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Home My WebLink AboutC15-222 State of Colorado CDOT Amendment (14-HA3-ZH-00668-M0001) CONTRACT AMENDMENT Amendment#01 Original Contract#13 HA3 47953 Amendment Routing#14-HA3-ZH-00668-M0001 Project#SHO 0821-100(19212) PO#47-1-90477/ 1) PARTIES 2.110%11 ( D(,�Di75 This Amendment to the above-referenced Original Contract(hereinafter called the Contract) is entered into by and between Eagle County(hereinafter called"Local Agency"), and the STATE OF COLORADO (hereinafter called the"State") acting by and through the Department of Transportation, (hereinafter called "CDOT"). 2) EFFECTIVE DATE AND ENFORCEABILITY This Amendment shall not be effective or enforceable until it is approved and signed by the Colorado State Controller or designee(hereinafter called the"Effective Date"). The State shall not be liable to pay or reimburse Contractor for any performance hereunder including, but not limited to, costs or expenses incurred, or be bound by any provision hereof prior to the Effective Date. 3) FACTUAL RECITALS The Parties entered into the Contract to disburse Federal funds to disburse Federal funds to the Local Agency pursuant to CDOT's Stewardship Agreement with the FHWA. CDOT will reimburse Eagle County for a hazard elimination project in accordance with the HES(Hazard Elimination Safety) Program. The project encompasses approximately 300-600 LF of El Jebel Road located directly north of the SH 82/EI Jebel Road intersection to the Shadowrock Drive/EI Jebel Road intersection, where the county is scoping a turnaround or roundabout to provide the necessary movements for the access restrictions. The Parties now agree to increase the design, ROW and construction phase budget. 4) CONSIDERATION-COLORADO SPECIAL PROVISIONS The Parties acknowledge that the mutual promises and covenants contained herein and other good and valuable consideration are sufficient and adequate to support this Amendment. The Parties agree to replacing the Colorado Special Provisions with the most recent version (if such have been updated since the Contract and any modification thereto were effective) as part consideration for this Amendment. If applicable, such Special Provisions are attached hereto and incorporated by reference herein as Section 26. 5) LIMITS OF EFFECT This Amendment is incorporated by reference into the Contract, and the Contract and all prior amendments thereto, if any, remain in full force and effect except as specifically modified herein. 6) MODIFICATIONS The Amendment and all prior amendments thereto, if any, are modified as follows: • Exhibit C to the Basic Contract shall be removed and replaced in its entirety by Exhibit C-1 attached hereto and incorporated herein by this reference.All references in the Basic Contract to Exhibit C shall be removed and replaced by Exhibit C-1. 7) START DATE This Amendment shall take effect upon the date of the State Controller's Signature. 8) ORDER OF PRECEDENCE Except for the Special Provisions, in the event of any conflict, inconsistency, variance, or contradiction between the provisions of this Amendment and any of the provisions of the Contract, the provisions of this Amendment shall in all respects supersede,govern, and control. The most recent version of the Cif ZZZ Special Provisions incorporated into the Contract or any amendment shall always control other provisions in the Contract or any amendments. 9) AVAILABLE FUNDS • Financial obligations of the state payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted, or otherwise made available. f`ftlt MA1NbE:R .. [S P, 10E NVENTIONM Yitttt at • THE PARTIES HERETO HAVE EXECUTED THIS AGREEMENT I *Persons signing for The Local Agency hereby swear and affirm that they are authorized to act on The Local Agency's behalf and acknowledge that the State is relying on their representations to that effect. THE LOCAL AGENCY STATE OF COLORADO Eagle County John W.Hickenlooper,GOVERNOR By VP,`i NtOi)13/2.---HCK-il Colorado Department of Transportation - • Executive Director Title: "'L ,(/1,r- ' ` e.t ►-1 8N d— - f / /��1 dk, r B . Joshua Lai.l'+, ( (1 �' ` `.l"l p,� E.,C le En neer *Signature r / l ----- Date: lo! ,g/20/5 Date: 0 I I I 2nd Local Agency Signature if needed LEGAL REVIEW By: John W. Suthers,Attorney General Title: By: Signature- sistant Attorney General • *Signature Date: Date: . ALL AGREEMENTS REQUIRE APPROVAL BY THE STATE CONTROLLER CRS§24-30-202 requires the State Controller to approve all State Agreements.This Agreement is not valid until signed and dated. below by the State Controller or delegate.The Local Agency is not authorized to begin performance until such time.If The Local Agency begins performing prior thereto,the State of Colorado is not obligated to pay The Local Agency for such performance or for any goods and/or services provided hereunder. STATE CO ROLLER Ro#J os, P. ,MBA,JD By' dr• .4Atrie # / Colorad.#partment of Transportation Date: 4/./N A r' 30. EXHIBIT C-1 — FUNDING PROVISIONS A. Cost of Work Estimate The Local Agency has estimated the total cost the Work to be $959,901.00 which is to be funded as follows: 1 BUDGETED FUNDS a.Federal Funds $959,901.00 (100% of Participating Costs) TOTAL BUDGETED FUNDS $959,901.00 2 ESTIMATED CDOT-INCURRED COSTS a.Federal Share $0.00 (_of Participating Costs) b.Local Agency Local Agency Share of Participating Costs $0.00 Non-Participating Costs (Including Non-Participating Indirects) $0.00 Estimated to be Billed to Local Agency $0.00 TOTAL ESTIMATED CDOT-INCURRED COSTS $0.00 3 ESTIMATED PAYMENT TO LOCAL AGENCY a.Federal Funds Budgeted (1 a) $959,901.00 b.Less Estimated Federal Share of CDOT-Incurred Costs (2a) $0.00 TOTAL ESTIMATED PAYMENT TO LOCAL AGENCY $959,901.00 4 FOR CDOT ENCUMBRANCE PURPOSES Total Encumbrance Amount $959,901.00 Less ROW Acquisition 3111 and/or ROW Relocation 3109 $15,000.00 Net to be Encumbered $944,901.00 Note: Currently, $159,998 is available for Design and Right of Way.Additional funds will be made available by an Option Letter or Amendment upon FHWA approval. WBS Element 19212.10.30 Design 3020$143,893.00 WBS Element 19212.10.10 ROW 3114 $16,105.00 Exhibit C-1 — Page 1 of 2 • B. Matching Funds The matching ratio for the federal participating funds for this Work is 100 % federal-aid funds (CFDA#20.205) to 0% Local Agency funds, it being understood that such ratio applies only to the $959,901.00 that is eligible for federal participation, it being further understood that all non-participating costs are borne by the Local Agency at 100%. If the total participating cost of performance of the Work exceeds $959,901.00, and additional federal funds are made available for the Work, the Local Agency shall pay 0% of all such costs eligible for federal participation and 100% of all non-participating costs; if additional federal funds are not made available, the Local Agency shall pay all such excess costs. If the total participating cost of performance of the Work is less than $959,901.00, then the amounts of Local Agency and federal-aid funds will be decreased in accordance with the funding ratio described herein. The performance of the Work shall be at no cost to the State. C. Maximum Amount Payable The maximum amount payable to the Local Agency under this Agreement shall be $959,901.00 (For CDOT accounting purposes, the federal funds of$959,901.00 will be encumbered for a total encumbrance of$959,901.00) unless such amount is increased by an appropriate written modification to this Agreement executed before any increased cost is incurred. Note: Currently, $159,998 is available for Design and Right of Way. Additional funds will be made available by an Option Letter or Amendment upon FHWA approval. It is understood and agreed by the parties hereto that the total cost of the Work stated hereinbefore is the best estimate available, based on the design data as approved at the time of execution of this Agreement, and that such cost is subject to revisions (in accord with the procedure in the previous sentence) agreeable to the parties prior to bid and award. D. Single Audit Act Amendment All state and local government and non-profit organizations receiving more than $750,000 from all funding sources defined as federal financial assistance for Single Audit Act Amendment purposes shall comply with the audit requirements of OMB Circular A-133 (Audits of States, Local Governments and Non-Profit Organizations) see also, 49 C.F.R. 18.20 through 18.26. The Single Audit Act Amendment requirements applicable to the Local Agency receiving federal funds are as follows: i. Expenditure less than $750,000 The Local Agency expends less than $750,000 in Federal funds (all federal sources, not just Highway funds) in its fiscal year then this requirement does not apply. ii. Expenditure exceeding than $750,000-Highway Funds Only The Local Agency expends more than $500,000 in Federal funds, but only received federal Highway funds (Catalog of Federal Domestic Assistance, CFDA 20.205) then a program specific audit shall be performed. This audit will examine the "financial" procedures and processes for this program area. iii. Expenditure exceeding than $750,000-Multiple Funding Sources The Local Agency expends more than $750,000 in Federal funds, and the Federal funds are from multiple sources (FTA, HUD, NPS, etc.) then the Single Audit Act applies, which is an audit on the entire organization/entity. iv. Independent CPA Single Audit shall only be conducted by an independent CPA, not by an auditor on staff. An audit is an allowable direct or indirect cost. Exhibit C-1 — Page 2 of 2