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HomeMy WebLinkAboutC15-441 Federal Highway Administration Modification No. 2Federal Highway Administration Federal Lands Highway AGREEMENT DTFH68-14-E-00006 Modification #002 PARTIES TO THE AGREEMENT Reimbursing Organization Organization to be Reimbursed Eagle County, Colorado Federal Highway Administration Central Federal Lands Highway Division 12300 West Dakota Ave Lakewood, AO 80228 DUNS: 08-402-4447 TIN: 84-6000762 DUNS Number 126129936 POINTS OF CONTACT FORTHE AGREEMENT Reimbursing Organization Finance Point of ContactName: Lori Siefers Address: P.O. Box 850 500 Broadway Eagle, CO 8'1631-0850 Phone: 970-328-3560 E-mail: lori.siefers@eaqlecounlv.us Organization to be Reimbursed Finance Point of Conlact Name: Suzanne Schmidt Address: 12300 West Dakota Ave Lakewood, CO 80228 Phone: 720-963-3356 E-mail: Suzanne.schmidt@dot.gov Reimbursing Organization Program Point of ConlactName: Ben Gerdes Address: P.O. Box 850 500 Broadway Eagle, CO 81631-0850 Phone: 970-328-3564 E-mail: ben.qerdes@eaolecountv.us Name: Address: Phone: E-mail: Organization to be Reimbursed Program Point of Contact Tony Galardi 12300 West Dakota Ave Lakewood. CO 80228 720-963-3669 Anthony.galardi@dot. gov PERIOD OF PERFORMANCE All work shall be completed by December 1,2017 LEGAL AUTHORITY 23 U.S.C. 2O1 and 204 PAYMENT TERMS AND SGHEDULE EFT TOTAL AGREEMENT AMOUNT Original Total Agreement Amount: $602,953.00 AdministrativeModification#001: $0.00 Modification #002: $106.099.00 Total A,greement Amount: $709,052.00 DESCRIPTION OF SUPPLIES, SERVICES, AND DELIVERABLES This Modification (#002) extends the period of performance and documents additional costs. See attached sow. AUTHORIZED APPROVALS For Organization to be Reimbursed Ricardo Suarez, Division EngineerSignature Date Attorney's Ofnce Revised 312010 C15-441 I. Statement of Work Reimbursable Agreement No. DTFH68-14-E-00006 Modification #002 September 6,2413 Introduction: Eagle County, Colorado will provide funding for design and construction to the Federal Highway Administration, Central Federal Lands Highway Division (CFLHD) for the CO FLAP 301(l) Red Dirt Bridge Replacement project. Eagle County shall be referred to as the Requesting Agency and the CFLHD shall be refetred to as the Servicing Agency. Location: County Road 301, Dotsero, CO Wolk Reqr.rired: F-or the CO FLAP 301(l) Red Dirt Bridge Replacement project, as selected by the Programming Decisions Committee (PDC) in the state of Colorado, perform project environmental compliance, design, permitting, contracting and construction in accordance with CO FLAP 301(1) Red Dilt Bridge Colorado Fedelal Lands Access Program Memorandum of Agreement. The proposed project is to replace the one-lane bridge on Eagle Connty Road 301, located approximately 15.6 miles nofiheast of the town of Dotseto, rvith a 32-foot trvo-lane sructure. Non-Fecleral share of Costs: It is estil*ate*thEr*.$*ttr*r$l {=as,}€1r'\eees$ Pro$rall}-fiir*t*itttr i$ Ttris agre*ment r.vas signrd or: .9anr-urry,' ?,2{}14. afier the scoping nnd th* cstirnat*d firnding fbr clesign. c*nstruc{ict: anil cslnstructi*tr eugitreering ecstis) firs $ullltfiflrixe*i as {bllsws: Item Estimate ($l Comments ROW s20,000 Utilities Preliminary Eng.s510,000 Construction $2,370,000 Assumed 2015-1-6 construction Construction Eng.5285,000 Contingency s318,500 to% Total s3,503,500 u. ru. IV. llPage FHWA and Eagle County, Colorado Reimbursable Agreernent No. DTFH6 8 - 1 4-E-00006 Septernber 6,2013 This rtrr:dil'i*:rtion {#0$2i to the Agrec*r:ent is based tln the estinrated c*sls clevelog:eel at tli* 95% slage o1'pr*loct der"elopm*nl. 'l'he mqrelification is recluirccl in ofder ta pr*r.iel* rrdditis:ral {imrtrs hiis*cl *n the r:pr{ert*'c*.:;l estinrntes. Th* estinialr:<1 lr.rnelins fr:r ciesign. cglistnrctiun anel *oustruction eugineering cilst{*} are s*u::narized as firllarvs It*ffi Hsti'$*te {$}eomrnents now $l"0,ono |'Jtililies Preliminnry Fng.$525,000 C0nstril{lion 53,000,0CI0 ,{ssnrned 2015-16 constructio n Construction Eng.5585"000 Contingency )u T*tal $4,120,000 As outlined in Section YIII.C, Eagle County will provide funds in the amount of 17.21o/o of the total Federal Lands Access Project costs required to cornplete the work in this Agreernent. 'l'he itmrlunl ol'miilching funds pruvirlerl by Eagle llounly shall not *x**ecl ,$?0q,053. The Requesting Agency is not required to reimburse the Servicing Agency for any costs incurled by the Servicing Agency prior to the date of this Agreement V. Period of Performance: All work associated r,vith this agreement r,vill be completed no later than +une-+g;Ag+6 llec:emh*r l, :fil?. VI. Technical Replesentative: CFLHD Program Point of Contact for this Agreement is Mr. Tony Galardi, Project Manager. Mr. Galardi can be contacted at 720-963'3669 or Anthony.Galardi@dot.gov. The Eagle County Program Point of Contact for this Agreenent is Mr. Ben Geldes can be contacted at 970-328-3564. VU. Scope of Wo*: 2lPage FHWA andEagle County, Colorado Reimbtu sable Agrcement No. DTFH68-1 4-E-00006 September 6,20t3 See Section III of this agreement and CO FLAP 301(1) Red Dirt Bridge Colorado Federal Lands Access Program Memorandum of Agreement. Vm. FinancialAdminishation: A. Total Agreement Amount: Not to exceed $6+219S'00 $?{}S'{}$X B. Funding Citations: 23 U.S.C.2Al and2A4. C. ReimbursablePayment: T'he Servicing Agency will invoice the Requesting Agency on a monthly basis in the amonnt of 17.2lYo of the total Federal Lands Access Project costs for prelirninary engineering (project development), construction engineeting (aclministration and oversight of the construction contract) and progress payments made to the constluction contractor'. Regardless of the estimate, Eagle County will provide 17,21o/o of the total Federal Lands Access Project cost required for the project through construction contract completion, closeout, and resolutiori of any disputes, in an amount not to exceed that provided in this Agreement. The Servicing Agency is limited to recovery of the matching share of actual costs incurred, as reflected in the invoice provided by the Selvicing Agency. The Servicing Agency shall not incur costs which result in matching funds exceeding the maximum cost stated in this Agreement without authorization by the Requesting Agency in the form of written modification to this agreement. Upon receipt of the invoice of costs incurred and authorized, the Requesting Agency will issue payment via one of the methods listed below. The Servicing Agency will fulnish a final Project Status Report detailing the ftrnding usage on the project and calculations used to detennine match funding tequirements. The Servicing Agency requests that these payments be made through the US Treasury's website https:/ipay.gov. Pay.gov can be, used to make secure electronic payments to any Federal Government Agencies via credit card or direct debit. Payment shall be submitted referencing the FHWA/CFLHD-ID Agreement Ntunber: DTFH68-14-E-00006 Option l"(Preferred Method) Plastic Card orAutomatic Clealing House Payment (ACHDirect Debit) 3lPage FHWA and Eagle County, Colorado Reimbursable Ageement No. DTFH68-1 4-E-00006 September 6,2013 Go to Treasury's rvebsite, https:1/pay.gov. Search for Agency Name Selectthe appropriate Transportation Agency Follorv the fonn instnrctions to make youl payment. Note: If making an ACH payment fi'om your bank account, please select ACH Direct Debit as the payrnent type. Option2 Mail Check payment to the following address for Paper CheckConvemion (PCC) plocessing: Resular Mail IU]AKE CHECK PAYABLE TO: DOT FHWA MAILING ADDRESS: Enterprise Senrjce Center Federa L Aviation Adnin istration ATTN: AMZ-340t Mark Riehardson 65A0 S. MacArthur B7vd., HDQ Rrn 285 OkTahana City, AR 73169 it L .$ti i .{rlto'ro:irl,,I]qll: gi:'t'.{p; yESy/, Notice to Customers Making Payrent by Check: Please notify Regina Motrroe at720-963-3460 ol lesina.nronroe0dot.gov if rnailing a check. When you provide a check as payment, you authorize us eithel to use infonnation fl'om your Check to nrake a one-time electronic fund tmnsfeL from your acconnt or to process the payment as a check tmnsactiorr. When we use infonnation fi'orn your check to make an elechonic fund transfer, funds may be withdlawn from your account as soon as the same day rve receive your payment, and you will not receive your check back frnrn your financial institution. t Pt'it.tcy Act- I Privncy Act Slflenlent required by 5 U.SC. $ 552a(e)(3) stntirg our suthority for soliciting and collecting the information from your check, and explaining the purposes and rotdine uses *iich l.ill be made of your check inlbrnution, is available lTorn our intemet site at (PCCOTC.GOVI or call toll free;: at (l -800-624-l37 to obtain a copy by rnail. Fumishing the check infarmation is vohrntary, but adecision not 10 doso rnay require you to make payment by some other method, 4lPage IX. Modifications: Any modifications to the Agreement must be made in writing and agreed to by both parties. Such modifications are not binding unless they are in writing and signed by personnel authorized to bind each ofthe agencies, X. Agreement Completion: When the Requesting Agency has accepted all deliverables, the Servicing Agency will provide a written project evaluation and final accounting of project costs to the Requesting Agency contact. XL Termination: This agreement will terminate Llpon the date specified in Section Y or upon 30 calendar day prior written notification to the other party. If this agreement is terminated by the Requesting Agency its liability shall extend to 100 percent of actual and reasonable costs of the items/services rendered and the costs of any non-cancelable obligations incurred plior to the effective date of terrnination. If this agreement is terminated by the Servicing Agency its liability shall extend only to the release of its work products and related materials to the Requesting Agency by the effective date of tennination. 5lPage