No preview available
HomeMy WebLinkAboutC14-179 Tyler Technologies, Inc. First Amendmentc (71 FIRST AMENDMENT TO AGREEMENT BETWEEN EAGLE COUNTY, COLORADO AND TYLER TECHNOLOGIES, INC. jj�-�'-day of April, and Eagle County, THIS FIRST AMENDMENT ( "First Amendment ") is effective as of the 2014, by and between Tyler Technologies, Inc. (hereinafter "Tyler ") Colorado, a body corporate and politic (hereinafter "County "). RECITALS WHEREAS, on February 19, 2014, the County and Tyler entered into a Sales Agreement (the "Sales Agreement ") for the purchase by the County of an Eagle Assessor /Appraiser software suite (the "Software "). Simultaneously therewith, the County and Tyler entered into a Software Support Agreement (the "Software Support Agreement "), attached as Exhibit D to the Sales Agreement, for the performance by Tyler of Software support services. WHEREAS, the Sales Agreement and the Software Support Agreement contemplated that the Tyler would furnish the Software and perform the Software support services with compensation in an amount not to exceed $185,007 for the initial term, which sum included an annual fee of $36,603.00 for the Software Support Agreement; and WHEREAS, the Software Support Agreement shall automatically renew upon the same terms and conditions set forth in the Software Support Agreement for additional twelve month periods unless either party provides the other party with written notice of its intention not to renew at least 30 days prior to the expiration of the then current term; and WHEREAS, County and Tyler desire by this First Amendment expand the scope of the services and the compensation under the Sales Agreement and the scope of services under the Software Support Agreement to include the purchase and support of a field inspection software module. FIRST AMENDMENT NOW THEREFORE, in consideration of the foregoing and the mutual rights and obligations as set forth below, the parties agree as follows: 1. The Sales Agreement shall be amended to include the purchase of the Eagle Field Appraiser software module (the "Module ") and the performance of certain implementation services described in Exhibit 1, which is attached hereto and incorporated herein by reference (the "Additional Services "). 2. The Software Support Agreement, Exhibit D to the Sales Agreement, shall be amended to include the Module in the list of "supported applications ", set forth in paragraph 2 of the Software Support Agreement (the "Additional Support Services "). 3. The compensation for the Additional Services set forth in Exhibit 1 shall not exceed $15,440 for the Module license fees and implementation services, and $2,865 for the first year of Additional Support Services under the Software Support Agreement, or a Oq-(11 total maximum compensation under this First Amendment of $18,305.00. The Additional Support Services for any renewal term of the Software Support Agreement shall be on the same terms and conditions as set forth in the Software Support Agreement except for fees, which are subject to change. Training for any such renewal term will be billed at Tyler's then - current rates. If travel is needed, Tyler and County shall agree on the dates and methods of travel and Tyler will be reimbursed for travel expenses as incurred. 4. Capitalized terms in this First Amendment will have the same meaning as in the Sales Agreement and in the Software Support Agreement. To the extent that the terms and provisions of the First Amendment conflict with, modify or supplement portions of the Sales Agreement and the Software Support Agreement, the terms and provisions contained in this First Amendment shall govern and control the rights and obligations of the parties. 5. Except as expressly altered, modified and changed in this First Amendment, all terms and provisions of the Sales Agreement and the Software Support Agreement shall remain in full force and effect, and are hereby ratified and confirmed in all respects as of the date hereof. 6. This First Amendment shall be binding on the parties hereto, their heirs, executors, successors, and assigns. IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Original Agreement the day and year first above written. COUNTY OF EAGLE, STATE OF COLORADO, By and Through Its COUNTY MANAGER By: _ 2r, , A , 0 a !:::� KGi4 , Coui t Manager Tyler Technologies, Inc. By: Print Name: (�-� J b l VItJ►r Title: e} a •V 1 GGpre5 . �i V1 mx i L-610 ® ®o,� tyler ® technologies Proposal Local Government Division Field Appraiser Presented to: Mark Chapin Assessor Eagle County 500 Broadway Eagle, CO. 81631 970- 328 -8640 mark.chapin @eaglecounty -us Proposal date. February 21, 2014 Submitted by: Christine Jandreau 800- 554 -4434 chdstine.jandreau @tylertech.com Tyler Technologies Local Government Division 5519 53rd Street Lubbock, Texas 79414 EXHIBIT Investment Summary Mark Chapin Eagle County February 21, 2014 0 tyler sloe Cost Breakdown Proposal Varsd for 120 days Software rn�r A. .1 Faa- Remote Services Only Software Licenses Mark Chapin Eagle county February 21, 2014 e m, ®@ o tact :0 Total License Application Software - QTY License Fee Fee Annual Fees Eagle Property Appraisal & Assessment Suite Eagle Field Appraiser Field Appraiser Software Server License 1 7,500 7,500 1,875 One serverikense requkad perkrstallatien Field Appraiser Software Laptop/Tablet Clients (each) 4 750 3,000 750 One license for each laptop or tablet to be used in the field Sketching in the Field: Should Assessor wish to sketch in the field, an Apex v5 (Medina) license is required for each laptop or tablet. Apex v5 Licensing One license for each laptop or tablet to be used In the field 1st year support included In quoted price. Subsequent years invoiced directly from Apex at $215 paryearper license -up to S /!senses Optional Sketching Module: v5 Touch Tablet Module Numeric keypad interface that allows user to sketch quickly. Price Is an annual tae -per laptop or tablet to be used In the field First annual fee included In this quote. Subsequent years- $60 per year per unit - Invoked directly from Apex. PLEASE NOTE: Field Appraiser is certified with version 5 of Apex's desktop sketching application. Field Appraiser is not certified with any versions of Apex's mobile sketching product Nexus. 4 545 4 60 2,180 1 st yr Incl. 240 240 Eagle Application Subtotal 12,920 1 2,865 Application and System Software Total 12,920 2,865 Professional Services Mark Chapin Eagle County February 21, 2014 Application Professional Services Summary Estimated Hours Estimated Services Implementation Services Property Appraisal & Assessment Suite 18 2,520 Professional Services Total 18 2,520 Estimated Estimated Implementation Services Breakdown QTY Hours Services Ea& Property Appraisal, Assessment R Treasurer Suite Eagle Field Appraiser Field Appraiser Server 8 1,120 Field Appraiser Clients 10 1,400 Services are remote and include installation and configuration of software, and training. OPTIONAL. - Sketching In the field Apex - v5 licenses/Touch Tablet Module Incl. Poperty Appraisal & Assessment Suite 18 2,520 Services billed as Incurred. Field Appraiser Additional Information Mark Chapin 06 Goo o a�w tyler Eagle County ® tcr;l;rxdoge;� February 21, 2014 Field Appraiser— Technical Specifications Field Appraiser allows appraisers to checkout and collect data In the field and automatically update to the live system upon check In. Technical Specifications - Laptoosrrablets - Field Appraiser • Data Base on Laptop - Derby ` Derby Database automatically deployed on the client machine when application is launched. • Application Code Java Application • Client (LaptopfTabiet) Requirements Java Webstart on the clients Hardware Requirements Hardware Microsoft Windows Certified PC Nationally Recognized Name Brand Pentium Duo Care processor -2.0 GHz 2 GB RAM or greater 2 GB available disk space Operating System FULL Windows 7 or 8 Connectivity Wireless Network Access or 100mbps Ehlemet NIC Touchscreen (Optlonal)•• Recommendations for Tablets: There are many tablets on the market that can be used, depending on your County needs. (i.e. Acer, Samsung. etc.) Field Appraiser Is a Microsoft based product, and therefore not compatible with (Pads. Tyler recommends tablets that have the following features: 1. Lightweight 2. Front and back camera capability OPTIONAL - Sketching In the field: • Client (Laptoprrablet) Requirements - OPTIONAL Sketching in the field requires Apex v5 (Medina) licensing • v5 Touch Tablet Module - Apex has an add on module, the v5 Touch Tablet Module, that provides a numeric keypad interface which enables the user to sketch quickly.