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HomeMy WebLinkAboutC13-364 Evan Chaffee Construction Group Inc. Agreement FIXED BID CONSTRUCTION AGREEMENT
BETWEEN EAGLE COUNTY, COLORADO AND EVANS CHAFFEE
CONSTRUCTION GROUP,INC. FOR
EAGLE COUNTY CLERK& RECORDER REMODEL
THIS AGREEMENT is made this JO day of 62044-0 2013, by and between
Eagle County, Colorado, acting by and through its Board of County Commissioners
("County"), and Evans Chaffee Construction Group, Inc., a company organized and
existing by virtue of the laws of the State of Colorado ("Contractor").
RECITALS
WHEREAS, County desires to remodel existing Clerk& Recorder space in the Eagle
County Building (the "Project"); and
WHEREAS, Contractor is authorized to do business in the State of Colorado, has
experience and expertise necessary to perform said renovation and construction services
for County; and
WHEREAS, Contractor understands and acknowledges that the Project is for the
remodel of space within the first floor of the Eagle County Building and that Contractor's
work under this Fixed Bid Construction Agreement (the "Agreement") will be subject to
the terms and requirements of the Contract Documents; and
WHEREAS, County and Contractor intend by this Agreement to set forth the scope of
the responsibilities of Contractor in connection with the Project and related terms and
conditions to govern the relationship between Contractor and County in connection with
this Agreement.
AGREEMENT
NOW, THEREFORE, in consideration of the foregoing premises and the following
promises, County and Contractor agree as follows:
ARTICLE 1 —WORK
1.1 Contractor shall use licensed, skilled and competent laborers to complete all Work
as specified or indicated in the Contract Documents. The "Work" is generally described
as providing all labor, tools materials and services to complete the Project in accordance
with Eagle County Clerk & Recorder Remodel Drawings and Basic Requirements issued
by Menendez Architects dated 09-30-2013, including Addendum and Clarification #1
dated 10-15-2013, Addendum and Clarification#2 dated 10-15-2013 and Addendum and
Clarification #3 dated 10-21-2013 which are collectively attached hereto and
incorporated herein as Exhibit A, and the Bid Form dated 10-29-2013 attached hereto and
incorporated herein as Exhibit B. As a component of the Work, Contractor will be
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required to screen and protect all construction areas from the public. The Work may also
be referred to herein as the "Construction Services".
ARTICLE 2—COUNTY'S REPRESENTATIVE
2.1 The Project is under the authority of the Eagle County Facilities Management
Department, the Manager of which, or his designee, shall be County's Project Manager
with Contractor with respect to the performance of the Work (hereinafter "Project
Manager").
ARTICLE 3—CONTRACT TIME
3.1 This Agreement shall commence upon execution of this Agreement by both
parties and, subject to the provisions of Article 11 hereof, shall continue in full force and
effect until the Work has been completed. Contractor will commence Work within 24
hours of the County's issuance of a Notice to Proceed. Once a Notice to Proceed has
been issued, Contractor will pick up and sign the building permit from the Town of Eagle
Building Department. Contractor will also provide all submittals (required by Exhibit A)
within ten (10) days to Architect. Contractor will complete the Work in a diligent and
expeditious manner and shall achieve Final Completion of the Work in accordance with
paragraphs 20 and 21 (including subparts) of the General Conditions on or before 90 days
after Notice to Proceed or March 21, 2014, whichever occurs first.
3.1 Owner and Contractor recognize that time is of the essence of this Agreement and
that Owner will suffer financial loss if Project is not substantially completed within the
time specified in Paragraph 3.1 above, plus any extensions thereof allowed in accordance
with the General Conditions. They also recognize the delays, expense, and difficulties
involved in proving, in a legal or arbitration proceeding, the actual loss suffered by the
Owner if Project is not substantially completed on time. Accordingly, instead of
requiring any such proof, Owner and Contractor agree that as liquidated damages for
delay (but not as a penalty) Contractor shall pay Owner in accordance with the following:
Late Final Completion: $250 per day
ARTICLE 4—CONTRACT PRICE
4.1 County shall pay Contractor for the Construction Services in current funds the
fixed sum of one hundred seventy six thousand nine hundred twenty five dollars
($176,925.00) in accordance with Exhibit B. Contractor shall not be entitled to bill for
overtime or other costs and Contractor acknowledges that the full compensation for the
Work hereunder is the fixed sum set forth in this paragraph 4.1.
ARTICLE 5—PAYMENT PROCEDURES
5.1 Contractor shall submit applications for payment in accordance with paragraph 18
of the General Conditions. The Contractor shall submit applications for payment and all
back-up material (e.g. Subcontractor's invoices, vendor statements and receipts) as shall
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be reasonably required in accordance with the General Conditions. Applications for
payment will be processed by the Project Manager as provided in the General Conditions.
The application for payment shall list all general and sub-trade divisions with each
division clearly showing the total construction cost and all increments for monthly
payment requests for labor and materials and all monthly reconciliation totals for each
division. The application shall also include a summary of all current changes to the
contract through approved changes and the cost impact for these changes.
5.2 PROGRESS PAYMENTS: In accordance with this section and Section 18 of the
General Conditions, County shall make monthly progress payments on account of the
Contract Price on the basis of Contractor's applications for payments as recommended by
the Project Manager, as provided below. All progress payments will be on the basis of
the progress of the Work. County shall have the right to request and inspect supporting
documentation for progress payments, including but not limited to receipts and invoices
evidencing payments of charges associated with the Work.
5.2.1 Progress Payments will be in an amount equal to:
Ninety-five percent of the calculated value of Work completed and
materials and equipment not yet incorporated in the Work but
delivered and suitably stored less in each case the aggregate of
payments previously made. The withheld percentage of the
Contract Price may be retained until the Work is completed
satisfactorily and finally accepted by County as provided for
herein.
5.3 FINAL PAYMENT: Except as provided in section 5.4 of this Agreement, within
sixty (60) days of completion and acceptance of the Work by County in accordance with
the General Conditions, County shall pay the remainder of the Contract Price as
recommended by Project Manager as provided in paragraphs 20 and 21(including sub-
parts) of the General Conditions. The final payment shall not be made until after final
settlement of this contract has been duly advertised at least ten days prior to such final
payment by publication of notice thereof at least twice in a public newspaper of general
circulation published in Eagle County and complied with C.R.S. § 38-26-107, as
amended. Final payment shall be made in accordance with the requirements of aforesaid
statute.
5.4 County may withhold from any payments due to Contractor, to such extent as
may be necessary to protect the County from loss, because of defective work or material
not remedied or the failure of Contractor to carry out the Scope of Work in accordance
with this Agreement.
ARTICLE 6—CONTRACTOR'S REPRESENTATIONS
In order to induce County to enter into this Agreement, Contractor makes the following
representations:
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6.1 Contractor has familiarized himself with the nature and extent of the Contract
Documents, Work, locality, and with all local conditions, and federal, state, and local
laws, ordinances, rules and regulations that may, in any manner, affect cost, progress, or
performance of the Work.
6.2 Contractor has studied carefully all reports of investigations and tests of
subsurface and latent physical conditions at the site or otherwise affecting cost, progress,
or performance of the Work which were relied upon by Project Manager in the
preparation of the plans and specifications as shown in Exhibit A.
6.3 Contractor has made, or caused to be made, examinations, investigations, and
tests and studies of such reports and related data in addition to those referred to herein as
he deems necessary for the performance of the Work at the contract price, within the
contract time, and in accordance with other terms and conditions of the Contract
Documents; and no additional examinations, investigations, tests, reports, or similar data
are, or will be required by Contractor for such purposes.
6.4 Contractor has correlated the results of all such observations, examinations,
investigations, tests, reports, and data with the terms and conditions of the Contract
Documents. -
6.5 Contractor has given Project Manager written notice of all conflicts, errors, or
discrepancies that he has discovered in the Contract Documents and the written resolution
thereof by Project Manager is acceptable to Contractor.
ARTICLE 7—CONTRACT DOCUMENTS
The Contract Documents which comprise the entire Agreement, made a part hereof, and
consist of the following:
7.1 This Agreement.
7.2 General Conditions.
7.3 Exhibit A: Eagle County Clerk & Recorder Remodel Drawings and Basic
Requirements issued by Menendez Architects dated 09-30-2013, including Addendum
and Clarification#1 dated 10-15-2013, Addendum and Clarification#2 dated 10-15-2013
and Addendum and Clarification#3 dated 10-21-2013.
7.4 Exhibit B: Bid Form dated 10-29-2013.
There are no Contract Documents other than those listed above in this Article 7. The
Contract Documents may only be altered, amended, or repealed by a Change Order or
Modification(as defined in the General Conditions).
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The intent of the Contract Documents is to include all items, components and services
necessary for the proper execution and completion of all the Work outlined in paragraph
1.1 of this Agreement. The Contract Documents are complementary, and what is required
by any one shall be as binding as if required by all. Words and abbreviations which have
well known technical or trade meanings are used in the Contract Documents in
accordance with such recognized meanings. The Contract Documents are listed in order
of priority. If a conflict exists in the terms of any of the Contract Documents, the
document with a higher priority shall control.
ARTICLE 8—MISCELLANEOUS
8.1 No assignment by a party hereto of any rights under, or interests in the Contract
Documents will be binding on another party hereto without the written consent of the
party sought to be bound; and specifically, but without limitation, moneys that may
become due and moneys that are due may not be assigned without such consent (except
to the extent that the effect of this restriction may be limited by law), and unless
specifically stated to the contrary in any written consent to an assignment, no assignment
will release or discharge the assignor from any duty or responsibility under the Contract
Documents.
8.2 County and Contractor each binds itself, its partners, successors, assigns and legal
representatives to the other party hereto, in respect to all covenants, agreements, and
obligations contained in the Contract Documents.
8.3 Notwithstanding anything to the contrary contained in this Agreement, Eagle
County shall have no obligations under this Agreement after, nor shall any payments be
made to Contractor in respect of any period after December 31, 2013 without an
appropriation therefore by County in accordance with a budget adopted by the Board of
County Commissioners in compliance with Article 25, Title 30 of the Colorado Revised
Statutes, the Local Government Budget Law (C.R.S. § 29-1-101 et seq.) and the TABOR
Amendment(Colorado Constitution, Article X, Sec. 20).
8.4 Contractor shall comply with the following provisions mandated by C.R.S. § 8-
17.5-101 et seq. PROHIBITIONS ON PUBLIC CONTRACT FOR SERVICES:
If Contractor has any employees or subcontractors, Contractor shall comply with C.R.S. §
8-17.5-101, et seq., regarding Illegal Aliens — Public Contracts for Services, and this
Contract. By execution of this Contract, Contractor certifies that it does not knowingly
employ or contract with an illegal alien who will perform under this Contract and that
Contractor will participate in the E-verify Program or other Department of Labor and
Employment program ("Department Program") in order to confirm the eligibility of all
employees who are newly hired for employment to perform work under this Contract.
8.4.1. Contractor shall not:
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(i) Knowingly employ or contract with an illegal alien to perform
work under this contract for services; or
(ii) Enter into a contract with a subcontractor that fails to certify to the
Contractor that the subcontractor shall not knowingly employ or
contract with an illegal alien to perform work under the public
contract for services.
8.4.2. Contractor has confirmed the employment eligibility of all employees who
are newly hired for employment to perform work under this Contract
through participation in the E-verify Program or Department Program, as
administered by the United States Department of Homeland Security.
Information on applying for the E-verify program can be found at:
http://www.dhs.gov/xprevprot/programs/gc 1185221678150.shtm
8.4.3. The Contractor shall not use either the E-verify program or other
Department Program procedures to undertake pre-employment screening
of job applicants while the public contract for services is being performed.
8.4.4. If the Contractor obtains actual knowledge that a subcontractor performing
work under the public contract for services knowingly employs or
contracts with an illegal alien, the Contractor shall be required to:
(i) Notify the subcontractor and the County within three days that the
Contractor has actual knowledge that the subcontractor is
employing or contracting with an illegal alien; and
(ii) Terminate the subcontract with the subcontractor if within three
days of receiving the notice required pursuant to subparagraph (i)
of the paragraph (D) the subcontractor does not stop employing or
contracting with the illegal alien; except that the Contractor shall
not terminate the contract with the subcontractor if during such
three days the subcontractor provides information to establish that
the subcontractor has not knowingly employed or contracted with
an illegal alien.
8.4.5. The Contractor shall comply with any reasonable request by the
Department of Labor and Employment made in the course of an
investigation that the department is undertaking pursuant to its authority
established in C.R.S. § 8-17.5-102(5).
8.4.6. If a Contractor violates these prohibitions, the County may terminate the
contract for a breach of the contract. If the contract is so terminated
specifically for a breach of this provision of this Contract, the Contractor
shall be liable for actual and consequential damages to the County as
required by law.
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8.4.7. The County will notify the office of the Colorado Secretary of State if
Contractor violates this provision of this Contract and the County
terminates the Contract for such breach.
8.5 In the event of litigation between the parties hereto regarding the interpretation of
this Agreement, or the obligations, duties or rights of the parties hereunder, or if suit
otherwise is brought in law or in equity to recover damages for breach of this Agreement,
or an action in tort or an action be brought for injunction or specific performance, then
and in such events, the prevailing party shall recover all reasonable costs incurred with
regard to such litigation, including reasonable attorney's fees.
8.6 At all times during the term of this Agreement, Contractor shall maintain
insurance on its own behalf in the minimum amounts required by paragraph 14 of the
General Conditions.
8.7 Contractor shall require each subcontractor to be bound by the terms of the
Contract Documents. All Work performed by a subcontractor shall be pursuant to the
appropriate written agreement in accordance with the requirements of the Contract
Documents.
8.8 The Eagle County Project Manager shall be authorized to sign change orders
increasing the scope of work and associated compensation within the budget constraints
set for the Project. Change orders in excess of the budgeted amount must be signed and
approved by the Board of County Commissioners.
ARTICLE 9 -JURISDICTION AND VENUE
9.1 This Agreement shall be interpreted in accordance with the laws of the State of
Colorado and the parties hereby agree to submit to the jurisdiction of the courts thereof.
Venue shall be in the Fifth Judicial District for the State of Colorado.
ARTICLE 10 -INDEMNIFICATION
10.1 The Contractor shall, to the fullest extent permitted by law, indemnify and hold
harmless County and any of its officers, agents and employees against any losses, claims,
damages or liabilities for which County or any of its officers, agents, or employees may
become subject to, insofar as any such losses, claims, damages or liabilities arise out of,
directly or indirectly, this Agreement, or are based upon any performance or
nonperformance by Contractor hereunder or any subcontractor or anyone directly or
indirectly employed by any of them or anyone for whose acts any of them may be liable,
regardless of whether or not it is caused in part by a party indemnified hereunder; and
Contractor shall reimburse County for any and all legal and other expenses including
attorney fees incurred by County in connection with investigating or defending any such
loss, claim, damage, liability or action. This indemnification shall not apply to claims by
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third parties against the County to the extent that the County is solely liable to such third
party for such claim. This Article shall survive termination of this Agreement.
ARTICLE 11 -TERMINATION
11.1 County may terminate this Agreement, in whole or in part, for any reason, at any
time, with or without cause. Any such termination shall be effected by delivery to
Contractor of a written notice of termination specifying the date upon which termination
becomes effective. Upon termination, Contractor shall deliver all redlined drawings and
other illustrations, photos or documents entirely or partially completed, whether in
electronic form or otherwise, together with all material supplied by Contractor or by
County. In such event, Contractor shall be compensated for all Work satisfactorily
completed up to the date of termination. Final payment, subject to the requirements of
Article 5 of this Agreement, will be due within thirty (30) days after Contractor has
delivered the last of the documents or records due the County.
ARTICLE 12 - OWNERSHIP OF DOCUMENTS
12.1 All documents (including electronic files) which are obtained during or wholly or
partially prepared in the performance of the Work shall remain the property of the County
and are to be delivered to County before final payment is made to Contractor or upon
earlier termination of this Agreement.
ARTICLE 13—NOTICE
13.1 Any notice required under this Agreement shall be personally delivered,mailed in
the United States mail, first class postage prepaid, or sent via facsimile provided an
original is also promptly delivered to the appropriate party at the following addresses:
The County: Eagle County Facilities Management
Ron Siebert, Construction Manager
P.O. Box 850
Eagle, Colorado 81631
(970) 328-8881 (p)
(970) 328-3539 (f)
and a copy to: Eagle County Attorney
P.O. Box 850
Eagle, Colorado 81631
(970) 328-8685 (p)
(970) 328-8699 (f)
The Contractor: Evans Chaffee Construction Group, Inc.
P.O. Box 8266
Avon, Colorado 81620
(970) 845-0466 (p)
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(970) 845-0445 (f)
Notices shall be deemed given on the date of delivery; on the date a FAX is transmitted
and confirmed received or, if transmitted after normal business hours, on the next
business day after transmission, provided that a paper copy is mailed the same date; or
three days after the date of deposit, first class postage prepaid, in an official depositary of
the U.S. Postal Service.
ARTICLE 14—INDEPENDENT CONTRACTOR
14.1 It is expressly acknowledged and understood by the parties hereto that nothing
contained in this Agreement shall result in, or be construed as establishing an
employment relationship. Contractor shall be, and shall perform as, an independent
contractor. No technician, agent, subcontractor, employee, or servant of Contractor shall
be, or shall be deemed to be, the employee, agent or servant of County. Contractor shall
be solely and entirely responsible for its acts and for the acts of its subcontractors,
technicians, agents, employees, and servants during the performance of this agreement.
Contractor shall not represent, act, purport to act or be deemed the agent, representative,
employee or servant of County.
//REMAINDER OF PAGE INTENTIONALLY LEFT BLANK//
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IN WITNESS WHEREOF, the parties hereto have signed this Agreement on the day and
year first set forth above. One counterpart each has been delivered to County, Contractor
and Project Manager. All portions of the Contract Documents have been signed or
identified by County and Contractor.
COUNTY OF EAGLE, STATE OF
COLORADO, by its Board of County
Commissioners
By: T� :�/t-�
Sar J. Fishe , Chairman
ATTEST: (fc.'.1° c
r 41471)4;
Clerk to the Be.rd , •
CONTRACTOR:
Evans Chaffee Construction Group, Inc.
By: #2/6-Z‘L/r.—
1,4 Title: �Z'b t
CONTRACTOR IS REQUIRED TO HAVE ITS SIGNATURE NOTARIZED
STATE OF COLORADO) ANDREW WELLS HALMINSKI
) ss Notary Public
COUNTY OF EAGLE ) State of Colorado
The foregoing instrument was acknowledged before me by t? G1 -5 of
�lru•ti Ceti , on this LZ day of A.)wr , 2013.
My commission expires: '-11-70/4+
Notary Public
10 /GU's
GENERAL CONDITIONS
1. Contractor shall provide and pay for labor, materials, equipment, tools, licenses,
transportation, and other facilities and services necessary for proper execution and
completion of the Work.
2. If Contractor fails to obtain the tax exemption(s) applicable to public works
projects from sales, consumer, use and similar taxes, Contractor shall pay the same.
County will cooperate with Contractor to obtain tax exemption for this project.
3. Contractor shall be responsible for having taken steps reasonably necessary to
ascertain the nature and location of the Work, and the general and local conditions which
can affect the Work or the cost thereof. Any failure by Contractor to do so will not
relieve it from responsibility for successfully performing the Work without additional
expense to the County. County assumes no responsibility for any understanding or
representations concerning conditions made by any of its officers, employees or agents
prior to the execution of this Agreement, unless such understanding or representations are
expressly stated in the Agreement.
4. Before commencing activities, Contractor shall: (1) take field measurements and
verify field conditions; (2) carefully compare this and other information known to
Contractor with the Agreement; and (3) promptly report errors, inconsistencies or
omissions discovered to County.
5. Contractor shall supervise and direct the Work, using Contractor's best skill and
attention. Contractor shall be solely responsible for and have control over construction
means, methods, techniques, sequences and procedures, and for coordinating all portions
of the Work.
6. Contractor, as soon as practicable, shall furnish in writing to the County the
names of subcontractors and suppliers for each portion of the Work.
7. No charge shall be made by Contractor for hindrances or delays from any cause
whatever during the progress of any portion of the Work, unless such hindrance or delay
is caused in whole or in part by acts or omissions within the control of County. In any
event, County may grant an extension of time for the completion of the Work,provided it
is satisfied that delays or hindrances were due to causes outside Contractor's control, e.g.,
weather, or to acts of omission or commission by the County, provided that such
extensions of time shall in no instance exceed the time actually lost to Contractor by
reason of such causes, and provided further that Contractor shall have given County
immediate (as determined by the circumstances, but not exceeding 72 hours) notice in
writing of the cause of the detention or delay.
8. Contractor shall deliver, handle, store and install materials in accordance with
manufacturers' instructions.
9. Contractor warrants to County that: (1) materials and equipment furnished under
the Agreement will be new and of good quality; (2) the Work will be free from defects
not inherent in the quality required or permitted; and (3) the Work will conform to the
requirements of the Agreement.
10. Contractor shall comply with and give notices required by all federal, state and
local laws, statutes, ordinances, building codes, rules and regulations applicable to the
Work. If Contractor performs Work knowing it to be contrary to laws, statutes,
ordinances, building codes, rules or regulations without notice to County, Contractor
shall assume full responsibility for such Work and shall bear the attributable costs.
Contractor shall promptly notify County in writing of any conflicts between the
specifications for the Work and such governmental laws,rules and regulations.
11. Contractor shall keep the premises and surrounding area free from accumulation
of debris and trash related to the Work.
12. Contractor shall furnish performance bond and a separate labor and material
payment bond on forms acceptable to the County and Trustee, each in an amount at least
equal to the contract price as security for the faithful performance and payment of all
Contractor's obligations under the contract documents. In the event of any change order
resulting in the performance of additional work in connection with the Project, the
amounts of such bonds shall be increased by an amount equal to the cost of such
additional work or materials or fixtures to be incorporated in the Project. Copies of the
bonds shall be provided to the County, the Corporation, and the Trustee, and shall be
made payable to the County and Trustee. These bonds shall remain in effect at least until
one year after the date of final payment, except as otherwise provided by law. All bonds
shall be executed by such sureties as (a) are licensed to conduct business in the state
where the project is located, and (b) are named in the current list of"Companies Holding
Certificates of Authority as Acceptable Sureties on Federal Bonds and as Acceptable
Reinsuring Companies" as published in Circular 570 (amended) by the Audit Staff
Bureau of Accounts, U.S. Treasury Department. All bonds signed by an agent must be
accompanied by a certified copy of the authority to act. If the surety on any bond
furnished by Contractor is declared bankrupt, or becomes insolvent, or its right to do
business is terminated in any state where any part of the project is located, or it ceases to
meet the requirements of clauses (a) and (b) of the preceding paragraph, Contractor shall
within five days thereafter substitute another bond and surety, both of which shall be
acceptable to County and Trustee.
13. Contractor shall be solely responsible for the protection of the Work and material.
Contractor shall have no claim against County because of any damage or loss to the
Work (except that caused by negligence of County or those for whom County is
responsible), and shall be responsible for the complete restoration of damaged Work to its
original condition. In the event Contractor's Work is damaged by another party, not
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under its supervision or control, Contractor shall make its claim directly with the party
involved. If a conflict or disagreement develops between Contractor and another party
concerning the responsibility for damage or loss to Contractor's Work, such conflict shall
not be cause for delay in Contractor's restoration of the damaged Work.
14. Contractor's Insurance:
A. Contractor shall purchase and maintain such insurance as will protect it
from claims set forth below which may arise out of or result from Contractor's
operations under the contract, whether such operations be by itself, or by any of
its subcontractors, or by anyone directly or indirectly employed by any of them,
or by anyone for whose acts any of them may be liable. All such insurance shall
remain in effect until final payment, and at all times thereafter when Contractor
may be correcting, removing, or replacing defective Work. In addition,
Contractor shall maintain such completed operations insurance for at least one
year after final payment.
B. Insurance coverages shall be as follows:
Claims under Workmen's Compensation, disability benefits, and other similar
employee benefit acts, with coverage and in amounts as required by the laws of
the State of Colorado;
Claims for damage because of bodily injury, occupational sickness or disease, or
death of its employees, and claims insured by usual personal injury liability
coverage;
Claims for damage because of bodily injury, sickness or disease, or death of any
person other than its employees, and claims insured by usual personal injury
liability coverage; and
Claims for damages because of injury to or destruction of tangible property,
including loss of use resulting therefrom.
Contractor's Liability Insurance issued to and covering the liability for damage
imposed by law upon Contractor and each subcontractor with respect to all Work
performed by them under this Agreement.
Contractor's Protective Liability Insurance issued to and covering the liability for
damages imposed by law upon Contractor and each subcontractor with respect to
all Work under this Agreement performed for Contractor by subcontractors.
Completed Operations Liability Insurance issued to and covering the liability for
damage imposed by law upon Contractor and each subcontractor arising between
the date of final cessation of the Work, and the date of final acceptance thereof
out of that part of the Work performed by each.
Comprehensive Automobile Insurance shall be carried in the amount of
$1,000,000 for bodily injury and for property damage, each occurrence. All
liability and property damage insurance required hereunder shall be
Comprehensive General and Automobile Bodily Injury and Property Damage
form of policy.
Comprehensive Risk Policy Option: In lieu of the several policies specified for
Contractor's Liability Insurance, a comprehensive liability and property damage
insurance policy inclusive of all the insurance and requirements herein set forth,
subject to the approval of the County, will be permissible.
Insurance covering claims for damages to persons or property required by the
preceding paragraph shall be in the following minimum amounts:
Bodily Injury Liability:
Each Person: $1,000,000
Each Accident or Occurrence: $2,000,000
Property Damage Liability:
Each Accident or Occurrence: $1,000,000
Aggregate: $2,000,000
Insurance shall be placed jointly in the names of the County, Contractor, and any
and all subcontractors, and any and all others obliged by contract with the County
to do Work on this project, and, at the County's option, any other person or
persons whom the County deems to have an insurable interest in said property, or
any part thereof, payable as their several interests may appear. Any proceeds
obtained from insurance provided for by this paragraph shall be paid to and held
by the County as trustee. The County shall have the right to withhold payment of
such proceeds until such time as the Work destroyed or damaged and covered by
such insurance shall be reconstructed and shall pay such proceeds on an
installment basis similar to that provided for by progress payments covering the
original Work.
C. Certificates of Insurance: Certificates of Insurance acceptable to the
County shall be filed with the County with respect to each contractor and
subcontractor prior to commencement of the Work. These Certificates shall
contain provisions naming the County as an additional insured under Contractor's
insurance, as more fully required by the General Conditions herein, and that
coverage afforded under the policies will not be canceled until at least thirty days
prior written notice has been given the County. Contractor and its subcontractors
shall not permit any of its subcontractors to start Work until all required insurance
have been obtained and certificates with the proper endorsements have been filed
with the County. Failure of Contractor to comply with the foregoing insurance
requirements shall in no way waive the County's rights hereunder.
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15. The County, at its option, may purchase and maintain such liability insurance as
will protect it against claims which may arise from operations under this contract.
Purchasing and maintaining such insurance, however, will not relieve Contractor from
purchasing and maintaining the insurance hereinbefore specified.
16. Before permitting any of its subcontractors to perform any Work under this
contract, Contractor shall either (a) require each of its subcontractors to procure and
maintain during the life of its subcontracts, Subcontractor's General Liability and
Property Damage Insurance of the types and in the amounts as may be applicable to its
Work, which type and amounts shall be subject to the approval of the County, or (b)
insure the activities of its subcontractors in its own policy.
17. To the fullest extent permitted by law, Contractor shall indemnify and hold
harmless County, and Eagle County Board of Commissioners, employees and the agents
of any of them, from and against claims, damages, losses and expenses, including but not
limited to attorneys' fees, arising out of or resulting from performance of the Work,
provided that such claim, damage, loss or expense is attributable to bodily injury,
sickness, disease or death, or to injury to or destruction of tangible property (other than
the Work itself) including loss of use resulting therefrom, but only to the extent caused in
whole or in part by negligent acts or omissions of Contractor, a subcontractor, anyone
directly or indirectly employed by them or anyone for whose acts they may be liable.
18. Progress Payments:
Not more often than once a month, Contractor shall submit to County an
application for payment filled out and signed by Contractor covering the work
completed as of the date of the application, and accompanied by such supporting
documentation as County may reasonably require. If payment is requested on the
basis of materials and equipment not incorporated in the work, but delivered and
suitably stored at the site or at another location agreed to in writing, the
application for payment shall also be accompanied by such data, satisfactory to
County, as will establish County's title to the material and equipment, and protect
County's interest therein, including applicable insurance. Each subsequent
application for payment shall include an affidavit of Contractor stating that all
previous progress payments received on account of the work have been applied to
discharge in full all of Contractor's obligations reflected in prior applications for
payment. The amount of retention with respect to progress payments will be as
stipulated in the Agreement.
County will, within ten days after receipt of each application for payment, either
indicate in writing a recommendation of payment, or return the application to
Contractor indicating in writing its reasons for refusing to recommend payment.
In the latter case, Contractor may make the necessary corrections and resubmit the
application. County shall, within ten days of recommendation of payment, pay
Contractor the amount recommended.
19. Contractor warrants and guarantees that title to all work, materials, and equipment
covered by any application for payment, whether incorporated in the project or not, will
pass to County at the time of payment free and clear of all liens, claims, security interests,
and encumbrances (in these General Conditions referred to as "Liens").
20. Final Payment:
A. Upon written notice from Contractor that the work is complete, County
will make a final inspection with Contractor, and will notify Contractor in writing
of all particulars in which this inspection reveals that the work is incomplete or
defective. Contractor shall immediately take such measures as are necessary to
remedy such deficiencies.
B. After Contractor has completed all such corrections to the satisfaction of
County, and delivered all maintenance and operating instructions, guarantees,
bonds, certificates of inspection, Contractor may make application for final
payment following the procedure for progress payments. The final application for
payment shall be accompanied by all documentation called for in the contract
documents, and such other data and schedules as County may reasonably require,
together with complete and legally effective releases or waivers (satisfactory to
County) of all liens arising out of, or filed in connection with the work. In lieu
thereof, and as approved by County, Contractor may furnish receipts or releases in
full; an affidavit of Contractor that the releases and receipts include all labor,
services, material, and equipment for which lien could be filed, and that all
payrolls, material, and equipment bills, and other indebtedness connected with the
work, for which County or its property might in any way be responsible, have
been paid or otherwise satisfied; and consent of the surety, if any, to final
payment. If any subcontractor, manufacturer, fabricator, supplier, or distributor
fails to furnish a release or receipt in full, Contractor may furnish a bond or other
collateral satisfactory to County to indemnify County against any lien.
21. Final payment shall not become due until Contractor submits to County releases
and waivers of liens, and data establishing payment or satisfaction of obligations, such as
receipts, claims, security interests or encumbrances arising out of the Work. Final
payment is subject to the Final Settlement requirements and time periods set forth in
C.R.S. §38-26-107.
21.1 The County shall not authorize final payment until all items on the punch list have
been completed,the Architect issues its Final Certificate of Completion,the
County has received a Certificate of Occupancy from the local jurisdiction, the
Notice of Acceptance is issued, and the Notice of Contractor's Final Settlement
Date is published and at least 30 days have expired with no claims filed.
21.2. Before the County may advertise, Contractor shall:
A. Deliver to the Eagle County Project Manager for review:
1. All guaranties and warranties;
2. A letter confirming that sales taxes from which the County is
exempt have not been paid;
3. Two (2) complete bound sets of required operations and
maintenance manuals and instructions and One (1) electronic (PDF
format) copy;
4. Two (2) sets of bound as-built drawings and One (1) electronic
(PDF format) copy;
5. To the extent not already furnished, one copy of all corrected Shop
Drawings;
6. Satisfactory evidence that all payroll, material bills, and other
indebtedness connected with the Work have been paid or otherwise
satisfied;
7. A complete and final waiver and/or release of any and all lien
rights and liens from each subcontractor of all tiers, material, men,
supplier, manufacturer and dealer for all labor, equipment and
material used or furnished by each on the Work;
8. Consent of the surety to final payment; and
9. Any other documents required to be furnished by the Contract
Documents.
B. Demonstrate to the operating personnel of the County the proper operation
and maintenance of all equipment.
21.3. Upon completion of the foregoing, Contractor's Settlement shall be advertised in
accordance with Colorado law. On the date of final settlement thus advertised,
and after Contractor has submitted a written notice that no claims have been filed,
final payment and settlement shall be made in full.
21.4. Pursuant to C.R.S. §38-26-107, if any unpaid claim for labor,materials, rental
machinery, tools, supplies, or equipment is filed before payment in full of all
sums due Contractor, County shall withhold from Contractor sufficient funds to
insure the payment of such claim, until the same shall have been paid or
withdrawn, such payment or withdrawal to be evidenced by filing a receipt in full
or an order for withdrawal signed by the claimant or its duly authorized agent or
assignee.
21.5. The making of final payment, after the Date of the Notice of Contractor
Settlement of the Project, shall constitute a waiver of all claims by the County
except those arising from:
A. Unsettled Claims;
B. Faulty or defective work appearing after Completion of the Work;
C. Failure of the Work to comply with the requirements of the Contract
Documents; or
D. Terms of any warranties or special warranties required by the Contract
Documents.
21.6. The acceptance of final payment, after the Date of the Notice of Contractor
Settlement of the Project, shall constitute a waiver of all claims by Contractor
except those previously made in writing and separately identified by Contractor as
unsettled in the final Project Application for Payment.
21.7. All provisions of the Contract Documents including without limitation those
establishing obligations and procedures, shall remain in full force and effect
notwithstanding the making or acceptance of final payment.
22. Contractor's obligation to perform and complete the Work in accordance with the
contract documents shall be absolute. Neither the recommendation of any progress or
final payment nor the payment by County to Contractor under the contract documents,
nor any use or occupancy of the Work or any part thereof by County, nor any act of
acceptance by County, nor any failure to do so, nor any correction of defective Work by
County shall constitute an acceptance of Work not in accordance with the contract
documents or a release of Contractor's obligation to perform the Work in accordance with
the contract documents.
23. Any work in accordance with the Contract Documents that the County finds
improper, Contractor will correct said work in a timely manner so as not to delay
completion of the project.
24. If Contractor defaults or neglects to carry out the Work in accordance with the
Agreement and fails within a ten (10) day period after receipt of written notice from the
County to correct such default or neglect with diligence and promptness, the County may,
without prejudice to other remedies, correct such deficiencies and Contractor shall be
responsible for the cost of such correction.
25. Contractor shall be responsible for initiating, maintaining and supervising all
safety precautions and programs, including all those required by law in connection with
performance of the Agreement. Contractor shall promptly remedy damage and loss to
r5U
property caused in whole or in part by Contractor, or by anyone for whose acts
Contractor may be liable.
26. Contractor shall promptly correct Work rejected by County as failing to conform
to the requirements of the Agreement and Contractor shall bear the cost of correcting
such rejected Work.
27. Contractor warrants and guarantees to County that all Work will be in accordance
with the Contract Documents and will not be defective. Prompt notice of all defects shall
be given to Contractor. If, within one year after the date of completion, or such longer
period of time as may be prescribed by law, prescribed by the terms of any applicable
warranty given by a materials supplier or required by or a part of the Agreement, any
Work is found to be defective, Contractor shall promptly, without cost to County, and in
accordance with County's written instructions, either correct such defective Work, or, if it
has been rejected by County, remove it from the site, and replace it with non-defective
work. If Contractor does not promptly comply with the terms of such instructions, or in
an emergency where delay would cause serious risk of loss or damage, County may have
the defective Work corrected or the rejected Work removed and replaced, and all direct
and indirect costs of such removal and replacement, including compensation for
additional professional services, shall be paid by Contractor.
28. The performance of the Work may be terminated at any time in whole, or from
time to time in part, by County for its convenience. Any such termination shall be
effected by delivery to Contractor of a written notice ("Notice of Termination")
specifying the extent to which performance of the Work is terminated and the date upon
which termination becomes effective. After receipt of a Notice of Termination, and
except as otherwise directed by County, Contractor shall, in good faith, and to the best of
its ability, do all things necessary, in the light of such notice and of such requests in
implementation thereof as County may make, to assure the efficient, proper closeout of
the terminated Work(including the protection of County's property). Among other things,
Contractor shall, except as otherwise directed or approved by County:
A. stop the Work on the date and to the extent specified in the Notice of
Termination;
B. place no further orders or subcontracts for services, equipment or materials
except as may be necessary for completion of such portion of the Work as is not
terminated;
C. terminate all orders and subcontracts to the extent that they relate to the
performance of Work terminated by the Notice of Termination;
D. assign to County, in the manner and to the extent directed by it, all of the right,
title and interest of Contractor under the orders or subcontracts so terminated, in
which case County shall have the right to settle or pay any or all claims arising
out of the termination of such orders and subcontracts;
"6L
E. with the approval of County, settle all outstanding liabilities and all claims
arising out of such termination or orders and subcontracts; and
F. deliver to County, when and as directed by County, all documents and all
property which, if the Work had been completed, Contractor would be required
to account for or deliver to County, and transfer title to such property to County
to the extent not already transferred.
In the event of such termination, Contractor shall be entitled to payment for the
work performed prior to the termination date.
29. The selection of bidders shall be in accordance with the laws of Colorado. In the
event of Contractor's non-compliance with the Colorado labor laws, this Contract
may be canceled, terminated or suspended, in whole or in part, without any
liability to the County.
30. Contractor acknowledges that the Work is a public work financed in whole or in
part by funds of the state of Colorado and/or County, and pursuant to section Title
8-17-101, C.R.S. (1973),Colorado labor shall be employed to perform the Work
in the extent of not less than eighty percent (80%) of each type or class of labor in
the several classifications of skilled and common labor employed in the Work.
For purposes of this provision, "Colorado labor" means "any person who is a
resident of the state of Colorado at the time of employment, without
discrimination as to race, color, creed, sex, age, or religion except when sex or
age is a bona fide occupational qualification.
31. Contractor agrees to comply with the letter and spirit of the Colorado Anti-
discrimination Act of 1957, as amended, and other applicable laws respecting
discrimination and unfair employment practices. Pursuant thereto, the following
provision shall be contained in all County contracts or subcontracts: during the
performance of this Contract, Contractor agrees as follows:
A. Contractor will not discriminate against any employee or applicant for
employment because of race, creed, color, national origin, sex, marital status,
religion, ancestry,mental or physical disability, sexual orientation, or age.
Contractor will take affirmative action to insure that applicants are employed
and that employees are treated during employment, without regard to the above
mentioned characteristics. Such action shall include, but not be limited to,the
following: employment, upgrading, demotion or transfer, recruitment or
recruitment advertising; lay-offs or terminations; rates of pay or other forms of
compensation; and selection for training, including apprenticeship. Contractor
agrees to post in conspicuous places, available to employees and applicants for
employment, notices to be provided by the contracting officer setting forth
provisions of this non-discrimination clause.
i�� u
B. Contractor will, in all solicitations or advertisements for employees placed by or
on behalf of Contractor, state that all qualified applicants will receive
consideration for employment without regard to race, creed, color, national
origin, sex, marital status, religion, ancestry, mental or physical disability, or
age.
32. Colorado Statutes do not provide for any right of lien against public buildings. In
lieu thereof, Title 38-26-107 ct seq. C.R.S., as amended,provides adequate relief
for any claimant having furnished labor, materials, rental machinery, tools,
equipment or services toward construction of the particular public work in that
final payment may not be made to a Contractor until all such creditors have been
put on notice by publication in the public press of such pending payment and
given opportunity to stop payment to Contractor in the amount of such claims.
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