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HomeMy WebLinkAboutC13-148 Lewan and Associates, Inc. Agreement MASTER CONSULTING AGREEMENT BETWEEN EAGLE COUNTY, COLORADO and LEWAN AND ASSOCIATES, INC. 1 This Master Consulting Agreement ( "Agreement ") dated as of this 1 day of , 201o, is between the County of Eagle, State of Colorado, a body corporate and polit, by and through its Board of County Commissioners ( "County "), and Lewan and Associates, INC., with a mailing address of 1400 South Colorado Blvd, Denver, CO 80222 ( "Consultant "). WHEREAS, the County is in need of a company to provide the services outlined in Section 1.1 hereunder; and WHEREAS, Consultant has represented that it has the experience and knowledge in the subject matter necessary to carry out the services outlined in Section 1.1 hereunder; and WHEREAS, County wishes to hire Consultant to perform the tasks associated with such services outlined in Section 1.1 hereunder; and WHEREAS, County and Consultant intend by this Agreement to set forth the scope of the responsibilities of the Consultant in connection with the services and related terms and conditions to govern the relationship between Consultant and County in connection with the services. Agreement Therefore, based upon the representations by Consultant set forth in the foregoing recitals, for good and valuable consideration, including the promises set forth herein, the parties agree to the following: 1. Services Provided: 1. The Consultant will provide the consulting services as more particularly set forth in the attached Exhibit "A," (hereinafter called "Consulting Services ") incorporated herein by reference. The Consulting Services are generally described as providing information technology consulting and support. 1.2 It is anticipated or possible that County will utilize Consultant for other services on an as- needed basis. Any such additional services will be through a signed written amendment to this Master Consulting Agreement. Consultant shall not perform any additional services without an executed amendment. Such amendment will set forth the 1 scope of work for the additional services. Except as may be expressly altered by the amendment, all terms and conditions of this Master Consulting Agreement shall control. To the extent the terms and conditions of this Agreement may conflict with Exhibit "A" or any future exhibits or amendments, the terms and conditions of this Agreement shall control. 1.3 The Consultant agrees that Consultant will not knowingly enter into any consulting arrangements with third parties that will conflict in any manner with the Consulting Services. 1.4 Consultant has given the County a proposal for performing the Services and represented that it has the expertise and personnel necessary to properly and timely perform the Services. 2. Term of Agreement 2.1 This Agreement shall commence on the agreement date and, subject to the provisions of Section 2.2 and 2.3 hereof, shall continue in full force and effect for a period of 1 year commencing with the effective date of this Agreement. At the conclusion of the preceding year's service period and upon the issuance of an annual invoice by the Consultant and the subsequent acceptance and payment by County, this agreement will renew for additional 1 year terms. 2.2 Consultant agrees to provide an initial 30 day warranty services period at which time County may elect to terminate this agreement. In the event County elects to terminate during warranty services period, Consultant shall be compensated for all incurred costs and hours of work then satisfactorily completed, plus approved expenses. 2.3 Once the warranty services period has expired, this Agreement may be terminated by County for any other reason with 15 days written notice, with or without cause, and without penalty whatsoever therefore. 2.4 In the event of any termination of this Agreement during the initial 1 year term of this Agreement, but after the warranty services period has expired, Consultant will be compensated for an entire year's service. Upon subsequent annual service renewal periods, County will be entitled to reimbursement for pro rata portion of service period that services were not received. 3. Independent Contractor: 1. With respect to the provision of the Consulting Services hereunder, Consultant acknowledges that Consultant is an independent contractor providing Consulting Services to the County. Nothing in this Agreement shall be deemed to make Consultant an agent, 2 employee, partner or representative of County. 2 The Consultant shall not have the authority to, and will not make any commitments or enter into any agreement with any party on behalf of County without the written consent of the Board of County Commissioners. 3. The Consultant will maintain workman's compensation and unemployment insurance as required by law; commercial auto coverage, commercial general liability and errors and omissions insurance each with limits of not less than $1,000,000 per occurrence 4. Remuneration: For the Consulting Services provided hereunder, County shall pay to the Consultant a fee as set forth in the attached Exhibit "A." Consultant will not be entitled to bill at overtime and /or double time rates for work done outside of normal business hours unless specifically authorized to do so by County. In the event the Consultant's Services include reimbursable expenses, the County must approve such reimbursable expenses in advance and such expenses shall be billed at cost without mark up. Fees for any additional services will be as set forth in an executed addendum between the parties. Fees will be paid within thirty (30) days of receipt of a proper and accurate invoice from Consultant respecting Consulting Services. The invoice shall include a description of services performed. Upon request, Consultant shall provide County with such other supporting information as County may request. 2 County will not withhold any taxes from monies paid to the Consultant hereunder and Consultant agrees to be solely responsible for the accurate reporting and payment of any taxes related to payments made pursuant to the terms of this Agreement. 3. Notwithstanding anything to the contrary contained in this Agreement, no charges shall be made to the County nor shall any payment be made to the Consultant in excess of the amount for any work done without the written approval in accordance with a budget adopted by the Board in accordance with provisions of the Colorado Revised Statutes. Moreover, the parties agree that the County is a governmental entity and that all obligations beyond the current fiscal year are subject to funds being budgeted and appropriated. S. Ownership of Documents: All documents (including electronic files) which are obtained during or prepared, either partially or wholly, in the performance of the Services shall remain the property of the County and are to be delivered to County before final payment is made to Consultant or upon earlier termination of this Agreement. 6. Indemnification: Within the limits allowed by law, Consultant shall indemnify County for, and hold and defend the County and its officials, boards, officers, principals and employees harmless 3 from, all costs, claims and expenses, including reasonable attorney's fees, arising from claims of any nature whatsoever made by any person in connection with the negligent acts or omissions of, or presentations by, the Consultant in violation of the terms and conditions of this Agreement. This indemnification shall not apply to claims by third parties against the County to the extent that the County is liable to such third party for such claim without regard to the involvement of the Consultant. 7. Consultant's Professional Level of Care: Consultant shall be responsible for the completeness and accuracy of the Consulting Services, including all supporting data and other documents prepared or compiled in performance of the Services, and shall correct, at its sole expense, all significant errors and omissions therein. Consultant shall perform the Consulting Services in a skillful, professional and competent manner and in accordance with the standard of care, skill and diligence applicable to consultants, with respect to similar services, in this area at this time. 8. No Assignment: The parties to this Agreement recognize that the Consulting Services to be provided pursuant to this Agreement are professional in nature and that in entering into this Agreement County is relying upon the professional services and reputation of Consultant and its approved subcontractors. Therefore, neither Consultant nor its subcontractors may assign its interest in this Agreement or in its subcontract, including the assignment of any rights or delegation of any obligations provided therein, without the prior written consent of County, which consent County may withhold in its sole discretion. Except as so provided, this Agreement shall be binding on and inure to the benefit of the parties hereto, and their respective successors and assigns, and shall not be deemed to be for the benefit of or enforceable by any third party. Unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Agreement. 9. Notices: 9.1 Any notice and all written communications required under this Agreement shall be given in writing by personal delivery, facsimile or U.S. Mail to the other party at the following addresses: (a) Eagle County Innovation and Technology Director 500 Broadway PO Box 850 Eagle, CO 81631 Telephone: 970 - 328 -3581 4 Facsimile: 970 -328 -3599 with a copy to: Eagle County Attorney's Office 500 Broadway PO Box 850 Eagle, CO 81631 (b) Lewan and Associates, Inc. Attn: Kenneth Long 1400 South Colorado Blvd. Denver, CO 80222 9.2 Notices shall be deemed given on the date of delivery; on the date the facsimile is transmitted and confirmed received or, if transmitted after normal business hours, on the next business day after transmission, provided that a paper copy is mailed the same date; or three days after the date of deposit, first class postage prepaid, in an official depository of the U.S. Postal Service. 10. Jurisdiction and Confidentiality: This Agreement shall be interpreted in accordance with the laws of the State of Colorado and the parties hereby agree to submit to the jurisdiction of the courts thereof. Venue shall be in the Fifth Judicial District for the State of Colorado. The Consultant and County acknowledge that, during the term of this Agreement and in the course of the Consultant rendering the Consulting Services, the Consultant and County may acquire knowledge of the business operations of the other party not generally known deemed confidential. The parties shall not disclose, use, publish or otherwise reveal, either directly or through another, to any person, firm or corporation, any such confidential knowledge or information and shall retain all knowledge and information which he has acquired as the result of this Agreement in trust in a fiduciary capacity for the sole benefit of the other party during the term of this Agreement, and for a period of five (5) years following termination of this Agreement. Any such information must marked as confidential. The parties recognize that the County is subject to the Colorado Open Records Act and nothing herein shall preclude a release of information that is subject to the same. 11. Miscellaneous: [his Agreement constitutes the entire Agreement between the parties related to its subject matter. It supersedes all prior proposals, agreements and understandings. 5 This Agreement is personal to the Consultant and may not be assigned by Consultant. This Agreement does not and shall not be deemed to confer upon or grant to any third party any right enforceable at law or equity arising out of any term, covenant, or condition herein or the breach thereof. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first above written. COUNTY OF EAGLE, STATE OF COLORADO, By and Through Its COUNTY MANAGER By: LE - AND SSOCIATES, INC. By: 1 Title: 6 MASTER CONSULTING AGREEMENT BETWEEN EAGLE COUNTY, COLORADO and LEWAN AND ASSOCIATES, INC. Exhibit A — Consulting Services & Monthly Pricing Consulting Services Lewan will provide Eagle County Government a managed security IPS service through their partnership with Still Secure. The goal of the services is to proactively monitor and fine tune Eagle County Government's existing Cisco IPS Appliance. The service will include the following features: • 24x7x365 security operations • Dedicated security engineering staff • Worldwide Threat Monitoring • Real -time response to identified threats • Customized signatures for targeted attacks • Customized Compliance Reporting Installation • The service will include managing and fine- tuning Eagle County Government's existing Cisco IPS appliance. Still Secure shall contact Eagle County Government to schedule installation date at the customer location in Eagle, Colorado. At this time, Eagle County Government shall agree to a firm date for which installation of service will be made and agrees to have: o Customer location / facility in ready state for install, o Provide Customer Premise Equipment (CPE) as required (Existing Cisco IPS Device), In the event, for any reason whatsoever, Eagle County Government fails to meet the above customer obligations at the agreed upon firm date for installation and /or changes installation date, Eagle County Government is solely responsible and liable for all costs incurred by Still Secure in connection with Eagle County Government service(s) from the original agreed -upon Installation date. Financial Considerations • The I year service period will begin from the date on which the services are fully installed. • An invoice will be issued for annualized service costs upon County acceptance of installation. 1 • • installation costs - $250. • Monthly Service costs - $750. County Access to Device Information Upon receipt of a written request from County IT Director, Consultant shall immediately provide County with all technical configuration information and device passwords necessary for access to and management of managed security devices. Said request may arise during the course of regular business or in the event of service termination per section 2 of this Agreement. 2