HomeMy WebLinkAboutC11-403 Cardiff Cleaning Services Agreement AGREEMENT BETWEEN EAGLE COUNTY AND CARDIFF CORPORATION d/b /a CARDIFF CLEANING SERVICES THIS AGREEMENT is made this —day of December, 2011, by and between Eagle County ( "County "), and, Cardiff Corporation ( "Contractor "), a Colorado corporation d/b /a Cardiff Cleaning Services with a principal place of business at 0197 County Road 160, Glenwood Springs, Colorado 81601. WHEREAS, County desires to have janitorial services provided at the El Jebel Community Center and the El Jebel Road & Bridge buildings (the "Facilities "). WHEREAS, Contractor is authorized to do business in the State of Colorado, has experience and expertise necessary to provide said commercial cleaning services to County; and WHEREAS, County and Contractor intend by this Agreement to set forth the scope of the responsibilities of Contractor in connection with the services and related terms and conditions to govern the relationship between Contractor and County in connection with this Agreement. NOW, THEREFORE, in consideration of the foregoing premises and the following promises, County and Contractor agree as follows: ARTICLE 1— WORK 1.1 Contractor agrees to provide all services; personnel; equipment; environmental friendly cleaning products and consumables including hand soap paper towels and toilet tissue to perform and complete the services set forth in Exhibits A, B and C (hereinafter "Services" or "Work ") which is attached hereto and incorporated by this reference. Paper towels and soaps for the individual kitchenettes and break areas are not included in this agreement. Contractor and will use its expertise, skill to perform the Services. In the event of any conflict between the contents of this Agreement and Exhibits A, B and C this Agreement shall control. ARTICLE 2 — COUNTY'S REPRESENTATIVE 2.1 The Facilities Management Department designee shall be Contractor's contact with respect to this Agreement and the performance of the Services. ARTICLE 3 — TERM OF AGREEMENT 3.1 This Agreement shall commence upon execution of this Agreement by both parties, and, subject to the provisions of Article 11 hereof, shall continue in full force and effect until December 31, 2012. This Agreement will renew automatically for two additional one year terms at the rates set forth in Exhibit A unless earlier terminated as provided for herein. Notwithstanding the foregoing, the parties agree to meet in advance of December 31 of each year to determine any adjustments (additions or deletions) in Services to be provided by Contractor. The parties shall memorialize any adjustment and related price increases or decreases in a written amendment signed by both parties. 3.2 The term of this Agreement may be extended or modified and the scope of Services may be changed upon a written amendment to this Agreement signed by both parties. ARTICLE 4 — COMPENSATION 4.1 For the Services to be provided hereunder, County will pay Contractor the amounts provided in Exhibit A. The maximum amount of compensation under this Agreement shall not exceed Ten Thousand Eight 1 Hundred Dollars ($10,800.00) without a signed amendment to the Agreement. 4.2 Payment will be made for Services satisfactorily performed within thirty (30) days of receipt of a proper and accurate invoice from Contractor respecting the Services. Invoices shall be submitted to County on a bi- weekly basis. The invoice shall include a description of services performed. Upon request, Contractor shall provide County with such other supporting information as County may request. 4.3 County will not withhold any taxes from monies paid to the Contractor hereunder and Contractor agrees to be solely responsible for the accurate reporting and payment of any taxes related to payments made pursuant to the terms of this Agreement. 4.4 Notwithstanding anything to the contrary contained in this Agreement, no charges shall be made to the County nor shall any payment be made to the Contractor in excess of the amount for any Services done without the written approval in accordance with a budget adopted by the Board in accordance with provisions of the Colorado Revised Statutes. Moreover, the parties agree that the County is a governmental entity and that all obligations beyond the current fiscal year are subject to funds being budgeted and appropriated. ARTICLE 5— CONTRACTOR'S REPRESENTATIONS In order to induce County to enter into this Agreement, Contractor makes the following representations: 5.1 Contractor has familiarized itself with the nature and extent of the Services to be provided hereunder, the Facilites, and with all local conditions, and federal, state, and local laws, ordinances, rules and regulations that in any manner affect cost, progress, or performance of the Services. 5.2 Contractor will make, or cause to be made, examinations, investigations, and tests as he deems necessary for the performance of the Services. 5.4 To the extent possible, Contractor has correlated the results of all such observations, examinations, investigations, tests, reports, and data with the terms and conditions of this Agreement. 5.5 To the extent possible, Contractor has given County written notice of all conflicts, errors, or discrepancies that he has discovered in the Agreement. 5.6 Contractor will be responsible for provision of the Services and shall perform the Services in a skillful, professional and competent manner and in accordance with the standard of care, skill and diligence applicable to Commercial Cleaning Services. Further, in rendering the Services, Contractor shall comply with the highest standards of customer service to the public. Contractor shall provide appropriate supervision of its employees to ensure the Services are performed in accordance with this Agreement. ARTICLE 6 — ENTIRE AGREEMENT 6.1 This Agreement represents the entire Agreement between the parties hereto. There are no Contract Documents other than this Agreement and Exhibits A, B, C and D. The Agreement may only be altered, amended, or repealed in writing. ARTICLE 7 — MISCELLANEOUS 7.1 No assignment by a party hereto of any rights under, or interests in the Agreement will be binding on another party hereto without the written consent of the party sought to be bound; and specifically, but without limitation, moneys that may become due and moneys that are due may not be assigned without such consent 2 (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Agreement. 7.2 County and Contractor each binds itself, its partners, successors, assigns and legal representatives to the other party hereto, in respect to all covenants, agreements, and obligations contained in this Agreement. 7.3 Notwithstanding anything to the contrary contained in this Agreement, County shall have no obligations under this Agreement after, nor shall any payments be made to Contractor in respect of any period after December 31 without an appropriation therefore by County in accordance with a budget adopted by the Board of County Commissioners in compliance with Article 25, Title 30 of the Colorado Revised Statutes, the Local Government Budget Law (C.R.S. § 29 -1 -101 et seq.) and the TABOR Amendment (Colorado Constitution, Article X, Sec. 20). 7.4 Provision Mandated by C.R.S. § 8- 17.5 -101 et seq. PROHIBITIONS ON PUBLIC CONTRACT FOR SERVICES 7.4.1 If Contractor has any employees or subcontractors, Contractor shall comply with C.R.S. § 8- 17.5 -101, et seq., regarding Illegal Aliens — Public Contracts for Services, and this Contract. By execution of this Contract, Contractor certifies that it does not knowingly employ or contract with an illegal alien who will perform under this Contract and that Contractor will participate in the E -verify Program or other Department of Labor and Employment program ( "Department Program ") in order to confirm the eligibility of all employees who are newly hired for employment to perform Services under this Contract. 7.4.2 Contractor shall not: (i) Knowingly employ or contract with an illegal alien to perform work under this contract for services; or (ii) Enter into a contract with a subcontractor that fails to certify to the Contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under the public contract for services. 7.4.3 Contractor has confirmed the employment eligibility of all employees who are newly hired for employment to perform work under this Contract through participation in the E -verify Program or Department Program, as administered by the United States Department of Homeland Security. Information on applying for the E -verify program can be found at: http:// www .dhs.gov /xprevprot/programs /gc 1185221678150.shtm 7.4.4 The Contractor shall not use either the E -verify program or other Department Program procedures to undertake pre - employment screening of job applicants while the public contract for services is being performed. 7.4.5 If the Contractor obtains actual knowledge that a subcontractor performing work under the public contract for services knowingly employs or contracts with an illegal alien, the Contractor shall be required to: (i) Notify the subcontractor and the County within three days that the Contractor has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and (ii) Terminate the subcontract with the subcontractor if within three days of receiving the notice Y g required pursuant to subparagraph (i) the subcontractor does not stop employing or contracting with the illegal alien; except that the Contractor shall not terminate the contract with the 3 subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. 7.4.6 The Contractor shall comply with any reasonable request by the Department of Labor and Employment made in the course of an investigation that the department is undertaking pursuant to its authority established in C.R.S. § 8- 17.5- 102(5). 7.4.7 If a Contractor violates these prohibitions, the County may terminate the contract for a breach of the contract. If the contract is so terminated specifically for a breach of this provision of this Contract, the Contractor shall be liable for actual and consequential damages to the County as required by law. 7.4.8 The County will notify the office of the Colorado Secretary of State if Contractor violates this provision of this Contract and the County terminates the Contract for such breach. 7.5 Invalidity or unenforceability of any provision of this Agreement shall not affect the other provisions hereof, and this Agreement shall be construed as if such invalid or unenforceable provision was omitted. 7.6 Contractor acknowledges that County has entered into this Agreement in reliance upon the particular reputation and expertise of Contractor. Contractor shall not enter into any sub - consultant or sub- contractor agreements for the performance of any of the Services or without County' s prior written consent, which may be withheld in County's sole discretion. County shall have the right in its reasonable discretion to approve all personnel assigned to perform the Work and no personnel to whom County has an objection, in its reasonable discretion, shall be assigned. Contractor shall require each sub - consultant or sub - contractor, as approved by County and to the extent of the Services to be performed by the sub - consultant or sub- contractor, to be bound to Contractor by the terms of this Agreement, and to assume toward Contractor all the obligations and responsibilities which Contractor, by this Agreement, assumes toward County. ARTICLE 8 - JURISDICTION AND VENUE: 8.1 This Agreement shall be interpreted in accordance with the laws of the State of Colorado and the parties hereby agree to submit to the jurisdiction of the courts thereof. Venue shall be in the Fifth Judicial District for the State of Colorado. 8.2 In the event of litigation between the parties hereto regarding the interpretation of this Agreement, or the obligations, duties or rights of the parties hereunder, or if suit otherwise is brought to recover damages for breach of this Agreement, or an action . be brought for injunction or specific performance, then and in such events, the prevailing party shall recover all reasonable costs incurred with regard to such litigation, including reasonable attorney's fees. ARTICLE 9 - INDEMNIFICATION: 9.1 The Contractor shall indemnify and hold harmless County and any of its officers, agents and employees against any losses, claims, damages or liabilities for which County or any of its officers, agents, or employees may become subject to, insofar as any such losses, claims, damages or liabilities arise out of, directly or indirectly, this Agreement, or are based upon any performance or nonperformance by Contractor or any of its subcontractors hereunder; and Contractor shall reimburse County for any and all attorney fees and costs, legal and other expenses incurred by County in connection with investigating or defending any such loss, claim, damage, liability or action. This indemnification shall not apply to claims by third parties against the County to the extent that the County is solely liable to such third party for such claims without regard to the involvement of the Contractor. 4 ARTICLE 10 - OWNERSHIP OF DOCUMENTS AND MATERIALS: 10.1 All documents (including electronic files) and materials which are obtained during, purchased or prepared in the performance of the Services shall remain the property of the County and are to be delivered to County before final payment is made to Contractor or upon earlier termination of this Agreement. ARTICLE 11 -TERMINATION: 11.1 County may terminate this Agreement, in whole or in part, for any reason, at any time, with or without cause upon seven (7) days written notice. Any such termination shall be effected by delivery to Contractor of a written notice of termination specifying the date upon which termination becomes effective. In such event, Contractor shall be compensated for all Services satisfactorily completed up to the date of termination for such Services. ARTICLE 12 — NOTICE 12.1 Any notice required under this Agreement shall be personally delivered, mailed in the United States mail, first class postage prepaid, or sent via facsimile provided an original is also promptly delivered to the appropriate party at the following addresses: The County: Eagle County Facilities Management P.O. Box 850 Eagle, Colorado 81631 (970) 328 -8786 (p) (970) 328 -8899 (f) and a copy to: Eagle County Attorney P.O. Box 850 Eagle, Colorado 81631 (970) 328 -8685 (p) (970) 328 -8699 (f) The Contractor: Cardiff Corporation d/b /a Cardiff Cleaning Services 0197 County Road Glenwood Springs, Colorado 81601 (970) 945 -5181 (p) (970) 945 -5181 (f) 12.2 Notices shall be deemed given on the date of delivery; on the date a FAX is transmitted and confirmed received or, if transmitted after normal business hours, on the next business day after transmission, provided that a paper copy is mailed the same date; or three days after the date of deposit, first class postage prepaid, in an official depositary of the U.S. Postal Service. ARTICLE 13 — INDEPENDENT CONTRACTOR 13.1 It is expressly acknowledged and understood by the parties hereto that nothing contained in this Agreement shall result in, or be construed as establishing, an employment relationship between County and Contractor or County and Contractor's employees. Contractor and its employees shall be, and shall perform as, independent contractors. No officer, agent, subcontractor, employee, or servant of Contractor shall be, or shall be deemed to be, the employee, agent or servant of County. Contractor shall be solely and entirely responsible 5 for the means and methods to carry out the Services under this Agreement and for Contractor's acts and for the acts of its officers, agents, employees, and servants during the performance of this Agreement. Neither Contractor nor its officers, agents, subcontractors, employees or servants may represent, act, purport to act or be deemed the agent, representative, employee or servant of County. ARTICLE 14 — INSURANCE REQUIREMENTS 14.1 At all times during the term of this Agreement, Contractor shall maintain insurance on its own behalf in the following minimum amounts: 14.1.1 Workmen's Compensation, disability benefits, and other similar employee benefit acts, with coverage and in amounts as required by the laws of the State of Colorado. 14.1.2 Comprehensive Automobile Insurance shall be carried in the amount of $1,000,000 for bodily injury and $1,000,000 for property damage, each occurrence. All liability and property damage insurance required hereunder shall be Comprehensive General and Automobile Bodily Injury and Property Damage form of policy. 14.1.3 Comprehensive liability and property damage insurance issued to and covering Contractor and any subcontractor with respect to all Work performed under this Agreement and shall also name County as an additional insured, in the following minimum amounts: Bodily Injury Liability: Each Person: $1,000,000 Each Accident or Occurrence: $1,000,000 Property Damage Liability: Each Accident or Occurrence: $1,000,000 14.2 Contractor shall purchase and maintain such insurance as required above and the certificate of insurance is attached hereto as Exhibit D. [rest of page intentionally left blank] 6 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and ye. first above written. COUNTY OF EAGLE, STATE OF COLORADO, by its County Manager / By: - i ../ / gf/' Keith Montag, County Mana:: CONTRACTOR: Cardiff Corporation d/b /a Cardiff Cleaning Services By: "-(' I— - 7 :- — — r i "'". Title: �w -0 C4.... CONTRACTOR IS REQUIRED TO HAVE ITS SIGNATURE NOTARIZED STATE OF Co i oR q. 00 ) ss. COUNTY OF (700, ) The foregoing instrument was acknowledged before me by Oa-(\; Q\ M w". c.,r 4 , of e. c.,r \:4= C C. I-e.c , :.,/ ` Sp,v ; `e x this 20 day of Ovil o M b:e..--- , 2011. My commission expires: i o(i f c y Notary Public j • J r i • � 1 � * 0 4 ®) 1}. `ice 1 ¢ per m l h i � f � t. 04t y iVVl M' � Y` 2 �� ''t /4 @ ` 1 @aV Vii l44a p} i 7 a II 1 1 1:g1 eft 8 8 w $ 0 r 11 § I .4 •/ 9 g g g r 1 O 5 p QQ a r r• • 8 O r � a cp 1 ih 4 • Y. • ..� L N . EC . 1� �..:►1��I�� 1IM0 �'��..r' 8 a�.�..�_.�ll ); — I III - sa Ili , Ili. O • • ' i Z£ II1 414 ' . • P ..�r.ti -, l i; I � ' a&edai°v P, - 4 � ; i l l wastoirm .11,4 I _ _Nth&l 131 1 '. 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E y N o O 0 C - c O i w u c 4 w ( I.�o Y� v i0c5 M .. 0 d o 0 c a 3 0 tot N 30 �a) r c � 00 2 ID O W c� N w w 0 .0 03 ns E co 0 c Z ac.o c c = c S o a > Q 'y o N� P C co N o c0 'tl 'a 7 e . o E H y O 0 I o_ - ov y v, -, 0 N y ac 0 m N 75 . c 0 al o. E c p° S c 8 mu O c c O CO c c Z N c N f6 N c y c 7 ' E a m a 0 Dai..:_ �3:r.(omu,y : _ �. N O .c t 0 c t y ;;t co a (0 0) W al—cc 'O c N c o. 0 17 N c a s cn W m co N= a7 I m 0 E w ' c 0 N 3 lQ C' c Z. c o 1 0 .4. -6 c E o. •, -, .c -c a a c ai (1)i E � 0 i a ) E 0a te = m c cu o c ` 0 i 0O W 0 o: 0: W fn U (C) u) _1 2 0 cn c rrom :Mnjle Kitson on Denali of Irma Epp I-axlu :Nell- ciarlrNage 2 of 2 Date:12/14/11 10:25 AM Page:2 of OP ID: AK I A _...C4-7-:;-.1? CERTIFICATE OF LIABILITY INSURANCE 12114/1 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(8), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: 11 the certificate holder Is an ADDITIONAL INSURED, the policy(Ns) must be endorsed. If SUBROGATION 18 WANED, subject to the terms and conditions of the poky, certain policies may require an endorsement. A statement on this certl8cate does not confer rights to the certMcate holder In lieu of such endorsement(s). PRODUCER 970- 945 -9111 CONTACT Nell Daring Agency, Inc. 141% ' PO Box 1876 970- 945 -2350 j',j po. Ext): I F AX Not: Glenwood Springs, CO 81602 alt Tom Reece, CIC CUSTOMER ID e CARDI -4 INSURER(S) AFFORDING COVERAGE NAIC O INSUR® Cardiff Corporation INSURER A :Travelers 25882 dba: Cardiff Cleaning Services INSURER B; Plnnacol Assurance 0197 County Road 180 INSURER c; Glenwood Springs, CO 81801 INSURER D: . INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: 3 REVISION NUMBER: 1 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POUCIES DESCRIBED HEREIN I8 SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. TYPE OF INSURANCE INaa wvn POLICY NUMBER 1,... � 44 " 4 i 11 i'i'Ti .� LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 1,000,00! A X COMMERCIAL GENERAL LIABILITY 8802217P255 12/01/11 12/01/12 DAMAGE IO RENTED PREMISES tEa oawxro $ 100,001 CLAIMS -MADE © OCCUR MED EXP (My one Peron) $ 5,001 PERSONAL & ADV INJURY $ 1,000,00C — GENERAL AGGREGATE $ 2,000,001 GEEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $ 2,000,00= 5n POUCY I] Fag [1 LOC $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ — ANY AUTO ANY accident) BODILY INJURY (Per person) $ — ALL OWNED AUTOS SCHEDULED AUTOS BODILY INJURY (Per accident) S PROPERTY DAMAGE $ HIRED AUTOS (Per sadden f — _ NON OWNED AUTOS $ $ UMBRELLA LAB _ OCCUR EACH OCCURRENCE $ — EXCESS LIAR CLAIMS -MADE AGGREGATE $ _ DEDUCTIBLE $ RETENTION 5 $ WIORRERSCOMPENSATION X 1 WC STATU- i 10TH AND EMPLOYERS' LIABILITY Y j N TORY LIMITS IDE ER B ANY PROPRIETORIPARTNER/EXECUTNE ^ 4044824 06/01/11 08/01/12 EL. EACH AccNr $ 100,000 OFFICERIMEMBER EXCLUDED? u NIA rendition/ IInNH) L. DISEASE- EA EMPLOYEE 5 100 DESCRIPTION OF OPERATIONS below EL. DISEASE - POUCY LIMIT $ 500,000 �EOOttl17 1 LOCATIONS 1 VEHICLES (A1aoh ACORD 101. Additional Remarks Schedule, it more space Is required) CERTIFICATE HOLDER CANCELLATION EAGCO -7 SHOULD ANY OF THE ABOVE DESCRIBED POUCIES BE CANCELLED BEFORE Eagle County THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN PO Box 860 ACCORDANCE WITH THE POUCY PROVISIONS. 500 Broadway Eagle, CO 81631 AUTHORIZEDREPRESENTATNVE nA_ � , j , G 1988-2009 ACORD CO - - • 1 : , r, , i . '1 ACORD 25 (2009/08) The ACORD name and logo are registered marks of ACORD , ,- --