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HomeMy WebLinkAboutC13-133 CASA of the Continental Divide Grant Agreement EAGLE COUNTY GRANT RECIPIENT AGREEMENT BETWEEN EAGLE COUNTY AND GRANT RECIPIENT Grant Recipient: CASA of the Continental Divide Grant Amount: $8,000 Grant Period: January 1, 2013 — December 31, 2013 Whereas, Eagle County works to promote the health, safety, and welfare of Eagle County citizens of all ages; and Whereas, among the services Eagle County provides in order to promote such health, safety, and welfare are grants -in -aid to local organizations whose work assists the County in accomplishment of the goal to create and sustain a safe, healthy, and socially diverse community; and Whereas, CASA of the Continental Divide (hereinafter referred to as "Grant Recipient ") has agreed to provide services that create and sustain a healthy and socially diverse community in Eagle County; and Whereas, Grant Recipient acknowledges that pursuant to the terms of C.R.S. § 24- 76.5 -101, et seq., Eagle County is prohibited from providing certain public benefits to illegal aliens over the age of eighteen. Now, therefore, in consideration of the foregoing premises and the following promises, Eagle County and Grant Recipient enter into this Agreement for payment of the grant award in the amount of Eight Thousand Dollars ($8,000) to Grant Recipient. A. Grant Recipient agrees that funds awarded by Eagle County may be used and expended solely for P �' Y g Y Y P Y general operating support in providing court appointed trained volunteers to advocate for children who are the victims of abuse and neglect as specified in the 2013 Community Service Grant Application and Grant Application Budget Section. All funds will be expended in the specified grant period. B. In return for the award of the $8,000.00 grant, Grant Recipient agrees to submit a report discussing how the funds were expended, deliverables as outlined in the Grant Application, and how they tie back to creating and sustaining a healthy and socially diverse community. The report will be due no later than December 31, 2013 or submitted along with the submission of your application for 2014, whichever is first. In addition, if work under the Grant is performed between submission of an application for 2014 and December 31, 2013 a supplemental report can be requested. Grant Recipient agrees to use a modified version of the Colorado Common Grant (CCG) Report format which must be downloaded and printed from the following website: http:// www. eaglecounty. us/HHS /Community_Service_Grants/ . C. Payment of the Grant Amount will be made in one installment. D. G rant funds under this Grant Agreement are to be used and expended within the Grant Period. Any fund; not used or expended during the Grant Period must be returned to Eagle County. E. If, after payment of the Grant Award, Eagle County reasonably determines that payment was improper because the purposes for which the payment was made were misrepresented, or the terms of this Agreement were breached, then upon written notice of such determination and request for reimbursement from Eagle County, Grant Recipient shall forthwith return such payment to Eagle County. F. la the event of litigation in connection with this Agreement, the prevailing party shall be entitled to recove- all reasonable costs incurred, including attorney fees, costs, staff time and other claim related expenses. G. C rant Recipient shall comply at all times and in all respects with all applicable federal, state and local law ;, resolutions and codes; and specifically, with the requirements of the Civil Rights Act of 1964 and Section 504, Rehabilitation Act of 1973, concerning discrimination on the basis of race, color, sex, age, religion, political beliefs, national origin or handicap. H. Grant Recipient shall not assign any of its rights or duties under this Grant Agreement to a third party without the prior written consent of County. County shall terminate this Grant Agreement in the event of any assignment without its prior written consent, in which case, any unused Grant Funds must be returned 10 County. I. Grant Recipient agrees that no agent, employee or volunteer of Grant Recipient shall be deemed an agent, employee or volunteer of County. J. Grant Recipient shall maintain, for a minimum of three (3) years, adequate financial and programmatic records for reporting to County on performance of its responsibilities hereunder. Grant Recipient shall be subject to financial audit by federal, state or county auditors or their designees. Grant Recipien authorizes County to perform audits or to make inspections during normal business hours, upon 48 hour otice to Grant Recipient for the purpose of evaluating performance under this Grant Agreement. Grant R ipient shall cooperate fully with authorized Health and Human Services representatives in the observati n and evaluation of the program and records. Grant Recipient shall have the right to dispute any clai s of misuse of funds and seek an amicable resolution with County. K. his Agreement shall be governed by the laws of the State of Colorado. Jurisdiction and venue for any s it, right or cause of action arising under, or in connection with this Agreement shall be exclusive in Eagle ounty, Colorado. L. his Grant Agreement supersedes all previous communications, negotiations, and/or agreements between the respective parties hereto, either verbal, or written, and the same not expressly contained herein ar hereby withdrawn and annulled. M. his Grant Agreement does not, and shall not be deemed or construed to confer upon or grant to any thir party or parties any right to claim damages or to bring any suit, action or other proceeding against either Grant Recipient or County because of any breach hereof or because of any of the terms, covenan , agreements and conditions contained herein. N. validity or unenforceability of any provision of this Grant Agreement shall not affect the other provisio s hereof, and this Grant Agreement shall be construed as if such invalid or unenforceable provisio was omitted. • not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. (e) The Contractor shall comply with any reasonable request by the Department of Labor and Employment made in the course of an investigation that the department is undertaking pursuant to its authority established in C.R.S. § 8- 17.5- 102(5). (f) If a Contractor violates these prohibitions, the County may terminate the contract for a breach of the contract. If the contract is so terminated specifically for a breach of this provision of this Contract, the Contractor shall be liable for actual and consequential damages to the County as required by law. (g) The County will notify the office of the Colorado Secretary of State if Contractor violates this provision of this Contract and the County terminates the Contract for such breach. R. Grant Recipient shall indemnify County for, and hold and defend the County and its officials, boards, officers, principals and employees harmless from all costs, claims and expenses, including reasonable attorney's fees, arising from claims of any nature whatsoever made by any person in connection with the negligent acts or omissions of, or presentations by, the Grant Recipient in violation of the terms and conditions of this Grant Agreement. S. The signatories aver that to their knowledge, no employee of the County has any personal or beneficial interest whatsoever in the service or property described in this Grant. The Grantee has no interest and shall not acquire any interest, direct or indirect, that would conflict in any manner or degree with the performance of Grantee's services and Grantee shall not employ any person having such known interests. T. Grant Recipient certifies that it has read the Agreement, understands each and every term and the requirements set forth herein, and agrees to comply with the same. Funds will not be disbursed without a signed Grant Recipient Agreement. Please complete this page a nd return to the Eagle County Administration Department. / Name Signature r � X C c Ur % tp l e C_Te' _ A. Title Date - 0 - 0`0T.4 Date .. ,,9h Aal' ga. Mailing Address u) 4H/01 , CDre*s o . City, State, Zip � , y " OF oo My Commission Expires August 8, 2016 e-Ozto 3/7J 26 13 0. (rant recipient agrees to the following: (a) Mandatory Reporting. Grant Recipient shall notify Health and Human Services ( "HHS ") immediately of all reports of suspected child abuse or neglect involving Grant Recipient, including, but not limited to, employees, volunteers and clients. HHS partners a_e considered to be mandatory reporters for suspected child abuse and neglect and are to make those reports directly to HHS Children and Family Services - (970) 328 -8840. P. C rant Recipient shall carry workers compensation and such other insurance as is necessary in carrying out its performance under the Grant Agreement. Q. I= Grant Recipient (hereinafter "Contractor" for purposes of this Paragraph Q) has any employes or subcontractors, Contractor shall comply with C.R.S. § 8- 17.5 -101, et seq., regarding Illegal Aliens — Public Contracts for Services, and this Contract. By execution of this Contract, Contractor certifies that it does not knowingly employ or contract with an illegal alien who will perform under this Contract and that Contractor will participate in the E -verify Program or other Department of Labor and Employment program ( "Department Program ") in order to confirm the eligibility of all employees who are newly hired for employment to perform work under this Contract. (a) Contractor shall not: (i) Knowingly employ or contract with an illegal alien to perform work under this contract for services; or (ii) Enter into a contract with a subcontractor that fails to certify to the Contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under the public contract for services. (b) Contractor has confirmed the employment eligibility of all employees who are newly hired for employment to perform work under this Contract through participation in the E -verify Program or Department Program, as administered by the United States Department of Homeland Security. Information on applying for the E -verify program can be found at: http://www.dhs.gov/xprevprot/programs/gc_1 18 5221678150. shtm (c) The Contractor shall not use either the E -verify program or other Department Program procedures to undertake pre - employment screening of job applicants while the public contract for services is being performed. • (d) If the Contractor obtains actual knowledge that a subcontractor performing work under the public contract for services knowingly employs or contracts with an illegal alien, the Contractor shall be required to: (i) Notify the subcontractor and the County within three (3) days that the Contractor has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and (ii) Terminate the subcontract with the subcontractor if within three (3) days of receiving the notice required pursuant to subparagraph (i) of paragraph (d) the subcontractor does not stop employing or contracting with the illegal alien; except that the Contractor shall • i COUNTY OF EAGLE, STATE OF COLORADO By and through the Eagle Cou , Board of Commissioners 1 ' By: 111111L, Ai � Jon Stav irman ,� - C GA Colorado Common Grant Application SUMMARY SHEET FORM Legal Name of Organization: CASA of the Continental Divide DBA (if applicable): Mailing Address, City, State, and Zip: P.O. Box 2092 Dillon, CO 80435 Phone: 970 -513 -9390 Fax: 970 -513 -9690 Website: '— Organization Email Address Mtncasa@colorado.net colorado.net Kathy Reed Name of CEO or Executive Director: Phone: 970 - 513 - 9390 Email: kathyreed @casa.colorado.net Application Contact & Title (if not the CEO or Executive Director): Phone: Email: Organization Information Year Founded: 1999 Mission Statement: CASA of the Continental Divide's court- appointed, trained volunteers advocate in court for the best interest of children who are victims of abuse and neglect in the 5 Judicial District of Colorado in order to find them safe and permanent homes as soon as possible. Geographic Area Served (specific to this proposal): The 5th Judicial District crosses the Continental Divide and six mountain passes (exceeding 10,000 ft. in elevation) with 3,069 rural and resort square miles in Clear Creek, Eagle, Lake and Summit Counties. The child's needs and resources may involve placement in distant kinship /foster /group homes or residential centers requiring added travel and coordination by volunteers and staff beyond the 125 miles between 5th Judicial sites. . © 2008 Colorado Common Grant Application Page 1 of 6 d, • ( Colorado Common Grant Application �Gtonnv` Grant Request Information Type of Grant Requested (select one): Amount of Request: $ 8,000.00 • General Operating Support Program or Project Support Name of Program or Project: Describe in 1 -2 sentences what the grant will be used for and how your request aligns with Eagle County's community service goal and at least one of the four areas of focus. Refer to the grant guidelines on the website ( www. eaglecounty .us/hhs /community grants). This grant will focus on services that increase the number of children that are able to maintain a healthy a.id safe quality of life. Financial Information Budget numbers should match the numbers presented in Attachments 1(a) & Organization's Current Budget for Fiscal Year Ending: 6/30/2013 Income: $298,950 Expenses: $298,950 AND, if other than a general operating request, Program or Project budget: °' Dates: from to Income: Expenses: By signing below, I certify that the information contained in this application is true and correct to the best nI illy knowledge. ,✓� % � 4 CEO/Executive Director Date CO 2008 Colora o Common Grant Application Page 2 of 6 • • •• A CGA o Colorado Common Grant Application � care. l Children with a CASA volunteer score better on nine "protective factors" including having access to neighborhood resources, interested adults, sense of acceptance, controls against deviant behavior, models of conventional behavior, positive attitude towards the future, valuing achievement, ability to work with others, and ability to work out conflicts. Evidence of Effectiveness (2006). Retrieved August 19, 2012 from http: // www. casaforchildren. orWsite/ c. mtJSJ7MPIsE /b.5332511/k.7D2A/Evidence of Effectiveness.htm Any child entering the child welfare system will benefit from CASACD's program. The funds received from the 2013 Eagle County Community Service Grant will help support our general operating costs. The budget for 2012 -2013 is $298,950, which is the same as the previous year. In addition to child advocacy, CASACD also provides programs such as "Our Kids First" class, which is a parenting through divorce class for parents designed to lessen the impact of the children involved in divorce. CASACD also provides an Independent Living Service which teaches youth aging out of foster care life skills needed to prepare them for life on their own. 4. EVALUATION CASACD's "Performance Results" or goals are in keeping with the National CASA standards. In 2004 CASACD established three specific goals to measure the programs effectiveness: increase the number of cases and children served each year, focus on minimizing the length of time children spend in the court system, and increase the number of CASA advocate volunteers. Goals are tracked through Objectives, Goals, Strategies /Measures (OGSM) methodology using data from current and prior three years measure our organizations impact. Key results in the 2011 -2012 fiscal year include: increased number of families served by 3% over the previous year, closed long standing cases, therefore providing permanency for these children, and increased the number of active volunteers who took cases by 7% over the previous year. Although the overall number of children served is less than the previous year, the number of new children served increased by 6% over the previous year. 5. COLLABORATION Depending on the needs of each child CASACD volunteers communicate with family members, Department of Health and Human Service workers, service providers, the Guardians ad Litem, attorneys, educators, and others "connected" to the child. In fiscal year 2012 CASACD collaborated with various community resources to provide quality, relevant training to our volunteers. Colorado Office of Victims Assistance (COVA) provided two trainings covering Vicarious Trauma and Personal Safety. Colorado West Mental Health provided information on common mental health diagnoses and treatments and led a discussion of co- occurring diagnoses (mental illness and substance abuse) and implications for D &N cases. CASACD in conjunction with the local legal community set up a training provided by the Mountain Board of Cooperative Educational Services (MTN BOLES) to inform CASA volunteers and Guardians ad Litem of the requirements for being an Educational Surrogate. Some of our CASA volunteers have accepted this additional appointment to advocate for children who have special education needs. Another recent training involved a panel presentation from an attorney, caseworker, Guardian ad Litem and Respondent Parent Attorney discussing key aspects of how to work 1 US Department of Health and Human Services (DHHS), Administration of Children, Youth and Families, Children's Bureau (2010). The Adoption and foster care Analysis and Reporting System (AFCARS). Washington, DC. http:// www .ac£hhs.gov /progratns /cbtstats researchiafcars/tar/reportl7.pdf (�9 2008 Colorado Common Grant Application Page 4 of 6 t ;GA Colorado Common Grant Application • NARRATIVE 1. ORGANIZATION BACKGROUND CASA was created by a Seattle, Washington Judge named David Soukup in 1977. It is a national organization of volunteers that are appointed by judges to watch over and advocate for abused and neglected children, to make sure they don't get lost in the overburdened legal and social service system or languish in inappropriate group or foster homes. Volunteers stay with each case until it is closed and the child is placed in a safe, stable, permanent home. CASA of the Continental Divide (CASACD) was established in 1999 as a 501c3. Assigning our first case in March 2000, we currently advocate for 110 child victims (67 abuse and neglect cases) in Fiscal Year 2011 -2012. CASACD serves children the Eagle, Clear Creek, Lake and Summit Counties. A Board of Directors, representing a broad base of committed professionals, governs CASACD. CASACD is a member of The National CASA Association and CASA in Colorado following both programs' management standards. 2. GOALS CASACD's objective is to find safe and permanent homes as soon as possible for all the children for whom a trained volunteer is appointed by the court. CASACD has three specific goals established in 2004. In summary they are to: increase the number of cases and children served each year, focus on minimizing the length of time children spend in the court system, and increase the number of CASA advocate volunteers. 3. CURRENT PROGRAMS Child Advocacy: The heart of our program is recruiting; training and supporting volunteers who serve children involved in a Dependency & Neglect (D &N) cases in Eagle, Clear Creek, Lake and Summit counties. These volunteers build supportive relationships with the children in order to advocate for their needs, best interests, and wishes while providing informed and independent recommendations as a recognized "friend of the court." This is the only non -profit role defined in Colorado's State Statutes and is a unique role intended to give the child an added measure of protection and support as well CASACD provides an unduplicated service to children in our service area filling an otherwise unmet need to advocate for vulnerable children. Through fiscal year 2011 -2012, we were successful in providing well trained and supervised CASACD volunteers for 110 children with 67 open D &N cases in our service area's Child Welfare courts. • According to the 2010 U.S. Census Bureau there were 13,766 children and youth in Eagle County between the ages of 0 and 19 years of age, all of whom could potentially be eligible for CASACD services. In 2011 CASACD served 100% of the 16 new cases appointed from Eagle County. Twenty eight percent of the cases served by CASACD in fiscal year 2012 were from Eagle County. The work of our CASA volunteers impacts our society on both an emotional and fiscal level. The support a CASA volunteer provides can make an enormous impact on a child's life. - children with CASA volunteers spend less time in foster care, and are less likely to reenter the child welfare or judicial systems. Specifically, children with a CASA volunteer are substantially less likely to spend time in long -term foster care, defined as more than three years in care: 13.3% for CASA cases versus 27.0% of all children in foster C 2008 Colorado Common Grant Application Page 3 of 6 } G .Nr � G C:GA Colorado Common Grant Application as a team, clarifying roles and responsibilities. CASACD also brought together a panel of community providers from Colorado workforce, the Community Care Clinic and Health and Human services to discuss community resources available to children and families in need. Topics included child support enforcement, Medicaid, Women, Infants and Children Program (WIC), Temporary Assistance for Needy Families (TANF), food stamps, healthcare options and employment resources. CASACD's director participates on the Best Practice Court Team which is made up of judges, attorneys, and social service personnel who serve youth and families in the 5 Judicial District. 6. VOLUNTEERS Volunteers are CASACD's foundation, and we value our community members' willingness to be a voice in court for abused or neglected children. In fiscal year 2012, CASACD had 65 volunteers trained and certified by the court to act as a CASA advocate. CASACD estimates that it initially costs about $1,800 to train one volunteer not including costs to supervise, edit court reports, attend court and provide the ongoing supervision and training necessary to ensure that the volunteer's findings are clearly communicated to the court and the child's needs and wishes are fully represented. The number of hours spent by volunteer advocates in either training or handling a case totaled approximately 2,926. CASA volunteers drove approximately 34,112 miles on CASACD business. It should be noted that although such mileage potentially qualifies for reimbursement, the overwhelming majority of CASACD volunteer advocates did not request reimbursement, essentially donating their expenses to the agency. 7. PLANNING Challenges for CASACD is to recruit and have well trained, supported CASA Advocates available for any child who finds themselves involved in the juvenile court system through no fault of their own. Demand for our services continues to rise, as is the job of recruiting, training, supervising our CASA volunteers. This is a continuous cycle in order to have a qualified person ready for the next child in need of a CASA volunteer. According to the Colorado Department of Human Services Child Welfare Division, in 2011 there were 1041 child abuse referrals and 536 assessments in the Fifth Judicial District; 517 of the referals were from Eagle County (more than half). In fiscal year 2011 -2012, CASACD had 57 CASA volunteers involved with 67 cases. Of these, 27 were new court appointments. To meet the need some volunteers were appointed to more than one case. Due to volunteers resigning after years of faithful service or needing a personal break between cases, 3 volunteers had to travel from outside Eagle County to serve this area's children. CASACD recognizes that volunteers who live in a particular community have the greatest knowledge of the resources available within their community. Therefore, CASACD will focus on recruiting committed volunteers from all four counties. Looking forward, in order to attract the high quality child advocates CASACD requires, we recognize a need to increase our visibility within the four county area. The general public needs to become familiar with the mission of CASACD. CASACD recognizes the need for diversified funding streams. Annual fundraisers include the Gingerbread Competition, Golf Tournament, and "Stay and Home Party". CASACD is seeking to add an additional fundraising event in Eagle or Summit County that can be replicated in other counties. 2008 Colorado Common Grant Application Page 5 of 6 i CGA z Colorado Common Grant Application • FINANCIAL ATTACHMENTS Attachment 3: Sources of Income Table CASA of the Continental Divide Sources of Income Table ################################################## # # # # # # # # # # # # # # # # # # # # # # # # # # # # # ## For Fiscal Year Ending: 06/30/2012 (% column will auto - calculate) Amount Percentage Funding Source $95,550.00 32.0% Government grants (federal, state, county, local) $0.00 Government contracts $45,000.00 15.1% Foundations $84,000.00 28.1% Business $66,000.00 22.1% Events (include event sponsorships) $4,500.00 1.5% Individual contributions $2,900.00 1.0% Fees /earned income $0.00 Workplace giving campaigns $0.00 _ In -kind contributions (optional) $1,000.00 0.3% Other (list): Interest $0.00 Other (list): $298,950.00 100.0% TOTAL (must equal 100 %.) 2008 Color. do Common Grant Application Page 6 of 6