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Home My WebLink AboutC13-296 Vail Valley Partnership Agreement va/L va«ey PART/7ERSHIP ' BUSINESS AFTER HOURS MIXER HOSTING AGREEMENT A signed Hosting Agreement and Indemnification Agreement ensure you are secured to host a Vail Valley Partnership Business After Hours Mixer. Please sign and return both documents to: Jennifer Weintraub, Events& Membership Manager Vail Valley Partnership P:Traer Creek Plaza, 101 Fawcett Road, Suite 240,Avon, CO M: PO Box 1130, Vail, CO 81658 D: (970) 477-4001 F: (970)476-6008 E:jweintraub @visitvailvalley.com Contract of Commitment: On behalf of my business, _ Eagle County Regional Airport ss name), I, Gregory S. Phillips _ (contact's name) am authorized to agree to the Vail ValleN,i Partnership's Business After Hours Mixer Hosting Guidelines. I, _ Gregory S. Phillips (contact's name) agree to the Hosting Guidelines and will host a Business After Hours Mixer on Thursday(, October 10 , 2013 (month, day, and year of mixer) from 510 to 7:50 p.m. at the airport terminal (location of mixer). By signing this contract I, _ Gregory S. Phillips (contact's name), am responsible to host this mixer on the said date and time, and cannot change the date or time or withdraw from hosting the mixer or choose not to fulfill any other requirements of the Hosting Guidelines. I, Gregory S. Phillips (contact's name), will be the main contact for the VVP's event coordinator when planning and executing the above mixer. Contact's direct phone number: 970-328-2648 Contact's e-ma+hatidress: Greg.phillips @eaglecounty.us men GU� P/r� � (co► act's name (title) (sig ature) (today's date)` tfr =x va/L vaLLey PARTIIERSHIP T Business After Hours Mixer Hosting Guidelines Thank you for your interest in hosting a Joint After Hours Business Mixer with the Vail Valley Partnership (VVP). Mixers are a wonderful marketing opportunity for partners as they elevate the host's presence in the Vail Valley business community. With average joint mixer attendance of 40-50, the visibility your company will receive is immense. In addition to on-site visibility, the Partnership actively promotes each mixer/host through local media outreach. There must be at least 1 representative from the Joint Mixer Host at registration and check in. Shall you choose to host a mixer; the following are guidelines the VVP asks all hosts to abide by: Date and Time • The joint mixer host will secure the time, date and location of the venue. Venue Requirements • The mixer host must show written proof that the intended venue has a maximum occupancy of at least 70 people. If an outdoor venue is selected for a mixer, the host must have an alternative, adequate space available on-site in case of inclement weather. • The mixer venue has adequate, complimentary parking within a four (4) minute walk of the venue, if not on-site. • The venue must have adequate restroom facilities and trash receptacles. • There must be a designated area for coat check at the mixer venue if needed. • The host must provide a table and two (2) chairs at the entrance to the mixer for the Partnership to register guests (an eight (8) foot table is preferable). The VVP will provide all registration table supplies. • The host is responsible for mixer preparation and breakdown. • The mixer is not open to the public. Only members of the Partnership and the joint Chamber organization members will be allowed to attend the mixer. Costs • The mixer host is responsible for the planning and expense of the mixer, including all food and beverage expenses. • The host is to provide food and beverages for up to 60+ people. Hearty appetizers, beer, wine, water and additional non-alcoholic beverages are to be provided for the duration of the mixer. • The VVP will provide two (2) drink tickets to each mixer guest at the door. • The mixer host must provide at least one giveaway. The giveaway(s), or a signed certificate for the giveaway(s), should be available on-site for the winner(s) to take with them. • Mixers may be co-hosted in order to share the associated costs. Please let the Event Manager know all businesses involved. va/L va«L'y PARTl1 ERSHI P `n Marketing Benefit • The VVP will provide the host with copies of the business cards collected at the mixer, if the host is a VVP member: Mixer hosts may use these contacts for follow-up direct marketing. Hosts are not permitted to share the business cards with anyone outside of their business or sell them under any circumstances. • The Partnership will include the mixer in the News & Views weekly e-newsletter to the organization's entire partnership at least twice before the event. Any further mixer promotion, i.e. radio, television or eblasts, will be subject to opportunities presented by these outlets to the VVP and are not guaranteed, but are possible. • The mixer host will be given a two (2) minute opportunity to address event attendees and to draw the giveaway winner(s). ### ADDENDUM TO AGREEMENT FOR BUSINESS AFTER HOURS MIXER HOSTING AGREEMENT BETWEEN VAIL VALLEY PARTNERSHIP AND, EAGLE COUNTY,COLORADO This Addendum is intended to supplement the Business After Hours Mixer Hosting Agreement entered into between Vail Valle Partnership("VVP")and Eagle County, Colorado(the"County")dated September 2.."' i 2013(the"Agreement")and shall be binding in all respects as if included in said Agreement. 1. Expense of Mixer. In the event food and beverage vendors volunteer to provide food and beverages adequate for all anticipated attendees for the duration of the mixer, the County will not be responsible for providing food or beverages for the mixer. In the event no food or beverage vendors volunteer to provide food and/or beverages for the mixer,or such vendors do not provide an adequate quantity for all anticipated attendees for the duration of the mixer,the County will provide food and/or beverages as needed. 2. TABOR. The County is a governmental entity and all obligations beyond the current fiscal year are subject to funds being budgeted and appropriated. • Notwithstanding anything to the contrary contained in this Agreement,no payment shall be made for any services provided after December 31 of any year without prior approval of a budget adopted in accordance with the provisions of Title 30,Article 25, C.R.S., Title 32,Article 1,C.R.S., and the Local Government Budget Law(Title 29,Article 1, Part 1,C.R.S.). 3. Termination. Notwithstanding any provision to the contrary contained in the Agreement,either party may terminate this Agreement,in whole or in part,for any reason,with or without cause upon seven(7)days'written notice to the other, 4. Indemnification. VVP shall,to the fullest extent permitted by law,indemnify, hold harmless and defend County and its officials,boards,officers,principals and employees from all losses,costs,claims,damages and Iiabilities,including reasonable attorney's fees and expenses for which County or any of its officials,boards,officers, principals and employees may become subject to,insofar as any such losses,claims, damages or liabilities arise out of,directly or indirectly,this Agreement or are based upon any performance or nonperformance by VVP and VVP shall reimburse County for any and all legal and other expenses incurred by it in connection with investigating or defending any such loss,claim,damage,liability or action. 5. No Waiver of Governmental Immunity, The County shall have all protections available to it under Colorado law and the County does not waive or intend to waive the limitations on liability which are provided to it under the Colorado Governmental Immunity Act,C.R.S. §24-10-101 at seq. Dated this // I day of September,2013 • • l COUNTY OF EAGLE,STATE OF • COLORADO by and through its County Manager '' Y B : il�')_l' Keith ontag,County M. :er VAIL VALLEY PARTNERSHIP By: � ` - �°.•° � ? Its: • • •