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HomeMy WebLinkAboutC15-513 Peckham & McKenney Executive SearchAGREEMENT FOR PROFESSIONAL SERVICES BETWEEN EAGLE COTTNTY. COLORADO AND PECKHAM & MoKENNEY DGCUTIVE SEARCH THIS AGREEMENT(*Agreement') is effective asot:dlr"G t day ot ,r/*{? ,2015 by and between Peckham & McKenney Executive Search, a Califomia S corporatiorL (hereinafter *Consultant" or "Confractor") and Eagle County, Coloradq a body corporate and politic (hereinafter "County"). RECITALS WHEREAS, Fagle County desires to retain Consultant to assist with recruiting qualified candidates for the position of Director of Human Services for the County of Eagle, Colorado (the "Project"); and WHEREAS, Conzultant is authorized to do business in the State ofColorado and has the time, skilf e4pertisg and e4perience necessaq/ to provide the Services as defined below in paragrryh I hoeof; and WHEREAS, this Agreement shall govem the relationship befireen Consultant and County in connection with the Services. AGREEMENT NOW, THEREFORE, in consideration ofthe foregoing andthe foltowing promises Consultant and County agree as follows: l. Servioes. Consultant agrees to diligently provide all services, labor, personnel md mat€,rials necessary to perform and corrplete the services described in Exhibit A ("serviceg) rryhich is attached hereto and incorporated herein by reference. The Services shall be per:formed in accordance with the provisions and conditions ofthis Agreement. consultant agrees to firnish the services no later thm August 31, 2015 and in accordstce with the sche&rle established in Exhibit A. Ifno completion date is specified in Exhibit A. the'n Consultant agrees to firrnish the Services in a timely md orpeditious mann€r cmsistent widr dre applicable standard of care. By signrng below Consultantrepresents that it has the expertise and personnel necessary to properly and timely perform the Services. In the event of any conflict or inconsistenry between the terms and conditions set forth in Exhibit A and fie tenns md conditiors set for& in this Agreerreng the terms and conditions set fortr in this Agree,me,nt shall prevail. Consultmt agrees thd it will not enter into any consulting or other ammgeme,nts with Eagle A,ttonieY's third parties that will conllict in aoy manner with the Services. @ners'office C15-513 2, County's Representativs. The A&ninistration Deprfnent's designee shall be Consultant's contact with respect to this Agreernent and performance ofthe Services. 3. Term of the Agreement. This Agreement shall coulmence upon the date first written abovg and subject to the provisions of paragr4h 12 hereof, shall continue in full force and effect tlnough August 31, 20[5, unless extended by mutual written agreerrent ofdre prties. 4. Extension o.r Modification. This Agreernent may not be mended or supple,mented, nor may any obligations hereunder be waived, except by agreement signed by both parties. No additional services or work perforrred by Consultmt shall be the basis for additional cornpensation unless and until Consultant has obtained written authorization and acknowledgernent by County for such additional services in accordance wi& County's intemal policies. Accordingly, no course of conduct or dealings between the prties, nor verbal change orders, €Ipress or implied acceptance of alterations or additions to the Serrrices, and no claim that County has been unjustly enriched by any additional services, whefirer or not there is in fact any zuch unjust enrichment shall be the basis of any increase in the compensation payable hereunder. In the event that written audrorization and acknowledgment by County for zuch additional services is not timely executed and issued in strict accordance with this Agreemenf Consultant's rights with respect to such additional services shall be deemed waived and such failure shall result in non-payment for such additional services or work performed. 5. Corngensation C-ounty shall compensate Conzultant for the performance of the Services for the fixed fee of sixteen thousmd dollars ($16,000.00) (hereinafter the "Fixed Fee"). County shall also pay for Consultat's actual out-of-pocket eryenses without mark-up thereon as set forth in Exhibit A and in an amount not to exceed six thousand five hundred dollars ($6,500.00). Total compensation for the pcrformance ofthe Services andreimbursement of out-of-pocket expenses under this Agreernent shall not cxceed lwcnty two trousend trve hundrcd dollars (S22r5fi).00). C.onsultmt shall not be entitled to bill at overtime andlor double time rates for work done outside of normal business hours unless specifically authorized in writing by Cormty. a Onothird ofthe Fixed Fee (or fve thousand three hundred thifly- three dollars and thirty- three cents ($5,333.33) shalt be due upon execution ofthis Agreement. Payment will be made for the remainder ofthe Fixed Fee for Services satisfactorily performed or out-otpocket expenses within ttrirty (30) days of receipt of a proper and accurate invoice from Consultant. The parties agree that Consultant will prwide an invoice for the remainder ofthe Fixed Fee in two separate invoices. All invoices shall include detail regarding the hours spent, tasks performe.d, who perforrned each task, reoeipts for out-of- pocket e>ryenses and such other detail as County mayrequest. b. Any out-of-pocket expenses to be incurred by Consultant and reimburs€d by County shall be identified on Exhibit A. Out-of-pocket exp€Nrses will be reimbursed wifiout any additional mark-up thereon and are included in the not to exceed contract amount set forth above. Out-of-pocket expenses shall not include any payment of salaries, bonuses or other compensation to personnel of Consultant. Consultant shall not be reimbursed for orpenses that are not set forth on Exhibit A unless specifically ryprovedin rwitiog by County. 2 Ergle County Prof Srrvbee Fful5/14 c. If, at any time duing the term or after tennination or expiration ofthis Agreemeng County reasonably deterrnines that any payme,nt made by County to Consultant was improper because the Services for which payment was made wer€ not performed as set forlh in ftis Agreement, then upon written notice of such determination and reguest for reimbursement from County, Consultaat shall fortltwith retum such papten(s) to County. Upon termination or expiration ofthis Agreemen! unexpended funds advanced by County, if any, shall forthwith be returned to County. d. County will not widrhold any taxes fiom monies paid to the Consultant hereunder md Consultant agrees to be solely responsible for the accurate reporting and payment of any taxes related to payments made pursuant to the tenns ofthis Agreement. s. Notwithstanding arything to the contuy contained in this Agreerne,nt Counry shall have no obligations under this Agreerrent after, nor shall any payments be made to Consultant in respect of any period after December 31 ofany year, without an appropriation therefor by County in accordance with a budget adopted by the Board of County Commissioners in compliance with Article 25, title 30 of the Colorado Revised Statutes, the Local Government Budget l",aw (C.R.S. 29-l-l0l et seq.) and the TABOR Amen&nent (C,olorado Constitution, Article X, Sec.20). 6. Sub'consultants. Consultant acknowledges that County has entered into this Agreement in reliance upon the particular reputation and expertise of Consultant. Consultant shall not enter into any sub-consultant agreern€Nrts for the performance of any ofthe Services or additiural services without County's prior writren conssnt, which rnay be withheld in County's sole discretion. County shall have the right in its reasonable discretion to approve all personnel assigned to the zubject hoject during the perfonnance ofthis Agreement and no personnel to whom County has m objection, in its reasonable dismetioq shall be assigned to the Project. Conzulant shall require each sub-consultan! as approved by County and to tlre extent of the Services to be performed by the sub.consultmt, to be bound to Consulant by the terms ofthis Agreernenf and to assume toward Consultant all the obligations and responsibilities which Consultant, by this Agreement, assumes toward County. Counf shall have ttre right (but not the obligation) to enforce the provisions ofthis Agreement against any sub-consultant hired by Consultant and Consultant shall cooperate in such process. The Consultant shall be responsiblc for the acts and omissions ofits agentq e,mployees md subconsulknts or sub-confiactors. 7. Insurance. Consultant agrees to provide md maintain at Consultant's sole cost md e4pense, the following insurance coverag€ with limits of liability not less than those stated below: a. Typesoflnsurance. i. Workers' Compensation insurance as required by law. ii. Auto coverage with limits ofliability not less than $1,000,000 each accident combined bodily injury and properfy damage liability insurance, including coverage for owne4 hire4 and non-owned vehicles. 3 Eagle Comty Prof Services Final 5/14 iii. Commercial General Liability coverage to include prerrises and operations, personaVadvertising injury, products/completed operations, broad fonn property damage with limits of liability not less than $1,000,000 per occrurence and $2,000,000 aggregate limits. iv. hofessional liability insurance with prior acts coverage for all Services required herermder, in a form and with an insurer or insurers satisfactory to County, with limits ofliability ofnot less than $1,000,000 per claim and $2,000,000 in the aggregate. In the went the professiond liability insurance is on a claims-made basis, Consultant warrants thd any refioactive date under the policy shall precede the elfective dde of this Agreement. Continuous coverage will be maintained during any applicable statute of limitations for the Services and Project. Other Requirements. I The automobile and commercial general liability coverage shall be endorsed to include Eagle County, its associated or affiliated entities, its successors and assigns, elected officialq ernployees, agsnts and volunteers as additional insrneds. ii. Consultant's certificates of inmrance shall include subconsultants as additional insureds under irc policies or Consultant shall furnish to County s€,parate certificaies and endosem€nts for each sub'consultant. All coverag{s) for sub-consultsrts shall be subject to the sane minimun requirements identified above. Consultant and sub-consultants, ifany, shall maintain the foregoing coverage in effect until the Services are completed. In addition, all such policies shall be kept in force by Consultant and its sub-consultants until the applicable statute of limitations for the Project and the Services has expired. iii. Insurance shall b€ placed with insrners duly licensed or authorized to do business inthe Stae of Colorado and with an "A.M. Best''rating ofnot lessttran A-WI. iv. Consultant's insurance c,overage shall be primary and non-confiibutory with respect to all other available sources. Consultant's policy shall contain a waiver of subrogation against F-egle County. v. All policies must contain an endorsement affording an unqualified thirty (30) days' notice of cancellation to County in the event of cancellation of coverage. vi. All insrners must be licensed or approved to do business within the Sate of Colorado md all policies must be written on a p€r occrrrence basis rmless otherwise providedherein. vii. Consultant's certificate ofinsurance widencing all required coverag{s) is attached hereto as Exhibit B. Upon request, Consultant shall provide a copy ofthe actual insurance policy and/or required endorsements required under this Agreement within five (5) business days of a written request from County, and heref audrorizes Consultant's broker, without further notice or authorization by Consultanf to immediately comply with any unitten request of County for a complete copy ofthe policy. 4 Eagle Couty Prof SewicesFinal5ll4 Consultant sha[ advise County in the evqrt the general aggregate or other aggregate limie are reduced below the required per occurrence limit. Consultan! at its own expensq will reinstale the aggregate limits to comply with the minimum limits and shall firmish County a new certificate of insurance showing such coverage. rx If Consultant fails to s€qre and maintain the insurance required by this Agreement and provide satisfactory evidence thereof to County, County shall be entitled to immediately terrninate this Agreernent. )L termination hereof The insurance provisions ofthis Agreernent shall survive expiration or xr. The parties hereto understand and agree that the County is relying or! and does not waive or intend to waive by any provision of this Agreemen! the monetary limitations or rigbts, immunities and protectionsprovidodbythe Colorado Governmental Immrmity Acq as fromtime to time amended, or otherwise available to County, its atrliated entities, successors or assigng its elected officials, enrployeeg agents and volunteers. xii. Consultant is not entitled to workers' compensation benefits exc€pt as provided by the Consultant, nor to uneinployment insurance benefits unless unemployme,nt compensation cov€rage is provided by Consultaut or sonre other e,lrtity. The Consultant is oblig*ed to pay all fed€ral and state income tal{ orl any moneys paid pursuant to this Agreement. Indemnifcation. The Consultant shall indemniff and hold harmless County, and any of its officers, agenb and employees 4gainst any losses, claims, dalnages or liabilities for which County may becune subject to insof as any such losseg claimg danages or liabilitie.s arise out of,, directly or indirectly, this Agreemen! or are based upon any performance or nonperformance by Consultant or any of its sub'consultants hereunder; and Consultant shall reimburse County for reasonable attorney fees and costs, legal and other exp€nses incured by County in connection with investigating or defeirding my such loss, claim, damage, liability or action. This indermification shall not apply to claims by firird parties against the County to the ext€nt that County is liable to such third party for such claims without regard to the involverrent ofthe Consultant. This paagraph shall survive expiration or termination hereof 9. Ovmership of Documents. AII documents prepared by Consultant in connection with the Services shall becomeprop€rty of Corurty. Consulart shall execute unitten assignmorts to County of all rights (including comrnon law, statutory, and otherrights, including copynghts) to tlrc same as County stall from time to time request. For puqposes ofthis pragraph, the tenn "docutrlsnts" shall mean and include all reports, plans, studies, tape or other electronio recordings, drawings, sketches, estimales, data sheets, maps, advertising or recruiting materials and work sheets produce4 or prepared by or for Consultant (including any errployee or subconsultant in connection with the performance of tre Services md additional services under this Agreement). 5 Eagl€ Coudy Plof Servicas Final 5/14 10. Notice. Any notice required by this Agree,ment shafl be deemed properly delivered wheir (i) personally delivered or (ii) when mailed in the United Staes mail first class postage prepaid, or (iii) when deliverpd by FedEx or other comparable courier service, charges pr€pai{ to the parties at their respective addresses listed below, or (iv) when sent via facsimile so long as the sending parly can provide facsimile machine or other confinnation showing the date, time and receiving facsimile nwnber for the fransmission, or (v) when transnritted via e-mail widr corfirmation ofreceipt. Either party may change its address for purposes of this paragraph bV glving five (5) days prior written notice of such chmge to the other party. COUNTY: Eagle County, Colorado Attention: Jacci McKenna 500 Broadway Post Office Box 850 Eagle, CO 81631 Telephone : 97 0-328-87 I 6 Facsimile: 97 U328-87 99 E-mait j acci.mckenna@eaelecounty.us With acopy to: Eagle Coun$ Atorney 500 Broadway Post Office Box 850 Eagle, Co 81631 Telephone: 970-328-8685 Facsimile: 97 0-328-8699 E-mail : attv@eaglecountv. us CONSULTANT: Phil McKe,nney Peclfrarn & McKenney Executive Search 300 Harding Boulevrd Suite IOG-E Rosevillg CA 95678 866-912-1919 phil@oeckhamm&nckermey. com I t. Coordination. Consultant acknowledges fta the development and processing of the Services for the Project may require close coordination between vmious consulturts and contractors. Consultant shall coordinate the Services required hereunder with the other consultants and contactors that are identified by County to Consultant from time to timg md Consultant shall irnmediately noti$ such other cmzulmrts or confractors, in writing of any changes or revisions to Consulant's wort product that might affect the work of others pnoviding services for the Project and concurre,ntly provide County with a copy of zuch notification. Consultant shall not knowingly cause other consultants or confiactors exfia work 6 Eaglc Cormty Prof Services Final 5/14 without obtaining prior written 4proval from County. If such prior qproval is not obaind Consultmt shall be subject to any offset for the costs of such exta work. 12. Temrination. County may terminate this Agreement, in whole or in part, at any time and for any reason, widr or without cause, and without penalty therefor with seven (7) calendar days' prior written notice to the Consultant. Upon termination of this Agreemenl C-onsultant shall immediately provide County with all documents as defined in paragraph t hereof, in such format as County shatl direct and shall return all County owned mderials and documents. County shall pay Consultant for Senrices satisfactorily performed to the date of termination. 13. Venue. Jurisdiction and Applicable Law. Any and all claims, disputes or conhoversies related to this Agreement, or breach thereo{ shall be litigated in the Dishict Court for Eagle County, Coloradq which shall be the sole and exclusive forum for such litigation. This Agree,m€nt shall be construed md interpreted under and shall be governed by the laws of the State of Colorado. 14. Execution by Countemarts: Electronic Signatures. This Agreement may be e,necuted in two or more counterparts, each ofwhich shall be deemed an original, but all of which shall constitute one and the same instrument. The parties approve the use of electronic signatures for execution ofthis Agreement. Only the following two forms of elechonic signatures shall be pennitted to bind the prties to this Agreement: (i) Electronic or facsimile delivery of a fully executed copy of the signatrne page; (ir) the image ofthe signature of an authorized signer insert€d onto PDF formal documents. All documents rnust be properly notrizd if ryplicable. All use of electronic signatures shall be govemed by the Uniform Elechonic Transactions Act, C.R.S. 24-71.3-lUto 121. 15. Oth€r Contract Requir€meNrts. a. Consultant shall be responsible for the complet€n€ss and accuracy of the Services, including all supporting data or other documents prepared or compiled in performance ofthe Services, and shall corect, at its sole expense, all significant errors and omissions therein. The fact that the County has accepted or approved the Services shall not relieve Consultant of any of its responsibilities. Consultant shall perform the Services in a skillful, professional and competent manner and in accordance with the standard of carq skill and diligence applicable to Consultmts p€rfonning similar services. Consultant repres€nts and warants that it has the expertise and personnel n€cessary to property perfonn the Services and covenants that its professional personnel are duly licensed to perform the Services within Colorado. This paragraph shall survive terrnination ofthis Agreerrent. b. Consultant 4grees to work in an expeditious manner, within the sound exercise ofits judgment mdprofessional standards, in the performance ofthis Agreemeirt. Time is ofthe essence with respect to this Agree,ment. c. This Agreerrent constitutes an agreement for perforrrance of the Services by Consultant as a indepe'ndent cmhactor md not as m errployee of County. Nothing contained in rtis shall be de€m€d to create a rolationship ofenrployer-employee, mast€r-s€rvant, partnosip, joint venhne 7 Eagle County Prof Services Final 5/14 or my other relationship between Cormty md Consultant except that of independent confractor. Consultant shall have no authority to bind County. d. Consultant represents and warrants that at all times in the performance of the Services, Consultant shall cornply with ary and all applicable lawg codes, rules amd regulations. e. This Agreement contains the entire agreement between the parties with respect to the subject matter hereof and supersedes all other agreements or understmding betrneen fhe parties with respect thereto. f Consultant shall not assign any portion of this Agreement without the prior written consent ofthe County. Any attempt to assign this Agreerne,nt without such consent shall be void. g. This Agreement shall be binding upon md shall inure to the benefit of the parties hereto and their reqpective perrnitted assigns and successors in interest. Enforcement of this Agreement and all rights and obligdions hereunder are reserved solely for the parties, and not to any third party. h. No failure or delay by eitherparty in the orercise of any right hereunder shall constitute a waiver thereof. No waiver of any breaeh shall be deemed a waiver ofany preceding or succeeding breach. i. The invalidity, illegatif or unenforceability of any provision of this Agreement shall not affect the validity or enforceability of any other provision hereof. j. Consultsrt shall mainain for a minimum of three years, adequate financial and other records for reporting to County. Consultant shall be subject to finarcial audit by federal, state or county auditors or their designees. Consultmt authorizes such audits and inspections of records during normal business hours, upon 48 hours' notice to Consulent. Consultant shall firlly cooperate d,lring such audit or inspections. k. The signatories to this Agreement aver to their knowledge, no employee of the Cormty has any personal or beireficial interest \ frafsoever in the Services described in this Agreernent. The Consultanthas no benefioial interest, direct or indirecq that would conflict in my manner or degree with fire performance of the Servic€s and Consultant shall not employ any person having such tnown interests. L The Consultant, if a natural p€rson eighteen (18) years of age or older, hereby swears and affinns undor penalty of perjury that he or she (i) is a citizen or otherwise lawfirlly present in the United States pnrsuant to federal laq (ii) to the exteirt applicable shall comply with C.R.S. 24-76.5-103 Fror to the effective date of this Agreernent. 16. Prohibitions qn Govemme,nt ContracJs. As used in this Seotion 18 the term undocumented individual will reGr to those individuals from foreign countries not legally within the United States as set forft in C.R.S. &17.5-101, et seq. If Consultmt has any e,mployees or subcontactors, Consultat shall comply with C.RS. 8-17.5-101, et. seq., and this 8 Eagle Counry Prof Scrvices Final 5/14 Agreement. By execution of this Agreement, Consultant certifies that it does not knowingly errploy or contact with an undocumented hdividual who will perform under this Agreement anddrat Consultant wiil paxticipate in the E-verify Program or other Deparbnent of Labor and Ernployment prograrn ("Departrnent Program") in order to confirm the eligibility of all enrployes who are newly hired for employrnent to perform Services under this Agreement. Consultant shall not: i. Knowingly ernploy or contract wiih an undocume,nted individual to perform Services under this Agreeme'nt; or ii. Enter into a subconfiact that fails to certify to Consultant ttr* the subcontractor shall not knowingly employ or contract with an undocumented individual to perform work under the public contract for seryices. b. Consultant has confimred the ernployment eligibility of all employees who are newly hired for employnent to perform Services under this Agreement through participation in the E-Veriff hogram or Deparhent hogram, as administeredby the United Sates Depunnsnt ofHomeland Security. Information on applying for the E-verift program can be found at: hqr://www.dhs.eov/)cprevprot/Irogra4s/ec I 18522 1678 I 50.shttrl c. Consultant shall not use either the E-veri$ program or other Deprtment Program procedures to undertake pre-employment screening ofjob applicants while the public conhact for services is being performed. d. If Consultant obtains aptual knowledge that a subcontactor perfonning work under the public contact for services knowingly employs or contracts with an undocumented individual, Consultant shall be required to: i. Noti& the subcon8actor and County within three (3) days that Consultant has actual knowledge that the subcontractor is employing or contracting with an undocumented individual; and ii. Terminate the subcontract with the subcontractor if within three days ofreceiving the notice required pursuant to subparagraph (t ofthe paragraph (d) the subcontractor does not stop employing or contacting with the undocumented individual; exc€p that Consultant shall not terminate the conhact with the subcontractor if during such three (3) days the subcontactor provides infonnation to establish that the subconfiactor has nof knowingly employed or contracted with an rmdocumented individual. e. Consultant shall comply with any reasonable request by the Deparhent of Labor and Emplolmrent made in dre course of an investigation that the is undertaking pursuant to its authority established in C.R. S. 8- I 7. 5- I 02(5). 9 Eagle Couoty hof Servicee Fiml 5/14 f If Consultant violates these prohibitions, Count5r may te,rrrinate the Agreerrent for breach of contract. [f the Agreement is so terminated specifically for breach of this provision of this Agreemen! Consultant shall be liable for actual and consequential damages to County as requiredby law. g. County will notify the Colorado Secretary of State if Consultant violates this provision of this Agteement and County terminates ttre Agreement for nrch breach. //REST OF PAGE INTENTIONALLY LEFT BI^ANK// 10 Fogle Comty h,of SewicesFinal 5/14 IN WTTNESS WHEREOF, the parties have executed this Agreement the day and year first set forth above. COUNTY OF EAGLE, STATE OF COLORADO, By and Through Its COUNTY MANAGER By: L7 Eagle Courry hof Services Final 5/14 MoKENNEY EXECUTIVE SEARCH E)C{IBITA SCOPE OF SERVICES, SCHEDULE FEES THE SEARCH PROCESS While it is our intent to customize the search and project schedule to fit Eagle County's specific needs, the search process typically includes the follou'ing key actions: Project Organization - This phase provides for the developmort of a detailed Candidate Profile. We will meet with the County Cunmissioners and County Manager over the phone to discuss ttre issues and challenges facing Eagle County. The desired background and experience, leadership style and personality taitq skills and abilities ofthe ideal candidate will be discussed- We will also discuss expected parameters ofthe search, the search timeling and schedule future meeting daies. Recruitmsnt - Advstisements will be placed in the appropriate industry publications and websites, and our firm will assume responsibility for presenting your opportnnity in an accurate and profmsional miumer. Full information on the position will be posted on our fim's web site as well as the County's site. [n addition, an attractive brochue will be prepared to mrket the organization andposition to potential candidates. This brochure will be mailed to 300-400 indushy professionals, and it will also be available on our firm's web site. Copies of the brochure will also be made available to the County. The main focus of our outreach, however, will be direct phone contact with quality potential candidates. With over 30 combinedyears of executive search experiencg we have dweloped an extensive candidate database that is continuously utilized and updated. Our recruiting efforh will focus on direct and aggressive recruiting of individuals within the search parameters established during the hoject Orgadzation phase. We believe direct recruiting produces the most quatified candidates. We know how to identify the'tidden" candidates, including those passive candidates who may be resistant to considering an employnent change. Throughout this active search process, we will regularly notiff the County of the stafus and share questions, concerns, and comments received from potential candidates as they consider the opportumty. By doing so, we will "team' with the County to ensure that all issues and concems of cmdidates are discussed and understood thereby eliminating "su4rises" once the resume fiting deadline has occurred. As resrnnes are received, they will be promptly acknowledgd md we will personally respond to all inquiries. Once the resume filing deadline has passed, the County will be updaed on the stdus ofthe recruihnent, the number ofresumes receivd and our intent for preliminary interviews. Preliminary Interviews/Recommendation - As re$tmes are receivd zupplemental qpestionnaires will be sent to candidates who appear to meet the candidate profile. Following the resume filing deadline and a thorough review of tlre resumes and questionnaires receivd we will conduct preliminary interviews with those individuals most closely matching tte candidate profile. Preliminry refEreirce and background (credit and criminal) checks will be conducted and a written reconrmendation of finalists will be presented on a conference call, one- to two-horn meeting with the County Commissioners and County Ivlanager wfto will receive a firll listing of all candidates who applied for the position, as well as the cover t2 Eagle Couty Prcf Servioes Final5ll4 letters, resumes, and supplemental questionnaires ofthE recommended group of cmdidates for firther considerdion. Once a group of finalists has been selected by the County, all candidates will be notified oftheir sbtus. We will prqptr€ a finalist interview schedule and notify finalist codidates accordingty. Ifnecessary, finalists will make their own tavel plans and reservations. It is custornry that the County reimburse finalists for roundtrip airfare, car rental, and lodging necossary to attend the interviews with the County. we will confirm this with the county at our meeting to recommend finalists. Final InterviewdSelection - During this phase, finalists will be interviewed by the County. We will provide on-site advice and ftcilitation assistmrce &ring the final interview process. Interview materials, including suggested interview questions, evaluation and ranking sheets will be provided for the County's convEnience. An orientation session will b€ held with those involved prior to the finalist interviews, and we will take the panel members through a ranking prooess and discussion of the finalists at the end ofthe day. We will assist the County in coming to conssnsus on the leading two to three finalists for firrther consideration, and we will provide recommendations on next steps, including additional meetings or sooial engagement with each finalist to learn more of the 'fit'' they may bring. In the past, our clients have chosen to conduct zubsequent interviews, roundtable discussions, meals, or receptions with these finalists; we will provide the County Commissionerswith reconunendations and options. Qualification - Once the final candidate has been selected, our finn will verify, at your discretion, professional work experience; degree verification; and criminal, civil, crediq and motor vehicle records (beyond the indusfy'stmdard seven years). Second "tier" ref€rslces will also be contacted. This comprehensive process €n$res that 0re selected cmdidate is thoroughly vetted before being hired. In addition, negotiation assistance will be provided as requested by the County. Our ultimAe goal is to exceedyour expectations and successfirlly place a candidate who "fits" your organization's and the County's needs now and into the futrne. PROJECT SCHEDULE The schedule for the Director of Hurnur Services search mticipates a l4-week process. In today's competitive recruiting e,nvironmenl our goal is to make the process as efficient and effective as possible. ACTIVITY L Project Organization TIME FRAME (Apnl 13,2015) a Kick-offMeeting to discuss candidate Profile and formalize project schedule Finalize Candidate hofile with Eagle County and identify "fit" required Develorp advertising and recruiting plan Prepare mrketing b,rochure 13 Flgle (bunty kof Services Firnl 5/14 a a a a m. I a I a ry. t a a v. a a Reoruifrnent (Closing date June 8, 2015) Advertise, networlg and ele,cnonically post in appropriae venues Send marketing brochure to 300-400 industry professionals Post opportunity on firrn's web site as well as County's site Serch for/identify/recruit individuals within the parmreters of the Profile Respond to all inquiries and acknowledge all resumes received Recommended Candidates Conference Call (June23, 1:00p.m. MST) Review candidates' resumes and supplemenal questionnaires Conduct preliminary interviews with leading candidates Conduct first-tier reference checks and credit/criminal checks Present written recommendation of finalists to the County Conunissioners and County lr,lanager Notify all candidates of seuch status Final Interview#Selection (Targeting week of July 7) Schedule finalist candidate interviews Design process and facilitate finalist interviews with fie County Assist the Counfy throughout process and provide recommendations County Manager selects candidate or leading 2-3 candidates for further consideration Qualification (One Week) Conduct thorough background checks and second "tier" refersnces Negotiation assistance F,xceed e4pectations and successfully place candidate who "fits." FEESCHEDULE FixedFee Out ofPockd Expenses (travel" lodgrng, mileage) Total Cost $16,000 Not to Exceed $ 6,500 Not to Exceed $22-500 14 Eagle Cormty Prof Sswic€s Final 5/l4 E)C{IBIT B Insurance Certificate 15 Eagle Comty Prof Services Finsl 5/14