HomeMy WebLinkAboutC15-470 Peak Performance Copier Supply Inc dba Peak Performance Imaging SolutionsAGREEMENT FOR SOFTV/ARE LICENSE AND PROCUREMENT AND INSTALLATION OF SOFTWARE
BETWEEN
EAGLE COUNTY, COLORADO
AND
PEAK PERT'ORMANCE COPIER & SUPPLY, INC. DBA
PEAK PERFORMANCE IMAGING SOLUTIONS
THIS AGREEMENT ("Agreement") is effective as orth" grduy or Dg <cfo6*, 20i5 by and between
Peak Performance Copier & Supply, Inc,, a Colorado corporation d/b/a Peak Performance Imaging Solutions
(hereinafter "Conhactor" or "Consultant") and Eagle County, Colorado, a body corporate and politic (hereinafter
"County").
RECITALS
WHEREAS, County desires to (i) upgrade the Laserfiche server to the most current version of Laserfiche:
Laserfiche Rio system (collectively the '?roject') located at 500 Broadway,Eag\e,Colorado (the ,.property"); and
WHEREAS, Contractor is authorized to do business in the State of Colorado and has the time, skill, expertise, and
experience necessary to provide the materials, installation services and maintenance and support as set forttr below
inparagraph t hereof; and
WHEREAS, this Ageement shall govern the relationship between Contractor and County in connection with the
procurement of equipment, materials and services.
C.GREEMENT
NOw, THEREFORE, in consideration of the foregoing and the following promises Contractor and County agree as
follows:
I' Services or Work. Contractor agrees to (i) provide and install the Software (defined below); and (ii) grant
to County a perpehlal, nontransferable, nonrevocable, nonexclusive license for use ofthe Software; and (iii)
diligently provide all services, labor, personnel and materials nec€ssary to perform and complete the procurement
and installation servioes as described in Exhibit A (collectively the "Seryices" or "Work") which is attached hereto
and incorporated herein by reference. The Services shall be performed in accordance with the provisions and
conditions of this Agreement.
a. Software License. As part of the Services, Contractor shall provide Laserfiche Rio and Forms
software (collectively the "Software') which shall be installed on a County provided server. Contractor hereby
r€presents and warrants to County that is has entered into appropriate and binding agreements with Laserfiche and
that it has the right to license and provide the Software to County for its use as set forth in this Agreement.
Contractor hereby grants to County a perpeftlal, nontransferable, nonrevocable, nonexclusive license for use ofthe
Software in accordance with the terms of this Agreement. The number of licenses is defrned in Exhibit A. The
parties agree that County may purchase from Contractor additional Software licenses on an as-needed basis at the
rates then in effect pursuant to the terms of this Agreement. Any additional purchase of software licenses shall be
documentsd in an amendment to this Agreement. The Software license granted herein shall survive expiration or
termination of this Agreement.
Installation of Software. Contractor shall timely perform delivery and installation of the Software
Eagle County Ccmmissto[ers OfiilGC15-470
in accordance with the terms of this Agreement. Contractor shall provide Counly with a project manager to
coordinate installation of the Software, If County is not satisfied with the manager assigued to the Project'
Contractor shall replace such project manager. Contractor shall be responsible for all risk of loss before the
Software is installed and finally accepted by County.
c. Maintenance and Support. Contractor will provide County with basic service suppofi
through a separate Maintenance Agreement Contract executed by the parties.
d. Schedule. Contractor agrees to frrnish the installation of any Software no later than December 15,
2015 and in accordance with the schedule established in Exhibit A. If no completion date is specified in Exhibit A'
then Contractor agrees to frmish the Services in a timely and expeditious manner consistent with the applicable
standard of care. By signing below Contractor represents that it has the expertise and personnel necessary to
properly and timely perform the Services.
e. Inconsistency. In the event ofany conflict or inconsistency betweenthe terms and conditions set
forth inElhlbi!:\ and the terms and conditions set forth in this Agreement, the terms and conditions set forth in this
Agreement shall prevail,
2. County's Representative. The IT Department's designee shall be Contractor's contact with respect to this
Agreement and per{ormance of the Services.
3. Term. This Agleement shall commence upon the date first written above, and subject to the provisions of
paragraph 11 hereof shall continue in fulI force and effect through the 31" day of December', 2015.
4. Extension or Modification. The parties acknowledge that County may desire to add additional licenses and
suppofi services. Such additional services shall be subject to the same terms and conditions as set forth herein
unless otherwise agreed to by the parties in writing. Any amendments or modifications shall be in writing sigled by
both parties. No additional services or work performed by Contractor shall be the basis for additional compensation
unless and until Contractor has obtained wlitten authorization and acknowledgement by County for such additional
services in accordance with County's internal policies. Accordingly, no course of conduct or dealings between the
parties, nor verbal change orders, express or implied acceptance ofalterations or additions to the Services, and no
claim that County has been unjustly enriched by any additional services, whether or not there is in fact any such
unjust enrichment, shall be the basis ofany increase in the compensation payable hereunder. In the event that written
authorization and acknowledgment by County for such additional services is not timely executed and issued in strict
accordance with this Agreement, Contractor's rights with respect to such additional services shall be deemed waived
and such failure shall result in non-payment for such additional services or workperformed.
5. Compensation. County shall compensate Contractor in a sum computed and payable as set forth in Exhibit
A, The Services under this Agreement shall not exceed $35,857.00. Contractor shall not be entitled to bill at
overtime and/or double time rates for work done outside of normal business hours unless specifically atrthorized in
writing by County,
a. Payment will be made for Licenses and Services satisfactorily installed and performed withia
thirty(30)daysofreceiptofaproperandaccurateinvoicefromContractor. Allinvoicesshallincludedetail
regarding the hours spent, tasks performed, who performed each task and such other detail as County may request.
b. I! at any time during the term or after termination or expiration of this Agreement County
reasonably determines that any payment made by County to Contractor was improper because the Licenses or
Services for which payment was made were not provided or perfomred as set forth in this Agreement, then upon
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Eagle County Procurment and Installation IT Final 5/14
written notice of such determination and reqnest for reimbursement from County, Contractor shall forthwith retum
such payment(s) to County. Upon termination or expiration of this Agreement, unexpended funds advanced by
County, if any, shall forthwith be retumed to County.
c. County will not withhold any taxes from monies paid to the Contractor hereunder and Confiactor
agrees to be solely responsible for the accurate reporting and payment of any taxes related to payments made
pursuant to the terms of this Agreement.
d. Notwithstanding anything to the contrary contained in this Agreement, County shall have no
obligations under this Agreement after, nor shall any payments be made to Contractor in respect of any period after
December 3l of any year, without an appropriation therefor by County in accordance with a budget adopted by the
Board of County Commissioners in compliance with Article 25,title 30 of the Colorado Revised Statutes, the Local
Govemment Budget Law (C.R.S, 29-l-l0l et, seq.) and the TABOR Amendment (Colorado Constitution, Article X,
Sec. 20).
6. Subcontractors. Contractor acknowledges that County has entered into this Agreement in reliance trpon the
particular reputation and expertise ofContractor. Contractor shall not enter into any subcontractor agreements for
the performance of any of the Services or additional services without County's prior written consent, which may be
withheld in County's sole discretion. County shall have the right in its reasonable discretion to appr-ove all
personnel assigned to the subject Project during the pedonnance ofthis Agreement and no personnel to whom
County has an objection, in its reasonable discretion, shall be assigned to the Project. Contractor shall require each
subcontrabtor, as approved by County and to the extent ofthe Services to be performed by the subcontractor, to be
bound to Contractor by the terms of this Agreement, and to assume toward Contractor all the obligations and
responsibilities which Contractor, by this Agreement, assumes toward County. County shall have the right (but not
the obligation) to enforce the provisions ofthis Agreement against any subcontractor hired by Contractor and
Contractor shall cooperate in sttch process. The Contractor shall be responsible for the acts and omissions ofits
agents, employees and subcontractors.
7 ' Insurance. Conhactor agrees to provide and maintain at Contractor's sole cost and expense, the following
insurance coverage with limits of liability not less than those stated below:
Types oflnsurance.
i. Workers' Compensation insurance as required by law.
ii. Auto coverage with limits of liability not less than $1,000,000 each accident combined
bodily injury and property damage tiability insurance, including coverage for owned, hired, and non-owned
vehicles.
iii. Commercial General Liability coverage to include premises and operations,
personal/advertising injruy, products/completed operations, broad fonnproperty damage with limits of liability not
less than $1,000,000 per occurence and $1,000,000 aggregate limits.
iv. Professional Liability (Errors and Omissions) including Cyber Liability with prior+ete-
€oi'-erage for all deliverables, Services and additional services required hereunder, in a form and with insurer or insuren
satisfactory to County, with limits of liability of not less than $1,000,000 per claim and $1,000,000 in the aggregate. The
insurance shall provide coverage for (i) liability arising from theft, dissemination and/or use ofconfidential infonnation
stored or tansmitted in electronic form; (ii) Network Security Liability arising from unauthorized access to, use of or
tampering with computer systems including hacker attacks, inability of an authorized thfud party to gain access to your
3
Eagle County Procurment and Installation IT Final 5/14
,(/)
Software or Services including denial of access or Services unless caused by a mechanical or electrical failure; (iii)
liability arising from the introduction of a computer virus into, or otherwise causing damage to, County or a third
person's computeq computer system, network or similar computer related property and the data, software and programs
thereon.
v, Crime Coverage shal1 include employee dishonesfy, forgery or alteration and computer
fraud. If Consultant is physically located on County premises, third party fidelity coverage extension shall apply. The
policy shall incltrde .ovetuge for all directors, officers and employees of the Consultant. The policy shall include
.ou".ug. for extended theft and mysterioru disappearance. The policy shall not contain a condition requidng an arrest or
conversion. Limits shall be a minimum of $1,000,000 per loss.
b. Other Requirements.
i. The automobile and commercial general liability coverage shall be endorsed to include
Eagle Coqnty, its associated or affiliated entities, its successors and assigns, elected officials, employees, agents and
volunteers as additional instreds. A certificate ofinsurance consistent with the foregoing requirements is attached
hereto as Exhibit B.
ii. Contractor's certificates ofinsurance shall include subcontractors, ifany, as additional
insureds under its policies or Contractor shall frrmish to County separate certificates and endorsements for each
subcontractor.
111.
termination hereof.
The insurance provisions ofthis Agreement shall survive expiration or
iv. The parties hereto rnderstand and agree that the County is relying on, and does
not waive or intend to waive by any provision of this Agreement, the monetary limitations or rights, immunities and
protections provided by the Colorado Governmental Immunity Act, as from time to time amended, or otherwise
available to County, its affrliated entities, successors or assigns, its elected officials, employees, agents and
volunteers.
v. Contractor is not entitled to workers' compensation benefits except as
provided by the Contractor, nor to unemployment insurance benefits unless unemployment compensation coverage
is provided by Contractor or some other entity. The Contractor is obligated to pay all federal and state income tax
on any moneys paid pursuant to this Agreement.
8. Indemnification. The Contractor shall indemniff and hold harmless County, and any of its officers, agents
and employees against any losses, claims, damages or liabilities for which County may become subject to insofar as
any such losses, claims, damages or liabilities arise out of directly or indirectly, this Agreement, or are based upon
any performance or nonperformance by Conffactor or any ofits subcontractors hereunder; and Contractor shall
reimburse County for reasonable attorney fees and costs, legal and other expenses incuned by County in connection
with investigating or defending any such loss, claim, damage, liability or action. This indemnification shall not
apply to claims by third parties against the County to the extent that County is liable to such third party for such
claims without regard to the involvement of the Contractor. This paragraph shall survive expiration or termination
hereof.
The Contractor shall further indemnify and hold harmless County, and any of its offtcers, agents and employees
against any losses, claims, damages or liabilities for which County may become subject to insofar as any such
losses, claims, damages or liabilities arise out of, directly or indirectly, this Agreement and the provision of the
Software by Contractor to County and any claims of infringement related thereto; and Contractor shall reimburse
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Eagle County Procurment and Installation IT Final 5/14
County for reasonable attomey fees and costs, legal and other expenses incurred by County in connection with
investigating or defending any such loss, claim, damage, liability or action. This paragraph shall sgrvive expiration
or termination hereof.
9' Ownership of Documents and Confidentiality. All documents (including electronic files) and materials
obtained during, purchased or prepared in the performance of the Services shall remain the properly of the Cognty
and are to be delivered to County before final payment is made to Contractor or upon earlier terminatiol of this
Agreement' Further, Contractor shall execute any bill of sale or other documents required by County to transfer title
of the Equipment to County. Contractor shall provide copies of any insbruction or operations or care manuals and
shall further provide copies of any manufachlrers warranties associated with the Equipment.
a. Vendor acknowledges and agrees that County owns all rights, title and interest in the County data.
Vendor shall not access County user accounts or County data, except (l) in the course ofdata center operations (2)
in response to service or technical issues (3) for proactive service and problem resolution (4) as required by the
express terms of this Agreement or (5) at the County's written request,
b. Vendor agrees to maintain the confidentiality of all County data, and agrees not to sell, assign,
distribute or disclose any snch confidential information to any otherperson or entity withotil the written consent of
County.
c' The Parties agree that in the event County transitions to a soltware solution other than the Software,the
County may release the necessary and detailed information solely for the purpose of facilitating the conversion of
County data to the new systems and that Vendor will reasonably cooperate with the County in said transition.
10. Notice' Any notice required by this Agreement shall be deemed properly delivered when (i) personally
delivered, or (ii) when mailed in the United Statcs mail, first class postage prepaid, or (iii) when delivered by FedEx
or other comparable courier service, charges prepaid, to the parties at their respective addresses listed below, or (iv)
when sent via facsimile so long as the sending party can provide facsimile machine or other confirmation showing
the date, time and receiving facsimile mlmber for the transmission, or (v) when transmitted via e-mail with
confirmation ofreceipt. Either party may change its address for purposes ofthis paragraph by giving five (5) days
prior written notice of such change to the other party.
COIINTY:
Eagle County, Colorado
Aftention: Scott Lingle
500 Broadway
Post Office Box 850
Eagle, CO 81631
Telephone: 97 0 -328 -3 581
Facsimile: 97 0 -328 -3 599
E-Mail: Scott,Lingle@eaglecounty,us
With a copy to:
Eagle County Attorney
500 Broadway
Post Office Box 850
Eagle, Co 81631
Telephone: 970-328-8685
Facsimile: 970-328-8699
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Eagle County Procurment and Installation IT Final 5/14
E-Mail : atty@eaglecounty.us
CONTRACTOR:
Peak Perfomrance Imaging Solutions
135 West 1lh Street
P.O. Box 1968
Silverthorne, CO 80498
(970)262-2sss
11. Termination. County may terminate this Agreement, in whole or in part, at any time and for any reason,
with or without canse, and without penalty therefor with seven (7) calendar days' prior written notice to the
Contractor. Upon termination of this Agreement, Contractor shall immediately provide County with all documents
as defined in paragraph t hereof, in snch format as Coturty shall direct and shall return all County owned materials
and documents. County shall pay Contractor for Services satisfactorily performed to the date of termination'
12. Venue. Jurisdiction and Applicable Law. Any and all claims, disputes or controversies related to this
Agreement, or breach thereof, shall be litigated in the District Court for Eagle County, Colorado, which shall be the
sole and exclusive fomm for such litigation, This Agreement shall be constnted and interpreted under and shall be
govemed by the laws of the State of Colorado.
13. Execution by Coruirterparts: Electronic Signahres, This Agreement may be executed in two or more
cowrterparts, each of which shall be deemed an original, but all of which shall constitute one and the same
instrument. The parties approve the use of electronic signatures for execution of this Agreement, Only the following
two forms of elechonic signatures shall be permitted to bind the parties to this Agreemenl (i) Electronic or
facsimile delivery of a fully executed copy of the signature page; (ii) the image of the signature of an authorized
signer inserted onto PDF format documents, All documents must be properly notarized, if applicable, All use of
electronic signatures shall be govemed by the Uniform Electronic Transactions Act, C,R.S' 24'71,3'l0l to 121.
14. Other Contract Requirements and Contractor Representations'
a. Contractor has familiarized itself with the intended purpose and use of the Equipment, nature and
extent ofthe Services to be provided hereunder and the Property, and with all local conditions, federal, state and
local laws, ordinances, nrles and regulations that in any manner affect cost, progress, or perfonnance ofthe Services.
b. Contractor will make, or cause to be made, examinations, investigations, and tests as he deems
necessary for the performance of the Services.
c. To the extent possible, Contractor has conelated the results of such observations, examinations,
investigations, tests, reports, and data with the terms and conditions of this Agreement'
d. To the extent possible, Contractor has given County written notice ofall conflicts, elrors, or
discrepancies.
e. Contractor shall be responsible for completeness and accuacy of the Services and shall correct, at
its sole €xpense, all significaut errors and omissions in performance of the Services. The fact that the County has
accepted or approved the Services shall not relieve Contractor of any of its responsibilities. Contractor shall
perform the Services in a skillful, professional and competent manner and in accordance with the standard of care,
skill and diligence applicable to contractors performing similar services. Contractor represents and warrants that it
has the expertise and personnel necessary to properly perform the Services and shall comply with the highost
Eaele Countv Procument and Instatlation n final 5/l?
standards ofcustomer service to the public. Contractor shall provide appropriate supcrvision to its employees to
ensure the Services are performed in accordance with this Agreement. This paragraph shall survive termination of
this Agreement.
f, Contractor hereby represents and wanants that the Services will be performed in a good and
workmanlike manner and guarantees all Services against defects in materials or workmanship for a period of one (l)
year from the date the Services are accepted by County, or such longer period as may be pro.1rided by the law or as
otherwise agreed to by the parties.
g' All guarantees and warranties of Software filrnished to Contractor or any strbcontractor by any
mannfachlrer or supplier are for the benefit of County. If any manufacturer or supplier of any Equipment or
Software frrrnishes a guarantee or wanantee for a period longer than one (1) year, then Contractor's guarantee or
warrantee shall extend for a like period as to such Equipment and software.
h. Contractor warrants that title to all Work shall pass to County upon installation and acceptance by
county free and clear of all liens, claims, security interests or encumbrances.
i' Within a reasonable time after receipt of written notice, Contractor shall correct at its own
oxpense, without cost to County, and without intemrption to Countyl
i. Any defects in Software or Services which existed prior to or during the period of any
guarantee or warranty provided in this Agreement; and
ii' Any damage to any other Work, Equipment or property caused by such defects or the
repairing of such defects.
j. Guarantees and warranties shall not be construed to
may otherwise have against Contractor in law or in equity.
k. Contractor agrees to work in an expeditious manner,
professional standards, in the performance of this Agreement. Time is
Agreement.
modifu or limit any rights or actions Counfy
within the sound exercise of its judgment and
of the essence with respect to this
l. This Agreement constitutes an agreement forperformance of the Services by Contractor as an
independent contractor and not as an employee of County. Nothing contained in this Agreement shall be deemed to
create a relationship of employer-employee, master-seryant, partnership, joint venture or any other relationship
between County and Contractor except that ofindependent contractor. Contractor shall have no authoritv to bind
County.
m' Contractor represents and warrants that at all times in the performance of the Services, Contractor
shall comply with any and all applicable laws, codes, rules and regulations.
n. This Agreement contains the entire agreement befween the parties with respect to the subject
matter hereof and supersedes all other agreements or understanding between the parties with respect thereto.
o. Contractor shall not assign any portion of this Agreement without the prior written consent of thecounty. Any attempt to assign this Agreement without such consent shall be void.
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Eagle County Procunnent and Installation IT Final 5/14
p. This Agreement shall be binding upon and shall inure to the benefit of the parties hereto and their
respective permitted assigns and sucoessors in interest. Enforcement of this Agreement and all rights and obligations
hereunder are reserved solely for the parties, and not to any third party'
q. No failgre or delay by either parly in the exercise of any right hereunder shall constitute a waiver
thereof. No waiver of any breach shall be deemed a waiver of any preceding or succeeding breach.
r. The invalidity, iltegality or unenforceability of any provision of this Agreement shall not affect the
validity or enforceabilrty of any other provision hereof.
s. The signatories to this Agreement aver to their knowledge no employee of the County has any
personal or beneficial interest whatsoever in the Services or Property described in this Agreement. The Contractor
has no beneficial interest, direct or indirect, that would conflict in any manner or degree with the performance of the
Services and Contractor shall not employ any person having such known interests.
t. The Contractor, if a natural person eighteen (18) years of age or older, hereby swears and affirms
under penalty of perjury that he or she (i) is a citizen or othenvise lawfully present in the United States pursuant to
federal law, (ii) to the extent applicable shall comply with C.R.S, 24-76,5-103 prior to the effective date of this
Agleement.
15. Prohibitions on Government Contracts
As used in this Section 15, the term undocumented individual will refer to those individtrals from foreign countries
not legally within the United States as set forth in C.R.S, 8-17.5-101, et. seq. If Contractor has any employees or
subcontractors, Contractor shall comply with C.R.S. 8-17,5-101, et. seq., and this Agreement. By execution of this
Agreement, Contractor certifies that it does not knowingly employ or contract with an undocumented individual
who rvill perform under this Agreement and that Contractor will participate in the E-verify Program or other
Department of Labor and Emplolment program ("Department Program") in order to confirm the eligibility of all
employees who are newly hired for employment to perform Services under this Agteement.
a. Contractor shall not:
i. Knowingly employ or contract with an undocumented individual to perform Services
under this Agreement; or
ii. Enter into a subcontract that fails to certify to Contractor that the subcontractor shall not
knowingly employ or contract with an undocumented individual to perfonn work under the public contract for
serviccs,
b. Contractor has confirmed the employment eligibility of all employees who are newly hired for
employment to perform Services under this Agreement through participation in the E-Verif Program or Department
program, as administered by the United States Department of Homeland Security. Information on applying for the
E-verify program can be found at:
http://www.dhs,sov/xprevprot/prosrams/gc 1185221578150'shtm
c. Contractor shall not use either the E-veriff program or other Department Program procedures to
'ndertake
pre-employment screening ofjob applicants while the ptrblic contract for services is being performed'
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Eagle County Procurment and Installation IT Final 5/14
d. If Contractor obtains actual knowledge that a subcontractor performing work under the public
contract for services knowingly employs or contracts with an undocumented individual, Contractor shall be required.
to:
i. Notify the subcontractor and County within three (3) days that Contractor has actual
knowledge that the snbcontractor is employing or contracting with an undocumented individualt and
11. Terminate the subcontract with the subcontractor if within three days of receiving the
notice required ptrsuant to subparagraph (i) of the paragraph (d) the subcontractor does not stop employing or
contracting with. the undocumented individual; except that Contr?cfoq,lhall not terminate the contract with the
snbcontractor ifduring such three (3) days the subcontractor to establish that the subcontractor
has not knowingly employed or contracted with an
Contractor shall comply with any reasonable of Labor and Employment
made in the coruse of an investigation that the department is
c.R.s.8-17.5-102(5).
to its authority established in
f If Contractor violates these prohibitions, County rnay terminate the Agreement for breach of
contract, If the Agreement is so terminated specifically for breach of this provision of this Agreement, Contractor
shall be liable for actual and consequential damages to county as required by law.
g. County will notify the Colorado Secretary of State if Contractor violates this provision of this
Agreement and County terminates the Agreement for such breach.
IREST OF PAGE INTENNONALLYLEFT BI-/INKJ
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Eagle County Procurmcnt and Installation IT Final 5/14
IN WITNESS WHEREOF, the parties have executed this Agreement the day and year first set forth
above.
COUNTY OF EAGLE, STATE OF COLORADO, BY
and Through Its BOARD OF COUNTY
Teak J. Simonton, Clerkto the
PEAK PERFORMANCE COPIER & SUPPLY, INC.
DBA PEAK PERFORMANCE IMAGING
SOLUTIONS
By:
Title: /.ttrTt* /
10
Eagle County Procurment and Installation IT Final 5/14
EXHIBITA
SCOPE OF SERVICES
1T
Eagle County Procurment and Installation IT Final 5/14
P nex P nnronu'qwcn I ttectxc S ourrtotrs 5euln"
Seruice, Price, and Experience youWant
Statement of Work (SOW)
Project Name: Laserfiche Rio Uperade
SCOPE:
PHASE l- Upgrade from Laserfiche Avante to Laserfiche Rio system
peak Performance lmaging Solutions will provide the expertise, technical knowledge, staff support, and
other related resources necessary to:
. Upgrade Laserfiche server to most current version of Laserfiche
. Upgrade from Laserfiche Avante to Laserfiche Rio system.
. Install License Manager and train lT staff.
. Install and Configure Advanced Audit Trail.
. Re-configure both Weblink (Public Portal)servers'
. Install and Configure Workflow server with Workflow Subscriber'
. lnstall Quick Fields Core. Update any currently running Quick Fields sessions.
. Install and Configure Laserfiche Forms'
. Install and Configure Web Access and Laserfiche Mobile on web server.
PHASE ll- Basic Service Support Contract (Renewable Annually)
Basic Service Support guarantees an 8 - 12 hour response time. Peak Performance lmaging Solutions will
provide:
. Technical support for any software issues related to all Laserfiche products.
. Technical support technical issues reported by users after being routed through Eagle County lT
dePt.
. Respond to support issues after a call is opened with the Peak Performance Support
Department, Service calls may be placed by:
1 - Calling 1-800-260-8806
2 - Emailing support@ peakdisital.com
3 - Filling out the Service Request at http://www.peakdieital.com/s/service-request.
. 24 Hour Access to Laserfiche Support Site and Knowledge Base: www.support'laserfiche.com.
. Eligibility to Laserfiche RegionalTraining and the annual Laserfiche conference.
OUT OF SCOPE:
The following items are not covered by this Statement of Work but are available for an additional fee:
. Laserfiche Workflow design and development - priced per project or StS0/hour
. Additional Laserfiche Training Stso/hour
I
Authorized Reseller
A
PEAK PERFORMANCE IMAGING SOLUTIONS
Laserliche Rio Quote prepared for: Eagle County Government
PLEASE NOTE: The Basic Support gurantees a 8 - 12 bou respotre time ftom Peak Perfomanc€. kiority Support is available at a higher
annual fee with a decreme of response time to 4 - E hous.
This ouote is valid for tlrouph 12/01/2015.
Please contact Jen Haris, Solutions Specialist, with any questions at 970409-8033 or iharris@neakdiqital.conr
A.uthorized Flesel,er
qty Product Description/Limitations
70 Rio Named Users Named User pricing includes the following features:
- Unlimited Laserfiche Servers and repositories
- Workflow
- Web Access (including Lf Mobile and the SharePoint integration)
- Advanced Audit Trail with Watermark feature
- Web Administration Console *requires Server 8'3 or later
- Digital Signatures *requires Server 8.3 or later
- Snapshot
- E-mail
t Pilot Public Portal lncludes Weblink.
Provides 25 Concurrent read-only connections to up to 15
repositories on anv one Laserfiche server.
J-lmport Agent Allows the configuration of unlimited profiles to monitor folders
for importing files into any Laserfiche server from networked
mfps.
Can only be installed on one workstation or server.
I Quick Fields Core Includes Quick Fields, Quick Fields Scripting Kit and Validation
packages for Bar Code, Real-Time Lookup and Zone OCR
Can only be installed on one workstation or server but can
connect to anv Laserfiche server or repository.
70 Laserfiche Forms Allows access to Laserfiche Forms for any Rio Named User.
One instance can connect to one repository and/or Laserfiche
server.
Allows for multiple instances to be installed to access multiple
servers and /or repositories.
PRODUCT DESCRIPTIONS AND TIMITATIONS
The Laserfiche Rio system will include the following products:
Page2 of 2
EXHIBITB
INSURANCE CERTIIIICATES
t2
Eaglc County Procurment and Installation IT Final 5/14
Qo"CERTIFICATE OF LIABILITY INSURANCE
DATS (MM'DD/YYYY)
LL/9120L5
@MATTERortHronuarpHot,tl.vnNDcoNFERsNoR|GHTsUPoNIHEcERTlF|cATEHoLDERTHls
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGANVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELow, THts cERTTFTcATE oF rNsuRANcE DoEs Nor consrmuie A coNTMcr BETwEEN THE tssutNc lNsuRER(s)' AUTHORIZED
REPRESENTATIVE OR PRODUGER, AND THE CERTIFICATE HOLDER'
. tf SUBROGATION lS WAIVED, sublect to
the terms and condlgone olg1e fotty, certaln poltcles may require an endorsement. A statement on thts certlficate doe3 not confer rlghts to the
certificate holder in lieu of such endorsgrnent(s),
PRODUCER
Alpine Insurenoe Agency of SunndU
60 Matn street Suite B
PO BOX 5120
Frieco CO 804{3
lcr gouee Account
E.UAILADDRESS| r
r{suRERtsrAFFoRDtNooovERAGE I xacs
TNSuRERA:Trav€lels Paoperty CasualtI !q 2s674
INSURED
Peak Performanae coPier E suPPly Inc
PO Box 1958
135 W. lltb
silvertholne CO 80{98
rNsuRERI:P€erlees Inderuitty I4g lO 18333
rNsuRERc:Pinnacol AaauEanoc co 41190
INSUNER D :
INSTIRER E :
,TE N UMBER:CLLSL20L2982
-y||s|sTocERTlFYTHATAVEBEEN|ssUEDToTHE|NsUREDMMEDABoVEFoRTHEPoL|cYPER|oDiHoicATEo. NoTWTHSTANDING ANY REQUIREMENT, TERM oR coNDITIoN oF ANY CONTRACT OR OTHER DOCUMENT WTH RESPECT TO VVHICH THIS
CEnTITIcATE MAY BE IssUED oR MAY PERTAIN, TI'|E INSURANCE AFFoRDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALt THE TERMS.
ExCtustoNs AND coNotloNs oF sucH poLrcrEs. LrMrrs sHowN MAY HAVE BEEN REDUcEo BY PAID clllMs.--
A
x COMMERCIAL GENERAL LIASIIITY
lcurNsueoelXloccuR x z998tMl492l Lrl9l2oLS Lu9/2AL5
EACH OCCURRENCE g 1,000,000
'AGE
TO RENTEO:MISFSlF ddur.rul s 300'000
MEo EXP (Any ono 9€r8on)'s 10,000
PERSOML A ADV INJURY I 1r 000,000
GENERAL AGGREGATE 3 2,0001000
T ,or,.t l-l 5F.oi f-l .o.PRODUCTS. COMP/OP AGG s 2r000r000
3
B
AUTOTOBILE UABIUTY
I ANY AUTO--1 rllowlleo l-il scxeouleo---lewos F3] fits1,93*'."
^ | HIREo Auros l_^ I ewos
tll
x 8A205r553 L2/L8l201r L2/LA/20L5
UUi'tsINEU $INULE LIMI I
aFr radadl I 1,000,000
BODILY INJURY (P6r por6on)s
BOOILY INJURY (Ptr acddnt)$
ROPERTY DAMAGEtd acddedl I
I
UMBRELULIAB | | occun
EXCESSUAB | | cr_rrus-ulor
EACH OCCURRENCE I
AGGREGATE s
noo I I r.r."'o*3
c
IlloRKERS @TPEN9ATION
ANDEmPLOYERS'LlAElUlY YrN
ANV MMRE?OR/PARTNER/EXECUTIVE I--N'A
41 35115 12lLl20L4 12lLl2073
Xl[FIr'."1 lHA"-
E.L. EACH ACCIDENT $ 500,000
oFF|CERIUEMBER EXCLUDED? | r
(llrndltory ln NH)
ll ves. d€slt€ under6Ecioraid Aa ADtrpaTrnNc hdnG
E.L. DISEASE. EA EMPLOYE 500,000
E.L. DISEASE - POLICY LIM]T r 500,000
A E&O / CYBER I.TABII,ITT x zPL15t1502A Lrl9/20L5 LLl9l2016 EACHOCCURANCE I 1,000,000
AGGREGATE I 1,000,000
DESCR|PT|ON OF OPERi^TIONS
'
LOCATTONS
'
VEHICLES {ACORO 101, Addttlon.l R.m|||G s3hldulg m.y bc rtlrch€d It mom 6prcc lr r.qulrsd}
The autornobile and conmercial general liabitity covelage are endoreed to include Eagl€ County' ite
associat€d or affi]'iated entilles, its auccessore and assigns, eleoted officiale, enPloyees' agents and
volunteers as addltional insureds p6r Comgr€rcial Auto EndorccDcnt 16-9{ (05/0?) and GL endoreenent CG D4
17 01 12.
SHOULD ANY OF THE ASOVE DESCRIBED POLICIES BE CAI.ICELLEO BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL 8E DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.Eagle CountY Governnent
500 BroadwaY
PO Box 850
Eagle, CO 81631 tMtrc+fala'-
@'tgEE-2014 ACORD CORPOMION. All rlghts reserved.
ACORD 26 (2014t011
lNS025 tzotlot)
The ACORD name and logo are reglstered marks of ACORD
