other hazardous material away from
children
C. Supervise children at alltimes
16. Incorporate safety practices into child and parent activities
A. Involve the child in making and enforcing rules of safety
B. Use teachable moments when someone gets hurt
C. Teach children what to do in an emergency
L7. Staff and volunteers must wash their hands with warm water and soap
A. After diapering or toilet use
B. Before handling food
C. Whenever hands are contaminated due to blood or other bodily fluids
c.
D.
8.
9.
12.
13.
L4.
15.
20
Eagle County HHS Prof Serv Final 5/14
D. After handling animals
18. Staff and volunteers must also wash their hands
A. Before and after administrating medicine
B. Before and after treating a wound
C. After assisting a child in the bathroom
L9. Nonporous gloves must be worn when in contact with blood, or other
bodily fluids
A. At all diaper changes, a clean pair of gloves needs to be used on each child
20. Spills of bodily fluids must be cleaned immediately with disinfectant
(red bags, table, changing table)
21. When diapering a child, safety procedures must be used
A. Child is safe at all times
B. Diaper on a flat, elevated, nonporous surface that is used only
for diapering
C. Talk to the child while diapering
D. Have access to a water source near the changing table
E. Change children at regular intervals and when needed
F. Minimize the contamination risks i.e. use gloves, and wash hands
between children, and sanitize the changing table
22. Portable potties must be emptied and disinfected after each use
23. Infant cribs should be placed 3 feet apart and children should sleep
head to foot
A. No child is to sleep on an uncovered surface
24. Accessible first aid kits must be available, fully stocked
25. First aid kits must be restocked after each use and inventoried on a
regular basis
cHrrp NUTRTT|oN (1304.23)
1. Each center's food program must meet the nutritional needs for each child
A. programs will serve a variety of foods which consider cultural and ethnic
Preferences
CACFP will be the primary source of reimbursement for food
Children in a full day program must receive meals and snacks that provide
%to2/3 of the child's daily nutritionalneeds
In center based settings, children are to receive breakfast if they
have not had breakfast at home
lnfants and toddlers are to receive foods appropriate to their needs and
feeding skills
Breast milk is the optimal food for infants
Cow's milk is not recommended for children under 12 months of age
Solid foods are introduced between four and seven months of age
(after consultation with the primary health provider and parent)
l. New foods are introduced one at a time, a week apart to look for allergies
J. Encourage toddlers to select from a variety of foods
K. Providers will cut food into small pieces for young children
L. To avoid choking hazards, centers will not serve the following foods:
hot dogs, sausage rounds, whole grapes, hard raw vegetables and fruits
B.
c.
D.
E.
F.
G.
H.
2L
Eagle County HHS Prof Serv Final 5/14
uncooked dried fruit, candy, whole nuts, pretzels, chips, popcorn,
marshmallows, gum, spoonful of peanut butter, and chunks of meat.
Hot dogs, sausage rounds and grapes must be cut lengthwise and across rounds
to make pieces small enough and non-circular to prevent choking.
Honey will not be served to children under 12 months of age.
M. Milk is served at each meal
N. L00% juice is served
O. Meals and snacks must be scheduled, but flexible to meet the need of
the children
Feeding infants on demand is the best way to meet nutritional and
emotional needs
Children should never be forced to eat
Nutritious snacks are part of children's daily intake of food
Staff promote good dental hygiene after meals
Parents and community agencies must be involved in planning and
evaluating center's nutritional services
Food related activities and leisurely mealtimes provide opportunities
to develop positive attitudes
V. Serve meals in a pleasant, well-lit, and ventilated area
W. A variety of food ls served to broaden each child's food experience
X. A small amount of new food is offered with a familiar meal
Y. Children are prepared for new foods through activities
C. Food is not to be used for punishment or rewards
AA. Sufficient time is allowed for children to eat
BB. Children and adults prepare for meal together, cleaning, sharing
conversation and sometimes pass food among themselves
CC. Staff set good examples of eating different foods, and polite behaviors
DD. When high chairs are used for infants, security straps are used
EE. Young infants are held while being bottle fed and not laid down to sleep
with a bottle
FF. Establish eye contact with infants while feeding and talk to the baby
GG. Wash hands before and after feeding with soap and water
HH. Hold infant in a semi-sitting position with head tilted
forward and slightly higher than the rest of the body
ll. Hold bottle still and at an angle
JJ. Ensure that the liquid flows from the bottle
KK. Burpthe infant at a natural break in feeding and atthe end of feeding
LL. Infant cereal is fed with a spoon, as is all infant food
MM. For dental reasons, children are not to carry bottles around for long
periods of time
NN. Medically-based diets or other dietary requirements are
accommodated
OO. Food related activities are provided
cHtLD MENTAL HEALTH (L304.241
L. Agencies must work collaboratively with parents
A. Request parental observations, information, and concerns about
their child's mental health
P.
a.
R.
s.
T.
U.
22
Eagle County HHS Prof Serv Final 5/14
Share observations with parents about child's behaviors,
development, and other issues
Information on child development should be shared with parents
such as: typical development of young children, development of
individual children, recognizing and understanding behaviors
expressed when children are under stress, assisting parents with
separation and attachment issues
Discuss with parents appropriate, positive response to their child's
behaviors
E. Provide children with opportunities to succeed
F. Staff will use positive guidance techniques: undesirable be-
haviors will be discouraged or redirected, anticipation of potential
problems, giving the child choices that are acceptable to staff
and parents, helping children learn about natural consequences,
and encouraging respect for the feelings and right of others
NEVER USE CORPORAL PUNISHMENT, such as spanking with
hand or any implement, slapping, swatting, pulling hair, yanking arm, etc.
Staff discuss with parents how to strengthen nurturing and supportive
environments, in the home and program by: smiling, comforting,
and reassuring children to promote self-esteem
lf a child has mental health issues, design the program to be
beneficial to the child i.e. make curricula enhancements, implement
practices responsive to infants and toddlers and their rapidly changing
needs
EDUCATTON AND EARLY CHtTDHOOD DEVETOPMENT (1304.21)
1. Parents should be consulted when a health problem is suspected
2. The program should be individualized for each child by:
A. Conducting 2 parent-teacher conferences each year
B. Conducting 2 home visits per year that include classroom teachers
Services, referrals and resources for children with disabilities will be
provided,
Program is arranged to meet a variety of children's needs and strengths
A. Program is developmentally and linguistically appropriate
B. Curriculum meets individual needs, interests, temperaments,
languages, cultural backgrounds, and learning styles
Program responsiveness to individual children is accomplished
through comprehensive curriculum
A variety of supplies and planned activities for group and individual play
Provide experiences for children to succeed
Increase the complexity and challenge of activities as children develop
ldentify the children's preferred ways of interacting with the environment
Ensure that children receive specialized education and support if needed
Enable teachers to include children with disabilities into their program
Develop learning environments that are varied and interesting
lf child has an IFSP, use routines and experiences to help achieve those
goals
Participate in meetings with experts in disabilities to implement IFSP
B.
c.
D.
G.
t.
3.
23
Eagle County HHS Prof Serv Final 5/14
M. Provide environments that support and respect gender, culture, language
ethnicity and family composition
N. Universality is the key in organizing and planning the environment
O. Provide environments that reflect different cultures, each child's primary
language, avoid activities that stereotype, and model respect and help
children appreciate others
P. Balance the program with child initiated activities and teacher directed
activities
a. Provide opportunities for children to take initiative, make meaningful
choices, and learn the consequences of decision-making
R. Take opportunities to extend children's thinking, interests and develop
problem solving skills
S. Assist children in developing decision-making skills
T. Allow children to independently use toilet facilities when appropriate
U. Toilet training provides opportunities for children to learn: self control,
autonomy, and responsibility
V. Milestones for toilet training include: muscle control, emotional readiness,
willingness to cooperate, and ability to communicate toilet needs
5. Invite parents to be involved in the program development by attending 2
parent teacher conferences and 2 in home visits per year
A. Parents are involved in the program: assist in the development and
implementation of curricula, part of which is based on relationships,
routines, and daily experiences
B. lncrease children's observation skills, assess these skills to help plan
learning experiences
C. Encourage input from observations at home
D. Communicate regularly with parents through, conferences, home visits
and daily reports
E. Staff communicate informally as well as formally with families
6. Staff support the social and emotional development of children
A. Staff provide an environment that is responsive to children, predictable
and consistent, which strengthens a child's confidence and builds trust
B. Staff communicate with children in their home language
C. Staff fosters children's independence
D. Staff promotes the development of self-help skills
E. Staff provide opportunities for language development
F. Staff encourage self-control by setting clear, consistent limits and
having realistic expectations
G. Staff use positive techniques to assist children to develop self control,
such as modeling expected behaviors, redirecting children, and
intervening to enforce consequences for unacceptable or harmful
behaviors
H. Staff provide activities daily that challenges children mentally and
physically
L Staff develop clear, and consistent rules
J. Staff reinforce oositive social behavior
K. Staff talk with parents about childrearing practices to support the
child and bridge the gap between home and the program
24
Eagle County HHS Prof Serv Final 5/14
a.
R.
L. Staff encourage the children to learn respect for others feelings and rights
M. Staff encourage children to understand expressions of emotions
model respect of others
N. Staff foster positive social behaviors such as cooperating, helping,
and turn-taking
O. Staff discuss the consequences of behaviors and redirect children
P. Staff support and respect each child's home language, culture and family
composition, in ways that support the child's health and well-being
Staff give children a sense of acceptance by learning key words from their
home language, or providing books, and other materials that reflect their
family's home culture
Staff plans for routines and transitions so they occur timely and predictable.
Staff give children notice to prepare for a change
T. Staff allow children to participate in routines
U. Staff minimize waiting time in group setting
Support each child's learning, experimentation, inquiry, observation,
play and exploration
A. Support children's cognitive development by posing problems and
asking questions
Have conversations with the children to expand their thinking and
learning
Provide opportunities for children to gain knowledge in areas such as
science, social studies, creative arts, numeracy, and language
Ensure opportunities for creative self-expression through activities,
such as art, music, movement, and dialogue
Support using art materials, engaging in rhythmic activities, and
music, stimulate imagination and language through drama and other
dialogues
F. Encourage all language interactions
G. Recognize infants' communication skills and respond to their cues
H. Give children time to talk and respond to each other
L Respect children's developing skills in English and in their home language
J. Use simple, clear sentences when communicating to young children
K. Speak in pleasant tones
L. Expand children's language through songs, games, poems and stories
M. Engage in dramatic play
N. Model appropriate language
O. Expand upon rather than correct children's speech
P. Set a foundation for reading and mathematics
Q. Activities should be developmentally appropriate, interesting,
engaging and meaningful
R. Read and discuss stories everyday
S. Have reading and writing material accessible every day
T. Plan opportunities for children to hear stories every day
U. Encourage oral traditions through storytelling
V. Provide stories from children's own culture
W. Provide opportunities for children to reflect upon experiences
7.
B.
c.
D.
E.
25
Eagle County IIHS Prof Serv Final 5/14
8.
F.
G.
H.
t.
X. Provide books and stories with repetitive verses, words, sounds or pictures
Y. Use rhymes to help children develop an awareness of language sounds
Z. Show children functional uses of language, (ex. street signs, grocery list)
AA. Provide objects for counting, and sequencing
BB. Provide toys that show cause and effect
CC. Plan family activities
DD. Support the use of libraries and other community resources
Promote each child's physical development by:
A. Providing sufficient time, indoor and outdoor space, equipment,
materials, and adult guidance for active play and movement that
support gross motor skills
B. Arranging physical space so children have room to roll over, crawl, sit,
walk, and test new skills
C. Providing climbing structures that are challenging and give opportunities
for success
D. Providing padded and safe structures for exploration
E. Encouraging the use of riding, pushing and pulling toys
Providing supervision and guidance through these activities
INFANT WATKERS AND JUMPERS ARE NOT USED
Providing time and space for the development of children's fine motor skills
Planning experiences for developing motor skills and physical activity
through repetition of actions
J. Increasing the complexity of manipulative activities
K. Fostering self-help skills, like buttoning, lacing, and zipping
Providing an appropriate environment and adult guidance for children
with special needs
Children with special needs require an environment that is responsive,
and inclusive
Helping implement an IFSP
Adapting materials and equipment so all children can share activities
Ensuring equipment and materials are accessible
Assisting children in using materials
Being sensitive to parent's expectations
lntegrating all children and enabling them to participate in activities
Developing secure relationships in out of home care by, having
consistent teachers who understand the child's family structure
Curriculum focuses on relationships, respect, and responsiveness
Safe and secure environment nurtures positive relationships with
peers and adults
C. Provide positive communication with family members
D. Encouraging families to volunteer to increase understanding of a
child's culture and home routines
Provide trust and emotional security to enable children to explore
the environment
Feed infants when they are hungry and comfort them when they are distressed
Interact with infants and toddlers by gently holding, talking and
gesturing with them
M.
N.
o.
P.
a.
R.
S.
9.
A.
B.
E.
F.
G.
H.
26
Eagle County HHS Prof Serv Final 5/14
Provide an emotionally secure and physically safe environment
J.
Give children choices and provide opportunities for them to do things
for themselves
Provide opportunities for children to explore a variety of sensory anc
motor experiences
K. Move infants or reposition them to have a change of scenery
L. Change or rotate toys to promote stimulation
M. Encourage movements and playfulness
N. Engage children in sensory activities
O. Interact with children face to face
P. CRIBS, HIGH CHAIRS AND CAR SEATS ARE USED FOR
THEIR INTENDED PURPOSES ONLY
Support the social and emotional development of children by
providi ng environments that encou rage self-awa reness, autonomy
and self-expression
Affirm each child as an individual
Respond to each child's sense of pleasure in their successes
Use pictures of children and their families
Respond to children's behaviors associated with fears and needs
Provide opportunities for children to express themselves freely
Engage children in verbal and non verbal communication
Use descriptive language during routine activities
Respond to young children's first attempts at language
Support the physical development of children including gross motor
skills: grasping, pulling, pushing, crawling, walking and climbing
Assist children, rather than do the task, when it becomes frustrating
Recognize developmental milestones that indicate children's changing
needs for independence
Allow children to play and explore objects in a safe environment
DD. Bring objects and activities to non-mobile children
EE. Provide open and accessible indoor and outdoor space for children to
practice skills
FF. Create opportunities for fine motor development
GG. Provide activities that promote grasping, dropping, pulling, pushing,
throwing, touching and mouthing
HH. Provide activities for hand-eye coordination
ll. lmplement a curriculum that is consistent with Head Start Performance
standards
JJ. Ensure the curriculum is comprehensive, based on child development
principles, specific in goals and objectives for children's development
and learning that is achievable yet challenging
KK. Ensuring an inclusive and developmentally appropriate curriculum
LL. Program is supportive of spontaneous learning opportunities
MM. Curriculum is intellectually engaging and meaningful
NN. Program is informed by the community, cultural beliefs, and the
language ofthose being served
OO. Program supports each child's individual pattern of development and learning
PP. Plan time for children's involvement in teacher planned activities
aa. Plan opportunities for children to work alone or with other children
a.
R.
S.
T.
U.
V.
W.
X.
Y.
z.
AA.
BB.
cc.
27
Eagle County HHS Prof Serv Final 5/14
RR. Respond to children's interests and learning styles
SS. Enable children to develop emerging skills and practice existing skills
TT. Provides for the development of cognitive skills
UU. Provide environments that offers experiences which vary in complexity
W. Ask questions that have more than one answer to extend children's thinking
WW. Engage children in creative activities and problem-solving
XX. Integrate aspects of health, nutrition, and mental health into activities
YY. The above aspects are incorporated into daily experiences:
hand washing, brushing teeth, preparing food, and talking about feelings
ZZ. Talk about doctor's appointments before they happen
AAA. Encourage role playing before appointments
BBB. Help children develop emotional security and social relationships
CCC. Provide an environment of acceptance, and respect
DDD. Facilitate opportunities for children to develop social skills
EEE. Nurturechildren'sfriendships
FFF. Model communication with conflict resolution techniques
GGG. Encourage children to resolve their own conflicts
HHH. Help children manage stressful situations
lll. Encourageindividualityandself-awareness
JJJ. Provide individual space for each child
KKK. Use photos, drawings and tape recordings of children and their families
LLL. Model respect
MMM. Provide children with opportunities to succeed
NNN. Encourage children to do things for themselves
OOO. Regularly and continually observing and recording children's
behaviors and progress
PPP. Knowing each child's capabilities and modes of learning
aaa. Include parents in ongoing assessments
RRR. Rearranging the program environment to respond to children's
developmental progress
SSS. Expanding goals for children
28
Eagle County HHS Prof Serv Final 5/14
Eagle County HHS Prof Serv Final 5/14
COVERAGES CERTIFICATE NUMBER:REVISION NUMBER:
FAMIACORDl-''CERTIFICATE OF LIABILIry INSURANGE
-
DATE(MMIOOryYYY)
01t05t2016
THIS CERTIFICATE IS ISSUEO AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDEO BY THE POLICIES
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the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights lo the
certificate holder in lieu of such endorsementfs).
PRODUCER
Cherry Creek lns. Agency, Inc.
Suite 500
5660 Greenwood Plaza Blvd.
Greenwood Village, CO 80111
Cherry Creek Insurance Group
fiXfi ii'' _c_!eqy !fe9!!9u rance G rou p
ljlsll,=" =*"soe-799-0110 i lil n",, 303-799-0156
E.MAIL
ADDRESS:
INSURER(SI AFFORDING COVERAGE NAIC
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rNsuRER A :American Fam ilv Home Ins, Co.
rNsuRED The Family Learning Center
Mike Fox
31626 Highway 6
Edwards. CO 81632
111srJ663 s ; Pinnacol Assurance 41't90
lNsrrtsx 6;carolina casualtv Insurance co
INSURER D:
INSURER E:
INSURER F .
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS.
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS,
'ff# I iveeor,rsunn*ce i^%Tli^yrTl poLrcyNUMaER l,,frff,tJgl.,i,W,1,fiffd8y"."{t", i LIMITS
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X MED EXP (Any one person)5,001
PERSONAL & AOV INJURY s 1,000,00(
JL AGGREGATE LIMIT APPLIES PER
D^r r.v t,5!; | ' ^.
GENERAL AGGREGATE 3,000,00(
PRODUCTS - COMP/OP AGG s 3,000,001
$
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AU].OMOBILE LIABILITY
ANY AUTO
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UUMtsINtU SINGLE LIMI
(Ea accident)$ 1.000.00(
BODILY INJURY (Per peFon)
BODILY INJURY (Per accident)
x PHUPhK I Y UAMAGh(Per accident)
UMBRELLA LIAB
EXCESS LIAB
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EACH OCCURRENCE
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D&O/EPLI 1,000,00(
DESCRIPTIONOFOPERATIONS/LOCATIONS/VEHICLES (ACORDlOl,AdditionalRemarksschedule,maybeattachedifmorespaceisrequired)
As required by written contract or written agreement, the Eag'le county itsassociates, or affiliated entities, its successors and assigrns, elect3dofficials, ermployees/ agent6 and vorunteers ale included as-AdditionalInsured for operations under General Li_abitity.
Eagle County
PO Box 660
Eagle, CO 81631
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THE EXPIRATION OATE THEREOF, NOTICE WILL BE DELIVEREO tN
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AUTHORIZED REPRESENTATIVE
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