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HomeMy WebLinkAboutC12-406 Options Award for the Purchase of Four Transit Buses • OPTIONS AWARD RFTA Contract 05 /11 /09TIGGERBRT — 2009 Issued By: Kelley Collier Director of Transportation Eagle County Regional Transportation Authority P.O. Box 1070 Gypsum, CO 81637 Administered By: Kenny Osier Director of Maintenance Roaring Fork Transportation Authority 51 Service Center Road Aspen, Colorado 81611 Contractor: Gillig LLC 25800 Clawiter Road Hayward, CA 94545 Service Equipment: Four 40 -foot, Heavy -Duty Low Floor /BRT Buses and Associated Components as identified below. Maximum Compensation: Not to exceed One million, six hundred eighty thousand, six hundred twenty -four ($1,680,624) unless changes are made to this contract. Unit Cost Total Cost Four (4) Heavy Duty Low Floor BRT Bus $420,156* $1,680,624* *Maximum Compensation Payment Terms: Net Thirty Days after acceptance of each coach and associated equipment subject to the provisions in the "General Terms and Conditions" Schedule: The coaches shall be delivered prior to the month of December 2013. The coaches shall be delivered Monday through Friday. No deliveries shall be made on weekends or holidays. Contract Documents: 1) This Contract Award and; 2) Request for Proposals for 40 -45 Foot Low Floor /BRT Coaches issued May 11, 2009; including: Introduction; Request for Proposals, Offer & Award; General Contractual Provisions; Quality Assurance Provisions: Warranty Provisions; Technical Specifications; and Appendix, and 3) Manufacturer's Proposal dated June 11, 2009, including Manufacturer's Technical Proposal and Manufacturer's Price Proposal and the following completed required submissions: Bid Form; Taxpayer Identification, Certification Regarding Lobbying; Buy American Certification; Bidder's Acknowledgments and Representations Regarding Contingent Fee, Bus Testing Certification, Cooperative Purchasing Agreement, FMVSS Compliance Certification, Motor Vehicle Pollution Certification: 4) Price Summary dated 8/21/12 5) Purchase Order dated 8/30/12 which are agreed to by Contractor, incorporated herein by this reference, and collectively referred to as "Contract Documents." Contractor's Agreement: Gillig LLC agrees to provide the equipment identified above in conformance with the terms of the Contract Documents for the consideration stated herein. Your offer to provide the equipment identified above is hereby accepted as offered in your proposal of August 21, 2012, in accordance with the Contract Documents. COUNTY OF EAGLE, STATE OF COLORADO, By and Through Its BOARD OF COUNTY COMMISSIONERS By: Peter F. Runyon, Chairmy' Gillig LLC By: Joseph P licarpio Vice President Date: NOVEMBER 13 , 2012 CONTRACTOR IS REQUIRED TO HAVE ITS SIGNATURE NOTARIZED STATE OF ) ss. COUNTY OF ) The foregoing instrument was acknowledged before me by , of this day of , 2012. My commission expires: Notary Public r ACKNOWLEDGMENT State of California County of ALAMEDA ) On NOVEMBER 13, 2012 before me, M. GONZALEZ BECERRA, NOTARY PUBLIC (insert name and title of the officer) personally appeared JOSEPH POLICARPIO who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is /are subscribed to the within instrument and acknowledged to me that he /she /they executed the same in his /her /their authorized capacity(ies), and that by his /her /their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. ) y M. GONZALEZ - BECERRA ( d n COMM. NO. 1985400 z ¢ 4 NOTAP.Y PUBLIC CALIFORNIA N x ` ALAMEDA COUNTY a ) "' My Comm. Expires July 19, 2016 Signature � •� .> �/► ,��_ ���'��eal) - - My commission expires0 , 2016 Description of Attached Document Type or Title of Document: CONTRACTOR'S AGREEMENT Document Date: NOVEMBER 13, 2012 Number of Pages: 1 Signer's Name: JOSEPH POLICARPIO Signer's Title: VICE PRESIDENT ACKNOWLEDGMENT State of California County of ALAMEDA ) On NOVEMBER 13, 2012 before me, M. GONZALEZ- BECERRA, NOTARY PUBLIC (insert name and title of the officer) personally appeared JOSEPH POLICARPIO who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is /are subscribed to the within instrument and acknowledged to me that he /she /they executed the same in his /her /their authorized capacity(ies), and that by his /her /their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. ) M. �oNtatez- 9ECERRA „,,a, ;a°� ��, COMM. NO. 1985400 a NOTARY PUBLIC CALIFORNIA rn 1 / �7 , r } \ ,. ALAMEDA COUNTY � ` i W �` 1 ' 1� � ; m.�a� M Comm. Expires July 19, 2016 Signature ( Seal) My commission expires: JUL419, 2016 Description of Attached Document Type or Title of Document: CONTRACTOR'S AGREEMENT Document Date: NOVEMBER 13, 2012 Number of Pages: 1 Signer's Name: JOSEPH POLICARPIO Signer's Title: VICE PRESIDENT Contract Documents 2 and 3 available electronically upon request and available on Laserfiche PIGGYBACK QUOTE LETTER August 21, 2012 Kelley Collier Transit Director Eagle County Regional Transportation Authority 3289 Cooley Mesa Road P.O. Box 1070 Gypsum CO 81637 Dear Kelley: Thank you for your interest to purchase four (4) 40 ft Gillig BRT buses by "piggybacking" off the Aspen /RFTA contract. Attached you will find the variance list and price calculation sheet that would pertain to your order. The price calculation sheet also includes the escalation and formula as per the contract. Gillig is pleased to quote the following: Four (4) 40 ft. BRT Buses @$420,156 each This price is valid for thirty (30) days and is FOB Gypsum CO. Prices exclude any taxes and license fees. The production of your buses is tentatively scheduled for November 2013. To maintain this production schedule we will require a firm purchase order within thirty (30) days. We thank you for this opportunity and appreciate your interest in Gillig and our products. Should you have any questions, please do not hesitate to contact us. Sincerely, Joe Saldana Regional Sales Manager PRICE VARIANCE, AUGUST 21, 2012 EAGLE COUNTY, CO PIGGYBACK ON ASPEN, CO (4) 40FT BRT LOW FLOORS SN: TBD REF # ITEM ASPEN, CO EAGLE CTY, CO VARIANCE 1 ENGINE 2010 CUMMINS ISL 2010 CUMMINS ISL INCL _ 1 ENGINE OIL FILTER SPINNER II, 976 STD FLEETGUARD _ ($600.00) 1 ALTERNATOR DELCO 50DN (270AMP) NIEHOFF C701 (300AMP) $564.00 1 ENGINE BLOCK HEATER NOT REQ'D PHILLIPS TEMRO $96.00 1 ENGINE EXHAUST TREATMENT DPF WITH SCR DPF WITH SCR INCL 1 AIR RESTRICTION INDICATOR INFORMER STD DONALDSON ($23.00) RADIATOR STD MODINE MODINE E -FAN $5,836.00 2 TRANSMISSION ALLISON B400R ALLISON B500R $3,143.00 2 TRANSMISSION NEUTRAL ALARM REQ'D NOT REQ'D ($50.00) 4 AXLE WHEEL MOUNTING HUB PILOTED HUB PILOTED _ INCL 4 AXLE SEALS GREASE OIL $120.00 5 HUBODOMETER VEEDER ROOT STEMCO TRACBAT $190.00 AUTOMATIC TRACTION CONTROL NOT REQ'D REQ'D $169.00 7 FUEL FILL EMCO WHEATON (2) DUAL GRAVITY FILL ($353.00) 7 FUEL TANK SINGLE FILL DUAL FILL $221.00 8 ENGINE HOURMETER NOT REQ'D REQ'D $53.00 10 JUMP START CONNECTOR NOT REQ'D ANDERSON 350 $78.00 10 BATTERY CABLES CRIMPED AND SOLDERED STD ($60.00) 10 ROOF FAIRINGS NOT REQ'D REQ'D $2,500.00 12 HVAC REQ'D REQ'D INCL 12 DRIVERS HEATER MOTORS BRUSHLESS BRUSH ($235.00) _ 12 AUX FRONT STEP HEATER NOT REQ'D REQ'D W/ BRUSHLESS $228.00 12 WARM WELCOME MATS REQ'D NOT REQ'D ($568.00) 12 REAR STEP FLOOR HEATER NOT REQ'D REQ'D W/ BRUSHLESS $228.00 12 AUXILIARY UNDERSEAT HEATER NOT REQ'D REQ'D W/ BRUSHLESS $228.00 12 AUXILIARY COOLANT HEATER WEBASTO THERMO 300 WEBASTO THERMO 300 INCL 15 INTERIOR AD FRAME NOT REQ'D REQ'D $103.00 _ 17 DRIVERS SEAT RECARO ERGO METRO RECARO ERGO METRO INCL 17 HEADREST NOT REQ'D REQ'D $108.00 17 SHOULDER BELT NOT REQ'D REQ'D $195.00 _ 17 SEAT BELT ALARM REQ'D NOT REQ'D ($50.00) 18 PASSENGER SEAT CONFIG /MODEL SUBURBAN, 40NE TRANSIT, AMSECO _ ($1,672.00) 18 HINGED REAR SETTEE NOT REQ'D REQ'D $269.00 19 STOP BUTTON AT REAR DOOR REQ'D NOT REQ'D ($125.00) 20 DRIVERS BARRIER STD W/ SCHEDULE RACKS $315.00 20 SCHEDULE RACKS NOT REQ'D (3) INNOCOM $42.00 21 PASSENGER WINDOWS RICON STANDARD FRAME DURA HIDDEN FRAME $3,485.00 _ 21 PASSENGER WINDOW FILM NOT REQ'D NOT REQ'D $0.00 LOW BEAM HEADLAMPS HALOGEN LED $395.00 22 DAY RUN HEADLAMPS NOT REQ'D REQ'D $120.00 _ 23 INTERIOR LAMPS PRETORIA TR6 I/O CONTROLS LED $1,950.00 23 FAREBOX LAMP GRAKON NOT REQ'D ($75.00) 24 2 -WAY RADIO & ANTENNA NOT REQ'D NOT REQ'D $0.00 24 HAND MIC _ NOT REQ'D REQ'D $65.00 _ 24 PLEASEURE RADIO & ANTENNA NOT REQ'D NOT REQ'D $0.00 24 ITS SYSTEM VAN W/ (6) BOXES CLEVER DEVICES CABLE ($175.00) 25 FAREBOX NOT REQ'D NOT REQ'D $0.00 PRICE VARIANCE, AUGUST 21, 2012 EAGLE COUNTY, CO PIGGYBACK ON ASPEN, CO (4) 40FT BRT LOW FLOORS SN: TBD REF # ITEM ASPEN, CO EAGLE CTY, CO VARIANCE 26 DESTINATION SIGNS TWIN VISION TWIN VISION INCL 26 REAR DESTINATION SIGN NOT REQ'D REQ'D $875.00 26 FRONT RUN SIGN NOT REQ'D REQ'D $813.00 27 FLOORING MATERIAL RCA RUBBER ALTRO TRANSFLOOR $400.00 28 INTERIOR PANELS UPHOLSTERED MELAMINE ($1,200.00) 29 EXTERIOR MIRRORS B &R TOP MOUNT B &R TOP MOUNT INCL 29 ADD ON CONVEX MIRROR NOT REQ'D REQ'D $120.00 29 INTERIOR MIRRORS STD (2) 6" AT BULKHEAD $86.00 30 TELEFLEX ADJUSTABLE PEDALS NOT REQ'D REQ'D $1,025.00 EXTERIOR PAINT & GRAPHICS STD DECAL LOGO & STRIPES ($650.00) 32 I/O WIRELESS MODULE REQ'D NOT REQ'D ($450.00) 32 I/O ATS MODULE REQ'D NOT REQ'D ($1,150.00) 35 BIKE RACK, SPORTWORKS NOT REQ'D DL2, SSTL $1,221.00 36 VIDEO SURVEILLANCE SYSTEM SAFETY VISION UTC (7) CAMERA W /GPS $4,136.00 36 CURBSIDE VIDEO CAMERA REQ'D NOT REQ'D ($420.00) 39 MEDICAL AID KIT NOT REQ'D 24 UNIT $62.00 BLOOD BORNE PATHOGEN KIT NOT REQ'D REQ'D $37.00 (1) OF EA ; SERVICE, LAMINATED MANUALS NOT REQ'D ELECTRICAL, PARTS $88.00 WAR EXTENDED COVERAGES REQ'D NOT REQ'D ($10,750.00) TRAIN TRAINING REQ'D NOT REQ'D ($578.00) TOTAL EAGLE COUNTY VARIANCES $10,380.00 ASPEN, CO 40' LOW FLOOR BASE UNIT PRICE $385,290.00 EAGLE COUNTY, CO 40' LOW FLOOR BASE UNIT PRICE $395,670.00 DELIVERY INCL EAGLE COUNTY, CO 40' BRT LOW FLOOR BASE BUS PRICE $395,670.00 PPI 1413 ADJUSTMENT: 225.6 (JUL '12) / 220.5 (AUG '11) = 2.31% $9,140.00 PPI 1413 ADJUSTMENT: 220.5 (AUG '11) / 217.4 (SEP '10) = 1.42% $5,619.00 PPI 1413 ADJUSTMENT: 217.4 (SEP '10) / 215.0 (OCT '09) = 1.11% $4,392.00 PPI 1413 ADJUSTMENT: 215.0 (OCT '09) / 215.9 (AUG '09) = - 0.41% ($1,622.00) 2013 EPA MANDATED REGULATORY EQUIPMENT $3,000.00 TRAINING AND SPARES BUDGET $3,957.00 EAGLE COUNTY, CO 40' BRT LOW FLOOR ADJSUTED BASE BUS PRICE (8/21/12) $420,156.00 eCOm•■•■■ PURCHASE ORDER eagle county regional transportation authority Eagle County Regional Transportation Authority P.O. # 5309 -SGR /BUS DATE: DECEMBER 7, 2012 3289 Cooley Mesa Rd, PO Box 1070 Gypsum, CO 81637 Phone: 970 - 328 -3533 Fax: 970 - 328 -3539 Email: Kelley.collier @eaglecounty.us VENDOR Gillig SHIP ECO Transit PO Box 3008 TO 3289 Cooley Mesa Rd. Hayward, CA 94540 -3008 Gypsum, CO 81637 970- 328 -3526 QTY ITEM # DESCRIPTION JOB UNIT PRICE LINE TOTAL Per Attached Document in accordance with agreement 5309 4 05 /11 /09TIGGERBRT Gillig 40' BRT Low Floor Base Bus SGR /BUS 420,156.00 1,680,624.00 between Roaring Fork Transportation Authority and Gillig LLC SUBTOTAL 1,680,624.00 SALES TAX EXEMPT TOTAL . 1,680,624.00 Send a correspondence to: K Kellll Collier Collier PO Box 1070 Gypsum, CO 81637 970 - 328 -3533 Fax: 970 - 328 -3539 ' 1 b / Email: Kelley.collier @eagtecounty.us Authorized by Date