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HomeMy WebLinkAboutC14-067 The Colorado Trust Health Equity Learning Series Grant ,y\< THE 1600 SHERMAN STREET PHONE 303-837-1200 /', COLORADO DENVER, CO 80203-1604 TOLL FREE 888-847-9140 TRUST WWW.COLORADOTRUST.ORG FAX 303-839-9034 GRANT CONTRACT Grantor Grantee THE COLORADO TRUST(THE TRUST) EAGLE COUNTY HEALTH AND HUMAN 1600 Sherman Street SERVICES Denver,CO 80203-1604 P.O.Box 660 551 Broadway Eagle,CO 81631 Date: January 28,2014 Grant Number: 2014007 Title (Program): Health Equity Learning Series Viewing Parties Phase II Project Lead: Ms.Jennifer Ludwig Phone Number: (970)328-8819 Email Address: Jennifer.ludwig @eaglecounty.us Period: February 1,2014-December 31,2014 Amount of Grant: $2,918.00 Requirements: • Organize viewing parties for each of the Health Equity Learning Series Events: February 26,May 8,August 21,and November 13. • Participate in an orientation call prior to the initiation of the Health Equity Learning Series to learn more about the strategy and next steps. • Serve as the primary lead for organizing local venues to host"viewing parties,"advertising and recruiting participants, assuring there is adequate technology(Internet access,computers,projectors,etc.) for each event,making arrangements for food and beverages and any follow-up activities as needed. • Assist Trust staff in distributing and collecting surveys (surveys must be returned either by US mail or email within 7 business days),completing"event debriefs"and participating in an end-of-year interview. • Participate in a community visit with Trust staff(to take place in your community). • Attend(or send staff to attend)a daylong health equity meeting(tentatively scheduled for October 2,2014). Payment Schedule: Full payment on the grant will be released upon receipt of the signed contract. This Grant Contract(the"Contract")includes:(i) this Title Page; (ii) the General Conditions;(iii) the Grant Coding sheet;(iv) the Special Conditions, if any; (v) the Application, which describes the work to be done in detail, is incorporated by reference and made a part of this contract; and (vi) all amendments, supplements and extensions to any of the foregoing when approved in writing by The Trust and Grantee.Also included in this Contract package are Grantee Guidelines and the Optional Authorization Agreement for Electronic Deposits.Capitalized terms used in this Contract are defined in the General Conditions. 1 The terms and conditions of this Contract are hereby accepted and agreed to by The Trust and Grantee to be effective upon execution below by both parties. IN WITNESS WHEREOF,the parties have executed this Contract. THE COLORADO TRUST, EAGLE COUNTY,COLORADO FOR THE BENEFIT OF EAGLE COUNTY HEALTH AND HUMAN SERVICES, . As j As Grantee / By B • '�'_ ■ L Zebra L.DeMuth , uthorized Officer(Signature) Vice Presiden ... "ef Financial Qfficer B I _ By: �/t�`� kw-A/4 — Chris .• ha Authorized Officer(Print Name) rogram • . r 'f`� VU U N iV� kt Vt Authorized Officer Title EFFECTIVE DATE: 2// 'p//y Date of signing by Grantee: /7-f 14 (Date of signing by Grantor) Attachments: General Conditions Grant Coding Sheet Optional Authorization Agreement for Electronic Deposits Form 2 GENERAL CONDITIONS: 1. DEFINITIONS.When used in this Contract,the following capitalized terms shall have the following meanings: "Application"means the written application submitted by Grantee and accepted by The Trust as the basis for its undertaking set forth in this Contract,including all modifications accepted in writing by The Trust,all representations therein made by Grantee,and all supporting documentation,all of which matters are on file with The Trust. "Code"means the Internal Revenue Code of 1986,as amended from time to time,and the rules,regulations and judicial decisions pertaining thereto. "Grant"means the funds specified on the Tide Page to be disbursed under the terms of this Contract. "Grant Coding Sheet"means the form for The Trust's data collection project,to be completed by Grantee and to be returned with this contract. • "Grantee" means the entity identified as Grantee on the Title Page. "Grantee Guidelines"or"Guidelines"means the written document by that name provided to Grantee,which includes rules and regulations Grantee is obliged to comply with during the course of this Contract. "Period" means the Period specified on the Title Page. 2. PURPOSE AND ADMINISTRATION. The Grant will be used exclusively for the purposes specified in the Application. Grantee will directly administer the program being supported by the Grant and agrees that Grant funds will not be disbursed to any person or entity other than as specifically set forth in the Application nor disbursed for any purpose that is not specified in Section 170(c)(2)(B)of the Code. In carrying out this Contract,Grantee may represent itself only as a grantee of The Trust and not as an"employee"or"agent"of The Trust. 3. UNAUTHORIZED USE OF GRANT.No part of the Grant will be used: (i) to intervene in any election or support or oppose any candidate for political party or office, or engage in any lobbying not permitted by § 501(c)(3) or,if applicable, g 501(h) and 4911; (ii) to carry on,directly or indirectly,any voter registration drive within the meaning of Section 4945(d)(2)of the Code;or(iii) to make payment to any other entity or person that is not itself a public charity,except for compensation or expense reimbursement to employees of,or consultants to,Grantee within the scope of their employment or engagement. This grant is not in any way earmarked to support or carry on any lobbying or voter registration activity. No part of the Grant may be used,charged or expended for indirect cost recovery. 4. ACCOUNTING AND AUDIT. Grantee must: (i) keep an accurate record on a fund accounting basis of the receipt and disbursement of funds and expenditures incurred under the terms of this Contract; (ii) retain all books and records relating to this Contract (including bills,invoices,canceled checks, receipts, etc.) for at least four (4) years after expiration of the Period;and (iii) comply with all requests by The Trust to inspect or receive copies of such books and records. At The Trust's expense,it may audit the books and records of Grantee relating to this Contract,and Grantee will provide assistance as requested in connection with the audit. 5. GRANTEE TAX STATUS. Grantee represents that it has furnished The Trust full and complete information regarding its tax status. It is expressly agreed that if there is a change or challenge in Grantee's tax status it is Grantee's responsibility to immediately notify The Trust in writing. 6. CHARITABLE SOLICITATIONS ACT. Grantee represents that it is aware of and in compliance with the Colorado Charitable Solicitations Act governing fundraising in Colorado. 7. TERMINATION OF THE TRUST'S OBLIGATIONS UNDER THE CONTRACT. The Trust, at its sole option, may terminate its obligations under this Contract at any time if in The Trust's judgment: (i) Grantee becomes unable to carry out the purposes of the grant,ceases to be an appropriate means of accomplishing the purposes of the Grant,or fails to comply with any of 3 the terms or conditions of this Contract;or(u) performance of its obligations could subject The Trust to taxes or other payments under Chapter 42 of the Code or to penalties or fines of any kind,or could jeopardize The Trust's tax exempt status or benefits under federal or state law. The obligations of the parties under Paragraphs 3,4,9,10,11 and 14(c)shall survive termination of this Contract. 8. RETURN OF UNEXPENDED FUNDS.Any portion of the Grant unexpended at the completion of the Period,or upon the completion of the activities for which the Grant was intended, or upon termination by The Trust of its obligations under this Contract must be repaid to The Trust by Grantee within 30 days of such completion or termination and accompanied by a full and complete accounting. If The Trust's obligations under this Contract have been terminated prior to the end of the Period,The Trust, at its option,may require Grantee to pay interest at 6%on any unexpended Grant funds not returned within 30 days and return all equipment purchased with Grant funds. 9. CONFIDENTIALITY. Grantee acknowledges that in the performance of this Agreement, Grantee may have access to information that is private or confidential to,or a trade secret of,The Trust. Grantee agrees not to disclose any such information (the "Confidential Information") to any third party without the specific written authorization of The Trust,regardless of the form or format in which, or means by which, Grantee becomes aware of such information. For the purposes of this Agreement, Confidential Information shall not include information that is in the public domain unrelated to actions by Grantee or information that Grantee has obtained in good faith from legal sources other than The Trust. Grantee agrees to take whatever measures are reasonably necessary to ensure that the employees,independent contractors and agents of Grantee are personally bound to maintain the Confidential Information in the same manner as Grantee. Grantee agrees that breach of confidentiality would result in irreparable harm to The Trust and all equitable remedies,including injunctive relief and recovery of attorneys'fees,shall be available to The Trust for any breach or threatened breach of confidentiality by or through Grantee. Notwithstanding the foregoing, disclosure of the Confidential Information shall not be precluded if: (i)Such disclosure is in response to a valid court order or other governmental body of the United States or any political subdivision thereof, or pursuant to the provisions of the Colorado Open Records Act,provided however,that the recipient of such Confidential Information shall first have given notice to the other party and allowed the party an opportunity consistent with the timing set forth in the Colorado Open Records Act to obtain a protective order to avoid disclosure,or to require that the information to be disclosed be used only for the purposes for which the order was issued; (ii) such disclosure is necessary to establish rights to enforce obligations under this Agreement,but only to the extent that any such disclosure is necessary for such purpose; or (iii) The recipient of such Confidential Information received prior written consent to such disclosure from the disclosing party,but only to the extent permitted in such consent 10. OWNERSHIP OF INTELLECTUAL PROPERTY a) "1'he Trust shall own all rights,title,and interest in and to the work,products and results created or discovered in the performance of this Agreement(the"Work")and all additions to,deletions from,alterations of,or revisions in,and each part of the Work,and other materials developed or furnished by Grantee in connection with the Grant(collectively,the"Work Product") except for any Pre-Existing Technology (defined below)that is incorporated or used in the Work Product.Grantee shall own all technology and/or methodologies that Grantee has made,conceived or reduced to practice prior to the term of this Agreement,and not under this Agreement(the"Pre-Existing Technology") to the extent Grantee has previously disclosed such technology and/or methodologies to The Trust in writing. Grantee hereby grants to The'I'rust a non-exclusive; irrevocable license to any Pre-Existing Technology incorporated in,or necessary to practice,any Work Product. Grantee hereby acknowledges and agrees that Grantee's work and services hereunder and all data,information,processes,procedures, techniques,reports,software,inventions or other products created or discovered as a direct or indirect result of the performance of this Agreement,including the Work Product,have been specially ordered or commissioned by The Trust and that the Work Product shall be works made for hire,and The Trust shall own all rights,titles,and interests therein. b) Grantee represents and warrants that the Work Product provided to The Trust will be Grantee's original work(except for material in the public domain or as to which permission has been obtained from the copyright owner),and that the Work Product will not contain any libelous,injurious or otherwise unlawful material or infringe any statutory or common law copyright,trademark,or patent or otherwise infringe any personal or proprietary right of any person or entity;that all right, tide and interest in and to all Work Product and any Pre-Existing Technology,as applicable,is fully assignable or licensable to "the Trust. c) Grantee agrees to keep the Work Product confidential and will not disclose or use any of the Work Product without the prior written consent of The Trust or as expressly otherwise provided in the Scope of Work. d) Grantee agrees not to use The Trust's name or the names of any of The Trust's products or programs for any purpose, including,but not limited to,advertising or promotional purposes,without the prior written consent of The Trust. If The Trust consents to Grantee's external disclosure of any of the Work Product as set forth in Section 10 c),including by not limited to,books,articles,reports,stories,videos,website postings,Grantee shall include prominently in the dissemination or communication,the following acknowledgement:Funded by The Colorado Trust,a health foundation. 4 11. RESEARCH, EVALUATION AND MONITORING. The Trust may actively evaluate and monitor the Grant through periodic reporting requirements and site visits. In addition, from time to time The Trust may engage independent consultants or firms to conduct specific evaluation, monitoring or research. Grantee agrees to participate in any research activities requested by The Trust. 12. APPROVAL OF MAJOR SUBCONTRACTORS.Any subcontracts or other agreements for performance of this work by Grantee with another person or entity for more than$10,000 in the aggregate must be approved in writing by The Trust prior to execution.Such approval by The Trust shall not relieve Grantee of any of its obligations under this Agreement,including the obligation to ensure that such person or entity complies with the terms of this Agreement,and all acts of such person or entity shall be deemed the acts of Grantee.Grantee must furnish a copy of each executed subcontract or agreement to The Trust. 13. NO OBLIGATION TO THIRD PARTIES;NO ASSIGNMENT.The Trust expressly disclaims any obligation to employees or independent contractors hired or engaged by Grantee to assist Grantee in carrying out its obligations under this Contract. Employment or engagement of such third parties is referred to in this paragraph as"engagement." If Grantee elects to engage third parties for such purpose,Grantee will:(i)notify third parties that their engagement is subject to the terms and conditions of this Contract, particularly the right of The Trust to terminate its obligations under this Contract and discontinue funding;(ii)include the following language in any written agreement between Grantee and any third party "[third party] hereby acknowledges that [Grantee]'s rights under this agreement are subject to all the terms and conditions of a Grant Contract with The Colorado Trust ("The Trust"). [Third party] particularly understands that The Trust has the right to terminate its obligations under the Grant Contract and discontinue funding. [Third party] agrees that The Trust has no obligation whatsoever to [third party] for any monies payable to [Grantee] under the Grant Contract and [third party] agrees to look solely to [Grantee]for payment of any claims [third party]may have."; and (iii) hold The Trust harmless from any and all claims of third parties arising from or relating to the Grant, this Contract or Grantee's agreement with any third party. The Trust and Grantee agree that they are the sole parties to this Contract and no third party shall become a third party beneficiary of this Contract. Grantee may not assign this Contract without the prior written consent of The Trust. 14. REPRESENTATIONS OF GRANTEE; COMPLIANCE WITH LAWS, RULES AND REGULATIONS; INSURANCE;GOVERNING LAW.By signing this Contract,Grantee represents that (a) Grantee is in compliance with and,at all times will continue to be in compliance with, all laws, rules, and regulations of the United States and of the State of Colorado that are applicable to Grantee,including but not limited to: (i)the Code;(ii)Title VI of the Civil Rights Act of 1964;(iii)Title IX of the Education Amendments Act of 1972;(iv) Section 504 of the Rehabilitation Act of 1973; 9v) the Age Discrimination Act of 1975;and (vi) the Americans With Disabilities Act of 1990;[Grantee may explain in a separate written document the reason(s)it believes it is exempt from compliance with any of these laws and the written explanation will be included as a Special Condition applicable to the Grant] (b) Grantee is knowledgeable about the Executive Order 13224 and the USA Patriot Act of 2001 and agrees that no part of the Grant will be expended or re-granted so as to benefit any person or organization with ties to terrorists. In order to serve the due diligence obligations of he Trust,Grantee shall provide a list of proposed recipients of re-granted funds for The Trust's prior approval.When requested,Grantee will provide current information concerning its activities and that of the recipients of any re-granted funds;and (c) At all times,Grantee will maintain adequate liability insurance covering all of its activities relating to the Grant. (d) Grantee's representations are true and may be relied upon by The Trust.Grantee will immediately notify The Trust in writing if Grantee fails to comply with any provision of this Contract or if any representation of Grantee is no longer true. This Contract shall be construed and enforced according to the laws of the State of Colorado. 5 /'•' T H E COLORADO / TRUST GRANT CODING SHEET To be completed and returned to The Trust along with your grant contract. Grantee&ID: Eagle County Health and Human Services 2014007 I7ril .l, �, 4i �l I ;;J; 1 Check all a licable boxes below Check all a licable boxes below All Coloradans Economically Disadvantaged ❑ Children&Youth(0-19) _❑ Homeless A Adults ❑ Not Applicable ❑ Seniors(65+) 51 All Coloradans,regardless of income ❑ Not Applicable ,',1,1 ,17.1BYl �Y ��;;' I'! ) J;J .)'l:';1- 1 "rt. iI Vyil(I1 Check all applicable boxes below ▪ Advocacy Groups ® Health Consumers Business Leaders 1 Policy Leaders ® Faith-based Community ® Community Members El Health Care Providers ❑ Not Applicable Jr' Check all ap licable boxes below ❑ American Indian ❑ Native Hawaiian or other Pacific Islander ❑ Asian (] White ❑ Black or African American ❑ Other: Must specify g Hispanic or Latino IRA r � E O 1I S D " e l r 4,. a too�tl S °� s Refit Check all applicable boxes below ❑ Statewide ❑ Elbert(5) ❑ Montrose (10) ❑ Adams (14) ❑ Fremont(13) ❑ Morgan(1) ❑ Alamosa(8) ❑ Garfield(12) ❑ Otero(6) ❑ Arapahoe(15) ❑ Gilpin(17) ❑ Ouray(10) ❑ Archuleta(9) ❑ Grand(12) ❑ Park(17) ❑ Baca(6) ❑ Gunnison(10) ❑ Phillips(1) ❑ Bent(6) ❑ Hinsdale(10) ❑ Pitkin(12) ❑ Boulder(16) ❑ Huerfano(6) ❑ Prowers(6) ❑ Broomfield(16) ❑ Jackson (11) ❑ Pueblo(7) . ❑ Chaffee(13) ❑ Jefferson (20) ❑ Rio Blanco (11) ❑ Cheyenne (5) ❑ Kiowa(6) ❑ Rio Grande(8) ❑ Clear Creek(17) ❑ Kit Carson(5) ❑ Routt(11) ❑ Conejos(8) ❑ La Plata(9) ❑ Saguache(8) ❑ Costilla(8) ❑ Lake(13) ❑ San Juan(9) ❑ Crowley(6) ❑ Larimer(2) ❑ San Miguel(10) ❑ Custer(13) ❑ Las Animas (6) ❑ Sedgwick(1) ❑ Delta(10) ❑ Lincoln(5) ❑ Summit(12) ❑ Denver(21) ❑ Logan(1) ❑ Teller(17) ❑ Dolores(9) ❑ Mesa(19) ❑ Washington(1) ❑ Douglas (3) ❑ Mineral(8) ❑ Weld(18) • Eagle (12) ❑ Moffat(11) ❑ Yuma (1) ❑ El Paso(4) ❑ Montezuma(9) 6