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HomeMy WebLinkAboutC15-303 Schmueser Gordon Meyer, Inc. First AmendmentFIRSTAMENDMENT TO AGREEMENT BETWEEN EAGLE COUNTY, COLORADO AND SCHMUESER GORDON MEYER, INC. FOR PROFESSIONALSERVICES FOR EAGLE COUNTY BRIDGE EAG- 301 -27.7 REPLACEMENT H FIRSTAMENDMENT ( "First Amendment ") is effective as of the I +P---day of 2015 by and between Schmueser Gordon Meyer, Inc. a Colorado corporation ere after "SGM ", "Consultant" or "Contractor ") and Eagle County, Colorado, a body corporate and politic (hereinafter "County "). RECITALS WHEREAS, County and Consultant entered into an agreement dated the 9th day of April, 2013, for certain Services (the "Original Agreement "); and WHEREAS, the Original Agreement contemplated that the Consultant would perform certain duties with compensation in an amount not to exceed $283,135.66; and WHEREAS, County and Consultant desire by this First Amendment to expand the scope of Services and compensation as set forth in the Original Agreement. FIRST AMENDMENT NOW THEREFORE, in consideration of the foregoing and the mutual rights and obligations as set forth below, the parties agree as follows: The Original Agreement shall be amended to include Additional Services as described in Exhibit 1, which is attached hereto and incorporated herein by reference. 2. The compensation for the additional Services set forth in Exhibit I shall not exceed $269,798.79 or a total maximum compensation under the Original Agreement and this First Amendment of $552,934.45. Consultant shall bill for its time on an hourly basis as set forth in Exhibit 2 subject to the not to exceed amount set forth herein. 3. Capitalized terms in this First Amendment will have the same meaning as in the Original Agreement. To the extent that the terms and provisions of the First Amendment conflict with, modify or supplement portions of the Original Agreement, the terms and provisions contained in this First Amendment shall govern and control the rights and obligations of the parties. 4. Except as expressly altered, modified and changed in this First Amendment, all terms and provisions of the Original Agreement shall remain in full force and effect, and are hereby ratified and confirmed in all respects as of the date hereof. ooh O This First Amendment shall be binding on the parties hereto, their heirs, executors, successors, and assigns. IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Original Agreement the day and year first above written. COUNTY OF EAGLE, STATE OF COLORADO, By and Through Its BOARD OF COUNTY COMMISSIONERS 0thylandler -Henry, Chair Attest: e I: Teak J. Simonton, Clerk to the SCHMUESER GORDON MEYER, INC By:� Print Name: 67/ n'' �T Title: �a r1j C r P A-L-- State of County of The for of instrument was acknowledged before me this day of , 2V J� its dor C a l Schmueser Gordon Meyer, Inc. My commission expires: —A ft 3 -ZO 17 Notary Pub is 44' SHARON HUBER NOTARY PUBLIC STATE OF COLORADO NOTARY ID #20134030143 MY Commission Expires May 13, 2017 by of 2 Eagle County Am Scope and Comp Final 5114 Exhibit 1 Catamount Bridge Replacement Project BRO C440 -007 (18601) CONSTRUCTION PHASE SCOPE OF SERVICES PROJECT DESCRIPTION The engineering design for the replacement of the Catamount Bridge (EAG- 301 -27.7) over the Colorado River has been completed and construction is anticipated to begin in 2015. This project was designed by SGM with Off - System Bridge Replacement (BRO) funding through CDOT. This bridge was combined with the Burns Bridge Replacement Project for bidding to realize overall cost savings between the two bridges. Bids were received on April 23, 2015 and the project has been awarded to American Civil Constructors (ACC). SGM is submitting this proposed scope of work to provide construction management for the Catamount Bridge Replacement project. The SGM project team will be responsible for the construction management and inspection work for the bridge. The SGM project team will consist of the same members that were on the Catamount design team — Yeh and Associates and Centennial Engineering. Additionally, SGM will also be responsible for the Engineer of Record reviews of submittals (e.g. shop drawings) associated with the Catamount Bridge. Project documentation will be in accordance with the CDOT Construction Manual and will be completed using the applicable CDOT Forms. At the end of the project, all documentation will be compiled and provided to Eagle County for their use. II. WORK TASKS A. Project Setup Project setup will include preparing for the Pre - Construction Conference, accounting setup and project documentation setup. B. Project Management Project management will be an ongoing effort through the duration of the project. This will include coordination between the field and office staff and with the County. It will also include managing the project budget and invoicing subject to the Contract documents and approval by Eagle County. C. Meetings Meetings will be conducted on a regular basis and at key milestone points. Weekly Meetings — It is anticipated that weekly meetings will be held at the project site and these meetings will be attended by the Contractor, the SGM Construction Manager and Project Manager, Eagle County and CDOT. SGM will prepare agendas and minutes for these meetings. It is anticipated that frequency of the meetings may be adjusted as the project nears completion, so we have assumed only 40 weekly meetings will require attendance by SGM office personnel. Milestone Meetings — These meetings will be held at predefined points as the construction progresses. It is anticipated that these meetings will be attended by the Contractor, the SGM Construction Manager and appropriate design staff, Eagle County and CDOT. Catamount Version 1.1 Page 1 of 3 SSGM 7/8/15 • Pre - Construction Conference • Pre - Erection Conference for bridge girders • Pre -Pour Conference for significant concrete pours (e.g. bridge decks) • Pre - Paving Conference for asphalt paving Additional Site Visits — SGM recommends including an allowance in the budget for additional site visits to address issues that may arise during construction. This allowance has been included in the fee proposal. D. Submittal Reviews SGM technical staff will be responsible for reviewing construction submittals for which SGM was the design Engineer of Record. Anticipated submittals include: • Cofferdam Plan • Prestressed Girder Shop Drawings • Concrete Mix Design(s) • Rebar Shop Drawings • Bridge Rail Shop Drawings • Girder Erection Plan • Traffic Control Plan • Stormwater Management Plan and Construction Permits • Asphalt Mix Design E. Construction Management and Inspection The SGM Construction Manager will be responsible for overall construction management of the project. He will maintain close contact with the SGM Project Manager and the Eagle County Project Engineer. It is understood that although both bridges will be combined under one construction project, the actual funding sources for each bridge will remain separate. Therefore, a key aspect to the construction management task will be maintaining separate project records for each bridge. The SGM Construction Manager will be responsible for day -to -day construction inspection and documentation. Given the proximity of the two bridges and the anticipated construction sequencing, we believe that one full -time inspector will be able to provide adequate coverage for both projects for the majority of the project duration. However, there may be times when a full -time inspector is required to remain onsite at one of the bridges and will need assistance on the other bridge. An example of this situation may be when a major concrete pour is taking place on one bridge which will require full -time inspection for the duration of the concrete pour. For these instances, SGM will provide additional personnel to ensure adequate coverage for both bridges. SGM will utilize the services of Centennial Engineering to perform the QA inspections of the prestressed concrete girders. Centennial Engineering is located in Arvada within an hour's drive from all three prestressed concrete girder fabricators which allows them to be more responsive to the fabricator's production schedule. F. Materials Testing Yeh and Associates will be responsible for all aspects of Quality Assurance (QA) materials testing. The contractor will be responsible for providing Quality Control (QC) testing and the Pile Dynamic Analysis (PDA) testing. Catamount Version 1.1 Page 2 of 3 J{. M 7/8/15 G. Construction Engineering SGM recommends including an allowance in the budget for issues that may arise during construction that require additional engineering or responses to Requests for Information. This allowance has been included in the fee proposal. H. Project Closeout The SGM Construction Manager will be responsible for compiling the project documentation and providing a Final Project Notebook to the County. This documentation can be provided in either hard copy or electronic format, or both. As -Built Plans As -Built plans can be prepared, if requested by the County or CDOT. SGM would only be responsible for updating the electronic drawings to reflect as -built conditions for the Catamount Bridge. III. DELIVERABLES 1. Meeting Agendas and Minutes 2. Daily Reports 3. CDOT Forms 4. Testing Results 5. As -Built Plans 6. Final Project Notebook IV. SCHEDULE For purposes of preparing the fee estimate, we have assumed a total construction duration of 45 weeks for the combined project. This will be completely dependent upon the contractor's schedule and performance. V. COSTS A detailed Schedule of Fees in Cost Plus Fixed Fee format has been prepared and is attached. The total costs to provide the work outlined herein will not exceed $269,798.79 without written approval from Eagle County. Catamount Version 1.1 Page 3 of 3 6SGM 7/8/15 Exhibit 2 SGM ESTIMATED BY: Mike Fowler PROJECT: CATAMOUNT BRIDGE - BRO C440 -007 (18601) DATE: 6/23/2015 CLIENT: EAGLE COUNTY REVISION: CM 1.1 COST PLUS FIXED FEE CONTRACT FIXED FEE: 10% 1 PIC SGM Hours Principal -In- Charge and Labor Charges Bill Swigert $150.00 10 $ 1,500.00 2 PM Project Manager Mike Fowler $122.73 143 $ 17,550.00 3 CM Construction Manager Blaine Wright $100.00 1015' $101,500.00 4 CT Construction Technician Dave Shepard $90.91 370' $ 33,636.36 5 SE Structural Engineer Mike Fowler $122.73 86 $ 10,554.55 6 TE Transportation Engineer Dan Cokley $131.82 60 $ 7,909.09 7 DRA Drainage Engineer Dave Kotz $122.73 40 $ 4,909.09 8 SWE Stormwater Engineer Angie Fowler $122.73 30 $ 3,681.82 9 CAD 'CAD Drafter Diane Williams $68.18 60 $ 4,090.91 10 SPM Survey Project Manager Bob Brandeberry $90.91 20 $ 1,818.18 11 FS1 Field Survey Crew (1 Man) 1- Person Crew $136.36 8' $ 1,090.91 12 ST Survey Technician Kyle Tesky $68.18 8' $ 545.45 13 ADM 'Admin. Assistant Joan Preisner 1 $59.09 54 $ 3,190.91 Subtotals 1904 $191,977.27 TOTAL LABOR $191,977.27 FIXED FEE 10% $ 19,197.73 OTHER DIRECT COSTS $ 11,541.25 SGM TOTAL COSTS $222,716.25 Subtotals $40,153.36 $ 2,913.84 TOTAL LABOR $ 40,153.36 FIXED FEE 10% $ 4,015.34 OTHER DIRECT COSTS $ 2,913.84 OUTSIDE TOTAL COSTS $ 47,082.54 TOTAL PROJECT COSTS $269,798.79 (THIS CONTRACT) Date: 6/23/2015 Page 1 of 3 SGM Confidential Cl) 0 N N f6 CL m c d " tl/ N ` WRY m YIN m" _ y- M N W Q Q m 01 N O N m Q m 01 W N W N O O N r r W O y U w Q w w w w w w rn O O 0 M W U/ V! Q LU LU LL R > O W cm J W � W N N a O _ N N d 4S3 W an wdS Q Wo N v m N O A* E2 !1 "O l N Q Q W Q Q W W O O M A2 n > Yl. CO � � r N r Ol++tU1d �ss N '' Q I Q 3 � 0 0 Q cc 00 y Y r n y Q N y r 3 y p > N CL a (D °v � N U N Q N Im 0 w l0 N Y E C O N O E 3 y N m C N C 0 p y C d y O C N >' Y J ¢ N y E m N Q y U N 0 3 = U C y O) G E C 3 y 7 N W III " �` ¢ c a) o o u Q d II .y cm rn E E_ O c g O C_ m v Q C N O N U'I C 'y C O 0= O Ol N~ y N 'i d C l0 — .. d E N U w C C N w. y 3 d 'O X d_ O O` 0 co C¢ y i 0- C 0) y Y 5 0 m N IM C O '- O U C o d> N E N y N O t '� C O Y X N d O n N N Of C C W J o l0 v y p y p d y C Z " v. 7 d m C 2 C o O U U m_ d �_ II d N N b m N rn W d U E R t C °- E O� a� d F- C °- "� 4) y N m o y N y m d m a °> c m 0 o d v v A a .� a v K v O U w` a° a °£ V a U ao (7 F in ¢ w L ¢ C7 '� y v y c 0 i LL F ti a°i O api O y N d N d N N V j CO l0 COO N > 0 y T 'cc 0 y m d O Q a` a` a a` a` ¢ cn U 2 0 a` o 2 o U F¢ a Vco 0o 0o W W w m w w Cl) 0 N N f6 CL m c d CATAMOUNT BRIDGE - BRO C440 -007 (18601) a SGM OTHER DIRECT COSTS SGM Per diem (CONUS Rate) $219.00 per day 0 $0.00 Mileage (from GWS office) $0.565 per mile 20250 $11,441.25 Plotting, 2436, B/W $5.50 per plot 0 $0.00 Plotting, 2436, Mylar $19.00 per plot 0 $0.00 Plotting, 2436, Color $30.00 per copy 0 $0.00 Photocopies $0.25 per copy 0 $0.00 Newsletters, Tri -fold, Color $0.75 per copy 0 $0.00 Newspaper Notice $500.00 per copy 0 $0.00 Postage $5.00 each 20 $100.00 Subtotal $11,541.25 Subtotal $2,642.64 Date: 6/23/2015 Page 3 of 3 SGM Confidential