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HomeMy WebLinkAboutC15-393 Healthbreak Inc THIRD AMENDMENT TO AGREEMENT BETWEEN EAGLE COUNTY, COLORADO AND HEALTHBREAK, INC. THIS THIRD AMENDMENT ("Third Amendment") is effective as of the 16th day of October, 2015 by and between Healthbreak, Inc., a Nebraska corporation(hereinafter"Consultant" or "Contractor") and Eagle County, Colorado, a body corporate and politic (hereinafter"County"). RECITALS.. ww. WHEREAS, County and Consultant entered into an agreement dated the 16th day of October, 2012, for certain Services (the"Original Agreement"); and , WHEREAS,through a First Amendment dated the 16th day of October, 2014 the parties modified the scope of Services and compensation of the Ofiginal Agreement; and WHEREAS,through a Second Amendment dated the 10th day of April, 2015 the parties further amended the Original Agreement; and WHEREAS, County and Consultant desire by this Third Amendment to further expand the scope of Services and compensation as set forth in the Original Agreement. THIRD AMENDMENT NOW THEREFORE, in consideration of the foregoing and the mutual rights and obligations as set forth below, the parties agree as follows: 1. The Original Agreement shall be amended by the replacement of Exhibits A-1 and B-1 with Exhibits A-2 and B-2 which are attached hereto and incorporated herein by reference. 2. Capitalized terms in this Third Amendment will have the same meaning as in the Original Agreement. To the extent that the terms and provisions of the Third Amendment conflict with, modify or supplement portions of the Original Agreement, the terms and provisions contained in this Third Amendment shall govern and control the rights and obligations of the parties. 3. Except as expressly altered, modified and changed in this Third Amendment, all terms and provisions of the Original Agreement shall remain in full force and effect, and are hereby ratified and confirmed in all respects as of the date hereof 4. This Third Amendment shall be binding on the parties hereto,their heirs, executors, successors, and assigns. Cis--313 IN WITNESS WHEREOF,the parties hereto have executed this Third Amendment to the Original Agreement the day and year first above written. COUNTY OF EAGLE, STATE OF COLORADO, By and T• ough Its BOARD OF COUNTY COMMIS ONER i o Ewc�te By: I it' % Kathy I,andler-Henry, Chair . Attest: By: e 0%, Teak J. Simonton, Clerk to theme",' HEALTHBREAK, INC. By: ea Print Name: Kathy Knudsen Title: President 2 EXHIBIT A-2 WELLNESS PORTAL • User-Friendly Enrollment System • English or Spanish Language Options • Mobile Version,Available on iPhone and Android Smartphone Devices • Health Screening Scheduling Tool • Comprehensive Health Questionnaire • Electronic Health Record • Customizable Wellness Events by Category • Individualized Wellness Action Plans • Daily Health News And Monthly E-Newsletter • Resources Including Healthy Living,Recipes,Health&Disease Management Guides,and Other Tools • Education Modules with Topics Customized by Category or Risk Factors • Self-Tracking of Risk and Health Maintenance Engagement Tools • Integrated Wellness Challenge Programs-date specific or self-paced challenge programs that use the Wellness Portal for registration and administration • Apps Marketplace for integration of devices with wellness portal • Message Center custom emails Participation&Outcomes Tracking • Online Tracking of Points,Activities and Rewards • My Health Score Administration • My Health Factors Administration(Point or Pass/Fail Criteria) • Management of portal-driven Reasonable Alternative Standard(s) HEALTH SCREENING Onsite Health Screening a) Height b) Weight c) Blood Pressure d) Body fat e) Laboratory exam to include: a. Lipid Panel b. Hemogram c. Fasting Glucose i. For Participants whose fasting glucose result is 126 or greater,a Hemoglobin A1c(HGBA1C)will be conducted. 3 Medical Provider Form Members have the option to visit their physician to obtain the health screening metrics. The physician submits the Member results on a Healthbreak prepared form to be uploaded into the SimplyWell Application. Under these circumstances, Client understands that the Members will not receive a critical call for any abnormal tests or lab results that were uploaded into the SimplyWell Application. Healthbreak and Client will discuss the parameters and protocol to be followed if this option is made available to Members. TELEPHONIC SERVICES • Customer Care Help Desk for password reset • Nurse call line for health questions and concerns • Critical value consultation by a registered nurse (RN) contacting all individuals with abnormal/critical lab values from Onsite Health Screening REPORTING SERVICES Individual Reports Reports available to individuals through the Wellness Portal include: • Health Report • Physician Summary Report • Health Screening Results • Health Screening Year over Year Comparison Organizational Reports The Coordinator Portal offers organizations a comprehensive listing of real-time data reports available online,to include: • Announcement Summary o A listing of all Announcements that have been posted on the Wellness Portal • Critical Call Summary o Summary of the critical calls made by the 24-hour Nurse Call Line,no personal information is shown • Group Summary o A detailed report of the health assessment questionnaire and health screening results (sample size has to at least be 26 total Members with 10% of each gender) • Health Assessment Summary o Summary of the individuals who have completed the online health questionnaire and attended an onsite health screening • Health Screening Summary o Summary of the individuals who attended and did not attend a health screening 4 • • Health Screening Time Slot o A summary which provides the number and individual names per timeslot registered for each onsite health screening by location • Participant Point Summary o A summary with the current point totals by Member Organizational Health Report In addition to organizational reports available online, Healthbreak prepares and delivers an annual Organizational Health Report within 60 days of the close of the enrollment period. This report provides a detailed overview of the key finding of the data collected through the health questionnaire, health screening, and other metrics. It includes comparative data of cohorts, Healthbreak book of business, State and/or National metrics when available as well as provides corresponding recommendations. Financial Report The Financial Report provides a comprehensive analysis of the group's claims over a given plan year. This Report will provide an analysis of claims as it relates to SimplyWell Participants,Non SimplyWell Participants and Repeat SimplyWell Participants (2 or more years).The claims data is stratified to provide an analysis based on age,gender,Health Scores and other metrics. MARKETING AND COMMUNICATION Marketing Services • Semi-custom enrollment brochure (electronic) • Branded announcement posters (electronic) • Branded Health Screening Posters (electronic) • About the SimplyWell Application&How to Enroll PowerPoint Presentation (electronic) • Customized marketing&print services available for additional fee Communication • Semiannual SimplyPutTM newsletter mailed to Members home • Announcements-ability to post an announcement for each group profile(s) including heading,text,effective date and expiration date • Custom emails on demand ACCOUNT MANAGEMENT SERVICES Client will be assigned an account management team to ensure a positive experience and achievement of goals. That team will include a dedicated Account Manager to serve as the primary contact for delivery of the SimplyWell Application including: • Guidance in the overall planning,design and implementation of Clients wellness program using the SimplyWell Application • Training on the Wellness Portal,and Coordinator Portal 5 • Assistance in pulling Organizational Reports • Guidance on incentive integration • Weekly conference calls for the first six weeks of pre-implementation,monthly meetings thereafter. • Provision of all Organizational Reports electronically • One presentation of the Organizational Health Report • One onsite visits per year,as determined by Parties ANCILLARY SERVICES Data Migration, Coding or Special Reports Our technicians can migrate past program data into our portal or share data with a third party vendor/partner. Coding for single sign-on functionality or special reports are also available. Wellness Specialist Services For any hourly work necessary or requested that is outside of Account Management Services. Miscellaneous Wellness Programs&Services Healthbreak's degreed and certified staff can provide additional wellness programs and services including but not limited to the following: • Employee Needs Assessments,Productivity Assessments&Culture Audits • Management and training of wellness champions • Policy and culture evaluation and improvement plans • Leadership engagement and support training • Health education and training • Development and implementation of wellness challenges,lifestyle programs and healthy living campaigns Additional Travel For requested travel outside of travel included in Account Management Services. 6 1 EXHIBIT B-2 Annual Account Set Up Fee $2,500 per year $3.90 PEPPM* Wellness Portal&Telephonic Services *PEPPM is defined as per eligible per month on • Wellness Portal employees plus per participant per month on non- • Telephonic Services employees (spouses,dependents,etc.). Participation is defined as a Member who has completed the health questionnaire, health screening or has earned one point. Wellness Portal: Engagement Tools Includes 2 integrated or self-paced challenge programs per year,$500 thereafter Wellness Portal: Participation&Outcomes Included Tracking 25+participants per . ...,,.,,.,.,..$55.00 per person screening 10 to 24 participants per $75.00 per person Onsite Health Screening screening within screenings $500 per canceled 1 h n 10 business days screening 4. Health screenings that are canceled due to inclement weather will be rescheduled at no charge Onsite Health Screening $55 per screened participant with a minimum of 20 participants per screening Hemoglobin A1c(HGBA1C) $12 per HGBA1C test administered Medical Provider Form $10 per processed form Reporting Services Financial Report-$2750 per year Marketing and Communication Included Account Management Services Included 7 :4147 $150 hour or quoted by project Data Migration,Coding or Special Reports Note that one data push per year on standard format will be provided to third party vendor at no charge. Wellness Specialist Services $65 per hour for work outside of Account Management hours Miscellaneous Wellness Programs&Services Costs to be agreed upon in writing by Parties prior to implementation. Customized marketing&print services Costs to be agreed upon in writing by Parties prior to implementation. For travel requests outside of Account Travel Management Services. Mileage reimbursement at standard IRS rate. Meals, travel & lodging passed through at cost. 8