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HomeMy WebLinkAboutC15-404 USFS Modification of Grant No. 11-CO-11021507-002USDA Forest Service OMB 0596 -0217 FS- 1500 -19 MODIFICATION OF GRANT OR AGREEMENT PAGE OF PAGES 1 1, U.S. FOREST SERVICE GRANT /AGREEMENT NUMBER: 2. RECIPIENTiCOOPERATOR GRANT or 3. MODIFICATION NUMBER: 11- CO- 11021507 -002 AGREEMENT NUMBER, IF ANY: 1 4. NAME ADDRESS OF U.S. FOREST SERVICE UNIT ADMINISTERING 5. NAMEr'ADDRESS OF U.S. FOREST SERVICE UNIT ADMINISTERING GRANT /AGREEMENT (unit name, street, city, state, and zip + 4): PR0IECT'ACTIVITY (unit naive, street, city, state, and zip + 4): White River National Forest Program Contact: White River National Forest Administrative Matt Klein Contact: Realty Specialist - Eagle -Holy Cross Ranger District Clark Woolley, Grants & Agreements Specialist PO Box 190 Forest Supervisor's Office Minturn, CO 81645 900 Grand Avenue Phone: 970 -827 -5182 Glenwood Springs, CO 81601 E -Mail: rrlatthewkleinLcyfs.fed.us Phone: 970 -945 -3227 E -Mail: cmwoolleyCfs.fed.us 6. NAME ADDRESS OF COOPERATOR (street, city, state, and zip + 4, county): 7. NAMEYADDRESS OF COOPERATOR (street, city, state, and zip + 4, county): Eagle County Regional Transportation Authority Program Contact: Brent McFall County Manager 500 Broadway PO Box 850 Eagle, CO 81 b31 Phone: 970 -328 -8607 E -Mail: Brent. McF all (,eaalecounty.us 8. PURPOSE OF MODIFICATION CHECK ALL This modification is issued pursuant to the modification provision in the agreement referenced in THAT APPLY: item no. 1, above. ® CHANGE IN PERFORMANCE PERIOD: Extends the expiration date of the agreement to 121112016. CHANGE IN FUNDING: ® ADMINISTRATIVE CHANGES: Changes point of contact information for both the Forest Service and Eagle County Regional Transportation Authority.__ © OTHER (Specify type of modification): Except as provided herein, all terms and conditions of the Grant /Agreement referenced in 1, above, remain unchanged and in full force and effect. 9. ADDITIONAL SPACE FOR DESCRIPTION OF MODIFICATION (add additional pages as needed): 10. ATTACKED DOCUMENTATION (Check all that apply): El Revised Scope of Work ❑ Revised Financial Plan LOther: C15-404 USDA Forest Service OMB 0596 -0217 FS- 1500 -19 Burden Statement According to the Paperwork Reduction Act of 1995, an agency may not conduct or sponsor, and a person is not required to respond to a collection of information unless it displays a valid OMB control number. The valid OMB control number for this information collection is 0596 -0217. The time required to complete this information collection is estimated to average 30 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. The U.S. Departmentof Agriculture (USDA) prohibits discrimination in all its programs and activities on the basis of race, color, national origin, age, disability, and where applicable, sex, marital status, familial status, parental status, religion, sexual orientation, genetic information, political beliefs, reprisal, or because all or part of an individual's income is derived from any public assistance. (Not all prohibited bases apply to all programs.) Persons with disabilities who require alternative means for communication of program Information (Braille, large print, audiotape, etc.) should contact USDA's TARGET Center at 202 - 7202600 (voice and TDD). To file a complaint of discrimination, write USDA, Director, Office of Civil Rights, 1400 Independence Avenue, SW, Washington, DC 20250 -9410 or call toll free (866) 632 -9992 (voice). TDD users can contact USDA through local relay or the Federal relay at (800) 877 -8339 (TDD) or (866) 377 -8642 (relay voice). USDA is an equal opportunity providerand employer. 11. SIGNATURES AUTHORIZED REPRESENTATIVE: BY SIGNATURE BELOW, THE SIGNING PARTIES CERTIFY THAT THEY ARE THE OFFICIAL REPRESENTATIVES OF THEIR RESPECTIVE PARTIES AND AUTHORIZED TO ACT IN THEIR RESPECTIVE REAS FOR MATTERS RELATED TO THE ABOVE - REFERENCED GRANVAGREEMENT. I LA. EAGLE rOUNTY REGIONAL TRANSPORTATION I I.B. DATE If . U.S. FOREST SERVICE SIGNATURE I LD. DATE AIJTHO IGNAT SIGNS SIGNED Sifinature o Signatory Offi tat) Si nature of Si atot r'al) I 1 .E. NAME (type orprint):BRENTMCFALL 1LF. NAME (type oprint): COTT G. FITZWILLIAMS I I.G. TITLE (type or print): County Manager 1 I.H. TITLE (type or print): Forest Supervisor, White River National Forest 12. G &A REVIEW 12.A. The authority and format of this modification have been reviewed and approved for signature by: 12.B. DATE SIGNED CLARK M. WOOLLEY U.S. Forest Service Grants & A re=enls Specialist Burden Statement According to the Paperwork Reduction Act of 1995, an agency may not conduct or sponsor, and a person is not required to respond to a collection of information unless it displays a valid OMB control number. The valid OMB control number for this information collection is 0596 -0217. The time required to complete this information collection is estimated to average 30 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. The U.S. Departmentof Agriculture (USDA) prohibits discrimination in all its programs and activities on the basis of race, color, national origin, age, disability, and where applicable, sex, marital status, familial status, parental status, religion, sexual orientation, genetic information, political beliefs, reprisal, or because all or part of an individual's income is derived from any public assistance. (Not all prohibited bases apply to all programs.) Persons with disabilities who require alternative means for communication of program Information (Braille, large print, audiotape, etc.) should contact USDA's TARGET Center at 202 - 7202600 (voice and TDD). To file a complaint of discrimination, write USDA, Director, Office of Civil Rights, 1400 Independence Avenue, SW, Washington, DC 20250 -9410 or call toll free (866) 632 -9992 (voice). TDD users can contact USDA through local relay or the Federal relay at (800) 877 -8339 (TDD) or (866) 377 -8642 (relay voice). USDA is an equal opportunity providerand employer. LIM51 USDA, Forest Service Otto 0596 -0 +17 ��ccii FS- 1500.11 FS Agreement No, 11 -CO- 11021507 -002 Cooperator Agreement No. COLLECTION AGREEMENT Between The EAGLE COUNTY REGIONAL TRANSPORTATION AUTHORITY And The USDA, FOREST SERVICE WHITE RIVER NATIONAL FOREST, EAGLE/HOLY CROSS RANGER DISTRICT This COLLECTION AGREEMENT is hereby entered into by and between the Eagle County Regional Transportation Authority, hereinafter referred to as "ECRTA ", and the USDA, Forest Service, White River National Forest, Eagle/Holy Cross Ranger District, hereinafter referred to as the "U.S. Forest Service," under the provisions of the Cooperative Funds Act of June 30, 1914 (16 U.S.C. 498 as amended by Pub. L. 104 -127). Background: The Cooperator, Eagle County Regional Transportation Authority (ECRTA) has partnered with the U.S. Forest Service to use parking lanes not currently utilized at the Holy Cross District Office Compound for public transportation, bus parking/customer pick -up and drop -off. This collection agreement supersedes Collection Agreement No. 06- CO- 1 1021504- 014 which expired December 9, 2010. Title: ECRTA snow removal contribution and use of U.S. Forest Service parking area. I. PURPOSE: The purpose of this agreement, and incorporated Financial Plan, is to document the voluntary contribution of funds from ECTRA to the U.S. Forest Service to contribute one third cost of the total snow removal costs for the yearly contract at the Holy Cross District Office and bus stop area as we continue to partner with ECTRA in providing public transportation needs. II. THE ECRTA SHALL: A. LEGAL AUTHORITY. ECRTA shall have the legal authority to enter into this agreement, and the institutional, managerial, and financial capability to ensure proper planning, management, and completion of the project, which includes funds sufficient to pay the nonfederal share of project costs, when applicable. B. Perform in accordance with the Financial Plan. C. Upon presentation of a Bill for Collection, deposit with the U.S. Forest Service the amount agreed to in the Financial Plan. Page 1 of 5 •S Lt1� USDA, Forest Service OMB 0596 -0217 FS- 1500 -11 D. Meet yearly with the U.S. Forest Service to update the Annual Operating and Financial Plan and address any concerns. E. Upon termination or expiration of this agreement ECRTA may be asked to remove the bus shelter and materials associated with the bus shelter. IILTHE U.S. FOREST SERVICE SHALL: A. ADVANCE BILLING. The U.S. Forest Service shall bill ECTRA prior to commencement of work for deposits sufficient to cover the estimated costs (including overhead) for the specific payment period. Overhead is assessed at the rate of 7.1 percent. Billing Method: A single lump sum advance bill. The bill for Fiscal Year 2011 will be waived due to prior year ECTRA funding still being available for use. Advance billing will commence Fiscal Year 2012. B. Perform in accordance with the attached Annual Operating and Financial Plan. C. Billing shall be sent to: Eagle County Regional Transportation Authority PO Box 1070 Gypsum, CO 81637 D. Give ECRTA notification if this arrangement cannot be continued and at least 60 days notification to remove bus shelter and materials associated with the bus shelter. TV. IT IS MUTUALLY AGREED AND UNDERSTOOD BY AND BETWEEN THE PARTIES THAT: A. PRINCIPAL CONTACTS. See Exhibit A, Annual Operating Plan for current contact information. B. U.S. FOREST SERVICE LIABILITY. The U.S. Forest Service shall not be liable to ECTRA or third parties for any damages incident to the performance of this agreement. C. NON - LIABILITY. The U.S. Forest Service does not assume liability for any third party claims for damages arising out of this instrument. D. REFUNDS. Funds collected in advance by the U.S. Forest Service, which are not spent or obligated for the project(s) approved under this agreement, may be refunded to ECTRA, authorized for use for a new agreement by ECTRA, or waived by ECTRA. A DUNS number and registration in the Central Contractor Registry (CCR) by ECTRA may be necessary to process a refund. Due to processing costs, any balance less than $25 shall not be refunded to ECTRA. Page 2 of 5 USDA, Forest Service OMB 0596 -0217 FS- 1500 -I1 E. FREEDOM OF INFORMATION ACT (FOIA). Public access to agreement records must not be limited, except when such records must be kept confidential and would have been exempted from disclosure pursuant to Freedom of Information regulations (5 U.S.C. 552). F. PARTICIPATION IN SIMILAR ACTIVITIES. This agreement in no way restricts the U.S. Forest Service or ECTRA from participating in similar activities with other public or private agencies, organizations, and individuals. G. ENDORSEMENT. Any of ECTRA's contributions made under this agreement do not by direct reference or implication convey U.S. Forest Service endorsement of ECTRA's products or activities. H. NOTICES. Any communication affecting the operations covered by this agreement by the U.S. Forest Service or ECTRA will be sufficient only if in writing and delivered in person, mailed, or transmitted electronically by e-mail or fax, as follows: To the U.S. Forest Service Program Manager, at the address specified in the agreement. To ECTRA, at ECTRA's address shown in the agreement or such other address designated within the agreement. Notices are effective when delivered in accordance with this provision, or on the effective date of the notice, whichever is later. I. COLLABORATION. The U.S. Forest Service and ECTRA may mutually agree to collaborate in the review of draft publications, interpretive signs, manuscripts, and other printed material and audiovisuals prior to completion. This agreement, in and of itself, does not authorize ECTRA's participation in the project. TERMINATION FOR COLLECTION AGREEMENTS. Either party, in writing, may terminate this agreement in whole, or in part, at any time before the date of expiration. The U.S. Forest Service shall not incur any new obligations for the terminated portion of this agreement after the effective date of termination and shall cancel as many obligations as possible. Full credit must be allowed for U.S. Forest Service expenses and all non- cancelable obligations properly incurred up to the effective date of termination. Excess funds must be refunded in accordance with the REFUND provision of the agreement. K. LIABILITIES. The United States, acting by and through the U.S. Forest Service, hereby agrees to bear any and all liabilities of any kind related to the exercise of the U.S. Forest Service's rights under the Federal Tort Claims Act (FTCA), 28 U.S.C. 2671 et. seq., or any other applicable act wherein Congress specifically waived sovereign immunity of the United States. Page 3 of 5 USDA, Forest Service OMB 0596-0? FS- 1500-11 L. DEBARMENT AND SUSPENSION. ECRTA shall immediately inform the U.S. Forest Service if they or any of their principals are presently excluded, debarred, or suspended from entering into covered transactions with the Federal Government according to the terms of 2 CFR Part 180. Additionally, should ECTRA or any of their principals receive a transmittal letter or other official Federal notice of debarment or suspension, then they shall notify the U.S. Forest Service without undue delay. This applies whether the exclusion, debarment, or suspension is voluntary or involuntary. M. MODIFICATIONS. Modifications within the scope of this instrument must be made by mutual consent of the parties, by the issuance of a written modification signed and dated by all properly authorized, signatory officials, prior to any changes being performed. Requests for modification should be made, in writing, at least 30 days prior to implementation of the requested change. N. COMMENCEMENT.'EXPIRATION DATE. This instrument is executed as of the date of the last signature, and will expire in five years from the date of last signature. The expiration date is the final date for completion of all work activities under this agreement. O. AUTHORIZED REPRESENTATIVES. By signature below, each party certifies that the individuals listed in this document as representatives of the individual parties are authorized to act in their respective areas for matters related to this instrument. In witness whereof, the parties hereto have executed this instrument as of the last date written below. 11OV11W 11 (zq KELLEY COLLIER, INTERIM DIRECTOR Date ECO Transit DAVE NEELY, DISTRIC RANGER Date U.S. Forest Service, Eagle'Holy Cross Ranger District The authority and format of this instrument have been reviewed and approved for U.S. Forest Service Grants & Agreements Specialist Page 4 of USDA, Forest Service 0Me 0596 -0217 FS- 1500 -11 Bunsen Statement i g to the Paperwork Reduction Act of 1995, an agency may not conduct or sponsor, and a person is not required to respond to a collection of information d displays a valid OMB control number. The valid OMB control number for this information collection is 0596-0217. The time required to complete this Mon collection is estimated to average 4 hours per response, Including the time for reviewing instructions, searching existing data sources, gathering and ring the data needed, and completing and reviewing the collection of information. U.S. Department of Agriculture (USDA) prohibits discrimination in all its programs and activities on the basis of race, color, national origin, age, disability, and re applicable, sex, marital status, familial status, parental status, religion, sexual orientation, genetic Information, political beliefs, reprisal, or because all or of an Individuals income is derived from any pub assistance. (Not all prohibited bases apply to ai programs.) Persons with disabilities who require native means lor communication of program information (Braille, large print audiotape, etc.) should contact USDA's TARGET Center at 202320.2600 (voice TOD). To file a complaint of discrimination, write USDA, Director, Office of Civil Rights, 1400 Independence Avenue, SW, Washington, DC 20250 -9410 or call to8 free (866) 632.9992 (voice). TDO users can contact USDA through local relay or the Federal relay at (800) 877 -8339 (TOD) or (866) 377.8642 (relay voice). USDA is an equal opportunity provider and employer. Page 5 of 5 FS Agreement No. 11 -CO- 11021507 -002 Cooperator Agreement No. 11/18/10 ANNUAL OPERATING PLAN Scope of Work GENERAL PROJECT DESCRIPTION: To provide snow removal for the bus stop located at the Holy Cross Ranger District from November 151h 2010 until April 30th 2011. The Forest Service has a snow removal contract for the entire parking on the compound in which Eagle County Regional Transportation Authority (ECRTA) will contribute 1/3 of the cost of services for use of 1/3 portion of U.S. Forest Service parking lot. 11. PROJECT SPECIFICS A. U.S. FOREST SERVICE SHALL: 1. Designate ten parking lanes for ECRTA at Holy Cross District Office Compound, 24747 US HWY 24, Minturn, CO. 2. Provide a staging area for the bus system in the Meadow Mountain area. 3. Waive billing ECRTA for this Annual Operating Plan due to funding being available for use from last year's agreement. Current funds are to be contributed to the total cost of snowplowing contract for the bus turnaround at the Holy Cross District Office Compound. 4. Deposit all cash funds received under the terms of this Agreement to a U.S. Forest Service Cooperative Work Fund to be used for the purpose for which contributed, including related overhead expenses. See attached Financial Plan, 5. Provide snow removal at and around the bus stop shelter during normal U.S. Forest Service hours, generally 7:30 a.m. through 4:30 p.m., Monday through Friday. B. ECRTA SHALL: 1. Provide for public mass transportation at a level that adequately meets visitor demand for transportation in the Eagle Valley, utilizing U.S. Forest Service parking spaces. 2. Provide appropriate signing for traffic control and access points at U.S. Forest Service parking area. 3. Provide a waste receptacle at the bus shelter at the U.S. Forest Service parking area, pick up trash around the bus shelter and empty the waste receptacle on a regular basis. 4. Provide snow removal on evenings, weekends and holidays at and around the bus shelter at the U.S. Forest Service parking area at ECRTA's own discretion. 5. Upon termination or expiration of this agreement, ECRTA may be asked to remove the bus shelter and materials associated with the bus shelter. C. TERM OF ANNUAL OPERATING PLAN: The project work will be completed during the period starting December 10, 2010 and ending April 30, 2011. D. PRINCIPAL CONTACTS. The principal contacts for this instrument are: Forest Service Project Contact Lynn Espersen Support Services Specialist Eagle /Holy Cross Ranger District PO Box 720 Eagle, CO 81631 Phone: 970 - 328 -5861 FAX: 970- 328 -6448 E -Mail: laesoersenCa fs.fed.us Forest Service Administrative Contact Elaine Langstaff Grants and Agreements Coordinator White River National Forest PO Box 948 Page 1 of 2 Cooperator Project Contact Kelley Collier Interim Director EGO Transit PO Box 1070 Gypsum, CO 81537 Phone: 970- 328 -3533 FAX: 970- 328 -3539 E -Mail: Kellev.Collier(o)eaolecountv.us Cooperator Administrative Contact SAME AS ABOVE FS Agreement No. 11- CO- 11021507 -002 Cooperator Agreement No. 11/16/10 Glenwood Springs, CO 81602 Phone: 970 - 945 -3224 Phone: FAX: 970- 945 -3211 FAX: E -Mail: elangstaff(&fs.fed.us E -Mail: E. FINANCIAL PLAN: Attached is a Financial Plan identified as Attachment B for Agreement No. 11- CO- 11021507 -002 and this AOP for the project work shown above. Page 2 of 2 90 v+ = , 1—o + `fin z " -n + 70laeEna 0 �) \J[ /( ( �§ »rrrrr#mm# \ / } � w7 E 13 1— � $X ) / / / / ® - - ds ,,,l, # ;aJ@E8(SS@EE � \ { } \ \ ID CD CL CD / 2 § / / k J / / f i ( � B { 2 §/�m | |; !f� !E; } §� CL /k/ / / /k \\ }\ § \ \ $ 0 { §� cn to CP §\ z ( �§ »rrrrr#mm# 8° � �(� ®§ 2 bin ee F , \ « k rrrrr;f»#'" i\kw r�£�3 e ; §. ° $ to \ \2 0 5D rr� ° $ $ \2Jkk I' (2/[72§§�� ® - - ds ,,,l, # ;aJ@E8(SS@EE � \ { } \ \ ID CD CL CD / 2 § / / k J / / f i ( � B { 2 §/�m | |; !f� !E; } §� CL /k/ / / /k \\ }\ § \ \ $ 0 { §� cn to CP §\ WORKSHEET FOR Cash to FS Cost Analysis, Column (f) Use this worksheet to perform the cost analysis that supports the lump sum figures provided in the matrix. NOTE: This worksheet auto populates the relevant and applicable matrix cells. Cost element sections may be deleted or lines may be hidden, if not applicable. Line items may be added or deleted as needed. The Standard Calculation sections provide a standardized formula for determing a line item's cost, e.g. cost/day x # of days = total, where the total is calculated automatically. The Non - Standard Calculation sections provide a write -in area for line items that require a calculation formula that is other than the standardized formulas, e.g. instead of salaries being calculated by cost/day x # of days, costs may be calculated simply by a contracted value that is not dependent on days worked, such as 1 employee x $1,200 /contract= $1,200. Be sure to review your calculations when entering in a Non - Standard Calculation, and provide a brief explanation of units used to make calculation, e.g. '1 month contract,' on a line below the figures. $0.00 $0.00 $0.00 Total Salaries /tabor $0.00 $0.00 $0.00 Total Travel $0700 $0.00 $0.00 $0.00 Non - Standard calculation Total Equipment $0.00 $0.00 $0.00 Total Supplies/Materials I I $0.00 Total Printin $0.00 Optional year 2/divide by 3 $0.00 $0.00 Total Other $1,817.00 Subtotal Direct Costs $1,817.00 TOTAL COST 1 $1,946.00