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HomeMy WebLinkAboutC12-381 Colorado Immunization Program 2013 Core Services Scope of Work EAGLE COUNTY HEALTH AND HUMAN SERVICES Colorado Department of Public Health and Environment, Immunization Program Statement of Work (SOW) for 2013 Immunization Services I. Project description: CORE SERVICES funding for EAGLE COUNTY PUBLIC HEALTH AGENCY (LPHA) to provide core services to best meet the immunization needs of the citizens of Colorado and to ensure immunization best practices are provided around the state. This funding period is January 1, 2013 through December 31, 2013. II. Performance Requirements/Deliverables: A. Work is not to begin on the proposed project until the grantee receives an approved Contract from the Colorado Immunization Program (CIP). B. The local public health agency (LPHA) shall use this funding to augment any of the following activities: • Collaborate with community leaders to work toward formulating policies designed to solve local immunization access issues. • Follow the Standards for Child and Adolescent Immunization Practices (CDC, 2006) to assure all populations have access to appropriate immunization services and evaluate the effectiveness of the services provided. • Promote, educate, and support providers regarding the value of active participation in reminder /recall activities. • Conduct onsite clinical services with optimal access such as non - traditional clinic access, "express lane" or drop -in appointments, and use incentives to encourage completion of children's primary immunization schedule. • Develop and follow appropriate procedures for vaccine storage and handling with appropriate clinic equipment and implement written policies and procedures for vaccine storage, vaccine ordering, and emergency response. Utilize up -to -date written protocols and have them readily accessible at all locations where vaccines are administered, and ensure all persons who administer vaccines and staff who manage or support vaccine administration are knowledgeable and receive ongoing education. • Provide support for immunization initiatives through the Colorado Supplemental Nutrition Program - Women, Infants, and Children (WIC) by providing vaccinations on site, assessing immunization histories, and referring children appropriately and/or distributing educational materials regarding immunizations and locally available services. 100 W. Beaver Creek Blvd.. Suite 107 P.O. Box 3419 , Avon, CO 81520 1 970.949.7026 Connecting People, Strengthening Communities A. The LPHA shall record all immunizations given in the Colorado Immunization Information System (CIIS) within thirty (30) days of vaccination. B. LPHAs receiving these 2013 General Immunization Core Services funds are Vaccines for Children providers and agree to abstain from charging an office visit fee in addition to the allowable vaccine administration fee. C. This funding includes the LPHA's administrative cost for administering a cervical cancer vaccination to an underinsured female entering the sixth grade, pursuant to C.R.S. 25 -4 -2504. D. LPHA shall assure immunizations using established standards, and, in collaboration with CDPHE, monitor community immunization levels, pursuant to Colorado State Board of Health Rule 6 CCR 1014 -7. E. The LPHA shall submit an online Immunization Program progress report to the State. The link to the report form is will be provided by the CIP. Each progress report is due within fifteen (15) calendar days of the end of the reporting period. The progress report shall document the LPHA's progress towards completion of the activities described herein. Reporting period and progress report due dates are as follows: Progress Period Due Date January 1 — March 31, 2013 April 15, 2013 April 1 — June 30, 2013 July 15, 2013 July 1 — September 30, 2013 October 15, 2013 October 1 — December 31, 2013 January 15, 2014 I. Payment: A. In consideration of those services satisfactorily and timely performed by the Contractor under this Purchase Order the State shall cause to be paid to the Contractor a sum not to exceed Seventeen Thousand Forty -Four Dollars ($17,044.00). Of the total financial obligation of the State referenced above, $17,044.00 is identified as attributable to a funding source of the United States government through the Centers for Disease Control Notice of Cooperative Agreement Award number CDC- RFA -IP13 -1301, (CFDA# 93.268) and $0.00 is identified as attributable to a funding source of the state of Colorado. B. Reimbursement under this Purchase Order shall be made to the Contractor by the State in four (4) payments of $4,261.00 each. Accordingly, the Contractor shall be paid one fourth (1/4) of the State's financial obligation under this Purchase Order in March, June, September, and December 2013. The final payment for this Purchase Order is contingent upon the State's timely receipt of the annual Contract Reimbursement Certification form from the Contractor, attached hereto as Attachment A, which is incorporated herein by this reference. II. Monitoring: CDPHE's monitoring of this contract for compliance with performance requirements will be conducted throughout the purchase order period by the Program's Project Manager. Methods used will include review of documentation reflective of performance to include progress reports. III. Resolution of Non - Compliance: The Contractor will be notified by e -mail and/or telephone within thirty (30) calendar of discovery of a compliance issue. Within (30) calendar of discovery, the Contractor and the State will collaborate, when appropriate, to determine the action(s) necessary to rectify the compliance issue and determine when the action(s) must be completed. The action(s) and time line for completion will be documented by e -mail and agreed to by both parties. If extenuating circumstances arise that require an extension to the time line, the Contractor must e-mail a request to the Project Manager and receive approval for a new due date. The State will oversee the completion/implementation of the action(s) to ensure time lines are met and the issue(s) is resolved. If the Contractor demonstrates inaction or disregard for the agreed upon compliance resolution plan, the State may exercise its rights under the Terms and Conditions of this Purchase Order. EAGLE COUNTY By: • , Co ty Manager t A' 1�1 t` J o Contractor Name (Print) and Title Contractor Signature Date