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HomeMy WebLinkAboutC14-080 Reilly Johnson Architecture, Inc. Agreement AGREEMENT FOR ARCHITECTURAL SERVICES BETWEEN EAGLE COUNTY,COLORADO AND REILLY JOHNSON ARCHITECTURE,INC. THIS AGREEMENT for Architectural Services ("Agreement") is effective as of February , 2014 by and between Reilly Johnson Architecture, Inc. a Colorado corporation (hereinafter "Consultant" "Contractor" or "Architect") and Eagle County, Colorado a body corporate and politic (hereinafter "County" or"Owner"). RECITALS WHEREAS, County desires to remodel the Detention Center ("Detention Center") and District Attorney Building ("DA Remodel") which are both part of the Eagle County Justice Center complex in Eagle County, Colorado (collectively the "Project"); and WHEREAS, Architect was selected to perform services in connection with the Project as a result of its prior work in designing the Eagle County Justice Center; and WHEREAS, Architect has the skill and expertise to provide the Services as defined in Paragraph 1 hereof to County; and WHEREAS, County desires to engage Architect to assist with documents and plans necessary to preparing a set of construction documents and drawings for the DA Remodel and cost estimate and conceptual design for the Detention Center; and WHEREAS, County and Architect intend by this Agreement to set forth the scope of the responsibilities of the Architect in connection with the Services and related terms and conditions to govern the relationship between Architect and County in connection with the Services. AGREEMENT NOW,THEREFORE, in consideration of the foregoing and the following promises Architect and County agree as follows: 1) Services. Architect agrees to diligently furnish all services, labor, personnel and materials necessary to perform and complete the services described in Exhibit A for the Detention Center and Exhibit B for the DA Remodel both of which shall include work that is customary or that may reasonably be inferred from Exhibit A and Exhibit B as being required to produce the intended result (hereinafter collectively the "Services"). The Services shall be performed upon and subject to the provisions and conditions of this Agreement. Architect's Services shall be performed with professional standards consistent with services provided by nationally recognized architectural firms with specialized expertise in design and construction of detention and justice center facilities. a) Architect agrees to furnish the Services in a timely and expeditious manner. The Services for the Detention Center set forth in Exhibit A shall be completed within 120 days of a Notice to Proceed and the Services for the DA Remodel set forth in Exhibit B shall be completed 1 $ within 120 days of execution of this Agreement. By signing below Architect represents that it has the expertise and personnel necessary to properly and timely perform the Services. b) In the event of any conflict or inconsistency between the terms and conditions set forth in the Exhibits and the terms and conditions set forth in this Agreement, the terms and conditions set forth in this Agreement shall prevail. c) Architect shall review and design the Project to comply with laws, statutes, ordinances, codes and regulations applicable to the Services. Architect shall perform the Services and design the Project in accordance with the requirements imposed by governmental authorities having jurisdiction over the Project. d) Architect agrees that Architect will not enter into any consulting or other arrangements with third parties that will conflict in any manner with the Services. e) This Agreement shall commence upon execution of this Agreement for Exhibit B, DA Remodel and within 15 days of Notice to Proceed for Exhibit A, Detention Center, and, subject to the provisions of paragraph 10 hereof, shall continue in full force and effect through the completion of the Services to be provided hereunder. 2) Compensation. a) Compensation for DA Remodel shall be a stipulated sum of eight thousand twenty-five dollars ($8,025) as set forth in Exhibit B. The DA Remodel stipulated sum includes the Services of Architect and its sub-consultants and included reimbursable expenses. Included reimbursable expenses means mileage, long distance communication, overnight delivery, postal costs and local courier services all without any mark-up thereon. Architect and its sub- consultants shall not charge for their travel time. b) Compensation for the Detention Center shall be the stipulated sum of eleven thousand six hundred dollars ($11,600) as set forth in Exhibit A through cost estimates and conceptual design. The Detention Center stipulated sum includes the Services of Architect and its sub- consultants and included reimbursable expenses. Included reimbursable expenses means mileage, long distance communication, overnight delivery, postal costs and local courier services all without any mark-up thereon. Architect and its sub-consultants shall not charge for their travel time. c) Notwithstanding anything to the contrary in this Agreement, the parties have determined that at the time of executing this Agreement, Architect shall only proceed as set forth in paragraph 1(e) hereof with the Services identified in Exhibit A and Exhibit B. County will determine whether to proceed with the Construction Document Phase, Bidding and Negotiations Phase and Construction Administration Phase (hereinafter collectively the "Construction Phases") in its sole discretion for the Detention Center. In the event County elects to continue with any of the Construction Phases, it shall enter into an amendment identifying the scope and compensation associated with the Additional Services. d) Architect shall submit separate invoices for the DA Remodel and Detention Center and other documentation as may be required by County each month based upon the percentage of 2 ' completion of the Services. Invoices shall be sent no later than the 20th day of each month and County shall pay for the Services satisfactorily performed within thirty (30) days of submittal of complete invoice(s), clarifications and documents by Architect. e) Notwithstanding anything to the contrary contained in this Agreement, no charges shall be made to County nor shall any payment be made to Architect in excess of the amount for any Services done without the written approval in accordance with a budget adopted by the Board of County Commissioners in accordance with applicable provisions of the Colorado Revised Statutes. The parties acknowledge that all obligations beyond the current fiscal year are subject to funds being budgeted and appropriated. Architect acknowledges that a budget has not yet been approved by County for the Construction Document Phase, Bidding and Negotiation Phase and Construction Administration Phase for the Detention Center. 3) Additional Services. Any services in addition to the Services ("Additional Services") shall be performed by Architect only upon the written request of County. Orders for Additional Services shall be on the form attached hereto as set forth in Exhibit C and shall be acknowledged by County and Architect in writing, prior to any such work identified as Additional Services is performed by Architect. No Additional Services, or other additional work performed by the Architect, shall be the basis for additional compensation unless and until Architect has obtained written authorization and acknowledgement by County for such Additional Services on the form attached hereto as Exhibit C, to be executed and issued in accordance with and in strict compliance with this Agreement. Accordingly, no course of conduct or dealings between the parties, nor verbal change orders, express or implied acceptance of alterations or additions to the Services, and no claim that County has been unjustly enriched by any Additional Services, whether or not there is in fact any such unjust enrichment, shall be the basis for any increase in the compensation payable hereunder. In the event that written authorization and acknowledgement by County for such Additional Services is not timely executed and issued in strict accordance with this Agreement, Architect's rights with respect to such Additional Services shall be deemed waived and such failure shall result in non-payment for such Additional Services or work performed. Except as otherwise agreed in writing by Architect and County, all Additional Services shall be subject to the terms and conditions of this Agreement. County may also by written notice to Architect make any reasonable reductions to the scope of the Services and the compensation payable to Architect shall be reduced in a fair and reasonable amount on account thereof. The parties also acknowledge and agree that County shall have the right to select and retain other qualified architects and design professionals to complete such portions of the services required for the Project as County may deem appropriate from time to time in County's sole discretion. Architect shall not be entitled to additional compensation, fees, or mark up in connection with the processing of any change order or amendment for Additional Services during any phase of the Services. 4) Assignment & Sub-consultants. Architect acknowledges that County has entered into this Agreement in reliance upon the particular reputation and expertise of Architect. Architect shall not enter into any sub-consultant agreements for the performance of any of the Services or Additional Services without County's prior written consent, which may be withheld in County's sole discretion. County shall have the right in its reasonable discretion to approve all personnel assigned to the subject Project during the performance of this Agreement and no personnel to whom County has an objection, in its reasonable discretion, shall be assigned to the Project. Architect shall require each sub-consultant, as approved by County and to the extent of the Services to be performed by the sub-consultant, to be bound to Architect by the terms of this 3 Agreement, and to assume toward Architect all the obligations and responsibilities which Architect, by this Agreement, assumes toward County. County shall have the right (but not the obligation) to enforce the provisions of this Agreement against any sub-consultant hired by Architect and Architect shall cooperate in such process. County hereby consents to MMK Consulting Engineers, Inc. and Preconstruction Services, Inc. for the Project. The foregoing sub-consultant is licensed to perform the Services in Colorado. Architect shall be responsible for the performance of Services by sub-consultants. Architect shall be responsible for compensating sub-consultants for any Services or Additional Services performed by sub-consultants in a timely manner. County shall only be responsible for compensation to Architect as set forth herein. Architect shall obtain County's written consent prior to retaining any other sub-consultants under this Agreement. 5) Insurance. Unless otherwise agreed to in writing by County, Architect agrees to provide and maintain, at Architect's sole cost and expense, the following insurance coverage: a) Types of Insurance. i) Architect shall maintain Workers' Compensation as required by law. Architect's s sub - consultants shall be subject to the same requirements. ii) Architect and its sub-consultants (excluding Preconstruction Services, Inc.) shall maintain personal or other auto coverage when renting or driving personal vehicles in connection with the Services. iii) Architect and its sub-consultants (excluding Preconstruction Services, Inc.) shall maintain Commercial General Liability coverage to include premises and operations, personal/advertising injury, products/completed operations, broad form property damage with limits of liability not less than $1,000,000 per occurrence; $2,000,000 products/completed operations aggregate, $1,000,000 personal/advertising injury, bodily injury and property damage $2,000,000 aggregate limits. Such policy shall include a waiver of subrogation clause. The policies of Architect and each of its sub-consultants shall be endorsed to include Eagle County as an additional insured. iv) Architect and its sub-consultants shall maintain Professional Liability Insurance (Errors and Omissions)with prior acts coverage for all Services and Additional Services required hereunder, in a form and with an insurer or insurers satisfactory to County, with limits of liability of not less than $1,000,000 per claim and $2,000,000 in the aggregate. In the event the Architect's or any of its sub-consultant's professional liability insurance is on a claims-made basis, Architect and its sub- consultants warrant that any retroactive date under the policy shall precede the effective date of this Agreement. The policies of Architect and each of its sub-consultants shall contain a waiver of subrogation against County. v) Notwithstanding anything to the contrary in this Agreement or in Exhibit A, damages due to or arising from professional negligence, breach of contract, or any cause of action, shall be limited to the limits of Contractor's insurance as required in this Agreement. 4 b) Other Requirements. i) Architect and each of its sub-consultants shall maintain the foregoing coverage in effect until the Services and Additional Services are completed. In addition, all such policies shall be kept in force by Architect and its sub-consultants until any applicable statute of limitations for the Project and the Services has expired. ii) All policies must contain an endorsement affording thirty (30) days' notice of cancellation to County in the event of cancellation of coverage. iii) All policies must be written by insurance companies whose rating in the most recent Best's rating guide is not less than A-(VII). iv) Architect shall provide County a complete copy of any policy of insurance required hereunder within five (5) business days of a written request from County and hereby authorizes Architect's brokers, without further notice to or authorization by Architect, to immediately comply with any written request of County for a complete copy of any policy required hereunder. v) If Architect or sub-contractors fail to secure and maintain the insurance required by this Agreement and provide satisfactory evidence thereof to County, County shall be entitled to immediately terminate this Agreement. vi) Architect's general liability insurance shall be primary and non-contributory to any insurance held by County. vii)The insurance provisions of this Agreement shall survive expiration or termination hereof. 6) Indemnification. Within the limits allowed by law, Architect shall indemnify County for, and hold County and its officials, boards, officers, principals and employees harmless from, all costs, claims and expenses, including reasonable attorney's fees, arising from claims resulting, in whole or in part, from the negligent acts or omissions of Architect in performing the Services or Additional Services, provided that Architect's Errors and Omissions insurance coverage is applicable to such costs, claims and expense, including reasonable attorney's fees. Architect agrees to obtain and maintain in force Errors and Omissions insurance coverage as set forth in this Agreement. This indemnification shall not apply to claims by third parties against County to the extent that County is liable to such third party for such claim without regard to involvement of Architect. 7) Ownership of Documents. a) All Drawings, Specifications and other documents (including those in electronic form) received, prepared by, or in the possession of Architect (collectively "Instruments of Service") are and shall remain the property of Architect and County, and Architect and County shall retain all common law, statutory and other reserved rights with respect thereto. County shall be permitted to retain copies, including reproducible copies, and those in 5 original computer aided design and drafting file format form, of the Architect's Drawings, Specifications and other documents in connection with County's development, construction, use and occupancy of the Project. The Architect's Drawings, Specifications or other documents may be used by County or others for additions or future remodels to the Project or for completion of the Project by others. Upon completion or earlier termination of this Agreement or the Project, Architect shall deliver the Instruments of Service in paper and electronic original design program format to County. Architect may use ideas and drawings prepared during the performance of the Services for other projects as appropriate. County further acknowledges that use of Instruments of Service for other than the Project shall be at County's sole risk and without liability to Architect. b) County may authorize contractors, subcontractors, sub-subcontractors, design professionals and material or equipment suppliers to reproduce applicable portions of the Instruments of Service appropriate to and for use in their execution of the Services and/or work required for the Project. Submission or distribution of Instruments of Service to meet the official regulatory requirements or for similar purposes in connection with the Project is not to be construed as publication in derogation of the reserved rights of Architect and Architect's consultants. c) Upon completion of the Project or as requested by County, Architect shall deliver to County electronic copies of drawings, specifications, calculations, data and other material developed pursuant to this Agreement. d) For purposes of this Agreement and paragraph 7(a) through (d) hereof, references to documents in electronic form or format shall mean documents as developed by Architect and its sub-consultants in their native file format or AutoCad or dwg format. 8) Notices. All notices or other communications made pursuant hereto shall be in writing and shall be deemed properly delivered, given or served (i) when personally delivered, or(ii)two (2) calendar days after being deposited in the United States mail, certified or registered, postage prepaid, return receipt requested, (iii) when delivered by FedEx or other comparable courier service, charges prepaid, to the parties at their respective addresses listed below their signatures, or(iv) when sent via facsimile so long as the sending party can provide a facsimile machine or other confirmation showing the date, time, and receiving facsimile number for the transmission. Either party may change its address for the purposes of this paragraph by giving five (5) days prior written notice of such change to the other party. County: Eagle County, Colorado Attention: Rick Ullom, Construction Manager 500 Broadway Post Office Box 850 Eagle, CO 81631 Telephone: 970-328-8780 Facsimile: 970-328 -3546 6 And a copy to: Eagle County Attorney 500 Broadway Post Office Box 850 Eagle, CO 81631 Telephone: 970-328-8685 Facsimile: 970-328-8699 Architect: Richard A. Backes Reilly Johnson Architecture, Inc. Telephone: 303-832-9111 Facsimile: 303-832-9135 9) Intentionally Omitted. 10)Termination. Either party may terminate this Agreement at any time and for any reason, with or without cause, with thirty (30) calendar days' prior written notice to the other party. On termination of this Agreement, County shall pay Architect (i) for Services and approved Additional Services satisfactorily performed and completed by Architect up to the effective date of termination; and (ii) included reimbursable expenses actually incurred by Architect up to the effective date of termination and not yet reimbursed by County. Concurrent with Architect's receipt of such payment, Architect shall sign (if the plans and specifications are in final form) and deliver to County true and complete copies of Architect's work product and Instruments of Service. As used herein,the "effective date of termination" shall be that date which is thirty (30) calendar days after receipt of the notice of termination. 11)Venue and Jurisdiction. Any and all claims, disputes or controversies related to this Agreement, or breach thereof, shall be litigated in the District Court for Eagle County, Colorado, which shall be the sole and exclusive forum for such litigation. 12) General Conditions. a) Architect shall be responsible for the completeness and accuracy of the Services and any Additional Services, including all supporting data and other documents prepared or compiled in performance of the Services or Additional Services, and shall correct, at its sole expense, all significant errors and omissions therein. The fact that the County has accepted or approved the Services or Additional Services shall not relieve Architect of any of its responsibilities. Architect shall perform the Services and Additional Services in a skillful, professional and competent manner and in accordance with the standard of care, skill and diligence applicable to nationally recognized architecture firms with specific expertise in design and construction of detention and justice center facilities. Architect represents that it has the expertise and personnel necessary to properly perform the Services, that Richard A. Backes is a licensed architect, and that Reilly Johnson Architecture, Inc. employs professional personnel that are duly licensed to perform the Services within the applicable jurisdiction. 7 4 b) Each of the Exhibits referred to herein and attached hereto is an integral part of this Agreement and is incorporated herein by reference. In the event of a conflict between the terms of this Agreement and any exhibit,the terms of the Agreement shall control. c) Architect agrees to work in an expeditious manner, within the sound exercise of its judgment and professional standards, in the performance of this Agreement. By executing the Agreement, Architect confirms that the time limitations set forth herein are reasonable period(s) for performing the Services. d) This Agreement shall be construed and interpreted under and shall be governed and enforced according to the domestic laws of the State of Colorado (without reference to the doctrine of conflicts of law). e) Architect represents and warrants that at all times in the performance of the Services Architect shall comply with applicable laws, codes, rules and regulations. f) Architect and its employees are not entitled to workers' compensation benefits through the County. Architect is solely responsible for necessary and adequate workers' compensation insurance and shall be responsible for withholding and paying all federal and state taxes. County will not withhold any taxes from monies paid to Architect hereunder and Architect agrees to be solely responsible for the accurate reporting and payment of any taxes related to payments made pursuant to the terms of this Agreement. g) The Architect and its employees are not entitled to unemployment insurance benefits unless unemployment compensation coverage is provided by an entity other than County. The Architect hereby acknowledges full and complete liability for and shall timely pay all taxes imposed by any federal, state or local taxing authority on all payrolls and compensation of its employees and subcontractors and any other taxes, fees and charges levied against Architect on account of this Agreement. h) This Agreement constitutes an agreement for the performance of Services by Architect as an independent contractor and not as an employee of County. Nothing contained in this Agreement shall be deemed to create a relationship of employer-employee, master-servant, partnership,joint venture or any other relationship between County and Architect except that of independent contractor. Architect shall have no authority to bind County or to approve any Additional Services, unless specifically approved by County in writing. i) This Agreement contains the entire agreement between the parties with respect to the subject matter hereof and supersedes all other agreements or understandings between the parties with respect thereto. j) This Agreement may not be amended or supplemented, nor may any obligations hereunder be waived, except by a written instrument signed by the party to be charged. k) Architect shall not assign any portion of this Agreement without the prior written consent of County, which County may grant or deny in its sole discretion. 1) This Agreement and the covenants contained herein shall be binding upon and shall inure to 8 the benefit of the parties hereto and their respective permitted assigns and successors-in- interest. m) No failure or delay by either party in the exercise of any right given to such party hereunder shall constitute a waiver thereof. No waiver of any breach of any agreement or provision contained herein shall be deemed a waiver of any preceding or succeeding breach thereof or of any other agreement or provision contained herein. n) Whenever the context hereof shall so require, the singular shall include the plural, the male gender shall include the female and the neuter, and vice versa. o) The invalidity, illegality or unenforceability of any provision of this Agreement shall not affect the validity or enforceability of any other provision hereof. p) There shall be no third party beneficiaries to this Agreement. 13) Prohibitions on Government Contracts. If Consultant has any employees or subcontractors, Consultant shall comply with C.R.S. § 8-17.5-101, et seq., regarding Illegal Aliens — Public Contracts for Services, and this Contract. By execution of this Contract, Consultant certifies that it does not knowingly employ or contract with an illegal alien who will perform under this Contract and that Consultant will participate in the E-verify Program or other Department of Labor and Employment program ("Department Program") in order to confirm the eligibility of all employees who are newly hired for employment to perform Services or Additional Services under this Contract. a) Consultant shall not: (i) Knowingly employ or contract with an illegal alien to perform Services or Additional Services under this contract for services; or (ii) Enter into a contract with a subcontractor that fails to certify to Consultant that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under the public contract for services. b) Consultant has confirmed the employment eligibility of all employees who are newly hired for employment to perform Services or Additional Services under this Contract through participation in the E-verify Program or Department Program, as administered by the United States Department of Homeland Security. Information on applying for the E-verify program can be found at: http://www.dhs.gov/xprevprot/programs/gc 1185221678150.shtm c) Consultant shall not use either the E-verify program or other Department Program procedures to undertake pre-employment screening of job applicants while the public contract for services is being performed. d) If Consultant obtains actual knowledge that a subcontractor performing work under the public contract for services knowingly employs or contracts with an illegal alien, Consultant shall be required to: (i) Notify the subcontractor and County within three days that Consultant has 9 actual knowledge that the subcontractor is employing or contracting with an illegal alien; and (ii) Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to subparagraph (i) of the paragraph (d) the subcontractor does not stop employing or contracting with the illegal alien; except that Consultant shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. e) Consultant shall comply with any reasonable request by the Department of Labor and Employment made in the course of an investigation that the department is undertaking pursuant to its authority established in C.R.S. § 8-17.5-102(5). f) If Consultant violates these prohibitions, County may terminate the contract for a breach of the contract. If the contract is so terminated specifically for a breach of this provision of this Contract, Consultant shall be liable for actual and consequential damages to County as required by law. g) County will notify the office of the Colorado Secretary of State if Consultant violates this provision of this Contract and County terminates the Contract for such breach. IN WITNESS WHEREOF,the parties have executed this Agreement on the day and year first set forth above. EAGLE COUNTY, COLORADO By and through its County Manager By: Sf Keith Montag, County ager REILLY , •P . !ft• t CHITECTURE,INC. By: ' (/ 1 Z•54' Its: Ta/95VRE 10 EXHIBIT A Detention Center Remodel Proposal dated December 24, 2013 11 REILLY 1775 SHERMAN STREET JOHNSON SUITE 2550 ARCHITECTURE DENVER,COLORADO 80203 ARCHITECTURE PROGRAMMING (303)832-9111 INTERIORS (303)832-9135 FAX December 24,2013 Mr.Rick Ullom Eagle County,Colorado Facilities Management Department 590 Broadway Eagle,Colorado 81631—0850 (970)328-8780 Re: Detention Center Remodel—Booking+Control Dear Mr.Ullom: We appreciate your continued interest in Reilly Johnson Architecture,and are pleased to present you with this Proposal to remodel select areas within the Detention Center. Our proposal is based on the scope of work discussed at the site walk on 12.19.13. We discussed four different areas to be included in the remodel(reference the partial floor plan attached). A more detailed description of the remodel to be included in each area follows. Due to the uncertainty as to which of these remodel components may be funded,this Proposal includes taking design services through Concept Design only. We will prepare a cost estimate for each of the four components. I have included a security electronics consultant to provide some assistance with control panel options in Booking and the cost of replacing CCTV monitors in the Control Room. Area A—Booking Counter: • Remove/replace all millwork in the Booking area as indicated on the attached plan as"Area A." New millwork will be designed to meet the facilities requirements. • Replace existing flooring and base with new. • Provide soft(institutional grade)seating area with TV(Soft Booking Concept). We discussed putting this to the west of J 127. This is only one option that we will be investigated. This will make the area behind the Booking counter smaller,which staff stated they would like to avoid. • We need to maintain a sink in the revised millwork layout. • The existing concrete bench may be eliminated if beneficial to the new layout. • They would like space provided for under counter lateral file cabinets. • They would like to stay with two computer stations,however,would like the personal computer CPU's in cabinets as opposed to sitting on the floor. • The counter at the east wall does not need to be as deep as the existing counter. • The control panel which is built into a plastic laminate turret on the north wall may be converted to a touch panel. At a minimum,it will need to be incorporated into the new millwork. Page 1 of 3 December 24,2013 Mr.Rick Ullom Eagle County,Colorado Detention Center Remodel—Booking+Control Page 2 of 3 Area B— Central Control: • Remove/replace all millwork in Central Control as indicated on the attached plan as"Area B." New millwork will be designed to meet the facilities requirements. The cable chase beneath the north and east counters will need to remain,however,the vertical faces/access panels should be replaced. All countertops should be replaced,including the counter beneath the control panels on the east counter. • At the north wall investigate dispatch furniture options(possibly Watson Furniture)that allow the work surface to be raised and lowered. This provides the control room officer the option of sitting or standing. This work surface would only hold the CCTV monitors. • Investigate options for a manual key control system,i.e.a system to exchange personal keys for detention keys. This should be mounted on the west wall,adjacent to the pass through window. • At the west wall provide new millwork,including base cabinets with room for an under counter lateral file cabinet,wall mounted cabinets for storage,and possibly form slots between the counter top and wall mounted cabinets. • Discussed revising the five existing CCTV monitors to three wider monitors. They want the monitors to remain on the work surface as opposed to wall mounted above the glass. Area C—Coffee Counter/Files: • Remove/replace all millwork on this wall. The new millwork only needs to be 24"deep. Provide space below the counter for refrigerator,paper shredder,and two lateral file cabinets. • Remove tract lighting above counter and replace with 2 X 4 lay-in fixtures. Possibly incorporate wall wash fixture. They may use the wall space above the millwork for a recognition wall. Area D—Employee Mail: • Remove/replace all millwork on this wall and replace with new. The security electronics cabinet in the southeast corner needs to remain. The base cabinets shall include open cubbies with built-in mail slots above the counter to accommodate 40—50 employees. It was mentioned that they would like the mail slots to be similar to the new mail unit installed in Law Enforcement. Design Team: The Architect's consultants on the Project include: Security Electronic Systems/Electrical MKK Consulting Engineers,Inc. Greenwood Village,Colorado Page 2 of 3 December 24,2013 Mr.Rick Ullom Eagle County,Colorado Detention Center Remodel—Booking+Control Page 3 of 3 Clarifications: 1. We are proposing to deliver this project in two phases. The first phase consists of Concept Design and Cost Estimating. This Compensation Proposal includes Phase One services only. We will provide a separate estimate of construction costs for each of the four components. Once it is determined which of the four components will be funded,we can provide you with a compensation proposal to complete the design services,including Bidding+Negotiation and Construction Administration. 2. We have included two site visits in this Proposal. The first will be to photograph and measure existing conditions,including equipment,furniture,etc.to be built into the new millwork. We plan to piggy-back this visit onto another trip to the area,therefore,are not charging travel time or expenses. The second visit will be to review our preliminary design concepts. The third visit will be to review and finalize our design concepts for each area. 3. We have excluded any design services related to detention grade door,frame,or hardware replacement or repair. I have contacted CML Security and asked them to get in touch will Bill Kaufman to discuss modifications that they would like made in the Booking Area. 4. We have included a line item in this proposal for reimbursable expenses. Customary reimbursable expenses include: mileage charges(Federal rates),long distance telephone,overnight delivery(i.e. Federal Express), U.S Postal Service,and local courier service. These expenses shall be invoiced at actual cost with no mark- up. Compensation Summary: Basic Services Architecture $9,825.00 Security Electronics/Electrical $200.00 Cost Estimating $1,200.00 Subtotal $11,225.00 Reimbursable Expenses $375.00 Total Professional Services Compensation $11,600.00 We again thank you for considering Reilly Johnson Architecture for this project. If you have any questions about the contents of this Proposal,please do not hesitate to contact me. 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I 1 III 1 PI . 11 _ _i______.= 17. ---.1-ii t ,,.! ii ill— Ili ii 11 ii I - 1 II ii 1 _ -1 11 H H III H 14 [ 0 FIRST FLOOR DETENTION DEMOLITION PLAN ki.A SCALE:3/16' .• • EXHIBIT B District Attorney Remodel Proposal dated January 8, 2014 12 REILLY 1775 SHERMAN STREET JOHNSON SUITE 2550 ARCHITECTURE DENVER,COLORADO 80203 ARCHITECTURE (303)832-9111 PROGRAMMING (303)832-9135 FAX INTERIORS January 08,2013 Mr.Rick Ullom Eagle County,Colorado Facilities Management Department 590 Broadway Eagle,Colorado 81631 —0850 (970)328-8780 Re: District Attorney Building Remodel Dear Mr.Ullom: We appreciate your continued interest in Reilly Johnson Architecture,and are pleased to present you with this Proposal to remodel select areas within the District Attorney Building. Our proposal is based on the scope of work discussed at the site walk on 12.19.13,and as listed below. Our Proposal includes design services through the completion of construction documents. Given the simplicity and size of the project,we have assumed that the County would negotiate this directly with a local dontractor;therefore, g Y we have omitted bidding+negotiation services from this Proposal. In addition,we have omitted construction administration services from this Proposal. If our assumptions are incorrect,we would be happy to provide you with a revised Proposal to add these services. Scope of Remodel: • Remove the existing bullet resistant window and sill between the Public Lobby and Reception area. Provide a new,larger,bullet resistant window the width of the existing masonry opening. It was stated that the existing metal stud partition around the existing window has kevlar protection. Staff would like this window to be similar to the DA window at Jefferson County,(speak through device and paper pass). • Provide a metal stud and gypsum board wing wall in Vestibule DA02. The length of the wing wall should be approximately the same depth as the adjacent seating. The intent is to provide some separation between the waiting area in the vestibule and the adjacent office area. • Their was discussion about adding a shower adjacent to the staff restroom in the east wing of the building, however,it was not funded,therefore,has been excluded from this Proposal. • Provide new millwork(upper and lower cabinets)to the north of the staff restroom mentioned in the previous item. We need to discuss design options with them. • Add an exit sign above the north vestibule door at DA02. • Add a conference room to the north of the District Attorneys office. This room should be large enough to accommodate a round table with seating for five. In addition,relocate the door to the DA's office from the west wall to the north wall. We need to verify that there is not an electrical panel in this wall. • Enclose the space to the west of the District Attorneys office with a wall and door. We should be able to re- use the door,frame,and hardware from the existing DA's office. • Provide a power and data receptacle for the copy machine. Page 1 of 3 1 • December 20,2013 Mr.Rick Ullom Eagle County,Colorado District Attorney Building Remodel Page 2 of 3 Design Team: The Architect's consultants on the Project include: Mechanical+Electrical Engineering MKK Consulting Engineers,Inc. Greenwood Village,Colorado Construction Cost Consulting Pre-Construction Services,Inc. Colorado Springs,Colorado Clarifications: 1. As stated on the previous page,our Proposal includes design services through the completion of construction documents. Given the simplicity and size of the project,we have assumed that the County would negotiate this directly with a local contractor,therefore,have excluded bidding+negotiation services. In addition,we have omitted construction administration services from this Proposal. 2. We have included two site visits in this Proposal. The first visit will be to review our preliminary design concepts and verify existing conditions. The second visit will be to review the final design and turn the completed documents over to the County. This Proposal assumes that the DA Building remodel and the Detention Center remodel will run concurrent allowing us to combine trips. 3. All specification information will be included on the drawings. We will not be preparing a specification book. 4. The County shall inform the Architect as to whether attic stock carpet,ceiling tiles,floor base,etc.are available for use on the project. The County shall also inform us as the whether existing doors,frames,hardware,etc.are available for use. 5. The County shall provide the Architect with the ballistic level required for the new reception window. 6. We will prepare a Statement of Probable Construction Costs once the construction documents are complete. 7. All Bidding+Negotiation,and Construction Administration services will be handled by the County. Any bidding documents required(exclusive of the plans)will be prepared and issued by the County. 8. We have included a line item in this proposal for reimbursable expenses. Customary reimbursable expenses include: mileage charges(Federal rates),long distance telephone,overnight delivery(i.e.Federal Express), U.S Postal Service,and local courier service. These expenses shall be invoiced at actual cost with no mark- up. Page 2 of 3 December 20,2013 Mr.Rick Ullom Eagle County,Colorado District Attorney Building Remodel Page 3 of 3 Compensation Summary: Basic Services Architecture $5,650.00 Mechanical+Electrical Engineering $1,600.00 Cost Consulting $750.00 Subtotal $8,000.00 Reimbursable Expenses $225.00 Total Professional Services Compensation $8,025.00 We again thank you for considering Reilly Johnson Architecture for this project. If you have any questions about the contents of this Proposal,please do not hesitate to contact me. Sin ely, Richard A.Backes,Principal REILLY JOHNSON ARCHITECURE Page 3 of 3 4, , EXHIBIT C (Sample Amendment for Additional Services) 13 EXHIBIT C- Amendment No. Agreement for Professional Services Reilly Johnson Architecture, Inc. "Architect" or "Consultant" and Eagle County "County" are parties to a contract dated ("Contract") and wish to amend the Contract as follows: A. Consultant has been requested to perform and agrees to perform the following Additional Services: [Insert Services) B. The compensation for said Additional Services shall be billed as follows: [Insert payment terms] maximum of$ , which is in addition to the amounts stated in the below: This Additional Services Amount $ Previous Additional Services Amount $ Total of Additional Services to date $ Original Contract Amount $ Contract Amount to date $ Except as expressly amended or modified herein, the Contract shall remain unmodified and in full force and effect. This Amendment is executed on the day of , , at , Colorado. Eagle County,Colorado ARCHITECT: By: By: Its: Its: Dated: Dated: 14