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HomeMy WebLinkAboutC13-121 Alpine Area Agency on Aging SFY 13 Mini Grant No Os COUNCIL Of G O VERN MEN TS C Alpine Area Agency on Aging OUNQI GOVERNMENTS Serving EAGLE, GRAND, JACKSON, PITKIN and SUMMIT COUNTIES PO Box 2308.249 Warren Avenue • Silverthorne, CO 80498 Phone 970 -468 -0295 • Fax 970 4684208 May 14, 2013 Eagle County Public Health Attention: Karen Koenemann PO Box 660 Eagle, CO 81631 Dear Ms. Koenemann: This letter is to inform you of the approval of the Eagle County Public Health's mini - grant application in the amount up to but not more than $3,0.00 for the Behavioral Risk Factor Surveillance System survey for the mid - valley region.. This is a cost - reimbursement award. The reimbursement to Eagle County Public Health will be done in two parts: 1. Once we receive your completed invoice and copy of the survey tool for the mailing of the survey we will send you a check for 90 percent of the awarded amount ($2,700) 2. the remaining 10 percent of the funds ($300) will be sent at the end of your project after a presentation of the survey results to the Region 12 Regional Advisory Council is completed. The mini -grant program is funded by the Older Coloradans Act -State Funds for Senior Services, and is administered by the Region 12 Regional Advisory Council of the NWCCOG - Alpine Area Agency on Aging, As a recipient of funds from this mini -grant you must comply with this letter of agreement. The requirements are minimal. Please read, sign, and return a copy of this letter to the. NWCCOG - Alpine Area Agency on Aging, PO Box 2308, Silverthorne, CO 80498 or by FAX to (970) 468 -1208. REQUIREMENTS OF SFY'13 MINI GRANT: 1. As the staff person Managing this mini -grant please keep a separate file on it in the event that NWCCOG - Alpine Area Agency on Aging is audited. If we are audited on this project you might need to present your file for inspection. The file should be retained for five years. We suggest naming the file "Mini Grant Award, SFSS SFY'13" and the `name of the project'. 2. Expenses charged to the project may not be incurred prior to May 1, 2013. Please keep an accurate accounting of expenses charged to the project in the file, including any local cash or in- kind contributions for expenses not identified in the application. continued on page 2 - C( - i2( page 2 3. The survey mailing for your project must be completed no later than June 30, 2013. In order to receive the 90 percent payment for the project you must submit the following, items within fifteen days (15) of the awarded project completion: July15, 2013: NI an invoice for reimbursement for the awarded project [the survey mailing] to the Alpine Area Agency on Aging; please include a copy of the BRFSS survey tool. N/ a one- to two -page summary of the process to date. Please address in the project report address how you plan to share the data collected with the Alpine Area Agency on Aging and the county councils on aging for Eagle, and Pitkin counties. presence and listening. To receive the remaining 10 percent payment for the project, \I a presentation on the survey collection results and strategic planning process by the mid - valley group to the Region 12 Regional Advisory Council must be completed. This is a reimbursement grant. We will not guarantee that you will be reimbursed the 90 percent for the project if the invoice for the survey mailing is not received by 11:59 pm Monday, July 15, 2013. That's it! Please sign and return a copy this agreement letter to the NWCCOG office. Acceptance of the SFY'13 Mini -Grant and grant requirements are indicated by your signature. If you have any questions, please do not hesitate to call me at (970) 468 -0295 x107. Sincerely, 9 1 61A c iitig/MA Jean Hammes Program Director Agreed: AAUP / L/ < < sir X Signed Title s Date