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HomeMy WebLinkAboutC13-385 Central Federal Lands Highway Division MOA FEDERAL LANDS ACCESS PROGRAM PROJECT MEMORANDUM OF AGREEMENT Project/Facility Name: Red Dirt Bridge Project Route: CO FLAP 301(1) State: Colorado County: Eagle County Owner of Federal Lands to which the Project Provides Access: Bureau of Land Management Entity with Title or Maintenance Responsibility for Facility: Eagle County Type of Work: The project is to include preliminary engineering, construction and construction engineering for the reconstruction of Red Dirt Bridge on Eagle County Route 301. The bridge is currently one lane and 16 feet wide. The proposed project will widen the bridge to two 12 feet lanes, with 4 feet shoulder to accommodate two-way traffic. This Agreement does not obligate(commit to)the expenditure of Federal funds nor does it commit the parties to complete the project. Rather, this Agreement sets forth the respective responsibilities as the project proceeds through the project development process. Parties to this Agreement: Eagle County(EC), Bureau of Land Management (BLM), and Central Federal Lands Highway Division(CFLHD). The Program Decision Committee approved this project on August 26, 2013. AGREED: ------QL(P11)11-j- ly.3j . t� Eagle County Date Bureau of Land Management Date Director of Program Administration, Date Central Federal Lands Highway Division 1 A. PURPOSE OF THIS AGREEMENT This Agreement documents the intent of the parties and sets forth the anticipated responsibilities of each party in the development, construction, and future maintenance of the subject project. The purpose of the Agreement is to identify and assign responsibilities for the environmental analysis, design, right-of-way,utilities, acquisition and construction as appropriate for this programmed project, and to ensure maintenance of the facility for public use if improvements are made. The parties understand that any final decision as to design or construction will not be made until after the environmental analysis required under the National Environmental Policy Act(NEPA) is completed (this does not prevent the parties from assigning proposed design criteria to be studied in the NEPA process.) Any decision to proceed with the design and construction of the project will depend on the availability of appropriations at the time of obligation and other factors such as issues raised during the NEPA process, a natural disaster that changes the need for the project, a change in Congressional direction, or other relevant factor. If Fed ral Lands Access Program (FLAP) funds are used for the development or cons ction of this project,Eagle County, Colorado agrees to provide a matching share equal o 17.21% of the total cost of the project, as detailed more fully in Section J below. I:. AUTHORITY This greement is entered into between the signatory parties pursuant to the provisions of 23 .S.C. 204. . JURISDICTION AND MAINTENANCE COMMITMENT Ea!le Coun Colorado has jurisdictional authority to operate and maintain the existing facilit and will operate and maintain the completed project at its expense. I . FEDERAL LAND MANAGEMENT AGENCY COORDINATION Eagle County, Colorado has coordinated project development with the Bureau of Land Management The Bureau of Land Management support of the project is documented in the Original project application. Each party to this agreement who has a primary role in NEPA, design, or construction shall coordinate their activities with the Bureau of Land Management. 2 E. PROJECT BACKGROUND/SCOPE Located approximately 15.6 miles northeast of Dotsero, Colorado, Red Dirt Bridge is located on Colorado River Road(CR 301)near the intersection with Red Dirt Road. Colorado River Road provides access to public land and recreation including BLM (Catamount Bridge Access), USFS (White River National Forest and Flat Tops Wilderness), and the Colorado River, including multiple boat launch sites. It also is an important emergency alternative route for US 131 (Steamboat Springs), US 6, and I-70. Project Location Map WYOMING NEBRASKA Sterling StSprineamboat gs 25 Greeley UTAH Project Area :KANSAS 70 DfNVE'eft JUNCTION RAND COLORADO SPRINGS Gunnison Montrose ,.. Pueob t / 54 Walsenburg f'Y1 Trinidad 151 Cortez Durango , ___. OKLAHOMA NEW MEXICO PROJECT SCOPE: The project includes the reconstruction of the Red Dirt Bridge which is on Colorado River Road at approximately Milepost 15.6. Colorado River Road runs from Dotsero adjacent to the Colorado River to SH 131. The County recently completed a similar bridge downstream, 3-Islands Bridge, and has two other bridges on Colorado River Road across the Colorado River in design upstream of this project, Catamount and Burns, Bridges. The bridge is parallel to a Union Pacific Railroad Bridge immediately upstream. There is a private driveway access on the south side of the bridge (east side of road) and Red Dirt Creek Road, a public access, on the north side of the bridge (west side of the road). In addition to this Agreement, other agreements may be entered into between CFLHD and Eagle County. Specifically, the Catamount Bridge Project may be combined with the Red Dirt Bridge project, and delivered by CFLHD as one project. The Catamount project will not be funded by FLAP funding, but through Eagle County with local, state or other federal funding acquired by Eagle County. Given the possibility multiple funding sources, extensive financial management will be required to account for specific project cost(s). If this action is agreed upon, by both parties, an additional Reimbursable Agreement will be executed specifically for that scope. 3 H H Figure 1—Panoramic View of Bridge Bridg•. The existing 200 foot long 5-span steel bridge was constructed in the 1945. The existi g bridge is a single lane 16 foot wide bridge. The proposed bridge will likely be a 3-span concrete bridge with a cross section of two 12 foot lanes with 4 foot wide shoulders and appropriate bridge rails. The overall length of the bridge will depend on the final alignment of the roadway/location of the bridge,but will likely be slightly longer than the existing bridge. An identical width bridge(Burns Bridge)under design by the County has a cross section of four BT-54 girders with 9'-4" spacing. Figures 2 and 3—Existing Bridge Road The project will be designed to Eagle County standards which classify this as a major rural collector. County Standards refer to AASHTO. The ADT on the roadway is less than 400 vehicles. The existing posted speed limit is 35 mph. Any transition curves for the roadway should be designed to a 35 mph design speed at a minimum. 4 c 3 �` .fir �+ .N t` $ ., {^^ i.0,, °fi. ale < 4 G 4 N ^4 ^xse Figure 4—Existing Bridge/Roadway Figure 5—Existing Pullout near Bridge Approach Specific areas of concern or areas of required work by functional discipline are as follows: Right of Way Eagle County has a lease/agreement with Bureau of Land Management for full access within the area. The railroad was constructed in the 1930's and there is right of way documentation from 1934 granting a roadway easement adjacent to the railroad. This agreement and limits of the easement and any need for a new easement or railroad agreement needs to be better understood. There is also potential for a small private individual acquisition. Utilities No utilities were identified within the roadway limits. There are utilities parallel and within the railroad corridor, but they all appear outside of all project limits for this project. (The county is investigating a possible irrigation in-take along the river). Environment and Permits A Categorical Exclusion is anticipated for this project. A 404 permit will be required for impacts to the wetlands adjacent to the river. Survey A full survey is required including hydraulic cross sections upstream and downstream of the bridge. Geotechnical Field investigation will be required for foundation selection and design recommendations. Assuming a 3-span bridge, a minimum of 5 borings to a depth of 50 to 100 feet are anticipated. The center boring would require drilling through the deck and 5 1 possibly a full road closure during the drilling effort due to lack of width for open lane on the bridge. Bridg /Highway Design The e isting roadway alignment to the north is constrained by a tall vertical rock slope on the w st side. The southwest side of the road is constrained by the river and the existing bank. 'In this area roadway slopes are steep and drop off quickly. The east side of the road is constrained to the east by the Union Pacific Railroad. It appears the roadway alignment will n ed to shift west anywhere from 4 feet to 12 feet depending on the potential to close Count Road 301 during construction. The final roadway alignment could impact the numb r of girders for staging purposes. Pave ents A 4 to 6 inch thick new asphalt layer is assumed for the bridge approaches. In general the existing pavements are in fair condition and there may be opportunity for recycling of existing pavement as base course or for milling with a new top lift. Hydr ulics A full ydrologic/hydraulic model of the new bridge crossing will be required, along with a full scour analysis. The recently completed analysis for the downstream 3-Islands Bridg and upstream Burns Bridge will be helpful is setting the analysis. Traf Control If Co ty Road 301 were closed at Red Dirt Bridge the detour would be via I-70 to Wolcott, then via SH 131 To Colorado River Road. It is 45 miles from Dotsero at I-70 to SH 131/Colorado River Road. There are a few properties north of the Red Dirt 'dge on Colorado River Road, but the majority are closer to SH 131. The longe detour would be in the 50-60 mile range. The ability to close County Road 301, e en for a couple weeks, would enable the roadway alignment/bridge location to match closest to existing. Construction Package The County is nearing an advertisement package for the Burns Bridge, and is near a 30% design for the Catamount Bridge. There would be significant economies of scale if one constriction package inclusive of all three bridges were advertised and awarded. All pre- cast bridge girders would come from the Denver area. The bridges are similar designs and one contractor would eliminate multiple contractor scenarios and provide flexibility in constructing and sequencing the projects 6 F. PROJECT BUDGET Figures are estimated from assumption in the original Application, Scoping Report, and Project Delivery Documents. Cost(s) are subject to escalation increases, depending on formal programming year. CO FLAP 301(1) Red Dirt Bridge: Item Estimate ($) Comments ROW $20,000 Utilities - Preliminary Eng. $510,000 Construction $2,370,000 Assumed 2015-16 construction Construction Eng. $285,000 Contingency $318,500 10% Total $3,503,500 G. ROLES AND RESPONSIBILITIES: Responsible Party Product/Service/Role Comments CFLHD • Develop and sign the Project Agreement • Develop and sign the Reimbursable Agreement • Manage project development schedule and preliminary engineering costs • Perform pavement and geotechnical investigations • Obtain necessary permits • Prepare environmental documents and make project decisions based on the NEPA documents • Prepare the PS&E • Advertise and award the contract. Bids will not be solicited by CFLHD until the EC and BLM have concurred with the plans and specifications. 7 Responsible Party Product/Service/Role Comments Eagle County • Review and sign the Project Agreement • Review and sign Reimbursable PS&E activities will Agreement not commence until • Attend reviews and meetings agreement(s)are • Provide available data on traffic, executed accidents, material sources, construction costs, and any other relevant information • Review the plans and specifications at each phase of the design and provide project development support • Provide support to CFLHD, as requested,for the development of environmental documents. • Provide ROW and utility information and coordination • Procure ROW • Provide water source(s)for design and construction use • Coordinate utility relocations • Obtain permits other than those required for Federal constructed projects Bureau of Land • Review and sign the Project Management Agreement • Attend reviews and meetings • Review the plans and specifications at each phase of the design and provide project development support • In coordination with the CFLHD, ensure that completed plans, specifications, and estimates (PS&E) are consistent with the intended outcome. • Provide a Fire Plan for incorporation with the Special Contract Requirements. • Provide support to CFLHD, as requested,for the development of environmental documents. • Provide potential staging areas and 8 • Responsible Party Product/Service/Role Comments material sources as necessary to aid construction. • Designate a representative who will be the primary contact for assistance during construction. • Attend the final inspection with CFLHD and EC upon completion of construction. H. ROLES AND RESPONSIBILITIES—SCHEDULE (This section may be abbreviated with only a tentative project schedule based on the application pending a more in-depth scoping of the proposed project. If so, a more detailed schedule thereafter should be developed and approved by the parties or the Programming Decisions Committee, as appropriate.) Responsible Product/Service/ Schedule Comments Lead Role Start-Finish CFLHD Project See attached schedule Project Development Development Plan Planning CFLHD NEPA Assumed Categorical Exclusion CFLHD Engineering Preliminary Design through Final PSc4&E CFLHD Geotechnical/ Perform site Pavement investigations and Investigation and provide Recommendations recommendations EC and BLM 100%PS&F, Approval CFLHD Acquisitions Design and Construction Contracting CFLHD Construction Construction Administration Management and Engineering EC and BLM Construction Acceptance 9 PROPOSED DESIGN STANDARDS Final design standards will be determined through the NEPA process. Criteria Comments Standard AASHTO Incorporate Eagle County Road and Bridge Standards Functional Classification Low Volume Local Road Surface Type Hot-Asphalt Concrete Pavement Design Volume 300 I. FUNDING Fund Source Amount Comments Colorado Federal Lands Access $2,900,547 Program Funds Local Matching Share—Eagle $602,953 Eagle County Road and County General Fund TOTAL $3,503,500 1.1. MATCHING SHARE REQUIREMENTS Matching or cost sharing requirements may be satisfied following the obligation of funds to the project by: allowable costs incurred by the State or local government, cash donati Ins, the fair and reasonable value of third party in-kind contributions (but only to the ex ent that the value of the costs would be allowable if paid for by the party respo sible for meeting the matching share), including materials or services; however no costs s r value of third party contributions may count towards satisfying the matching share equirements under this agreement if they have or will be counted towards meeting the m.tching share requirements under another federal award. Costs :nd third party contributions counting toward satisfying a cost sharing or matching requirement must be verifiable from the records of the party responsible for meeting the match ng requirements. The records must demonstrate how the value of third party in kind contributions was derived. Voluntary services sought to be applied to the matching share ill be supported by the same methods that the party to this agreement uses to suppo allocability of personnel costs. Any donated services provided by a third party will b; valued at rates consistent with those ordinarily paid by employers for similar work in the .ame labor market. Supplies furnished will be valued at their market value at the time o donation. Donated equipment or space will be valued at fair rental rate of the equip ent or space. All records associated with valuations or costs under section K shall be ace-ssible and be maintained for three years following project close-out. A Rei bursable Agreement (RA) will be executed to commit the match contribution 10 and initiate project delivery for CO FLAP 301(1) Red Dirt Bridge. The CFLHD is limited to recovery of the matching share of actual costs incurred, as reflected in the invoice provided by the CFLHD. The CFLHD shall bill for matching funds on a monthly basis, for incurred cost(s) per month. The CFLHD shall not incur costs which result in matching funds exceeding the maximum cost stated in the Reimbursable Agreement without authorization by Eagle County in the form of written modification. K. PROJECT TEAM MEMBERS - POINTS OF CONTACT The following table provides the points of contact for this project. They are to be the first persons to deal with any issues or questions that arise over the implementation of each party's role and responsibility for this agreement. Name/Title Organization Address/Phone Number/Email Ben Gerdes Eagle County P.O. Box 850 Senior Engineer 500 Broadway Eagle, Colorado 81631-0850 (970) 328-3560 ben.gerdes@eaglecounty.us Karl Mendonca BLM 2300 River Frontage Road Associate Field Silt, CO 81652 Manager (970) 876-9000 kmendonc @blm.gov Micah Leadford CFLHD 12300 W. Dakota Ave. Suite 380 CFLHD Lakewood, CO 80228 Project Manager (720) 963-3498 micah.leadford@dot.gov L. CHANGES/AMENDMENTS/ADDENDUMS The agreement may be modified, amended, or have addendums added by mutual agreement of all parties. The change, amendment, or addendum must be in writing and executed by all of the parties. The types of changes envisioned include,but are not limited to, changes that significantly impact scope, schedule, or budget; changes to the local match, either in type or responsibility; changes that alter the level of effort or responsibilities of a party. The parties commit to consider suggested changes in good faith. Failure to reach agreement on changes may be cause for termination of this agreement. 11 A change in the composition of the project team members does not require the agreement to.be amended. It is the responsibility of the project team members to recognize when changes are needed and to make timely notification to their management in order to avoid project delivery delay M. ISSUE RESOLUTION PROCEDURES MATRIX Issues should be resolved at the lowest level possible. The issue should be clearly defined in wri ing and understood by all parties. Escalating to the next level can be requested by any p y. When an issue is resolved, the decision will be communicated to all levels below FHWA Eagle County Bureau of Land Time Management Project Manager: Senior Engineer: Associate Field 14 Days Micah Leadford Ben Gerdes Manager: Karl Mendonca Project anagement Branch Road &Bridge Director: Field Manager: 30 days Chief: Ed Hammontree Gordon Adams Steve Bennett Directo Project Delivery: County Engineer: 60 days M hael Davies Eva Wilson Div' ion Engineer: County Manager: 90 Days Ri ardo Suarez Keith Montag N. TERMINATION This eement may be terminated by mutual written consent of all parties and 30-day calen r notice. This agreement may also be terminated if either the NEPA process or fundi g availability requires a change and the parties are not able to agree to the change. Any termination of this agreement shall not prejudice any rights or obligations accrued to the parties prior to termination. If Federal Access funds have been expended prior to termination, the party responsible for the match agrees to provide a match in the applicable percentage of the total amount expended on the project prior to the termination. 12