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HomeMy WebLinkAboutC15-277 Pikin County MOUMEMORANDUM OF UNDERSTANDING BETWEEN EAGLE COUNTY, LAKE COUNTY AND PITKIN COUNTY FOR COLORADO CHILD CARE ASSISTANCE PROGRAM This MEMORANDUM OF UNDERSTANDING ( "MOU ") is hereby entered into between Eagle County, Colorado, Lake County, Colorado, and Pitkin County, Colorado, each a body corporate and politic (hereinafter referred to as "Eagle County ", "Lake County" and " Pitkin County ", respectively or collectively the "Counties "). A. PURPOSE: The purpose of this MOU is to formalize a cooperative relationship between the aforementioned Counties for the purpose of cooperating to serve low- income children and families in Eagle and Pitkin Counties through the Colorado Child Care Assistance Program ( "CCCAP "). The Counties desire to enter into this MOU pursuant to C.R.S. 29 -1 -201 in an effort to make the most efficient and effective use of their powers and responsibilities by cooperating with other governments. B. OBJECTIVE: The objective of this MOU is to establish a working relationship between the Counties to maximize regional resources for the efficient management of eligibility determination within CCCAP while ensuring compliance with state and federal requirements and mandates. Lake County will use existing personnel resources to determine eligibility for Eagle County and Pitkin County CCCAP. C. EAGLE COUNTY AGREES TO: 1. The Eagle County Department of Human Services ( "ECDHS ") will receive and log Eagle and Pitkin County CCCAP applications, client provided verifications, and submitted RRRs and forward in circumstances outlined in Exhibit A to Lake County Department of Human Services ( "LCDHS ") for eligibility determination. 2. Scan above documents into Laserfiche and email to LCDHS through secure email. 3. When notified by LCDHS that case is eligible, ECDHS will: a. Complete supervisory review of eligibility determination, and b. Enter or update authorizations. 4. Maintain direct client contact through its customer service center. 5. Maintain responsibility for state required case reviews and other quality assurance activities through its Quality Assurance Unit. 0(1- 4- 6. Establish and maintain Eagle and Pitkin County Child Care Automated Tracking System ( "CHATS ") security for Lake County workers. D. LAKE COUNTY AGREES TO: 1. The LCDHS will determine eligibility for CCCAP new applications, change reports and RRRs for Eagle and Pitkin County according to program requirements and within mandated time frames. See Workflow Outline attached as Exhibit A. 2. Notify ECDHS if new child care provider set -up is needed. 3. Notify ECDHS when case is determined eligible. E. EACH COUNTY AGREES TO: 1. Maintain the CCCAP Log and CHATS Case Notes to allow for seamless customer service. 2. Maintain confidentiality and securely store all client information according state and program requirements. 3. Participate in service coordination meetings (in person or via phone) at least quarterly. F. PRINCIPAL CONTACTS The principal contacts for this MOU are: Eagle County Megan Burch, Economic Services Manager Eagle County Human Services PO Box 660 Eagle, CO 81631 Lake County Janeen McGee Lake County Human Services Director P.O. Box 884 112 W. 5th Street Leadville, CO 80461 Pitkin County Nan Sundeen, Director Pitkin County Health & Human Services 0405 Castle Creek Road, Suite 7 Aspen, CO 81611 G. APPLICABLE LAW This MOU and the Counties' conduct hereunder shall be subject to local, state and federal laws and regulations, including requirements associated with confidentiality of information and HIPPA privacy requirements. H. TERM OF AGREEMENT This MOU takes effect upon the signature of the Counties and shall remain in effect until December 31, 2015. This MOU may be extended for additional terms or amended upon written agreement of the Counties. Any of the Counties may terminate this MOU with a thirty (30) day written notice to the others. I. INDEPENDENT CONTRACTOR This MOU is not intended to create any agency or employment relationships between the Counties nor is it intended to create any third parry rights or beneficiaries. J. IMMUNITY Nothing contained herein shall be construed as a waiver by any County of any immunity at law including immunity granted under the Colorado Governmental Immunities Act. K. NO THIRD PARTY RIGHTS This MOU does not and shall not be deemed to confer upon or grant to any third party any right to claim damages or to bring any lawsuit, action or other proceedings against any County because of any breach hereof or because of any terms, covenants, agreements or conditions contained herein. L. MODIFICATIONS No modification or waiver of this MOU or of any covenant, condition, or provision herein contained shall be valid unless in writing and duly executed by the party to be charged therewith. l+ n J. ITI-r w'a'y I NN' . , ATTEST: pel—ma. 17 Clerk to the Board �// ATTEST: '1 _ � 1 tom► u�.�, � Clerk to the Board I��fl�iffllf�ffffl�ffflf� 365535 6/312015 3:10 PM Patricia Berger 4 of5 MU R$o.00 D$O.00 Laic! County COUNTY OF EAGLE, STATE OF COL"its nty Co ssioners By: Kathy h ndler- Henry, Chair COUNTY OF LAKE, STATE OF COLORADO, by its Board of County Commissioners Senisack * V ►_ t COUNTY OF PITKiN, STATE OF COLORADO, By: t� Nan Sundeen L 1 Exhibit A = 3 v, _ n X 0, Q CD f��D O rte* n) j p' � t� _ . o C CD Q N fll N 7 fD fl? ^ Ln _0 � (D c O N= N Q ° � QJ O M o m Drc 00m� i Q N N rD M 0 M °' s Q- (D CL ( � n n n M _ o r•+ N ,.+ 1+ o N c r : Q aQ r+ o o D 3 m:3 C fD ° L o o % (D N N M o to rD --e _0 (D c O N= 3 = O M o N M W M r) N N rD f) s n a r Q Cr -0 o r+ ° L o Fj� ' - o D rD M o Q = X- _+ W � M M o (D o N � N D :3 o D :3 O :3 r+ rp) 3 > Q 0 = CD- `C !D rD o 3 (D c r) : 3 o N r•h W M o c 0'4 N N rD Notes: If primary CCAP caseworker schedules to be out of the office for more than two consecutive days in either Eagle County or Lake County office, they will notify the worker in the other county to ensure coverage. If the primary CCAP caseworker is unexpectedly out of the office for more than two consecutive days in either Eagle County or Lake County office, their supervisor will notify the CCAP caseworker in the other county to ensure coverage. In instance Lake County caseworker is out, Eagle County worker will perform duties assigned to Lake County as defined above for period of time Lake County caseworker is unavailable. In instance Eagle County caseworker is out or temporarily assigned to other duties, Lake County worker will be availabe to process applications, verifications, RRRs, and update authorizations as assigned by Eagle County CCAP manager or designee. In all other instances (not specified above), Eagle County will process applications, verifications and RRRs for Eagle County and Pitkin County CCAP cases.