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HomeMy WebLinkAboutC15-441 Federal Highway Administration Modification No. 2Federal Highway Administration
Federal Lands Highway
AGREEMENT
DTFH68-14-E-00006
Modification #002
PARTIES TO THE AGREEMENT
Reimbursing Organization Organization to be Reimbursed
Eagle County, Colorado Federal Highway Administration
Central Federal Lands Highway Division
12300 West Dakota Ave
Lakewood, AO 80228
DUNS: 08-402-4447
TIN: 84-6000762
DUNS Number
126129936
POINTS OF CONTACT FORTHE AGREEMENT
Reimbursing Organization
Finance Point of ContactName: Lori Siefers
Address: P.O. Box 850
500 Broadway
Eagle, CO 8'1631-0850
Phone: 970-328-3560
E-mail: lori.siefers@eaqlecounlv.us
Organization to be Reimbursed
Finance Point of Conlact
Name: Suzanne Schmidt
Address: 12300 West Dakota Ave
Lakewood, CO 80228
Phone: 720-963-3356
E-mail: Suzanne.schmidt@dot.gov
Reimbursing Organization
Program Point of ConlactName: Ben Gerdes
Address: P.O. Box 850
500 Broadway
Eagle, CO 81631-0850
Phone: 970-328-3564
E-mail: ben.qerdes@eaolecountv.us
Name:
Address:
Phone:
E-mail:
Organization to be Reimbursed
Program Point of Contact
Tony Galardi
12300 West Dakota Ave
Lakewood. CO 80228
720-963-3669
Anthony.galardi@dot. gov
PERIOD OF PERFORMANCE
All work shall be completed by December 1,2017
LEGAL AUTHORITY
23 U.S.C. 2O1 and 204
PAYMENT TERMS AND SGHEDULE
EFT
TOTAL AGREEMENT AMOUNT
Original Total Agreement Amount: $602,953.00
AdministrativeModification#001: $0.00
Modification #002: $106.099.00
Total A,greement Amount: $709,052.00
DESCRIPTION OF SUPPLIES, SERVICES, AND DELIVERABLES
This Modification (#002) extends the period of performance and documents additional costs. See attached
sow.
AUTHORIZED APPROVALS
For Organization to be Reimbursed
Ricardo Suarez, Division EngineerSignature Date
Attorney's Ofnce
Revised 312010
C15-441
I.
Statement of Work
Reimbursable Agreement No.
DTFH68-14-E-00006
Modification #002
September 6,2413
Introduction: Eagle County, Colorado will provide funding for design and construction to
the Federal Highway Administration, Central Federal Lands Highway Division (CFLHD)
for the CO FLAP 301(l) Red Dirt Bridge Replacement project. Eagle County shall
be referred to as the Requesting Agency and the CFLHD shall be refetred to as the
Servicing Agency.
Location: County Road 301, Dotsero, CO
Wolk Reqr.rired: F-or the CO FLAP 301(l) Red Dirt Bridge Replacement project, as
selected by the Programming Decisions Committee (PDC) in the state of Colorado,
perform project environmental compliance, design, permitting, contracting and
construction in accordance with CO FLAP 301(1) Red Dilt Bridge Colorado Fedelal
Lands Access Program Memorandum of Agreement. The proposed project is to replace
the one-lane bridge on Eagle Connty Road 301, located approximately 15.6 miles
nofiheast of the town of Dotseto, rvith a 32-foot trvo-lane sructure.
Non-Fecleral share of Costs: It is estil*ate*thEr*.$*ttr*r$l {=as,}€1r'\eees$ Pro$rall}-fiir*t*itttr
i$ Ttris agre*ment r.vas signrd or:
.9anr-urry,' ?,2{}14. afier the scoping nnd th* cstirnat*d firnding fbr clesign. c*nstruc{ict:
anil cslnstructi*tr eugitreering ecstis) firs $ullltfiflrixe*i as {bllsws:
Item Estimate ($l Comments
ROW s20,000
Utilities
Preliminary Eng.s510,000
Construction $2,370,000 Assumed 2015-1-6
construction
Construction Eng.5285,000
Contingency s318,500 to%
Total s3,503,500
u.
ru.
IV.
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FHWA and Eagle County, Colorado
Reimbursable Agreernent No. DTFH6 8 - 1 4-E-00006
Septernber 6,2013
This rtrr:dil'i*:rtion {#0$2i to the Agrec*r:ent is based tln the estinrated c*sls clevelog:eel at
tli* 95% slage o1'pr*loct der"elopm*nl. 'l'he mqrelification is recluirccl in ofder ta pr*r.iel*
rrdditis:ral {imrtrs hiis*cl *n the r:pr{ert*'c*.:;l estinrntes.
Th* estinialr:<1 lr.rnelins fr:r ciesign. cglistnrctiun anel *oustruction eugineering cilst{*} are
s*u::narized as firllarvs
It*ffi Hsti'$*te {$}eomrnents
now $l"0,ono
|'Jtililies
Preliminnry Fng.$525,000
C0nstril{lion 53,000,0CI0 ,{ssnrned 2015-16
constructio n
Construction Eng.5585"000
Contingency )u
T*tal $4,120,000
As outlined in Section YIII.C, Eagle County will provide funds in the amount of
17.21o/o of the total Federal Lands Access Project costs required to cornplete the work in
this Agreernent. 'l'he itmrlunl ol'miilching funds pruvirlerl by Eagle llounly shall not
*x**ecl ,$?0q,053.
The Requesting Agency is not required to reimburse the Servicing Agency for any costs
incurled by the Servicing Agency prior to the date of this Agreement
V. Period of Performance: All work associated r,vith this agreement r,vill be completed no
later than +une-+g;Ag+6 llec:emh*r l, :fil?.
VI. Technical Replesentative: CFLHD Program Point of Contact for this Agreement is Mr.
Tony Galardi, Project Manager. Mr. Galardi can be contacted at 720-963'3669 or
Anthony.Galardi@dot.gov.
The Eagle County Program Point of Contact for this Agreenent is Mr. Ben Geldes can
be contacted at 970-328-3564.
VU. Scope of Wo*:
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FHWA andEagle County, Colorado
Reimbtu sable Agrcement No. DTFH68-1 4-E-00006
September 6,20t3
See Section III of this agreement and CO FLAP 301(1) Red Dirt Bridge Colorado Federal
Lands Access Program Memorandum of Agreement.
Vm. FinancialAdminishation:
A. Total Agreement Amount: Not to exceed $6+219S'00 $?{}S'{}$X
B. Funding Citations: 23 U.S.C.2Al and2A4.
C. ReimbursablePayment:
T'he Servicing Agency will invoice the Requesting Agency on a monthly basis in the
amonnt of 17.2lYo of the total Federal Lands Access Project costs for prelirninary
engineering (project development), construction engineeting (aclministration and
oversight of the construction contract) and progress payments made to the constluction
contractor'.
Regardless of the estimate, Eagle County will provide 17,21o/o of the total Federal Lands
Access Project cost required for the project through construction contract completion,
closeout, and resolutiori of any disputes, in an amount not to exceed that provided in this
Agreement.
The Servicing Agency is limited to recovery of the matching share of actual costs
incurred, as reflected in the invoice provided by the Selvicing Agency.
The Servicing Agency shall not incur costs which result in matching funds exceeding
the maximum cost stated in this Agreement without authorization by the Requesting
Agency in the form of written modification to this agreement.
Upon receipt of the invoice of costs incurred and authorized, the Requesting
Agency will issue payment via one of the methods listed below.
The Servicing Agency will fulnish a final Project Status Report detailing the ftrnding
usage on the project and calculations used to detennine match funding tequirements.
The Servicing Agency requests that these payments be made through the US Treasury's
website https:/ipay.gov. Pay.gov can be, used to make secure electronic payments to any
Federal Government Agencies via credit card or direct debit. Payment shall be
submitted referencing the FHWA/CFLHD-ID
Agreement Ntunber: DTFH68-14-E-00006
Option l"(Preferred Method)
Plastic Card orAutomatic Clealing House Payment (ACHDirect Debit)
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FHWA and Eagle County, Colorado
Reimbursable Ageement No. DTFH68-1 4-E-00006
September 6,2013
Go to Treasury's rvebsite, https:1/pay.gov.
Search for Agency Name
Selectthe appropriate Transportation Agency
Follorv the fonn instnrctions to make youl payment. Note: If making an ACH payment fi'om
your bank account, please select ACH Direct Debit as the payrnent type.
Option2
Mail Check payment to the following address for Paper CheckConvemion (PCC) plocessing:
Resular Mail
IU]AKE CHECK PAYABLE TO:
DOT FHWA
MAILING ADDRESS:
Enterprise Senrjce Center
Federa L Aviation Adnin istration
ATTN: AMZ-340t Mark Riehardson
65A0 S. MacArthur B7vd., HDQ Rrn 285
OkTahana City, AR 73169
it L .$ti i .{rlto'ro:irl,,I]qll: gi:'t'.{p; yESy/,
Notice to Customers Making Payrent by Check:
Please notify Regina Motrroe at720-963-3460 ol lesina.nronroe0dot.gov if rnailing a
check.
When you provide a check as payment, you authorize us eithel to use infonnation fl'om your
Check to nrake a one-time electronic fund tmnsfeL from your acconnt or to process the payment
as a check tmnsactiorr.
When we use infonnation fi'orn your check to make an elechonic fund transfer, funds may be
withdlawn from your account as soon as the same day rve receive your payment, and you will
not receive your check back frnrn your financial institution. t
Pt'it.tcy Act- I Privncy Act Slflenlent required by 5 U.SC. $ 552a(e)(3) stntirg our suthority for soliciting and collecting the information
from your check, and explaining the purposes and rotdine uses *iich l.ill be made of your check inlbrnution, is available lTorn our
intemet site at (PCCOTC.GOVI or call toll free;: at (l -800-624-l37 to obtain a copy by rnail. Fumishing the check infarmation is
vohrntary, but adecision not 10 doso rnay require you to make payment by some other method,
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IX. Modifications:
Any modifications to the Agreement must be made in writing and agreed to by both
parties. Such modifications are not binding unless they are in writing and signed by
personnel authorized to bind each ofthe agencies,
X. Agreement Completion:
When the Requesting Agency has accepted all deliverables, the Servicing Agency will
provide a written project evaluation and final accounting of project costs to the
Requesting Agency contact.
XL Termination:
This agreement will terminate Llpon the date specified in Section Y or upon 30 calendar
day prior written notification to the other party. If this agreement is terminated by the
Requesting Agency its liability shall extend to 100 percent of actual and reasonable
costs of the items/services rendered and the costs of any non-cancelable obligations
incurred plior to the effective date of terrnination. If this agreement is terminated by the
Servicing Agency its liability shall extend only to the release of its work products and
related materials to the Requesting Agency by the effective date of tennination.
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