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HomeMy WebLinkAboutC12-093 Stolfus & Associates ♦, as s` atiG"Si February 27, 2012 Ms. Eva Wilson, P.E. Eagle County Engineer P.O. Box 850 Eagle, CO 81631 Re: Contract Amendment Proposal for El Jebel /Crown Mountain Alternatives Analysis Dear Eva: Stolfus & Associates, Inc. is pleased to submit this proposal to amend our existing contract for traffic engineering services for the El Jebel /Crown Mountain intersection in Eagle County, Colorado. This additional Scope of Services includes assistance with the public outreach process as follows: • February 28, 2012: Attend Basalt Town Council Meeting o Assist Eagle County in presenting the alternatives analysis and results of the findings report. o Assist Eagle County in response to questions from the public. • March 6, 2012: Attend Pitkin County Board Meeting o Assist Eagle County in presenting the alternatives analysis and results of the findings report. o Assist Eagle County in response to questions from the public. • March 6, 2012: Attend El Jebel Open House Meeting o Provide three (3) identical presentation boards that were utilized for the County Board of Commissioners' Meeting. o Assist Eagle County in presenting the alternatives analysis and results of the findings report. o Assist Eagle County in response to questions from the public. Schedule and Estimated Fee Upon notice to proceed, we will attend the meetings as noted in the Scope of Services. Based upon the meeting schedule provided, we anticipate completion of the above scope of work on March 6, 2012. Stolfus & Associates, Inc. will provide these services on a Time and Materials basis with a "Not to Exceed" limit which we will not charge beyond without prior written approval. Project expenses will be reimbursed at cost. Optional tasks, if required, shall be approved in advance by Eagle County. 5690 DTC Boulevard, Suite 101W • Greenwood Village, CO 80111 • phone: 303 -221 -2330 • fax: 303 -221 -2331 • www.stolfusandassociates.com Ms. Eva Wilson February 27, 2012 Page 2 Our estimated fee for the Scope of Services described in this proposal is $2,910.00. Additional services may be provided at our standard hourly rates or by amending this proposal with new tasks. Since this is an amendment to our earlier contract from 2011, our Standard Rates for 2011 will apply and are attached for your information. Invoices for professional services rendered and expenses incurred will be prepared monthly. Invoices will include a detailed description of meetings attended, work in progress and tasks completed. Payment is expected within 30 days. After 30 days, unpaid invoices are subject to a 1.5% service charge, compounded monthly. Limitation of Liability In recognition of the relative risks and benefits of the project to Eagle County and Stolfus & Associates, Inc., the risks have been allocated such that Eagle County agrees, to the fullest extent permitted by law, to limit the liability of Stolfus & Associates, Inc. to Eagle County for any and all claims, losses, costs, damages of any nature whatsoever or claims expenses from any cause or causes, including attorneys' fees and costs and expert- witness fees and costs, so that the tonal aggregate liability of Stolfus & Associates, Inc. to Eagle County shall not exceed the total compensation received by Stolfus & Associates, Inc. under this Agreement. It is intended that this limitation apply to any and all liability or cause of action however alleged or arising, unless otherwise prohibited by law. Thank you again for the opportunity to work together on this project. Please call me if you have any questions. Very Truly Yours, STOLFUS & ASSOCIATES, INC. 9: Matthew J. Brown, P.E. Senior Transportation Engineer MJB /sm Accepted by: 37i"// 2-- Title/date