HomeMy WebLinkAboutC14-210 State of Colorado Contract Amendment #66802 EAGLE COUNTY DEPARTMENT OF HEALTH AND HUMAN SERVICES
CONTRACT AMENDMENT
Amendment# Original Contract CMS or CLIN# Amendment CMS#66802
_ 62064
1) PARTIES
This Amendment to the above-referenced Original Contract(hereinafter called the Contract) is
entered into by and between Eagle Department of Health and Human Services (hereinafter
called "Contractor"), and the STATE OF COLORADO(hereinafter called the"State")acting by
and through the Department of Human Services, Division of Quality Initiatives, (hereinafter
called the"01 Division").
2) EFFECTIVE DATE AND ENFORCEABILITY
This Amendment shall not be effective or enforceable until it is approved and signed by the
Colorado State Controller or designee(hereinafter called the"Effective Date"). The State shall
not be liable to pay or reimburse Contractor for any performance hereunder including, but not
limited to, costs or expenses incurred, or be bound by any provision hereof prior to the
Effective Date.
3) FACTUAL RECITALS
The Parties entered into the Contract for/to develop and administer a Tiered Reimbursement
system that supports child care facilities building and maintaining quality programs for the low-
income infants and toddlers they serve.
4) CONSIDERATION-COLORADO SPECIAL PROVISIONS
The Parties acknowledge that the mutual promises and covenants contained herein and other
good and valuable consideration are sufficient and adequate to support this Amendment.The
Parties agree to replacing the Colorado Special Provisions with the most recent version (if
such have been updated since the Contract and any modification thereto were effective)as
part consideration for this Amendment. If applicable, such Special Provisions are attached
hereto and incorporated by reference herein as: NA.
5) LIMITS OF EFFECT
This Amendment is incorporated by reference into the Contract, and the Contract and all prior
amendments thereto, if any, remain in full force and effect except as specifically modified
herein.
6) MODIFICATIONS.
The Contract and all prior amendments thereto, if any, are modified as follows: Grantee
updated Performance Matrix and Budget Plan to reflect a continuation of FY14 scope of work
that is extended into FY15.
Exhibit A
Budget
Exhibit B
Performance Matrix
Exhibit C
General Provisions
Exhibit D
C-Stat Addendum
START DATE
This Amendment shall take effect on the later of its Effective Date or July 1, 2014.
7) ORDER OF PRECEDENCE
Except for the Special Provisions, in the event of any conflict, inconsistency, variance, or
contradiction between the provisions of this Amendment and any of the provisions of the
Contract,the provisions of this Amendment shall in all respects supersede, govern, and
control. The most recent version of the Special Provisions incorporated into the Contract or
any amendment shall always control other provisions in the Contract or any amendments.
8) AVAILABLE FUNDS
Financial obligations of the state payable after the current fiscal year are contingent upon
funds for that purpose being appropriated, budgeted, or otherwise made available.
THE PARTIES HERETO HAVE EXECUTED THIS AMENDMENT
*Persons signing for Contractor hereby swear and affirm that they are authorized to act on Contractor's
behalf and acknowledge that the State is relying on their representations to that effect.
CONTRACTOR STATE OF COLORADO
Eagle County Department of Health and Human John W. Hickenlooper, GOVERNOR
Services Colorado Department of Human Services
Reggie Bicha, Executive Director
By: Jillian H. Ryan
Title:Chair an
By
L/
By. Mary Anne Snyder, Director,Office of Early
*Signature Childhood
ALL CONTRACTS REQUIRE APPROVAL BY THE STATE CONTROLLER
CRS§24-30-202 requires the State Controller to approve all State Contracts.This Contract is not valid until
signed and dated below by the State Controller or delegate.Contractor is not authorized to begin performance
until such time. If Contractor begins performing prior thereto,the State of Colorado is not obligated to pay
Contractor for such performance or for any goods and/or services provided hereunder.
STATE CONTROLLER
Robert Jaros,CPA, MBA, JD
Bv:
Date:
Effective Date: 1/6/09-Rev 8/25/09
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Exhibit C-Changes/Additions to General Provisions of Original Contract
D. Exhibits-Interpretation:Unless otherwise stated,all referenced exhibits are incorporated herein and made a part of
this contract. And,unless otherwise stated,in the event of conflicts or inconsistencies between this contract and its
exhibits or attachments, such conflicts shall be resolved by reference to the documents in the following order of
priority: 1)the Special Provisions of this contract shall always be controlling over other provisions in the contract or
amendments; 2) the contract "cover" pages; 3) the General Provisions of this contract; 4) the exhibits to this
contract, except that any exhibit entitled: "Modifications to the General Provisions" shall take priority over the
General Provisions of this contract.
EE. Performance Outside the State of Colorado and/or the United States: Not applicable if Contract Funds
include any federal funds]Following the Effective Date,Contractor shall provide written notice to the State,in
accordance with General Provision E. (Notices and Representatives), within 20 days of the earlier to occur of
Contractor's decision to perform,or its execution of an agreement with a Subcontractor to perform, Services
outside the State of Colorado and/or the United States. Such notice shall specify the type of Services to be
performed outside the State of Colorado and/or the United States and the reason why it is necessary or
advantageous to perform such Services at such location or locations. All notices received by the State pursuant
to this requirement shall be posted on the Colorado Department of Personnel & Administration's website.
Knowing failure by Contractor to provide notice to the State under this requirement shall constitute a material
breach of this Contract.
Contract Routing No.:
C-Stat Addendum—Exhibit 11)
I. CDHS C-Stat-Overview
1. The CDHS C-Stat process. As set forth and defined herein,C-Stat is a
performance-based,data-driven,goal-focused analysis/review strategy the
Parties shall use in association with the Contractor's performance under the
Contract that allows the Parties to better focus on and improve performance
outcomes to obtain maximum benefits from the work of the Contractor under this
Contract. By identifying areas of focus,the Parties intend to and shall determine
what aspects of the Contractor's performance hereunder are working and what
aspects of said performance need improvement. By measuring the impact of
day-to-day work of the Contractor hereunder,the Parties will be able to make
more informed collaborative decisions to align the work of the Contractor to affect
more positive Contract outcomes.
2. C-Stat Review Meetings. Upon dates set by the State(after appropriate
consultation with the Contractor), but not more often than monthly, the Parties
shall hold C-Stat meetings for the purpose of review,analysis,planning and
action upon the current C-Stat Measures for the Contract. The C-Stat meetings,
at the sole discretion of the State, may be held in a dedicated conference room at
the Department's central office in downtown Denver,via intemet conference,or
via telephonic conference. The respective CDHS Office Director or designee and
the respective Division Director or designee and designated staff shall meet with
the Contractor's designated C-Stat executive level representative and designated
staff. The CDHS Office Director or designee shall facilitate the C-Stat meetings,
focusing on any of the Contract performance measures and action items
established pursuant to this Addendum.
3. C-Stat Reports. C-Stat Reports shall reflect the Measures identified hereunder
by the Parties to be tracked on an ongoing basis through the Contract C-Stat
process. The Parties understand and agree that the C-Stat Measures hereunder
shall remain fluid in nature as progress is made and data refine through the
Contract C-State process. C-Stat Measures shall continue to evolve to meet the
objective of measuring key performance indicators for the work of the Contractor
hereunder. C-Stat Measures may be changed via an Option Letter accomplished
and processed in accordance with the C-Stat Measure Option Letter provision
set forth below in this Addendum.
C-State Reports hereunder shall follow the format established by the State,and
at a minimum shall contain the data available and reviewed as of the most recent
C-Stat meeting in a format,at a minimum,consistent with Attachment A to this
Addendum. C-Stat Reports hereunder shall be accomplished by the State for
1
each active Measure based upon currently available data and distributed to the
Parties at least 3 business days prior to each C-State meeting.
Data submission dates shall be established by the State for each C-Stat meeting
held hereunder.
IL C-Stat Measures.
1. The term"C-Stat Measure"or"Measure,"as used herein means:as a
percentage,what the C-Stat Measure is attempting to capture.
2. The C-Stat Measure is comprised of the"Numerator,"which describes what is
being"counted"and the"Denominator,"which describes the overall population
(e.g.: Average monthly denominator, average of the last three months'
denominators OR Cumulative denominator;cumulative up to the last month of
the reporting period OR Average daily population;average number of people in a
facility per day-all provide an indication of the size of the population.)
3. All C-Stat Measures shall include a description stating why the Measure matters
(e.g.:The impact from the Measure on the performance outcomes from the work
of the Contractor under the Contract.)
4. All C-Stat Measures shall include the"Goal"for moving the Measure,that is,the
level and direction at which the Parties are aiming to drive performance under the
Measure.
5. All C-Stat Measures shall include an associated'Trend,"which is a statement
about the pattern the data are demonstrating.
6. C-Stat Measures may include a"Notes"section containing any additional
information worth noting for the Measure.
7. All C-Stat Measures shall include appropriate"Graphs"to capture current data in
addition to one year's prior performance(where available).This allows for both
historic and seasonal comparisons. For those graphs with multiple entities(e.g.,
homes, centers, regions),the x-axis has been extended to capture history and
seasonality over time. A sample Graph follows or is attached hereto:
SAMPLE GRAPH:
Goal: +95.2%
—. -..2012 --a— 2013 ---Goal/95.2%)
100%
95%
90%
85% 80.35...,84'6% 83.1% 7
liLn a 80.1%
75%
70%
65%
60%
Month
III. Contract C-Stat Measures.
The parties have identified and agreed upon the following (2 Jo 5) initial C-Stat
outcome Measures for use by the Parties hereunder.
Measures:
1. E.g.: Timeliness of... (See C-Stat Measure Attachment#1)
2. E.g.: Increase in ... (See C-Stat Measure Attachment#2)
3. E.g.: Reduced ... (See C-Stat Measure Attachment#3)
4. E.g.: Improve ... (See C-Stat Measure Attachment#4)
5. E.g.: Number of... (See C-Stat Measure Attachment#5)
As to each Measure,the Contractor shall collect and report to the State monthly
on dates established by the State performance data utilizing reporting tools, data
collection protocols, and forms provided by the State.
IV. C-Stat Option Letter Provision
1. Contractor's price,detailed in Exhibit includes and shall be firm through the
initial term of the Contract as to the Measures set forth above in this Addendum
and the requirements of this Addendum thereto.
3
2. The State may add or change any of the Contract Measures described in this
Addendum that does not increase the Contractor's efforts under this Addendum
with the new Measure(e.g.: does not result in any change to the Contract not to
exceed price). If the State exercises the option, it will provide written notice to
Contractor at least 30 days prior to the effective date of the new Measure in a
form substantially equivalent to Attachment B to this Addendum. If exercised, the
provisions of the Option Letter shall become part of and be incorporated into the
original contract.
3. Should the State desire to change a current Measure or add an additional
Measure that would result in a material increase in the Contractor's efforts under
this Addendum beyond that needed with regard to existing Measures,the State
shall requests from the Contractor a proposed price increase to be provided to
the State within 15 days with detailed supporting documentation/justification.
The State,after any appropriate consultation,clarification and negotiation with
the Contractor, in its sole discretion,may deem the resulting cost/price increase
request appropriate and may unilaterally amend the-Contract cost/price detailed
in Exhibit_and at Page 1 of the Contract by providing a fully executed Option
Letter to the Contractor before the effective date of such price increase. If the
State declines the resulting cost/price increase, the State shall not proceed with
the proposed Measure change.
