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HomeMy WebLinkAboutC13-112 Eagle County Health Services DistrictINTERGOVERNMENTAL AGREEMENT BETWEEN EAGLE COUNTY HEALTH SERVICE DISTRICT AND THE COUNTY OF EAGLE.. STATE OF COLORADO FOR MAINTENANCE SERVICE AND FUEL PURCHASES THIS INTERGOVERNMENTAL AGREEMENT made and entered into this 13 day of Aprll 2013, by and between the Eagle County Health Service District (hereinafter referred to as the "Eagle County Health Service District "), and the County of Eagle, State of Colorado, a body corporate and politic (hereinafter referred to as the "County). WITNESSETH: WHEREAS, Eagle County Health Service District desires assistance from County to maintain its heavy equipment and provide fuel services; and WHEREAS, County has the ability to perform maintenance on heavy equipment, provide fuel services, and has the capacity to assist Eagle County Health Service District; and WHEREAS, County and Eagle County Health Service District intend this Agreement to set forth the scope of the responsibilities of the parties and terms and conditions to govern their relationship m connection with the maintenance services. AGREEMENT NOW, THEREFORE, for good and valuable consideration and in consideration of the mutual promises, covenants and conditions contained herein, the parties hereto agree as follows: 1. SCOPE OF SERVICES: The County does hereby agree to perform general maintenance services for the Eagle County Health Service District equipment, preventative maintenance services, and provide fuel services at the rates set forth in the attached Exhibit A. entitled Eagle County Fleet Services 10A Rate Schedule for Service — Heavy Duty Equipment. In addition, the heavy equipment to be serviced under this Agreement is identified in Exhibit B, Heavy Equipment List for Eagle County Health Service District. Said maintenance services shall be limited to those items set forth in Exhibit A unless approved in writing by the parties. 11 � - I I L EN 2. PERIOD OF AGREEMENT: A. The initial term of this Agreement shall commence on the first day of May, 2013 and shall end on December 31, 2013. This Agreement shall automatically be renewed and extended for an additional one -year term commencing on January 1, 2014, unless earlier terminated in accordance with. the provisions of this Agreement. B. This Agreement may be terminated by either party for any reason, with or without cause, and without penalty upon thirty (30) days written notice. In the event of termination, County shall be compensated for all incurred costs and hours of work completed through the date of termination. This contract shall be reviewed by County at regular intervals with regard to fair compensation. 3. REMfNERATi ©N: A. Eagle County Health Service District agrees to pay the County at a rate of $85.00 per hour for Mechanic's time performing general maintenance services plus the cost of all parts and/or fluids and fuel as more fully set forth in Exhibit A. This Agreement shall be reviewed by County with regard to fair compensation. Such rates are subject to amendment and modification by mutual agreement of the parties upon each renewal period or at a time otherwise agreed to in writing by the parties. In the event the County agrees to perform additional services to those outlined in Paragraph 1 of this Agreement or as set forth in Exhibit A, then the hourly rate shall be negotiated by the Eagle County Fleet Manager and Eagle County Health Service District and agreed to in writing prior to the County performing any additional maintenance services. B. The County shall bill Eagle County Health Service District for maintenance services provided and fuel purchases on the first of every month. The County will provide with the monthly invoice a summary billing report fbr maintenance services and fuel purchased. Fuel cost will be determined by the "current cost of fuel, plus a mark-up of $.17 per gallon. Payment by Eagle County Health Service District is due and owing to the County by the 30 of the month. Any payments made by Eagle County Health Service District to the County must be made out to the Eagle County Fleet Services. 4. INDEMIlVIFICATIOIY/SOLD HARMLESS: To the extent allowed by laws, Eagle County Health Service District shall hold the County and its officials, boards, officers, principals and employees harmless for all losses, costs, claims, damages and liabilities, including reasonable attorney's fees and expenses that County or any of its officials, boards, officers, principals and employees may become subject to, insofar as any such losses, costs, claims, damages or liabilities against the County arise 2 out of this Agreement and County's maintenance service of Eagle County Health Service District vehicles. 5. MISCELLANEOUS: A. Eagle County Health Service District recognizes that the County is providing a service for Eagle County Health Service District and that County vehicle repairs are the number one priority of the Eagle County Fleet Mechanics. County will make good faith efforts to schedule maintenance services of Eagle County Health Service District heavy equipment as requested by Eagle County Health Service District or within a reasonable time thereafter. B. All written notices shall be given by certified mail to the following address: Eagle County Fleet Services P.O. Box 1705 Gypsum, CO 81637 Eagle County Health Service District P.O. Box 990 Edwards, CO 81632 Attn: Harry N. Taylor Director of Fleet Services (970) 328 -3543 Attn: Fred Morrison, CEO (970) 926 -5270 C. The provisions ofthis Agreement shall extend to and be binding upon the respective parties hereto, their successors and assigns. Notwithstanding the foregoing, financial obligations of Eagle County Health Service District and the County, respectively, payable after the current fiscal year, are contingent upon fiends for the purposes set forth in this Agreement being appropriated, budgeted and otherwise made available as and to the extent required by Colorado law. D. No modification or waiver of this Agreement or of any covenant, condition, or provision herein contained shall be valid unless in writing and duly executed by both parties. E. This written. Agreement embodies the whole agreement between the parties hereto and there are no inducements, promises, terms, conditions, or obligations made or entered into either by Eagle County Health Service District or the County other than that contained. herein. F. All agreements and covenants herein are severable, and in the event that any of them shall be held invalid by a court of competent jurisdiction; this Agreement shall be interpreted as if such invalid agreement or covenant were not contained herein. G. Eagle County Health Service District has represented to the County and, likewise, the County has represented to Eagle County Health Service District that it possesses the legal ability to enter into this Agreement. In the event that a court of competent jurisdiction determines that either of the parties .hereto do not possess the legal ability to enter into this Agreement, this Agreement shall be considered null and void as of the date of such court determination: H. County and Eagle County Health Service District each shall maintain insurance and if requested by the other party, shall provide proof thereof. I. Nothing in this Agreement shall be deemed to make either party an employee, partner or representative of the other. IN WITNESS WHEREOF, the parties hereto have executed this Agreement this 15th day April 2013. THE COUNTY: COUNTY OF EAGLE, STATE OF COLORADO By: rY Keith Montag, County Manage EAGLE COUNTY HFALTH SERVICE DISTRICT: am 4 EAGLE COVA77FLEET SERVICES IGA RATE SCHEDULE FOR ,SERVICE Heavy Duty Equipment Shop Rate & Other Charges for Light and Heaw DM Equipment: Maintenance Services includes the general service of vehicles and equipment, Preventative Maintenance services, and all repair services provided. The Shop rate for all mechanical repairs is $85.00 per hour plus the cost of all parts and/or fluids. Parts- current tax free cost phis 15% mark up. Outside Service will be billed at cost plus 10%. There is a $10.00 shop fee to cover supplies on each work order. Fuel charged at current price to county plus .17 cent mark-up per gallon Automated Car Wash (drive through — automobiles and small trucks) $9.00 per vehicle. Emergency Call Outs: The shop rate for requested "emergency call outs" for mechanical repairs or service, is $100.00 per hour plus the cost of parts and/or fluids. Fleet Services normal operating hours are 6:00 am — 7:00 pm Monday through Friday. On weekends and holidays two mechanics are on duty to provide limited service to county departments, Emergency call out service is offered to Eagle County Health Service District weekdays (M -F) from 7:00 pm to midnight and on weekends and EC designated holidays from 6:00 am to midnight. Paint &Body Repairs: Sheet Metal Repair $70.00/hr. Refinish, Preparation & Painting $70.00/hr. Mechanical/Electrical $70.00/hr. Frame Repair $70.00/hr. Paint & Material Supplies $Cost plus 10% 5 1: t. Heavy Equipment List Eagle County Health Service District Vehicle Schedule NQ juke 1Viodel VIN Aja Value ECPS - vehicle assets Asset ID Description VIN License Plate 775 General Manager IFMHK8D82BGA84422 019 -VEM 2011 -Ford Explorer 776 Staff Vehicle IFMFUI6597LA79101 985 -OYX 2007 -Ford Expedition 777 Staff Vehicle 1FMEU73876UB19732 349 -NBX 2006 -Ford Explorer 778 Field Supervisor 1FMJU1056CEF39810 224 -YEX 2012 -Ford Expedition 779 Operations Manager 1 FMEU73879UA07551 065 -SZS 2009 -Ford Explorer 780 Ambulance 1FDWE3FP9ADA15264 547 -UWF 2010 -Ford E -350 781 Ambulance 1FDWE3FPOADA15265 674 -VEJ 2010 -Ford E -350 782 Ambulance IFDWE35P27DBO7679 811 -RWR 2007 -Ford E -3.50 783 Ambulance 1 FDWE35P77DB00744 812 -RWR 2007 -Ford E -350 784 Ambulance 1FDWE35P27DA96425 677 -PVW 2006 -Ford E -350 785 Ambulance IFDWE3FP5ADA07694 871 -ILR 2010 -Ford E -350 786 Ambulance 1FDWE35PO6HA92445 022 -NRG 2005 -Ford E -350 787 Ambulance IFDWE35P19DA71499 322 -UBI 2009 -Ford E -350 Chasis in Iowa 1FDWE3FP7ADA07695 800 Back country Response IFMPUI BLIXLB40408 866 -KXJ 1999 -Ford Expedition 801 Ambulance IFDXE45P78DA77008 359 -RWT 2008-Ford E-450 802 Ambulance I FDXE45 F63 HA 19142 933 -HOL 2003 -Ford E-450 803 Ambulance 1FDXE45F43HA19141 960 -HOL 2003 -Ford E -450 804 Ambulance IFDXE45F73HA60864 861 -NBW 2003 -Ford E -450 805 Ambulance WD3PE7CD4B5533881 844 -XCN 2011 - Mercedes Sprinter 808 West End Supervisor IGCHK39628E210748 860 -RWS 008 - Chevrolet Silverado 3500 810 Community Paramedic 1GNFK13027J346200 836 -RKE 2007 - Chevrolet Tahoe 812 Staff Vehicle 1FMZU72K84ZB05532 461 -KXH 2004 -Ford Explorer Revised: 1/4/2013 Printed: 4/16/13