No preview available
HomeMy WebLinkAboutC14-455 Corona Insights AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN EAGLE COUNTY, COLORADO AND CORONA INSIGHTS (11 Will THIS AGREEMENT("Agreement")is effective as of the 1 day of / 'r T, 20 14 by and between Corona Research,Inc.,a Colorado corporation,trading as Corona Insights (hereinafter "Consultant"or"Contractor")and Eagle County, Colorado,a body corporate and politic (hereinafter "County"). RECITALS WHEREAS, the County, through its Department of Health and Human Services("HHS") works to promote the health, safety and welfare of County residents of all ages; and WHEREAS,the County uses outside providers and professionals to enhance the ability of County to promote such health, safety and welfare; and WHEREAS, County desires to hire the Consultant to perform the Services defined below in paragraph 1; and WHEREAS, Consultant is authorized to do business in the State of Colorado and has the time, skill, expertise,and experience necessary to provide the Services; and WHEREAS, this Agreement shall govern the relationship between Consultant and County in connection with the Services. AGREEMENT NOW,THEREFORE,in consideration of the foregoing and the following promises Consultant and County agree as follows: 1. Services. Consultant agrees to diligently provide all services,labor,personnel and materials necessary to perform and complete the services described in Exhibit A("Services") which is attached hereto and incorporated herein by reference.The Services shall be performed in accordance with the provisions and conditions of this Agreement. The Services are generally described as conducting a community assessment and feasibility study around trends and needs pertaining to child care in Eagle County. a. Consultant agrees to furnish the Services no later than June 1, 2015 and in accordance with the schedule established in Exhibit A. If no completion date is specified in Exhibit A, then Consultant agrees to furnish the Services in a timely and expeditious manner consistent with the applicable standard of care. Consultant shall provide a written summary of its initial findings no later than February 1st, 2015,and shall provide the final written feasibility study no later than June 1, 2015. By signing below Consultant represents that it has the expertise and personnel necessary to properly and timely perform the Services. b. In the event of any conflict or inconsistency between the terms and conditions set forth in Exhibit A and the terms and conditions set forth in this Agreement,the terms and conditions set forth in this Agreement shall prevail. c. Consultant agrees that it will not enter into any consulting or other arrangements with third parties that will conflict in any manner with the Services. 2. County's Representative. The Human Service Department's designee shall be Consultant's contact with respect to this Agreement and performance of the Services. 3. Term of the Agreement. This Agreement shall commence upon the date first written above, and subject to the provisions of paragraph 11 hereof, shall continue in full force and effect through the 1st day of June, 2015. 4. Extension or Modification. This Agreement may not be amended or supplemented,nor may any obligations hereunder be waived,except by agreement signed by both parties. No additional services or work performed by Consultant shall be the basis for additional compensation unless and until Consultant has obtained written authorization and acknowledgement by County for such additional services in accordance with County's internal policies. Accordingly, no course of conduct or dealings between the parties, nor verbal change orders,express or implied acceptance of alterations or additions to the Services, and no claim that County has been unjustly enriched by any additional services,whether or not there is in fact any such unjust enrichment, shall be the basis of any increase in the compensation payable hereunder. In the event that written authorization and acknowledgment by County for such additional services is not timely executed and issued in strict accordance with this Agreement, Consultant's rights with respect to such additional services shall be deemed waived and such failure shall result in non-payment for such additional services or work performed. 5. Compensation. County shall compensate Consultant for the performance of the Services in a sum computed as set forth in Exhibit A. The performance of the Services under this Agreement shall not exceed$49,720. Said sum shall be payable as follows: Upon execution of this Agreement,the County shall pay Contractor the sum of$16,574; upon receipt of Contractor's written summary of initial findings and an invoice as described in this Section 5,the County shall pay Contractor the sum of$16,573; upon completion of the Contractor's Services and upon receipt of an invoice described in this Section 5,the County shall pay the Contractor the sum of$16,573. Contractor shall not be entitled to bill at overtime and/or double time rates for work done outside of normal business hours unless specifically authorized in writing by County. a. Invoices shall include a description of Services performed. If County is not satisfied with the completeness of a submitted invoice, County may request Contractor to either revise the invoice or provide additional information.Payment will be made for Services satisfactorily performed within thirty 2 Eagle County HHS Prof Sery Final 5/14 (30)days of receipt of a proper and accurate invoice. All invoices shall include detail regarding the hours spent,tasks performed, who performed each task and such other detail as County may request. All invoices must be mailed or delivered in-person to the following address to ensure proper payment. Invoices sent by fax or e-mail will not be accepted. Eagle County Health and Human Services ATTN: Toni Rozanski 550 Broadway Post Office Box 660 Eagle, CO 81631 b. Any out-of-pocket expenses to be incurred by Consultant and reimbursed by County shall be identified on Exhibit A. Out-of-pocket expenses will be reimbursed without any additional mark-up thereon and are included in the not to exceed contract amount set forth above. Out-of-pocket expenses shall not include any payment of salaries,bonuses or other compensation to personnel of Consultant. Consultant shall not be reimbursed for expenses that are not set forth on Exhibit A unless specifically approved in writing by County. c. If,prior to payment of compensation or reimbursement for Services but after submission to County of a request therefore by Contractor,County reasonably determines that payment as requested would be improper because the Services were not performed as prescribed by the provisions of this Agreement, the County shall have no obligation to make such payment. If, at any time after or during the term or after termination or expiration of this Agreement, County reasonably determines that any payment . theretofore paid by County to Contractor was improper because the Services for which payment was made were not performed as set forth in this Agreement, then upon written notice of such determination and request for reimbursement from County, Consultant shall forthwith return such payment(s)to County. Upon termination or expiration of this Agreement, unexpended funds advanced by County, if any, shall forthwith be returned to County. d. All funds received by Contractor under this Agreement shall be or have been expended solely for the purpose for which granted,and any funds not so expended,including funds lost or diverted for other purposes, shall be returned to County. Contractor shall provide the County with progress reports upon County's request; or Contractor shall furnish progress reports as more specifically set forth in Section 1 above. e. County will not withhold any taxes from monies paid to the Consultant hereunder and Consultant agrees to be solely responsible for the accurate reporting and payment of any taxes related to payments made pursuant to the terms of this Agreement. f. Notwithstanding anything to the contrary contained in this Agreement, County shall have no obligations under this Agreement after, nor shall any payments be made to Consultant in respect of any period after December 31 of any year, without an appropriation therefor by County in accordance with a budget adopted by the Board of County Commissioners in compliance with Article 25,title 30 of the 3 Eagle County HHS Prof Sery Final 5/14 Colorado Revised Statutes,the Local Government Budget Law(C.R.S. 29-1-101 et. seq.) and the TABOR Amendment(Colorado Constitution,Article X, Sec. 20). 6. Sub-consultants. Consultant acknowledges that County has entered into this Agreement in reliance upon the particular reputation and expertise of Consultant. Consultant shall not enter into any sub-consultant agreements for the performance of any of the Services or additional services without County's prior written consent, which may be withheld in County's sole discretion. County shall have the right in its reasonable discretion to approve all personnel assigned to the subject project during the performance of this Agreement and no personnel to whom County has an objection,in its reasonable discretion, shall be assigned to the project. Consultant shall require each sub-consultant, as approved by County and to the extent of the Services to be performed by the sub-consultant,to be bound to Consultant by the terms of this Agreement, and to assume toward Consultant all the obligations and responsibilities which Consultant, by this Agreement, assumes toward County. County shall have the right(but not the obligation)to enforce the provisions of this Agreement against any sub-consultant hired by Consultant and Consultant shall cooperate in such process. The Contractor shall be responsible for the acts and omissions of its agents,employees and sub-consultants or sub-contractors. 7. Insurance. Consultant agrees to provide and maintain at Consultant's sole cost and expense,the following insurance coverage with limits of liability not less than those stated below: a. Types of Insurance. i. Workers' Compensation insurance as required by law. ii. Auto coverage with limits of liability not less than $1,000,000 each accident combined bodily injury and property damage liability insurance,including coverage for owned,hired, and non-owned vehicles. iii. Commercial General Liability coverage to include premises and operations, personal/advertising injury,products/completed operations,broad form property damage with limits of liability not less than$1,000,000 per occurrence and$2,000,000 aggregate limits. iv. Professional liability insurance with prior acts coverage for all Services required hereunder,in a form and with an insurer or insurers satisfactory to County, with limits of liability of not less than$1,000,000 per claim and$2,000,000 in the aggregate. In the event the professional liability insurance is on a claims-made basis,Consultant warrants that any retroactive date under the policy shall precede the effective date of this Agreement. Continuous coverage will be maintained during any applicable statute of limitations for the Services. v. Intentionally Omitted b. Other Requirements. 4 Eagle County HHS Prof Sery Final 5/14 i. The automobile and commercial general liability coverage and such other coverage as indicated above shall be endorsed to include Eagle County,its associated or affiliated entities, its successors and assigns,elected officials,employees,agents and volunteers as additional insureds. ii. Consultant's certificates of insurance shall include sub-consultants as additional insureds under its policies or Consultant shall furnish to County separate certificates and endorsements for each sub-consultant. All coverage(s)for sub-consultants shall be subject to the same minimum requirements identified above. Consultant and sub-consultants,if any, shall maintain the foregoing coverage in effect until the Services are completed. In addition, all such policies shall be kept in force by Consultant and its sub-consultants until the applicable statute of limitations for the Services has expired. iii. Insurance shall be placed with insurers duly licensed or authorized to do business in the State of Colorado and with an"A.M. Best"rating of not less than A-VII. iv. Consultant's insurance coverage shall be primary and non-contributory with respect to all other available sources. Consultant's policy shall contain a waiver of subrogation against Eagle County. v. All policies must contain an endorsement affording an unqualified thirty(30) days notice of cancellation to County in the event of cancellation of coverage. vi. All insurers must be licensed or approved to do business within the State of Colorado and all policies must be written on a per occurrence basis unless otherwise provided herein. vii. Consultant's certificate of insurance evidencing all required coverage(s)is attached hereto as Exhibit B. Upon request, Consultant shall provide a copy of the actual insurance policy and/or required endorsements required under this Agreement within five(5)business days of a written request from County, and hereby authorizes Consultant's broker, without further notice and authorization by Consultant,to immediately comply with any written request of County for a complete copy of the policy. viii. Consultant shall advise County in the event the general aggregate or other aggregate limits are reduced below the required per occurrence limit. Consultant,at its own expense, will reinstate the aggregate limits to comply with the minimum limits and shall furnish County a new certificate of insurance showing such coverage. ix. If Consultant fails to secure and maintain the insurance required by this Agreement and provide satisfactory evidence thereof to County, County shall be entitled to immediately terminate this Agreement. x. The insurance provisions of this Agreement shall survive expiration or termination hereof. xi. The parties hereto understand and agree that the County is relying on, and does 5 Eagle County HHS Prof Sery Final 5/14 not waive or intend to waive by any provision of this Agreement,the monetary limitations or rights, immunities and protections provided by the Colorado Governmental Immunity Act, as from time to time amended,or otherwise available to County, its affiliated entities, successors or assigns, its elected officials, employees, agents and volunteers. xii. Consultant is not entitled to workers' compensation benefits except as provided by the Consultant,nor to unemployment insurance benefits unless unemployment compensation coverage is provided by Consultant or some other entity. The Consultant is obligated to pay all federal and state income tax on any moneys paid pursuant to this Agreement. 8. Indemnification. The Consultant shall indemnify and hold harmless County, and any of its officers,agents and employees against any losses,claims,damages or liabilities for which County may become subject to insofar as any such losses,claims,damages or liabilities arise out of,directly or indirectly,this Agreement, or are based upon any performance or nonperformance by Consultant or any of its sub-consultants hereunder including claims for bodily injury or personal injury including death, or loss or damage to tangible or intangible property; and Consultant shall reimburse County for reasonable attorney fees and costs, legal and other expenses incurred by County in connection with investigating or defending any such loss, claim, damage,liability or action. This indemnification shall not apply to claims by third parties against the County to the extent that County is liable to such third party for such claims without regard to the involvement of the Consultant. This paragraph shall survive expiration or termination hereof. 9. Ownership of Documents. All documents prepared by Consultant in connection with the Services shall become property of County. Consultant shall execute written assignments to County of all rights (including common law, statutory, and other rights,including copyrights) to the same as County shall from time to time request. For purposes of this paragraph,the term"documents"shall mean and include all reports,plans, studies,tape or other electronic recordings,drawings, sketches, estimates,data sheets, maps and work sheets produced, or prepared by or for Consultant(including any employee or subcontractor in connection with the performance of the Services and additional services under this Agreement). 10. Notice. Any notice required by this Agreement shall be deemed properly delivered when(i) personally delivered, or(ii)when mailed in the United States mail,first class postage prepaid, or(iii) when delivered by FedEx or other comparable courier service, charges prepaid,to the parties at their respective addresses listed below, or(iv) when sent via facsimile so long as the sending party can provide facsimile machine or other confirmation showing the date,time and receiving facsimile number for the transmission,or(v) when transmitted via e-mail with confirmation of receipt. Either party may change its address for purposes of this paragraph by giving five(5)days prior written notice of such change to the other party. COUNTY: Eagle County,Colorado Attention: Toni Rozanski 500 Broadway 6 Eagle County HHS Prof Sery Final 5/14 Post Office Box 660 Eagle, CO 81631 • Telephone: 970-328-8852 Facsimile: 1-855-848-8826 E-Mail: Toni.Rozanski @eaglecounty.us With a copy to: Eagle County Attorney 500 Broadway Post Office Box 850 Eagle, Co 81631 Telephone: 970-328-8685 Facsimile: 970-328-8699 E-Mail: atty@eaglecounty.us CONSULTANT: Kevin Raines Corona Insights 1580 Lincoln St. Suite 600 Denver,CO 80203 Telephone: 303-894-8246 Facsimile: 303-894-9651 E-mail: kevin @coronainsights.com 11. Termination. County may terminate this Agreement, in whole or in part,at any time and for any reason, with or without cause, and without penalty therefor with seven(7)calendar days' prior written notice to the Consultant. Upon termination of this Agreement, Consultant shall immediately provide County with all documents as defined in paragraph 9 hereof, in such format as County shall direct and shall return all County owned materials and documents. County shall pay Consultant for Services satisfactorily performed to the date of termination. 12. Venue,Jurisdiction and Applicable Law. Any and all claims,disputes or controversies related to this Agreement, or breach thereof, shall be litigated in the District Court for Eagle County, Colorado, which shall be the sole and exclusive forum for such litigation. This Agreement shall be construed and interpreted under and shall be governed by the laws of the State of Colorado. 13. Execution by Counterparts;Electronic Signatures. This Agreement may be executed in two or more counterparts,each of which shall be deemed an original, but all of which shall constitute one and the same instrument. The parties approve the use of electronic signatures for execution of this Agreement. Only the following two forms of electronic signatures shall be permitted to bind the parties to this Agreement: (i) Electronic or facsimile delivery of a fully executed copy of the signature page; (ii) the image of the signature of an authorized signer inserted onto PDF format documents. All documents must 7 Eagle County HHS Prof Sery Final 5/14 be properly notarized, if applicable. All use of electronic signatures shall be governed by the Uniform Electronic Transactions Act, C.R.S. 24-71.3-101 to 121. 14. Other Contract Requirements. a. In rendering the Services hereunder,Contractor shall comply with the highest standards of customer service to the public. Contractor shall provide appropriate supervision of its employees to ensure the maintenance of these high standards of customer service and professionalism are maintained. The performance of such obligation shall be determined at the sole discretion of County. In the event County finds these standards of customer service are not being met by Contractor,County may terminate this Agreement, in whole or in part, upon seven(7)days' notice to Contractor. b. Consultant shall be responsible for the completeness and accuracy of the Services, including all supporting data or other documents prepared or compiled in performance of the Services, and shall correct,at its sole expense, all significant errors and omissions therein. The fact that the County has accepted or approved the Services shall not relieve Consultant of any of its responsibilities. Consultant shall perform the Services in a skillful,professional and competent manner and in accordance with the standard of care, skill and diligence applicable to Consultants performing similar services. This paragraph shall survive termination of this Agreement. c. Consultant represents and warrants that it has the expertise and personnel necessary to properly perform the Services and covenants that its professional personnel are duly licensed to perform the Services within Colorado. d. Consultant agrees to work in an expeditious manner,within the sound exercise of its judgment and professional standards, in the performance of this Agreement. Time is of the essence with respect to this Agreement. e. This Agreement constitutes an agreement for performance of the Services by Consultant as an independent contractor and not as an employee of County. Nothing contained in this Agreement shall be deemed to create a relationship of employer-employee, master-servant,partnership,joint venture or any other relationship between County and Consultant except that of independent contractor. Consultant shall have no authority to bind County. f. Consultant represents and warrants that at all times in the performance of the Services, Consultant shall comply with any and all applicable federal and state laws, codes,rules and regulations. g. Contractor shall comply with the Civil Rights Act of 1964 and Section 504, Rehabilitation Act of 1973,concerning discrimination on the basis of race,color, sex, age, religion, political beliefs,national origin or handicap. h. This Agreement contains the entire agreement between the parties with respect to the subject matter hereof and supersedes all other agreements or understanding between the parties with respect thereto. 8 Eagle County HHS Prof Sery Final 5/14 i. Consultant shall not assign any portion of this Agreement without the prior written consent of the County. Any attempt to assign this Agreement without such consent shall be void. j. This Agreement shall be binding upon and shall inure to the benefit of the parties hereto and their respective permitted assigns and successors in interest.Enforcement of this Agreement and all rights and obligations hereunder are reserved solely for the parties, and not to any third party. k. No failure or delay by either party in the exercise of any right hereunder shall constitute a waiver thereof. No waiver of any breach shall be deemed a waiver of any preceding or succeeding breach. 1. The invalidity, illegality or unenforceability of any provision of this Agreement shall not affect the validity or enforceability of any other provision hereof. m. Consultant shall maintain for a minimum of three years, adequate financial and other records for reporting to County. Consultant shall be subject to financial audit by federal, state or county auditors or their designees. Consultant authorizes such audits and inspections of records during normal business hours,upon 48 hours' notice to Consultant.Consultant shall fully cooperate during such audit or inspections. n. The signatories to this Agreement aver to their knowledge, no employee of the County has any personal or beneficial interest whatsoever in the Services or Property described in this Agreement. The Consultant has no beneficial interest,direct or indirect,that would conflict in any manner or degree with the performance of the Services and Consultant shall not employ any person having such known interests. o. The Consultant,if a natural person eighteen(18) years of age or older,hereby swears and affirms under penalty of perjury that he or she(i) is a citizen or otherwise lawfully present in the United States pursuant to federal law, (ii)to the extent applicable shall comply with C.R.S. 24-76.5-103 prior to the effective date of this Agreement. 15. Prohibitions on Government Contracts. As used in this Section 15,the term undocumented individual will refer to those individuals from foreign countries not legally within the United States as set forth in C.R.S. 8-17.5-101, et. seq. If Consultant has any employees or subcontractors, Consultant shall comply with C.R.S. 8-17.5-101, et. seq., and this Agreement. By execution of this Agreement, Consultant certifies that it does not knowingly employ or contract with an undocumented individual who will perform under this Agreement and that Consultant will participate in the E-verify Program or other Department of Labor and Employment program ("Department Program") in order to confirm the eligibility of all employees who are newly hired for employment to perform Services under this Agreement. a. Consultant shall not: 9 Eagle County HHS Prof Sery Final 5/14 i. Knowingly employ or contract with an undocumented individual to perform Services under this Agreement; or ii. Enter into a subcontract that fails to certify to Consultant that the subcontractor shall not knowingly employ or contract with an undocumented individual to perform work under the public contract for services. b. Consultant has confirmed the employment eligibility of all employees who are newly hired for employment to perform Services under this Agreement through participation in the E-Verify Program or Department Program,as administered by the United States Department of Homeland Security. Information on applying for the E-verify program can be found at: http://www.dhs.gov/xprevprot/programs/gc 1185221678150.shtin c. Consultant shall not use either the E-verify program or other Department Program procedures to undertake pre-employment screening of job applicants while the public contract for services is being performed. d. If Consultant obtains actual knowledge that a subcontractor performing work under the public contract for services knowingly employs or contracts with an undocumented individual, Consultant shall be required to: i. Notify the subcontractor and County within three (3) days that Consultant has actual knowledge that the subcontractor is employing or contracting with an undocumented individual; and ii. Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to subparagraph (i) of the paragraph (d) the subcontractor does not stop employing or contracting with the undocumented individual; except that Consultant shall not terminate the contract with the subcontractor if during such three(3) days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an undocumented individual. e. Consultant shall comply with any reasonable request by the Department of Labor and Employment made in the course of an investigation that the department is undertaking pursuant to its authority established in C.R.S. 8-17.5-102(5). f. If Consultant violates these prohibitions, County may terminate the Agreement for breach of contract. If the Agreement is so terminated specifically for breach of this provision of this Agreement, Consultant shall be liable for actual and consequential damages to County as required by law. g. County will notify the Colorado Secretary of State if Consultant violates this provision of this Agreement and County terminates the Agreement for such breach. 10 Eagle County HHS Prof Sery Final 5/14 IN WITNESS WHEREOF,the parties have executed this Agreement the day and year first set forth above. COUNTY OF EAGLE, STATE OF COLORADO, By and Through Its BOARD OF COUNTY COMMISSIONERS /% By: _A ' o� + H. Ryan, Cha roman Attest: It . By: , • -0'• [` C•cORPo° Teak J. Simonton, erk to the Board 1 0-p u L CONSULTANT: By: " '`'� Print Name: 05---1)1 B, A(N ES Title: PR / =k-r qt- d 11 Eagle County HHS Prof Sery Final 5/14 EXHIBIT A PROPOSAL (:)BJECTI\ f 1: DEVELOP A l IC,E S11)-C'1[il.])CARE IN` EN'l()RY l()l: THE EAGLE,C:C()(JN 1„” T() DETERMINE CAP AC[1 Y, (}UALITY, C ()S'l' AND DE\l AND. The Client's Goal: Child Care Capacity -Total number of slots available in licensed child care facilities (in home and centers), including the number of slots currently available,hours and trends of availability, by population area. Total number of slots available. It appears that the county has significant information on providers, and The Contractor will also compare against the Colorado Department of Human Services' list of licensed providers. Number of slots currently available. It appears that the county has significant information on providers, and The Contractor would rely on that. Hours and trends of availability. The Contractor will conduct secondary research on websites to assess this. The Client's Goal: Levels of and Barriers to Quality -Number of care providers/teachers with 4 year degrees -Care provider/teacher ratios -Care provider/teacher pay -Fee schedule of current licensed facilities The Contractor will use the following approaches for each type of requested information. Data Requested Sour a �r. Expected t t ity/ Recotnniendation ... N otes., Coverage Number of care Small samples sizes are available and will include three providers/teachers Secondary Data nearby counties(Summit,Grand,Jackson),but should Useful and with 4 year degrees Sources provide insights. Comparisons will also be made with reasonable state figures. Data are available on number of employees in the county,and can be compared with existing county data Useful and -Care reasonable,but provider/teacher Secondary Data to assess total ratios. Some estimation may be Sources necessary to account for programs that are not the may have some ratios gaps for school- organization's main mission, such as program in schools. based programs -Care Secondary Data Small samples sizes are available and will include three Useful and 12 Eagle County HHS Prof Sery Final 5/14 provider/teacher pay Sources nearby counties(Summit,Grand,Jackson),but should reasonable provide insights. Comparisons will also be made with state figures. -Fee schedule of Depends on current licensed Existing County The Contractor will summarize data previously Data collected b by y'the count quality of existing facilities county data OBJECTIVE 2: DETERMIN1. TIIE FEASIBILITY (DEMAND/FINANCIAL St JS"1"A€ AI:31L I TY) OE AN EDUCARE CENTER IN EDWA1Z1_ S The Client's Goal Q. Can sustained enrollment be assured at an Educare Center in Edwards or other Eagle River Valley location? -Population trends in and 5-10 year projections of the numbers of infants and toddlers in Eagle River Valley; places of birth(residence). The Contractor will gather this data, and can also provide some information on other factors such as incomes of families with children,language of household with children,and other factors. The Contractor will also mine significant data on a four-county area(Eagle, Summit, Grand,Jackson) to provide a wealth of information on households with young children, including features such as parental work status, wages, shift work,family status (single-parent/two-parent), mobility, and other factors. The Client's Goal Q. Can sustained enrollment be assured at an Educare Center in Edwards or other Eagle River Valley location? -Where will users come from: Other licensed facilities or non-users?Why would non users become users? -How far will parents drive for quality care? -What are families willing to pay for quality care? -What are families currently paying for care? -What are the characteristics of families not currently using a licensed provider but might and why aren't they using a licensed provider? -What proportion of payer sources will be needed to sustain Educare(number of full/private pay, subsidized and to what degree, government e.g.,EHS). Will we need a ballot initiative and/or private donors to regularly make up the gap between what parents can afford and operational costs?Does the community want a Quality Child Care Center? 13 Eagle County HHS Prof Sery Final 5/14 For all of these factors, The Contractor will need to conduct research directly with the populations. The challenge with this is that, given the size of the target population in the county, it will not be possible to conduct survey research to develop quantitative projections, so The Contractor will need to rely on qualitative research. Our goal will be to conduct a sufficient level of qualitative research to draw conclusions about general market trends and patterns. The Contractor will plan to conduct a total of eight focus groups—three with parents who use private pay services, two with parents who use subsidized pay services, and three with parents who don't use any services. Given the small market size, The Contractor will attempt to use pure random recruiting but will also likely need to conduct some media-based marketing or other methods. The groups will provide rich information, with a length of 2 hours per group. The Contractor will pay an incentive of $100 per participant, which is desired to draw a variety of participants from the community. ... ....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... The Client's Goal Q: Is Edwards the most logical place to plan for future child care needs? Will other centers need to close to meet the need? ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................ The Contractor will examine the growth patterns and locations of communities with children, and will gather input from the focus groups on travel preferences. The Contractor will also examine the overall market size and assess the extent to which a new facility might cannibalize existing facilities, versus merely absorbing growth in the market or converting current non-users into customers. The Client's Goal Q: Can Educare sustain the necessary workforce; what do licensed child care centers think are the barriers/solutions to this? The Contractor will assess staffing needs and examine unemployment rates and required qualifications to assess staffing. FEE BREAKDOWN Our pricing is based on our actual processes, which will be used to achieve the goals above. Direct Project Tasks Fees l,xfmc.axsts Analysis of Various Secondary Data Sources $7,340 $0 Interviews with State and Local Experts/Agencies $3,120 $0 Focus Groups With Parents(8 Groups) $19,880 $19,380 'Yoh (t ^s€.A)lot,ii. t) Total $49,720 Notes: 1. Analysis of various secondary data sources exclude analysis of curricula used, subsidy information,or information on federal programs. 14 Eagle County HHS Prof Sery Final 5/14 2. Focus groups will be conducted in different geographic locations throughout the county as deemed appropriate. 3. The focus group pricing assumes that The Contractor can use a county facility as a venue for the focus groups. 15 Eagle County HHS Prof Sery Final 5/14 EXHIBIT B Insurance Certificate Eagle County HHS Prof Sery Final 5/14 f' R°® CERTIFICATE OF LIABILITY INSURANCE R054 12/3/2014)DATE THIS CERTIFICATEIS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATIONIS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME USAA INSURANCE AGENCY INC/PHS PHONE (NC, (888) 242-1430 FA C.No: (888) 443-6112 812846 P: (888) 242-1430 F: (888) 443-6112 ADDRIESS PO BOX 33015 INSURER(S)AFFORDING COVERAGE NAICe SAN ANTONIO TX 78265 INSURERA Hartford Casualty Ins Co 29924 INSURED INSURER B: INSURER C. CORONA RESEARCH D/B/A CORONA INSIGHTS INSURERD: 1580 LINCOLN ST STE 600 INSURERE: DENVER CO 80203 INSURERF COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUER POLICY NUMBER POLICY EFF POLICYEXP 1 (MM/DD/YYYYI LIMITS INSR WVD (MM/OD/YYYY COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $2, 000, 000 DAMAGE TO RETE CLAIMS-MADE X OCCUR PREMISES Ea occurrence) $300, 000 A X General Liab X 65 SBA KJ1450 07/30/2014 07/30/2015 MEDEXP(Anyoneperson) s10, 000 PERSONAL 8ADV INJURY $2, 000, 000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $Lf, 000, 000 PRO- PRODUCTS-COMP/OP AGG POLICY JECT X LOC $4 O O O O O 0 OTHER: AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT (Ea accident) $2, 000, 000 ANY AUTO BODILY INJURY(Per person) $ A ALL OWNED SCHEDULED X 65 SBA KJ1450 07/30/2019 07/30/2015 BODILY INJURY(Per accident) $ AUTOS AUTOS X HIRED AUTOS X NON-OWNED PROPERTY DAMAGE AUTOS (Per accident) $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DES RETENTION$ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY STATUTE ER ANY PROPRIETOR/PARTNER/EXECUTIVE Y/N E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? _ (Mandatory in NH) I I N/A E.L.DISEASE-EA EMPLOYEE $ If yes,describe under E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS below DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Those usual to the Insured's Operations . Eagle County, its associated or affiliated entities, its successors and assigns, elected officials, employees, agents, and volunteers are listed as Additional Insureds per the Business Liability Coverage Form SS0008 attached to this policy. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Eagle County AUTHORIZED REPRESENTATIVE 550 BROADWAY ST � ��� EAGLE, CO, 81631 / ©1988-2014 ACORD CORPORATION.All rights reserved. ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD 12/03/2014 04 :03:01 PM PINNACOL ASSURANCE PAGE 2 OF 3 ACORD,. CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/WYY PRODUCER 12/03/2014 PinnacolAssurance THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY 7501 E Lowry Blvd AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS Denver,CO 80230-7006 CERTIFICATE DOES NOT AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE NAIL# INSURED INSURER A Pinnacol Assurance 41190 Corona Research Inc dba Corona Insights 1580 Lincoln Street#600 INSURER B. Denver,CO 80203 INSURER C INSURER 0: INSURER E. COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDNG ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADD'L POLICY EFFECTIVE POLICY EXPIRATION LTR INSRD TYPE OF INSURANCE POLICY NUMBER DATE(MM/DDNYYY) DATE(MM/DDNYYY) LIMITS GENERAL LIABILITY EACH OCCURRENCE COMMERCIAL GENERAL LIABILITY DAMAGE TO RENTED CLAMS MADE OCCUR PREMISES MED EXP(Any one person) PERSONAL&ADV INJURY GENII_AGGREGATE LIMIT AP PLIERS PER GENERAL AGGREGATE POLICY n PROJECT n LOC PRODUCTS-COMP/OP AGG AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT ANY AUTO — (Ea Accident) ALL OWNED AUTOS — BODILY INJURY SCHEDULED AUTOS — (Per person) HIRED AUTOS BODILY INJURY NON-OWNED AUTOS (Per accident) PROPERTY DAMAGE (Per accident) GARAGE LIABILITY AUTO ONLY-EA ACCIDENT ANY AUTO OTHER THAN EA ACC AUTO ONLY. AGG EXCESS/UMBRELLA LIABILITY EACH OCCURRENCE OCCUR El CLAIMS MADE AGGREGATE DEDUCTIBLE RETENTION $ WORKERS COMPENSATION AND x WC STATU- OTHER A EMPLOYERS LIABILITY TORY LIMITS ANYPROPRIETOR/PARTNER/EXECUTIVE 4126638 07/01/2014 07/01/2015 OFFICER/MEMBER EXCLUDED, E EACH ACCIDENT $100,000 E.L DISEASE-EA EMPLOYEE $100,000 If yes,please describe under SPECIAL PROVISIONS below E.LDISEASE-POUCYLIMIT $500,000 OTHER DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS CERTIFICATE HOLDER CANCELLATION 1573232 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Eagle County THE EXPIRATION DATE THEREOF,THE ISSUING COMPANY WILL ENDEAVOR T 550 Broadway MAIL 0 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE Eagle,CO 81631 LEFT,BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE COMPANY,ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE Ryan Roginson ACORD 25(2001108) Underwriter ACORD CORPORATION 1988 . USAA 12/4/2014 9:25 : 10 AM PAGE 2/002 Fax Server Client#:262577 108726252 ACORD. CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DOIYYYY) 12/04/2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder Is an ADDITIONAL INSURED,the policy(les)must be endorsed.If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certlflcate holder In lieu of such endorsement(s). PRODUCER CONTACT USAA INSURANCE AGENCY,INC. PHONE 9800 FREDERICKSBURG RD. (Arc.No,Est):800 531-8722 FAX No): 888 900-5380 E-MAIL SAN ANTONIO,TX 78284-9836 ADDRESS 800 531-8722 INSURERS)AFFORDING COVERAGE NAIC1r INSURERA:Philadelphia Indemnity Insuranc INSURED CORONA INSIGHTS,INC INSURERS: 776 CORONA ST INSURER C: DENVER,CO 80218-3409 INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LRR TYPE OF INSURANCE ADDLSUBR POLICY EFF POLICY EXP INSR WVD POLICY NUMBER (MM/DDIYYYY) (MMIDDIYYYY) LIMITS GENERAL LIABILITY EACH OCCURRENCE $ COMMERCIAL GENERAL LIABILITY PREMISESO(EaEocnurrencel $ CLANS-MADE OCCUR MED EXP(Any one person) $ PERSONAL 5 ADV INJURY $ • GENERAL AGGREGATE $ GEM_AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMROP AGG $ POLICY n JRCaT n LOC $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT (Ea accident) ANY AUTO BODILY INJURY(Per person) $ ALL OWNED SCHEDULED AUTOS _ AUTOS BODILY INJURY(Per accident) $ HIRED AUTOS AUTOSSWNED PROPERTY DAMAGE /Per accident) UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION$ $ WORKERS COMPENSATION WC SIATU- OTH- AND EMPLOYERS'LIABILITY TORY LIMBS FR Y r N ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N I A Mandatory inNH) E.L.DISEASE-EA EMPLOYEE $ Wyss, escribe under DESCRIPTION OFOPERATIONS below E.L.DISEASE-POLICY LIMIT $ A Professional PHSD950541 06/24/2014 06/2412015 $1,000,000 PER CLAIM $1,000,000 AGGREGATE DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(Attach ACORD 101,Additional Remarks Schedule,if more space is required) CERTIFICATE HOLDER CANCELLATION EAGLE COUNTY SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 550 BROADWAY ACCORDANCE WITH THE POLICY PROVISIONS. EAGLE,CO 81631 AUTHORIZED REPRESENTATIVE 1,0\6344,.. 01988-2010 ACORD CORPORATION.All rights reserved. ACORD 25(2010/05) 1 of 1 The ACORD name and logo are registered marks of ACORD #S82280/M82279 LJM