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HomeMy WebLinkAboutC14-431 Colorado Department of Public Health and Environment, Immunization Program DEPARTMENT OR AGENCY NAME COLORADO DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT FHHA-IMM DEPARTMENT OR AGENCY NUMBER FAAA CONTRACT ROUTING NUMBER 15-73713 AMENDMENT FOR TASK ORDERS#1 This Amendment is made this 7th day of October,2014,by and between the State of Colorado,acting by and through the DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT,whose address or principal place of business is 4300 Cherry Creek Drive South,Denver,Colorado 80246,hereinafter referred to as the"State"; and,Board of County Commissioners of Eagle County,(a political subdivision of the state of Colorado), whose address or principal place of business is 500 Broadway,Eagle,Colorado 81631-0850,for the use and benefit of the Eagle County Public Health Agency,whose address or principal place of business is 551 Broadway,Eagle,Colorado 81631 hereinafter referred to as the"Contractor". FACTUAL RECITALS The parties entered into a Master Contract,dated January 17,2012,with contract routing number 13 FAA 00016. Pursuant to the terms and conditions of the Master Contract,the parties entered into a Task Order Contract,dated December 30,2013,with encumbrance number PO FHA EPI1464332,hereinafter encumbrance number FHHA2015000000000057,and contract routing number 14 FHA 64332 referred to herein as the"Original Task Order Contract,whereby the Contractor was to provide to the State the following: The goal of the Immunization Core Services Project is to reduce and eliminate vaccine preventable diseases in Colorado by increasing and maintaining immunization coverage. Local public health agencies shall provide core immunization services,according to established practices,to improve the health of individuals and communities. The State promises to pay the Contractor the sum of Fifty Seven Thousand,Five Hundred Seventy Six Dollars, ($57,576.00)for calendar year 2014 in exchange for the promise of the Contractor to continue to perform the work identified in the Original Task Order Contract for the revised term ending on December 31,2014. NOW THEREFORE,in consideration of their mutual promises to each other,stated below,the parties hereto agree as follows: 1. Consideration for this Amendment to the Original Task Order Contract consists of the payments and services that shall be made pursuant to this Amendment,and promises and agreements herein set forth. 2. It is expressly agreed to by the parties that this Amendment is supplemental to the Original Task Order Contract,contract routing number 14 FHA 64332,referred to herein as the Original Contract,which is by this reference incorporated herein. All terms,conditions,and provisions thereof,unless specifically modified herein,are to apply to this Amendment as though they were expressly rewritten,incorporated,and included herein. 3. It is expressly agreed to by the parties that the Original Task Order Contract is and shall be modified, altered,and changed in the following respects only: A. This Amendment is issued pursuant to paragraph 5 of the Original Task Order Contract identified by contract routing number 14 FHA 64332. Due to unpredictable changes in funding levels from year to year with variances when State and Federal funds become available,and trying to reconcile Amendment Task_Order_070714 Page 1 of 4 funding to a calendar year budget,it has been determined that amending the Contract to a year-by- year term would resolve some of the contracting issues currently being incurred. The State hereby reduces the period of performance of the current term by 36(Thirty-Six)months,changing the current ending date from December 31,2017,to December 31,2014.The revised period of performance is January 23,2014 through and including December 31,2014. The State hereby exercises a change to.Page 1 of the Original Contract,routing number 14 FHA 64332,to replace the end date of the Term to December 31,2014. B. The maximum amount payable by the State for the work to be performed by the Contractor during this revised term is increased by Eighteen Thousand,Six Hundred Twenty Six Dollars,($18,626.00)for an amended financial obligation of the State for the revised term of Fifty Seven Thousand,Five Hundred Seventy Six Dollars,($57,576.00)and an amended total financial obligation of the State of Fifty Seven Thousand,Five Hundred Seventy Six Dollars,($57,576.00).The State herby exercises a change to Page 1 of the Original Contract, routing number 14 FHA 64332, to remove the Maximum Amount Available Per Fiscal Year for FY15,FY 16,FY17,FY18 and corrects the Contract Price Not To Exceed to$57,576.00.Of the amended financial obligation for the revised term Forty Thousand,Four Hundred Sixty Four Dollars,($40,464.00)are attributable to a funding source of the State of Colorado and Seventeen Thousand,One Hundred Twelve Dollars,($17,112.00)are attributable to a funding source of the United States Government(see Catalog of Federal Domestic Assistance(CFDA) number 93.268). Of the amended total financial obligation of the State referenced above Forty Thousand,Four Hundred Sixty Four Dollars,($40,464.00)are attributable to a funding source of the State of Colorado and Seventeen Thousand,One Hundred Twelve Dollars, ($17,112.00)are attributable to a funding source of the United States Government. The revised Budget is incorporated herein by this reference and identified as"Revised Exhibit C". The Original Task Order Contract is modified accordingly. All other terms and conditions of the Original Task Order Contract are reaffirmed. 4. The Effective Date of this Amendment is November 1,2014,or upon approval of the State Controller,or an authorized delegate thereof,whichever is later. 5. Except for the Special Provisions and other terms and conditions of the Master Contract and the General Provisions of the Original Task Order Contract,in the event of any conflict,inconsistency,variance,or contradiction between the terms and provisions of this Amendment and any of the terms and provisions of the Original Task Order Contract,the terms and provisions of this Amendment shall in all respects supersede,govern,and control. The Special Provisions and other terms and conditions of the Master Contract shall always control over other provisions of the Original Task Order Contract or any subsequent amendments thereto. The representations in the Special Provisions to the Master Contract concerning the absence of personal interest of state of Colorado employees and the certifications in the Special Provisions relating to illegal aliens are presently reaffirmed. 6. FINANCIAL OBLIGATIONS OF THE STATE PAYABLE AFTER THE CURRENT FISCAL YEAR ARE CONTINGENT UPON FUNDS FOR THAT PURPOSE BEING APPROPRIATED,BUDGETED, AND OTHERWISE MADE AVAILABLE. Amendment Task_Order_070714 Page 2 of 4 This page left intentionally blank. Amendment Task_Order 070714 Page 3 of 4 IN WITNESS WHEREOF,the parties hereto have executed this Amendment on the day first above written. * Persons signing for Contractor hereby swear and affirm that they are authorized to act on Contractor's behalf and acknowledge that the State is relying on their representations to that effect. CONTRACTOR: STATE: Board of County Commissioners of Ea•le County STATE OF COLORADO (a political subdivision of the stake of CI lorado) John W.Hickenlooper,Governor for the use an• be •fit oft'e Eagle Co ' ' is H•a h /gen L � 1 By: gnature of Authoriz:• Officer For the Executive Director DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT ate ajt M J k V M Print Name of Author zed Officer �Vl, Print Title of Authorized Officer PROGRAM APPROVAL: By: ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER CRS§24-30-202 requires the State Controller to approve all State Contracts.This Contract is not valid until signed and dated below by the State Controller or delegate.Contractor is not authorized to begin performance until such time.If Contractor begins performing prior thereto,the State of Colorado is not obligated to pay Contractor for such performance or for any goods and/or services provided hereunder. STATE CONTROLLER Robert Jaros,CPA,MBA,JD By: Date: Amendment Task Order 070714 Page 4 of 4 REVISED EXHIBIT C BUDGET To Task Order Dated 12/30/2013-CMS Routing Number 14 FHA 64332 Contract Amendment#1,CMS Routing Number 15 FHHA 73713 Original Budget Immunization Core Service Activities: Eagle Federal Funds(January 1,2014-December 31,2014) 317 Operations $14,831 Pandemic Flu $2,281 Total Federal Funds $17,112 State Funds(January 1,2014-June 30,2014) $21,838 itignaVaPfAinate Total Budget Amount: $38,950 Budget Increase State Funds $18,626 Revised Budget-Calendar Year 2014 Immunization Core Service Activities: Eagle Federal Funds 317 Operations $14,831 Pandemic Flu $2,281 Total Federal Funds $17,112 State Funds $40,464 Total Budget Amount: $57,576 Page 1 of 1 Revised Exhibit C-Budget DCEED—June 2013