HomeMy WebLinkAboutC16-011 Colorado Department of Public Health and Environment for Immunization Core ServicesDEPARTMENT OR AGENCY NAME COLORADO DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT DCEED -1114M DEPARTMENT OR AGENCY NUMBER FAAA CONTRACT ROUTING NUMBER 16 -85597 AMENDMENT FOR TASK ORDERS #1 This Amendment is made this 23"' day of November, 2015, by and between the State of Colorado, acting by and through the DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT, whose address or principal place of business is 4300 Cherry Creek Drive South, Denver, Colorado 80246, hereinafter referred to as the "State "; and, Board of County Commissioners of Eagle County (a political subdivision of the state of Colorado) for the use and benefit of the Eagle County Public Health Agency, whose address or principal place of business is 551 Broadway, Eagle, Colorado 81631 -0850, hereinafter referred to as the "Contractor ". FACTUAL RECITALS The parties entered into a Master Contract, dated January 17, 2012, with contract routing number 13 FAA 00016. Pursuant to the terms and conditions of the Master Contract, the parties entered into a Task Order Contract, dated November 5, 2014, with encumbrance number 15 FHHA 74623, and contract routing number FHHA2015000000000129, referred to herein as the "Original Task Order Contract, whereby the Contractor was to provide to the State the following: The goal of the Immunization Core Services Project is to reduce and eliminate vaccine preventable diseases in Colorado by increasing and maintaining immunization coverage. Local public health agencies shall provide core immunization services, according to established best practices, to improve the health of individuals and communities. The State promises to increase the amount of funds to be paid to the Contractor by Fifty Six Thousand Three Hundred Ninety Five Dollars, ($56,395.00) for the renewal term of One (1) year, ending on December 31, 2016, in exchange for the promise of the Contractor to perform the increased work described herein. NOW THEREFORE, in consideration of their mutual promises to each other, stated below, the parties hereto agree as follows: Consideration for this Amendment to the Original Task Order Contract consists of the payments and services that shall be made pursuant to this Amendment, and promises and agreements herein set forth. 2. It is expressly agreed to by the parties that this Amendment is supplemental to the Original Task Order Contract, contract routing number 15 FHHA 74623, referred to herein as the Original Contract, which is by this reference incorporated herein. All terms, conditions, and provisions thereof, unless specifically modified herein, are to apply to this Amendment as though they were expressly rewritten, incorporated, and included herein. It is expressly agreed to by the parties that the Original Task Order Contract is and shall be modified, altered, and changed in the following respects only: A. This Contract Amendment is issued pursuant to paragraph 5 of the Original Task Order Contract Page 1 of 5 Contract Amendment_TaskOrder_01 -2015 C16 -011 identified by contract routing number 15 FHHA 74623. This Amendment is for the renewal term of January 1, 2016, through and including December 31, 2016. This Amendment modifies the Original Task Order Contract by adding descriptive elements. The following provision modifications are incorporated herein by this reference. i. The following information shall be added as a supplement to page 1 of the Task Order Contract: a Contractor DUNS: 084024447 b Classification: Subrecipient ii. The following information shall be added as a supplement to Exhibit A, Additional Provisions, of the Task Order Contract: a This award does not include funds for Research and Development. B. This Amendment is issued pursuant to paragraph 5 of the Original Task Order Contract identified by contract routing number 15 FHHA 74623. This Amendment is for the renewal term of January 1, 2016 through and including December 31, 2016. The maximum amount payable by the State for tlie work to be performed by the Contractor during this renewal term is Fifty Six Thousand Three Hundred Ninety Five Dollars, ($56,395.00) for an amended total financial obligation of the State of One Hundred Nine Thousand One Hundred Eighty Seven Dollars, ($109,187.00). This is an increase of Fifty Six Thousand Three Hundred Ninety Five Dollars, ($56,395.00) of the amount payable from the previous term. Of the maximum amount for this renewal term Forty One Thousand Two Hundred Sixty Five Dollars, ($41,265.00) are attributable to a funding source of the State of Colorado and Fifteen Thousand One Hundred Thirty Dollars, ($15,130.00) are attributable to a funding source of the United States Government (see Catalog of Federal Domestic Assistance (CFDA) number 93.268 . Of the amended total financial obligation of the State referenced above Seventy Eight Thousand Nine Hundred Twenty Seven Dollars, ($78,927.00) are attributable to a funding source of the State of Colorado and Thirty Thousand Two Hundred Sixty Dollars, ($30,260.00) are attributable to a funding source of the United States Government. The revised Statement of Work is incorporated herein by this reference and identified as "Exhibit E ". The revised Budget is incorporated herein by this reference and identified as "Exhibit F". The Original Task Order Contract is modified accordingly. All other terms and conditions of the Original Task Order Contract are reaffirmed. 4. The Effective Date of this Amendment is January 1, 2016, or upon approval of the State Controller, or an authorized delegate thereof, whichever is later. 5. Except for the Special Provisions and other terms and conditions of the Master Contract and the General Provisions of the Original Task Order Contract, in the event of any conflict, inconsistency, variance, or contradiction between the terms and provisions of this Amendment and any of the terms and provisions of the Original Task Order Contract, the terms and provisions of this Amendment shall in all respects supersede, govern, and control. The Special Provisions and other terms and conditions of the Master Contract shall always control over other provisions of the Original Task Order Contract or any subsequent amendments thereto. The representations in the Special Provisions to the Master Contract concerning the absence of personal interest of state of Colorado employees and the certifications in the Special Provisions relating to illegal aliens are presently reaffirmed. 6. FINANCIAL OBLIGATIONS OF THE STATE PAYABLE AFTER THE CURRENT FISCAL YEAR ARE CONTINGENT UPON FUNDS FOR THAT PURPOSE BEING APPROPRIATED, BUDGETED, AND OTHERWISE MADE AVAILABLE. Page 2 of 5 Contract Amendment TaskOrder 01 -2015 This page left intentionally blank. Page 3 of 5 Contract Amendment TaskOrder 01 -2015 IN WITNESS WHEREOF, the parties hereto have executed this Amendment on the day first above written. * Persons signing for Contractor hereby swear and affirm that they are authorized to act on Contractor's behalf and acknowledge that the State is relying on their representations to that effect. CONTRACTOR: Board of County Commissioners of Eagle County (a political subdivision of the state of Colorado) for the use and benefit of the Eagle County Public Health Agency �. . 0 � Stature of Authorized Officer Date Print Name of Authorized Officer Cr%.11 Print Title of Authorized Officer STATE: STATE OF COLORADO John W. Hickenlooper, Governor By: ?)4, ) -Y) OA" For the Executive Director DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT PROGRAM APPROVAL: By: ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER CRS §24 -30 -202 requires the State Controller to approve all State Contracts. This Contract is not valid until signed and dated below by the State Controller or delegate. Contractor is not authorized to begin performance until such time. If Contractor begins performing prior thereto, the State of Colorado is not obligated to pay Contractor for such performance or for any goods and/or services provided hereunder. By: Date: STATE CONTROLLER Robert J CPA, MBA, JD Page 4 of 5 Contract Amendment TaskOrder 01 -2015 This page left intentionally blank. Page 5 of 5 Contract Amendment TaskOrder 01 -2015 EXHIMT E STATEMENT OF WORK To Original Contract Routing Number 15 FHHA 74623 Contract Amendment # 1 Routing Number 16 FHI1A 85597 These provisions are to be read and interpreted in conjunction with the provisions of the contract specified above. Entity Name: Eagle County Public Health Agency I. Project Description: This project serves to reduce and eliminate vaccine preventable diseases in Colorado by increasing and maintaining immunization coverage. Local public health agencies shall provide core immunization services, according to established best practices and standards, to improve the health of individuals and communities. H. Definitions: I . ACIP: Advisory Committee on Immunization Practices 2. CCR: Code of Colorado Regulations 3. CDC: Center for Disease Control and Prevention 4. CDPHE: Colorado Department of Public Health and Environment 5. CIIS: Colorado Immunization Information System 6. CIB: Colorado Immunization Branch 7. Deputization: The formal extension of authority to provide VFC vaccines to eligible underinsured children of this contract by reference. from a participating FQHC or RI-IC to another VFC- enrolled provider; typically a local public 2. The Contractor shall enter and submit immunization data into CIIS within thirty (30) health agency. Previously called Delegation of Authority. 8. FQHC: Federally qualified health center 9. LPHA: Local Public Health Agency 10. MOU: Memorandum of understanding 11. RHC: Rural Health Center 12. Section 317 Vaccine: Vaccine funding used to support infrastructure critical to vaccine program success including vaccine for: uninsured and underinsured adults, outbreak response and preparedness support. 13. VFC: Vaccines for Children III. Work Plan Goal #I: Reduce vaccine preventable diseases in Colorado by increasing or maintaining immunization coverage. Objective #1: No later than the expiration of the contract, LPHAs shall provide core immunization services intended to improve the health of individuals and communities. Primary Activity 1. The Contractor shall implement immunization services within its jurisdiction. #1 1. The Contractor shall review the Immunization Rates (County/Zip Code Level) Report provided by the CIB for children 19 -35 months of age and adolescents 13 -17 years of age no later than June 30 and December 31 and compare to the CDC National Immunization Surveys; Child and Teen in order to increase awareness of Sub - Activities #1 county versus national immunization rates. This information can be found at the CDC's website: http: / /www.cdc.gov /nchs /nis.htm and is incorporated and made part of this contract by reference. 2. The Contractor shall enter and submit immunization data into CIIS within thirty (30) days of vaccine administration. Page 1 of 4 Contract Statement of Work — Exhibit B January 2015 EXHIBIT E 3. The Contractor shall vaccinate children eligible for VFC vaccine per ACID recommendations. 4. The Contractor shall vaccinate persons eligible for Section 317 vaccine per ACIP recommendations. 5. The Contractor shall implement an evidence based strategy(s), such as CIIS reminder /recall, to reduce or eliminate coverage disparities by race, ethnicity and socio- economic status. 6. The Contractor shall promote informed vaccine decision making for consumers, healthcare providers, and policy makers through education. 7. The Contractor shall promote seasonal influenza vaccine, with new and existing partners, including those in the commercial sector, to improve preparedness in the event of an influenza pandemic. 8. The Contractor shall maintain a deputization MOU with an FQHC/RHC or serve as an FQHC/RHC. 9. The Contractor shall offer clients printed resource and referral materials that direct them to the nearest community Medicaid and Connect for Health Colorado enrollment location(s), including online enrollment options. 1. The Contractor shall utilize the final results of the CDC National Immunization Surveys; Child and Teen provided by the CIB via email communication to review and compare immunization rates in order to increase awareness of county versus national immunization rates. 2. The Contractor shall comply with the requirements for entering/submitting immunization data into CIIS as agreed to in the CIIS Letter of Agreement found within the online CIIS Resource Center located at: Itttps: / /www.ciisresources.com. The content of this website is incorporated and made part of this contract by reference. 3. The Contractor shall comply with the ACIP recommendations for vaccine administration located at http: / /www.cdc.gov /vaccines /acip /index.htmi. The content of this website is incorporated and made part of this task order by reference. Standards and 4. The Contractor shall promote compliance with school immunization rules within the Requirements Colorado State Board of Health Rule 6 CCR 1009 -2 located at http: / /www.sos. state .co.us / CCR/ GeneratcRulePdf .do ?ruieVersionid =6316. This document establishes immunization standards and is incorporated and made part of this contract by reference. 5. The Contractor shall comply with the requirements for utilizing VFC vaccine agreed to in the VFC Provider Enrollment Agreement packet as provided by CIB via certified mail. 6. The Contractor shall comply with the eligibility requirements for utilizing Section 317 vaccine as provided by CIB via email communication. 7. The Contractor shall utilize a minimum of one (1) evidence based strategy located on The Guide to Community Preventive Services website to eliminate coverage disparities by race, ethnicity and socio- economic status found at Page 2 of 4 Contract Statement of Work— Exhibit B January 2015 EXHIBIT E IV. Monitoring: CDPHE's monitoring of the purchase order for compliance with performance requirements will be conducted throughout the contract period by the Contract Monitor. Methods used will include a review of documentation determined by CDPHE to be reflective of performance to include progress reports and other fiscal and programmatic documentation as applicable. The Contractor's performance will be evaluated at set intervals and communicated to the contractor. Page 3 of 4 Contract Statement of Work - Exhibit B January 2015 www.thecomniunity uig de.org. The content of this website is incorporated and made part of this contract by reference. 8. The Contractor shall utilize deputization MOU guidance as provided by CIB via email communication. 9. The content of electronic documents located on CDPHE and non -CDPHE websites and information contained on CDPHE and non -CDPI IE websites may be updated periodically during the contract term. The contractor shall monitor documents and website content for updates and comply with all updates. 10. CIB will provide technical assistance upon request. 11. Printed resource and referral materials for Medicaid and Connect for Health Colorado enrollment shall be available for clients with Limited English Proficiency (LEP). Contractors that routinely offer enrollment services on -site are exempt from this requirement because the services provided go beyond this minimum requirement. 12. Information on enrollment resources, referral locations, LEP and outreach and promotional materials is available at https:4/www.colorado.gov /pacific /cdphe- pha/administration- and - governance which is incorporated and made a part of this task order by reference. Expected Results 1. Immunizations are provided, promoted and administered within the contractor's of the Activity(s) jurisdiction. Measurement of 1. Data contained in immunization rates reports, progress reports and evaluation reports. Expected Results rl Completion Date Deliverables 1. The Contractor shall submit, annually, a signed VFC No later than 30 Provider Enrollment Agreement to the CDPHE via email to business days cdphe vfc(i�state.co.us. following the receipt of the enrollment packet. 2. The Contractor shall submit an electronic quarterly No later than 30 progress report via calendar days https:// fs9. formsite. com /ColoradolMMprogram /2016CoreP following the last day roeress- Report/index.html The content of this website is incorporated and made part of this task order by reference. of March, June, September and December, annually. IV. Monitoring: CDPHE's monitoring of the purchase order for compliance with performance requirements will be conducted throughout the contract period by the Contract Monitor. Methods used will include a review of documentation determined by CDPHE to be reflective of performance to include progress reports and other fiscal and programmatic documentation as applicable. The Contractor's performance will be evaluated at set intervals and communicated to the contractor. Page 3 of 4 Contract Statement of Work - Exhibit B January 2015 EXHIBIT E V. Resolution of Non - Compliance: The Contractor will be notified in writing within 30 calendar days of discovery of a compliance issue. Within 45 calendar days of discovery, the Contractor and the State will collaborate, when appropriate, to determine the action(s) necessary to rectify the compliance issue and determine when the action(s) must be completed. The action(s) and time line for completion will be documented in writing and agreed to by both parties. If extenuating circumstances arise that requires an extension to the time line, the Contractor must email a request to the Contract Monitor and receive approval for a new due date. The State will oversee the completion/implementation of the action(s) to ensure time lines are met and the issue(s) is resolved. If the Contractor demonstrates inaction or disregard for the agreed upon compliance resolution plan, the State may exercise its rights under the provisions of this contract. Page 4 of 4 Contract Statement of Work Exhibit B January 2015 EXHIBIT F BUDGET Amendment #1 - Contract Routing Number 16 FHHA 85597 Immunization Core Service Activities-Eagle Federal Funds (January 1, 2016- December 31, 2016) $15,130 State funds (January 1, 2016 -June 30, 2016) $22,434 State funds (Estimated for July 1, 2016 - December 31, 2016) $18,831 Total amount: $56,395 Page 1 of 1