HomeMy WebLinkAboutC13-137 Colorado West, Inc. (Detox) Grant Agreement EAGLE COUNTY GRANT RECIPIENT AGREEMENT BETWEEN EAGLE COUNTY AND GRANT RECIPIENT Grant Recipient: Colorado West, Inc. DBA Eagle County Detoxification Facility Grant Amount: $32,000.00 Grant Period: January 1, 2013 — December 31, 2013 Whereas, Eagle County works to promote the health, safety, and welfare of Eagle County citizens of all ages; and Whereas, among the services Eagle County provides in order to promote such health, safety, and welfare are grants -in -aid to local organizations whose work assists the County in accomplishment of the goal to create and sustain a safe, healthy, and socially diverse community; and Whereas, Colorado West Regional Mental Health, Inc. Detoxification Program (hereinafter referred to as "Grant Recipient ") has agreed to provide services that create and sustain a healthy and socially diverse community in Eagle County; and Whereas, Grant Recipient acknowledges that pursuant to the terms of C.R.S. § 24- 76.5 -101, et seq., Eagle County is prohibited from providing certain public benefits to illegal aliens over the age of eighteen. Now, therefore, in consideration of the foregoing premises and the following promises, Eagle County and Grant Recipient enter into this Agreement for payment of the grant award in the amount of Thirty Two Thousand Dollars ($32,000.00) to Grant Recipient. A. Grant Recipient agrees that funds awarded by Eagle County may be used and expended solely for ensuring detoxification services are provided in Eagle County including case management services needed to link individuals with treatment as specified in the 2013 Community Grant Application and Grant Application Budget Section. All funds will be expended in the specified grant period. B. In return for the award of the $32,000.00 grant, Grant Recipient agrees to submit a report discussing how the funds were expended, deliverables as outlined in the Grant Application, and how they tie back to creating and sustaining a healthy and socially diverse community. The report will be due no later than December 31, 2013 or submitted along with the submission of your application for 2014, whichever is first. In addition, if work under the Grant is performed between submission of an application for 2014 and December 31, 2013 a supplemental report can be requested. Grant Recipient agrees to use a modified version of the Colorado Common Grant (CCG) Report format which must be downloaded and printed from the following website: http: / /www.eaglecountv.us /HHS /Community Service Grants/ . C. Payment of the Grant Amount will be made in one installment. C( W3 �- D. Grant funds under this Grant Agreement are to be used and expended within the Grant Period. Any funds not used or expended during the Grant Period must be returned to Eagle County. E. If, after payment of the Grant Award, Eagle County reasonably determines that payment was improper because the purposes for which the payment was made were misrepresented, or the terms of this Agreement were breached, then upon written notice of such determination and request for reimbursement from Eagle County, Grant Recipient shall forthwith return such payment to Eagle County. F. In the event of litigation in connection with this Agreement, the prevailing party shall be entitled to recover all reasonable costs incurred, including attorney fees, costs, staff time and other claim related expenses. G. Grant Recipient shall comply at all times and in all respects with all applicable federal, state and local laws, resolutions and codes; and specifically, with the requirements of the Civil Rights Act of 1964 and Section 504, Rehabilitation Act of 1973, concerning discrimination on the basis of race, color, sex, age, religion, political beliefs, national origin or handicap. H. Grant Recipient shall not assign any of its rights or duties under this Grant Agreement to a third party without the prior written consent of County. County shall terminate this Grant Agreement in the event of any assignment without its prior written consent, in which case, any unused Grant Funds must be returned to County. I. Grant Recipient agrees that no agent, employee or volunteer of Grant Recipient shall be deemed an agent, employee or volunteer of County. J. Grant Recipient shall maintain, for a minimum of three (3) years, adequate financial and programmatic records for reporting to County on performance of its responsibilities hereunder. Grant Recipient shall be subject to financial audit by federal, state or county auditors or their designees. Grant Recipient authorizes County to perform audits or to make inspections during normal business hours, upon 48 hour notice to Grant Recipient for the purpose of evaluating performance under this Grant Agreement. Grant Recipient shall cooperate fully with authorized Health and Human Services representatives in the observation and evaluation of the program and records. Grant Recipient shall have the right to dispute any claims of misuse of funds and seek an amicable resolution with County. K. This Agreement shall be governed by the laws of the State of Colorado. Jurisdiction and venue for any suit, right or cause of action arising under, or in connection with this Agreement shall be exclusive in Eagle County, Colorado. L. This Grant Agreement supersedes all previous communications, negotiations, and/or agreements between the respective parties hereto, either verbal, or written, and the same not expressly contained herein are hereby withdrawn and annulled. M. This Grant Agreement does not, and shall not be deemed or construed to confer upon or grant to any third party or parties any right to claim damages or to bring any suit, action or other proceeding against either Grant Recipient or County because of any breach hereof or because of any of the terms, covenants, agreements and conditions contained herein. N. Invalidity or unenforceability of any provision of this Grant Agreement shall not affect the other provisions hereof, and this Grant Agreement shall be construed as if such invalid or unenforceable provision was omitted. 0. Grant recipient agrees to the following: (a) Mandatory Reporting. Grant Recipient shall notify Health and Human Services ( "HHS ") immediately of all reports of suspected child abuse or neglect involving Grant Recipient, including, but not limited to, employees, volunteers and clients. HHS partners are considered to be mandatory reporters for suspected child abuse and neglect and are to make those reports directly to HHS Children and Family Services - (970) 328 -8840. P. Grant Recipient shall carry workers compensation and such other insurance as is necessary in carrying out its performance under the Grant Agreement. Q. If Grant Recipient (hereinafter "Contractor" for purposes of this Paragraph Q) has any employees or subcontractors, Contractor shall comply with C.R.S. § 8 - 17.5 - 101, et seq., regarding Illegal Aliens — Public Contracts for Services, and this Contract. By execution of this Contract, Contractor certifies that it does not knowingly employ or contract with an illegal alien who will perform under this Contract and that Contractor will participate in the E -verify Program or other Department of Labor and Employment program ( "Department Program ") in order to confirm the eligibility of all employees who are newly hired for employment to perform work under this Contract. (a) Contractor shall not: (i) Knowingly employ or contract with an illegal alien to perform work under this contract for services; or (ii) Enter into a contract with a subcontractor that fails to certify to the Contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under the public contract for services. (b) Contractor has confirmed the employment eligibility of all employees who are newly hired for employment to perform work under this Contract through participation in the E -verify Program or Department Program, as administered by the United States Department of Homeland Security. Information on applying for the E -verify program can be found at: http: / /www.dhs. gov /xprevprot/programs /gc 1185221678150. shtm (c) The Contractor shall not use either the E -verify program or other Department Program procedures to undertake pre - employment screening of job applicants while the public contract for services is being performed. (d) If the Contractor obtains actual knowledge that a subcontractor performing work under the public contract for services knowingly employs or contracts with an illegal alien, the Contractor shall be required to: (i) Notify the subcontractor and the County within three (3) days that the Contractor has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and (ii) Terminate the subcontract with the subcontractor if within three (3) days of receiving the notice required pursuant to subparagraph (i) of paragraph (d) the subcontractor does not stop employing or contracting with the illegal alien; except that the Contractor shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. (e) The Contractor shall comply with any reasonable request by the Department of Labor and Employment made in the course of an investigation that the department is undertaking pursuant to its authority established in C.R.S. § 8- 17.5- 102(5). (f) If a Contractor violates these prohibitions, the County may terminate the contract for a breach of the contract. If the contract is so terminated specifically for a breach of this provision of this Contract, the Contractor shall be liable for actual and consequential damages to the County as required by law. (g) The County will notify the office of the Colorado Secretary of State if Contractor violates this provision of this Contract and the County terminates the Contract for such breach. R. Grant Recipient shall indemnify County for, and hold and defend the County and its , officials, boards, officers, principals and employees harmless from all costs, claims and expenses, including reasonable attorney's fees, arising from claims of any nature whatsoever made by any person in connection with the negligent acts or omissions of, or presentations by, the Grant Recipient in violation of the terms and conditions of this Grant Agreement. S. The signatories aver that to their knowledge, no employee of the County has any personal or beneficial interest whatsoever in the service or property described in this Grant. The Grantee has no interest and shall not acquire any interest, direct or indirect, that would conflict in any manner or degree with the performance of Grantee' s services and Grantee shall not employ any person having such known interests. T. Grant Recipient certifies that it has read the Agreement, understands each and every term and the requirements set forth herein, and agrees to comply with the same. Funds will not be disbursed without a signed Grant Recipient Agreement. Please complete this page and return to the Eagle County Administration Department. Name Signature C c o 3 ` c �( Title Date Sts 2Y %y / c) ! ✓ 145 /4 Mailing Address `�+ -` , W. I S I City, State, Zip COUNTY OF EAGLE, STATE 0 COLORADO By and tlu • the Eagle Count f.,oar� of Co s•' _ioners '� By: r J ....,_ on Stavne , Chain an ACKNOWLEDGMENT STATE OF COLORADO ) ss. COUNTY OF /Nl e.s- ) The foregoing instrument was acknowledged before me this /y day of 't r , 2 0 (3 by s'! ., -o,., 4) ,; d , as C ea (Title) of C v/a,4.� we sT, .z. c • WITNESS MY HAND AND OFFICIAL SEAL. MY COMMISSION EXPIRES: ,,t../ / j 2c'f6, N y Public J ANIS NORRIS NOTARY PUBLIC STATE OF COLORADO NOTARY ID #20124020926 My Commission Expires April 10, 2016 . , . i. .0 44 , -"mi4, 02 , :1,.. .. ., (.... . . • ... - •••• . - 7 4 Colorado Common Grant Application , . . , . ._,. 4 . -...--, ,-.....................-4.....— -... ...........■.....-,.......-........... .---....-. ... .4.44,—. le - SUMMARY SFIEET F 0101 • . • . Legal.Name of Organization: • ti,-7,,,,!Il A _t IP11 ITtni:i ' t l ili: ' 1 ' T:frI, P0 ; •- g !tl!OJ',.:11i114, 1110.11.tliPiiKcilirg,a rMN IfiiIIRR.ViriiEl ill ,1111111fT l i iil :pligTA PriitliViliP; llt Pint!i;i1 . 1 tkiliur voto,149‘,, ,: r.ii:,'; r,t;,::. '.•,: .::] ..;';'..: • 1 ' ." ' '-'''''' '''''' ' ' ' '! 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I i I I , i t i i' � t I �'.' l 0 i 1 t I - i .,iii burl c„ In: nnae', �: `F i 1 . :_.L` ._. i,1. ..i!II: I_ . i , l I g 5 • , I ,,..n1 E1 ∎144 lid w, Nil. I •t': n ,, .,. .. t�ti "..r .,,1. �:. i, 1SEr li, if' „nl .u ?ir?i trl4'W • Financial Information Budget numbers should match the numbers presented In Attachments 1(a) & (b). s Current Budget ' ! I 1 €` l; Organization's a' s �Iyjif , a`t #' I get for Fiscal Year Ending: = ii 1 l 'f`I II�I.I 4 7 1 1 1 14�i A , li, :1 I r ,`'it'll t!Et itllG l^Iti}It r� ll1l i)'' i I r . Income tits m r` Iof liti {1 Expenses: •Eiitigii i l l i I jllt�a 1 p E I G 1 N g I 1,1... 11 , . I. ., „:ii: ,p; w4i. ill, !'' ,lil Gij i 11041 • AND, if other th a general. operating request, • • i! qtg I ttrlili�F l �l(Ilft` ?�� li i j ;II', �II1 •;E; ” 'p” lir � r1,� Program or Project Budget: mI" , l ! Dates: from: ; t „ti , to itillgifi Y g 1 ,1 k ° Vi i,lli.. l r y all .�.,.t p Income .I ti• Ii 1 11 I i , ! r t , �4 �9I 1 1 I �e'J ! I li a 1 tz Ir r rr Expenses . iri i iiiig ; �, N Ill l l iEk1' • ..,.1.1 ?le :iidi� : : ?.hfltfl .,.. s +' ^ M 1. 13v sighing below, 1 certify that the information contained in this application is true and correct to the best of my knowledge. November 8, 2012 CEO /Executive Director Date © 2010 Colorado Comtnon.Grant Applicat Pace 4 of 6 • • • 1. Organization Background In 1970, the town of Granby, CO was impacted by four suicides within a short time period. One result of these tragedies was the formation of the community mental health center known today as Colorado West Regional Mental Health (CWRMH). Our doors were opened in 1972, funded by the National Institute for Mental Health (NIMH) for the first eight years until fiscal support for mental health shifted to individual states. Today, we are dependent upon revenue from federal and state contracts, client fees (including a sliding fee scale) and insurance, local government, foundation, and corporate grants, and the generosity of a growing number of donors. We provide mental health, wellness, substance abuse, psychiatric, and crisis /emergency services across ten counties, with outpatient offices in 13 locations and the only psychiatric hospital on the Western Slope. The psychiatric hospital opened in Grand Junction in 2005 in reaction to the closure of psychiatric units at St. Mary's Hospital in Grand Junction and two other hospitals in Montrose and Durango. CWRMH was recently ranked Number One in the state for its effectiveness in reducing symptom severity and for successful completion of treatment by the Colorado Department of Human Services Office of Behavioral Health. The Detox facility serving Eagle County opened in August 2010. The establishment of the Detox was a result of Eagle County's health assessment, Healthy Eagle County 2010, which indicated that access to detox services and accompanying case management were a major goal. The need for detox services is regarded as a county -wide community health issue. Law enforcement, the Vail Valley Medical Center, Eagle County Department of Health and Human Services, and the ambulance districts, along with Colorado West Regional Mental Health (CWRMH), joined forces to establish a local social (vs_ medical) detox model in Eagle County. 2. Goals Organizational goals for the current fiscal year include: • Strength created through local partnerships with collaboration and education • Integrity and accountability in all we do • Outcomes - driven • Leadership in physical and behavioral health care integration • Responsible financial stewardship Goals specific to the Detox Program for 2013 consist of: • Serve 25 intoxicants per month with case management and engagement follow -up 100% of the time • Maintain 23 -30% referral to treatment rate • Achieve consistent staffing levels • Continue to clarify criteria for admission among law enforcement and Vail Valley Medical Center personnel • Improve quarterly reporting of statistics to community partners 3. Current Programs In addition to providing detox and associated case management services, CWRMH in Eagle County offers a full spectrum of outpatient mental health, substance abuse, and psychiatric services. Emergency response to mental health crises is also provided on a round- the -clock basis. Outpatient Counseling: Outpatient counseling includes individual, couples /marital, family, and group counseling, as well as specialized counseling and play therapy for children. Group therapy offers a cost - effective modality for meeting treatment needs while providing group support. Current active groups are Dialectical Behavior Therapy (DBT) and a new Chronic Pain Management program. Substance Abuse Programs: Our Substance Abuse Program comprises DUI Level 1 and 11 Education, DUI Level II Therapy, COPES, Aftercare Group, substance abuse evaluations, and individual and family therapy. The DUI Programs meet court and DMV requirements. The COPES enhanced outpatient program for substance dependence includes eight months of twice - weekly treatment and enables clients to remain at home and continue working while receiving an intensive level of treatment. Psychiatric Services: Psychiatric services are available for adults, adolescents, and children to evaluate medication needs as part of the treatment plan. Our providers include medical doctors and nurse practitioners who routinely collaborate with primary care physicians in order to integrate mental and physical health services. In Eagle County, a full -time Nurse Practitioner and Medical Case Manager are employed, dividing their time between the Vail and Eagle offices. Emergency Services: Emergency mental health services are provided 24 hours /day, 365 days /year to residents (and visitors) to Eagle County. Activities can include crisis intervention and assessment; case management; safety planning; utilizing community resources; behavior management strategies; immediate referral for more intensive mental health services including outpatient treatment, hospitalization, medication evaluations, or any additional service to promote adequate coping with the crisis. 4. Program Request This request is for financial support to augment funding to operate the Detox facility in Eagle County. Law enforcement, the Vail Valley Medical Center, Eagle County Government, and the ambulance districts, along with Colorado West Mental Health, continue to join forces to address the need to manage and treat intoxicated persons. As a community health issue rather than a problem relative to a specific group, community partnerships are the basis of this project. Without a local detox facility, intoxicants would strain local resources such as the Emergency Department at the hospital, various law enforcement agencies, and the ambulance districts. The availability and prompt response of an Eagle County detox program allows those organizations to focus on their essential job duties. The program is proving to be successful, with a high referral rate to treatment and comprehensive Case Management services. The Center for Substance Abuse and Treatment (CSAT), a part of the U.S. Department of Health and Human Services, recognizes Case Management as a best practice. Evidence -based practices such as Motivational Interviewing are utilized for Case Management. Motivational Interviewing (MI) is an evidence -based treatment protocol that addresses ambivalence to change. It is a conversational approach designed to encourage and engage people in treatment by discovering their own motivation, strengthening their resolve, and enhancing their confidence in taking action. CWRMH staff are trained in both of these evidence -based models. 5. Evaluation The success of the detox program in Eagle County is measured in different ways. The engagement rate of 23% is a huge indicator that the evidenced based Case Management model that is utilized is successful in getting clients into treatment. The program is continually evaluated by the community partners who fund it. A quarterly meeting is held to discuss outcomes, evaluation results, and general operating procedures. It is a consensus from the partners that detox along with the case management model works. Anecdotally, the hospital feels that there are less intoxicated individuals in the Emergency Department, and those who are there spend less time there —they are quickly medically cleared and sent to detox. Law enforcement spends less time with an intoxicated individual at the point of contact due to being able to bring them to detox. 6. Collaboration The Eagle County Detox is the epitome of collaboration. It was the collaboration of several agencies that started discussions in 2007 about detox and case management programs for intoxicated individuals. The continued collaboration of law enforcement from every town in Eagle County, Vail Valley Medical Center, the ambulance districts, Eagle County Public Health, Eagle County government, Eagle County Health and Human Services, Eagle County Probation, along with Colorado West Regional Mental Health, Inc. makes the financial operation of Eagle County Detox possible. However, without the continued commitment of each of these organizations at the table on a quarterly basis discussing any challenges, ideas of improvement, successes, etc., this detox would not be possible. The dedication of each of these organizations makes the Eagle County detox a success and a model that other counties would like to replicate. 7. Volunteers Due to HIPAA regulations designed to protect the privacy of individuals' health- related information, and the training required for Detox staff, CWRMH does not use volunteers. 8. Planning The Colorado West Regional Mental Health, Inc. Corporate Leadership team participates in Strategic Planning on a yearly (and ongoing) basis to plan for the upcoming year. Federal and state changes in funding, mandates, budget cuts, laws, etc. are discussed and considered how they will effect our upcoming fiscal year. Our rates of reimbursement for detox were cut in fiscal year 2012. This reduction along with potential reductions of funding in the future will require CWRMH to look at other funding streams to support detox.