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HomeMy WebLinkAboutC12-285 Consortium for Older Adult Wellness ' v AGREEMENT BETWEEN EAGLE COUNTY AND THE CONSORTIUM FOR OLDER ADULT WELLNESS This Agreement ( "Agreement ") dated as of this)T of August, 2012, is between the County of Eagle, State of Colorado, a body corporate and politic, by and through its Board of County Commissioners or County Manager with a mailing address of 500 Broadway, Post Office Box 660, Eagle CO 81631 ( "County "), and The Consortium for Older Adult Wellness, 2575 S. Wadsworth Blvd, Lakewood, Colorado, 80227 ( "COAW "). RECITALS WHEREAS, the County, through its Department of Health and Human Services ( "HHS "), works to promote the health, safety and welfare of County residents of all ages; WHEREAS, COAW received a grant from The Northwest Colorado Council of Governments, Alpine Area Agency on Aging ( "AAAA ") which commits to utilizing evidence and population -based strategies for fall prevention. COAW wishes to distribute a portion of that grant award to HHS for the conduct of evidence based falls prevention programming in Eagle County. Fall prevention classes in Eagle County are a project of the AAA's Health Promotion strategy to reduce the amount of falls and healthcare costs associated with falls; WHEREAS, in January and May of 2012, three residents of Eagle County received scholarships from COAW to be used for training and certification as "Falls Prevention Specialists ". One of the three completed specialist training in falls prevention, while the other two completed certificate training in falls prevention (each an "Instructor "; collectively referred to as "Instructors "); WHEREAS, HHS intends to use the grant funds from AAA /COAW to pay the Instructors for teaching falls prevention classes or for purchasing falls prevention related equipment, and to reimburse Instructors for travel related expenses. WHEREAS, County and COAW intend by this Agreement to set forth the terms and conditions for the use of the AAA /COAW grant funds by HHS. AGREEMENT NOW THEREFORE, based upon the representations set forth in the foregoing recitals, and for good and valuable consideration, including the promises set forth herein, the parties agree to the following: 1 OZAK 1. Scope of Agreement: A. Use of Grant Funds: The grant funds may be used to pay Instructors for teaching falls prevention classes in Eagle County. The amount to be paid to each Instructor for each class session is up to the discretion of Eagle County, but said amount can be no less than $100 per session. Notwithstanding the foregoing, if an Instructor declines payment for teaching a falls prevention class session, the amount which would have been paid to that Instructor may instead be used by HHS for the purchase of fall prevention related items and equipment. The grant funds may also be used to reimburse Instructors for travel related expenses when traveling to and from classes they teach. Travel reimbursement is paid at .55 per mile and can be roundtrip to and from each class. B. Classes: Each falls prevention class session will be six weeks long, with 1 or 2 classes taught per week. C. Other Funding. In the event Eagle County receives other funding during the period of this Agreement or additional funding to support the teaching of falls prevention classes, HHS may continue to use the grant funds as set forth in Paragraph 1.A. above, with the understanding that the additional funding will be used to pay for the conduct of falls prevention classes following the expiration of this Agreement. A separate memorandum of understanding from both HHS and COAW will need to be drawn to outline deliverables, if this should occur. 2. Term of Agreement. A. The term of this Agreement shall commence upon execution of the Agreement by both parties and shall end on June 30, 2013, unless earlier terminated pursuant to the terms of this Agreement. B. This Agreement may be terminated by either party for any reason, with or without cause, and without penalty upon fifteen (15) days written notice. C. In the event of any termination of this Agreement, COAW agrees to pay all Instructors for classes taught plus travel expenses incurred through the date of termination. 3. Grant Funds. COAW awards the sum of $3,000 to HHS as grant funds for the uses set forth in Paragraph 1.A. above. 4. Process for Payment of Grant Funds. A. Payment for Classes: Each Instructor will be required to fill out a class attendance form for each class taught.The attendance form will be designed by the AAA and distributed through COAW to HHS. All class instructors must commit to using this attendance 2 form. First and last names must be written on attendance sheets. At the conclusion of each six - week class session, HHS will submit to COAW the completed attendance form together with an invoice setting forth the sums due to each Instructor for that class session. Once COAW receives the form and the Instructor invoice, COAW will issue a check for payment of the invoice to HHS c/o Karen Koenemann. A check will then be issued by HHS to the Instructor for whom the invoice was submitted. B. Reimbursement for Equipment: In the event an Instructor declines payment for teaching a falls prevention class, HHS may use the grant funds which would have been paid to that Instructor to purchase falls prevention related items and equipment. Following purchase of such items or equipment, HHS will submit an invoice to COAW requesting reimbursement for the cost of the items or equipment. C. Travel Expenses: HHS may use a portion of the grant funds to reimburse an Instructor for travel expenses incurred in traveling to and from each fall prevention class taught by that Instructor. Travel reimbursement is paid at .55 per mile and can be roundtrip to and from each class. Only Instructors may be reimbursed. At the conclusion of each six -week class session, HHS will submit an invoice to COAW setting forth the mileage and the travel expenses to be reimbursed to each Instructor for that class session. D. Invoices: All invoices shall be sent to COAW, c/o Brandy Haskins at 2575 S. Wadsworth Blvd, Lakewood, Colorado, 80227. E. A list of falls prevention classes scheduled in Eagle County (as they are scheduled) are to be submitted to COAW, c/o Paula Harkness at 2575 S. Wadsworth Blvd, Lakewood, Colorado, 80227. F. Occasional fidelity checks will be provided to HHS by COAW at scheduled falls prevention classes at no charge to this agreement. Performance results will be sent to HHS c/o Karen Koeneman, 5. Miscellaneous: A. This Agreement constitutes the entire Agreement between the parties related to its subject matter. It supersedes all prior proposals, agreements and understandings, either verbal or written. B. This Agreement does not and shall not be deemed to confer upon or grant to any third party any right enforceable at law or equity arising out of any term, covenant, or condition herein or the breach hereof. 3 C. Invalidity or unenforceability of any provision of this Agreement shall not affect the other provisions hereof, and this Agreement shall be construed as if such invalid or unenforceable provision was omitted. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first above written. COUNTY OF EAGLE, STATE OF COLORADO By and through its County Manager By: i Keith P. Montag, Cou Manager THE CONSORTIUM FOR OLDER ADULT WELLNESS By: Christine Katzenmeyer, Executive Director 4