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HomeMy WebLinkAboutC13-136 The Salvation Army Grant Agreement EAGLE COUNTY GRANT RECIPIENT AGREEMENT BETWEEN EAGLE COUNTY AND GRANT RECIPIENT Grant Recipient: The Salvation Army, A California corporation, DBA Vail Valley Salvation Army Grant Amount: $50,000.00 Grant Period: January 1, 2013 — December 31, 2013 Whereas, Eagle County works to promote the health, safety, and welfare of Eagle County citizens of all ages; and Whereas, among the services Eagle County provides in order to promote such health, safety, and welfare are grants -in -aid to local organizations whose work assists the County in accomplishment of the goal to create and sustain a safe, healthy, and socially diverse community; and Whereas, the Vail Valley Salvation Army (hereinafter referred to as "Grant Recipient ") has agreed to provide services that create and sustain a healthy and socially diverse community in Eagle County; and Whereas, Grant Recipient acknowledges that pursuant to the terms of C.R.S. § 24- 76.5 -101, et seq., Eagle County is prohibited from providing certain public benefits to illegal aliens over the age of eighteen. Now, therefore, in consideration of the foregoing premises and the following promises, Eagle County and Grant Recipient enter into this Agreement for payment of the grant award in the amount of Fifty Thousand Dollars ($50,000.00) to Grant Recipient. A. Grant Recipient agrees that funds awarded by Eagle County may be used and expended solely for providing emergency assistance to Eagle County residents which includes emergency transportation, food assistance, prescriptions, and financial assistance of households in crisis, emergency shelter, and medical equipment as specified in the 2013 Community Service Grant Application and Grant Application Budget Section. All funds will be expended in the specified grant period. B. In return for the award of the $50,000.00 grant, Grant Recipient agrees to submit a report discussing how the funds were expended, deliverables as outlined in the Grant Application, and how they tie back to creating and sustaining a healthy and socially diverse community. The report will be due no later than December 31, 2013 or submitted along with the submission of your application for 2014, whichever is first. In addition, if work under the Grant is performed between submission of an application for 2014 and December 31, 2013 a supplemental report can be requested. Grant Recipient agrees to use a modified version of the Colorado Common Grant (CCG) Report format which must be downloaded and printed from the following website: http: / /www.eaglecounty. us/HHS /Community_Service_Grants/ . C. Payment of the Grant Amount will be made in one installment. D. Grant funds under this Grant Agreement are to be used and expended within the Grant Period. Any fun not used or expended during the Grant Period must be returned to Eagle County. E. I , after payment of the Grant Award, Eagle County reasonably determines that payment was improper because the purposes for which the payment was made were misrepresented, or the terms of this Agreeme t were breached, then upon written notice of such determination and request for reimbursement from Eag e County, Grant Recipient shall forthwith return such payment to Eagle County. F. the event of litigation in connection with this Agreement, the prevailing party shall be entitled to recov all reasonable costs incurred, including attorney fees, costs, staff time and other claim related expenses G. Grant Recipient shall comply at all times and in all respects with all applicable federal, state and local law , resolutions and codes; and specifically, with the requirements of the Civil Rights Act of 1964 and Sect' n 504, Rehabilitation Act of 1973, concerning discrimination on the basis of race, color, sex, age, relig on, political beliefs, national origin or handicap. H. rant Recipient shall not assign any of its rights or duties under this Grant Agreement to a third party wit out the prior written consent of County. County shall terminate this Grant Agreement in the event of ny assignment without its prior written consent, in which case, any unused Grant Funds must be returned o County. I. rant Recipient agrees that no agent, employee or volunteer of Grant Recipient shall be deemed an agent, employee or volunteer of County. J. rant Recipient shall maintain, for a minimum of three (3) years, adequate financial and programmatic records for reporting to County on performance of its responsibilities hereunder. Grant Recipient shall be subject to financial audit by federal, state or county auditors or their designees. Grant Recipient authorizes County to perform audits or to make inspections during normal business hours, upon 48 hour notice to Grant Recipient for the purpose of evaluating performance under this Grant Agreement. Grant Recipient shall cooperate fully with authorized Health and Human Services representatives in the observation and evaluation of the program and records. Grant Recipient shall have the right to dispute any claims of misuse of funds and seek an amicable resolution with County. K. This Agreement shall be governed by the laws of the State of Colorado. Jurisdiction and venue for any s it, right or cause of action arising under, or in connection with this Agreement shall be exclusive in Eagle ounty, Colorado. L. his Grant Agreement supersedes all previous communications, negotiations, and/or agreements between he respective parties hereto, either verbal, or written, and the same not expressly contained herein ar hereby withdrawn and annulled. M. his Grant Agreement does not, and shall not be deemed or construed to confer upon or grant to any third party or parties any right to claim damages or to bring any suit, action or other proceeding against ther Grant Recipient or County because of any breach hereof or because of any of the terms, covenan , agreements and conditions contained herein. N. validity or =enforceability of any provision of this Grant Agreement shall not affect the other provisio s hereof, and this Grant Agreement shall be construed as if such invalid or unenforceable provisio was omitted. 0. Grant recipient agrees to the following: (a) Mandatory Reporting. Grant Recipient shall notify Health and Human Services ( "HHS ") immediately of all reports of suspected child abuse or neglect involving Grant Recipient, including, but not limited to, employees, volunteers and clients. HHS partners are considered to be mandatory reporters for suspected child abuse and neglect and are to make those reports directly to HHS Children and Family Services - (970) 328 -8840. P. Grant Recipient shall carry workers compensation and such other insurance as is necessary in carrying out its performance under the Grant Agreement. Q. If Grant Recipient (hereinafter "Contractor" for purposes of this Paragraph Q) has any employees or subcontractors, Contractor shall comply with C.R.S. § 8- 17.5 -101, et seq., regarding Illegal Aliens Public Contracts for Services, and this Contract. By execution of this Contract, Contractor certifies that it does not knowingly employ or contract with an illegal alien who will perform under this Contract and that Contractor will participate in the E -verify Program or other Department of Labor and Employment program ( "Department Program ") in order to confirm the eligibility of all employees who are newly hired for employment to perform work under this Contract. (a) Contractor shall not: (i) Knowingly employ or contract with an illegal alien to perform work under this contract for services; or (ii) Enter into a contract with a subcontractor that fails to certify to the Contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under the public contract for services. (b) Contractor has confirmed the employment eligibility of all employees who are newly hired for employment to perform work under this Contract through participation in the E -verify Program or Department Program, as administered by the United States Department of Homeland Security. Information on applying for the E -verify program can be found at: http://www.dhs.gov/xprevprot/programs/gc_1185221678150.shtm (c) The Contractor shall not use either the E -verify program or other Department Program procedures to undertake pre - employment screening of job applicants while the public contract for services is being performed. (d) If the Contractor obtains actual knowledge that a subcontractor performing work under the public contract for services knowingly employs or contracts with an illegal alien, the Contractor shall be required to: (i) Notify the subcontractor and the County within three (3) days that the Contractor has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and (ii) Terminate the subcontract with the subcontractor if within three (3) days of receiving the notice required pursuant to subparagraph , - • • graph (d) the subcontractor does not stop employing or • cti g with the illegal alien; except that the Contractor shall audio; YRATON OGA$0403 33 INKNOOKINt vo M te OO MOS + l oi O not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. (e) The Contractor shall comply with any reasonable request by the Department of Labor and Employment made in the course of an investigation that the department is undertaking pursuant to its authority established in C.R.S. § 8- 17.5- 102(5). (f) If a Contractor violates these prohibitions, the County may terminate the contract for a breach of the contract. If the contract is so terminated specifically for a breach of this provision of this Contract, the Contractor shall be liable for actual and consequential damages to the County as required by law. (g) The County will notify the office of the Colorado Secretary of State if Contractor violates this provision of this Contract and the County terminates the Contract for such breach. R. rant Recipient shall indemnify County for, and hold and defend the County and its officials boards, officers, principals and employees harmless from all costs, claims and expense , including reasonable attorney's fees, arising from claims of any nature whatsoever made b any person in connection with the negligent acts or omissions of, or presentations by, the Gr Recipient in violation of the terms and conditions of this Grant Agreement. S. he signatories aver that to their knowledge, no employee of the County has any personal or beneficial interest whatsoever in the service or property described in this Grant. The Grantee has no interest and shall not acquire any interest, direct or indirect, that would conflict in any manner r degree with the performance of Grantee's services and Grantee shall not employ any person ving such known interests. T. rant Recipient certifies that it has read the Agreement, understands each and every term and the requirem nts set forth herein, and agrees to comply with the same. Funds will not be disbursed without a signed Grant Re ' • t Agr • • 11 ent. ' leas omplete this page and return to the Eagle County Administration De •■ ent. / Name Q /: igna ture Title Date O 0 . Zny 02/3 3 h/i hszy frffi het 4e/ an t di s Mailing Address f u)Ctrd.s 00 8/4.3.2.- �---- City, State, Zip l L'ff't'1tf A, /t'4tAt4 N®h.-y CHRISTY A RUBANO NOTARY PUBLIC ATE OF COLORADO Nary ID WM000658 CONNition E 02/0312017 COUNTY OF EAGLE, STATE OF COLORADO By and through the Eagle ( aunty Board of Commissioners ilk By: Jon Sta ey, C + airman V II CdA o Colorado Common Grant Application coLoRtso o z ♦ SUMMARY SHEET FORM Legal Name of Organization: The Salvation Army, a California Corporation DBA (if applicable): Vail Valley Salvation Army Mailing Address (and Physical Address if it is different and not confidential): Vail Valley Salvation Army, P.O. Box 2183, Edwards, CO 81632 322 E. Beaver Creek Blvd, Avon, CO 81620 Phone: (970)748 -0704 Fax: (970)748 -0705 Website: www.salvationarmyvail.org Organization Email Address: info @salvationarmyvail.org Name of CEO or Executive Director: Phone: Email: Application Contact & Title (if not the CEO or Executive Director): Tsu Wolin -Brown Phone: (970)748 -0704 Email: tsu @salvationarmyvail.org Organization Information Year Founded: 1983, locally Mission Statement: The Vail Valley Service Extension Unit of the Salvation Army provides emergency services and strives to meet human needs, in an effort to promote self - sufficiency Geographic Area Served (specific to this proposal): Eagle River Valleyx OO 2010 Colorado Common Grant Application Page 3 of 8 (' Col hrado Common Grant Application Grant Request Information Type of Grant Requested (select one): Amount of Request: $$50,000.00 x❑ General Operating Support ❑ Program or Project Support Name of Program or Project: Describe in 1 -2 sentences what the grant will be used for and how your request aligns with Eagle County's community service goal and at least one of the four areas of focus. Refer to the grant guidelines on the website ( www. eaglecounty. us /hhs /community_service_grants). Emergency assistance. Self Sufficiency and Economic Supports: Vail Valley Salvation Army supports individuals in the work force and their families, allowing them to continue to work, and linking unemployed individuals with resources so that they are able to work and therefore be self - sufficient. Financial Information Budget numbers should match the numbers presented in Attachments 1(a) & (b). Organization's Current Budget for Fiscal Year Ending: _930/12 Income: $478,450.00 Expenses: $378,711.73 AND, if other than a general operating request, Program or Project Budget: Dates: from: / / to: _ / / Income: Expenses: By signing below, I certify that the information contained in this application is true and correct to the best of my knowledge. CEO /Executive Director Date © 2010 Colorado Common Grant Application Page 4 of 8 CdT„l d A Colorado Common Grant Application cQ NARRATIVE For General Operating Requests answer questions 1 -3; 5(a), 5(b), 5(c); and 6 -8. There is a 3-page limit. For Program or Project Requests answer questions 1 -4; 5(a), 5(b), 5(d); and 6 -8. There is a 4-page limit. Use 12 point font with 1 -inch margins and include the HEADING provided for each question. It is not necessary to repeat the text of the questions. 1. ORGANIZATION BACKGROUND. Vail Valley Salvation was established in 1983 as an emergency help agency for stranded motorists. This was in partnership with the Vail Interfaith Religious Foundation. We provided food, lodging and gas or bus tickets to stranded motorists. It became evident soon after that more emergency assistance was needed in the community. It started as a totally volunteer- staffed operation. 2. GOALS With the current economy, the goal is to meet the needs of folks in our valley who "fall through the cracks" and to follow our guidelines in doing this. We deliberately use some of our reserve funding, since the need is so great. Vail Valley Salvation Army is an emergency help organization. We provide immediate assistance for immediate needs, and work with the client to develop a plan for future self - sufficiency. Bur needs have increased dramatically in the last 5 years, in this challenging economy. We partner with Eagle County Health and Human Services to assist clients who they refer whom they cannot assist. We help people keep a roof over their heads, heat in the home, and food in their stomachs which supports their continued employment and therefore helps the local economy. Providing these basics also provides a safety net that contributes to health and the social well -being of residents of Eagle County. 3. CURRENT PROGRAMS: Vail Valley Salvation Army Services: Emergency Transportation: We provide emergency transportation in the form of gasoline, bus tickets and minor auto repairs. Food Pantry: We provide food, diapers and household necessities such as toilet paper at our main Edwards food pantry year round. We partner with United Methodist Church in Eagle and the Vail Interfaith Chapel in Vail to stock pantries in both of these locations. We also give out $10 or $15 gift cards with food to purchase perishables. Prescriptions: We assist with medications when there are no other resources in emergencies. Emergency dental and medical: We assist with immediate medical and dental needs, when there are no other resources. Utilities: We help with emergency utility needs in the form of wood, propane, and by helping with bills and deposits. Rent: We help local individuals and families with emergency rent and deposits. Transient Help: In the form of food, short term lodging, emergency transportation and help with minor auto repair. Local Families: We provide help for local families who have experienced some type of an emergency and are in need of food, shelter, clothing, medication, household items (pots, pans, bedding and furniture), and minor repairs to the house or vehicle. Seniors: We help seniors with food, medications, utilities, eyeglasses, hearing aids, and we sponsor seniors for summer camp. © 2010 Colorado Common Grant Application Page 5 of 8 �;NTAnFr , 2 r CGA o Colorado Common Grant Application r btatte Holiday Food Baskets: Our service unit provides holiday food baskets during the holidays ( 558 for Thanksgiving, 2009 and 621 for Christmas, 2009, and over 600 for Thanksgiving 2010, and over 700 for Christmas, 2010). Adopt -A- Family: We match donor with low- income families to provide food, clothing, household needs and "holiday gifts" (341 in 2009, over 500 applicants in 2010). (See statement on Adopt -a- Family 8 Pilot Program with funding request) Law Enforcement Programs: Our service unit provides bus tickets, gasoline vouchers and food vouchers to various law enforcement agencies throughout the valley to help people who contact them with emergency transportation needs. We also work with the various public safety agencies when they have clients with emergency needs due to domestic violence or other situations. Emergency shelters: We provide emergency shelters for road closures, and temporary housing for people in emergency situations. We are a partner in a community plan for pandemic preparedness. Canteen: We have a commercial kitchen on a 4 -wheel drive vehicle that can provide 200 meals per hour to emergency responders. This has been called out several times since its arrival. Durable Medical Equipment Loan Program: We provide durable medical equipment, such as wheelchairs, shower seats, toilet seat risers, walkers, crutches, etc. at no charge for people who require accommodations. 5.EVALUATION With the numbers of households coming to us for assistance increasing dramatically, one of the measures we are able to evaluate is a case count. The majority of our clients are Eagle River Valley residents. We do also serve stranded motorists, transients, and people who live in Leadville and work in the Eagle River Valley. Statistics: • 2912 Cases - 1st 6 months only o 4,257 cases a 4,302 food pantry visits (includes our Mobile Food Pantries) • 8,151 adults, 7,090 children • 2011 Cases o 5,394 cases o 5,410 food pantry visits (includes our Mobile Food Pantries) o 1.3010 adults, 9,545 children • 2010 Cases — o 4,830 total o 5,074 food pantry visits (includes our Mobile Food Pantries) o 8802 adults,7582 children • 2009 Cases — • 2963 total • 57% Adults, 43% Children o 1,850 visits to the food pantries • 2008 Cases — ▪ 1068 total o 51 % Hispanic, 45% White, 2% Other, 2% African American �> 2010 Colorado Common Grant Application Page ■ of 8 x °te CsA z Colorado Common Grant Application c o 50% Adults, 50% Children o 357 visits to the food pantries Demographics of those served - age, income: We serve individuals pre -natal through death. Most of our clients are low - income, but may have been quite successful prior to the recession. We also assist anyone in an emergency situation. We also get some anecdotal examples of success, such as having clients who get back on their feet and report back to us. 6. COLLABORATION. We have partnered with Eagle County Health and Human Services on myriad cases, even developing a common case information intake sheet. The Salvation Army collaborates with the following agencies in terms of referrals to our organization as well as referrals to our clients in addressing ongoing needs: Bright Future Foundation, Head Start, Early Head Start, Health 6 Human Services, Victim's Assistance, Catholic Charities, Swift Eagle, Colorado West Mental Health, Samaritan Center, Vail Valley Charitable Fund, Vail Valley Cares and local law enforcement and public safety agencies. It is very important to our agency that a continuation plan is formulated with the hopes of a family becoming self - sufficient in the future. Additionally, this year we have collaborated with Eagle County Health and Human Services to create a TANF Internship Training program, and also to become a PEAK Eligibility center. 7. VOLUNTEERS. We are proud of the fact that our entire caseload, as well as our other projects and programs, including Adopt -a- Family, Food Baskets, Durable Medical Equipment Loan Program, the canteen and shelters, are all handled with just two full time staff and everyone else is a volunteer. We have had space donated for our offices and pantries by Trinity Church for over 20 year. In May, 2011, Traer Creek donated a new, larger space for us, and the only increase in operating costs is utilities. We believe that we give a lot of "bang for the buck ", with our donations going to provide direct services. We have not tracked exact numbers of volunteers, but there are at least 500 who participate in assembling and delivering holiday food baskets, at the Holiday Cabin, and bell- ringing. There are 4 volunteers who manage the Durable Medical Equipment program, 6 who regularly volunteer in the food pantries, several who pick up produce, bread and frozen items each week. Three who come in weekly to do our expense, income and receipt logs and tons of individuals who regularly do food, coat and toy drives for us. Many of our clients also wish to "pay back" the program, and volunteer in our Food Pantries, pick up food, and clean for us. Our fundraisers are led by volunteers. The Red Kettle Golf Committee has 6 volunteer organizers, as well as ID volunteers at the event itself. The Empty Bowls Committee has 4 organizers, plus 25 volunteers at the event. The folks who manage our emergency shelters and our canteen are all volunteers as well. 8. PLANNING. Vail Valley Salvation Army has seen dramatic growth since 2008 in the number of households coming to us for assistance. Clearly, there are more needs in this valley every year. We have been partnering with other Human Service Agencies to investigate how to improve our services to clients. One of our challenges is the staff time it takes now to count cases. We have become a PEAK (Program Eligibility and Application Kit) site. We have a computer for clients to use to determine for which benefits they may qualify. We just started having a TANF intern who is being trained to act as receptionist in our office. This frees up our staff to coach clients in PEAK. It will also provide the intern with valuable job skills and coaching. We regularly solicit input from our donors, volunteers, committee, community partner agencies, and even clients on how to improve our services. For client input, we ask about their goals for their family, and what it would take to reach their goals. c. 2010 Colorado Common Grant Application Page 7 of 8