HomeMy WebLinkAboutC11-353 Office of Planning and Partnerships 2012 Scope of Work 410
Health & Human Services Children & Family Services
(970) 328 - 8840 4111 Economic & Aging Services
Fax: (970) 328 -8829 Public Health
TDD: (970) 328 -8797
www.eaglecou nty. us EAGLE COUNTY
Eagle County Department of Health and Human Services
Office of Planning and Partnerships
2012 Scope of Work
Contract Term: November 1, 2011 to September 30, 2012
Contract Objective: The Office of Planning and Partnerships is in the process of developing and facilitating a
standardized, statewide public health assessment and planning system as required by the Public Health Act of 2008,
(C.R.S. 25 -1 -501 et seq.). The purpose of this contract is for EAGLE COUNTY HEALTH AND HUMAN SERVICES
( "Contractor ") to conduct a local public health improvement process, including use of available templates and processes
or other applicable tools according to local county needs for assessing public health priorities and developing a public
health plan or plans, in accordance with the Act.
Contractor shall implement the necessary steps and processes to begin the local public health improvement process and
achieve the activities identified under this Scope of Work. Contractor shall ensure collaboration and communication with
the Office of Planning and Partnerships. Contractor shall designate at least one staff member and/or project manager as
the point of contact for public health assessment and planning activities, public information, communications, and/or
media relations.
Contract Budget: Contractor's total award includes $15,000 in funding to ensure accomplishment of the public health
assessment and planning tasks.
Contractor will utilize agency funding within budget constraints to support activities and all position - related costs
including salary and fringe.
Contractor will ensure that deliverables are accomplished to meet the needs of Eagle County and considers the needs of
Pitkin and Garfield counties as appropriate.
Contractor shall dedicate the necessary funds to support the accomplishment of activities identified under this Scope of
Work. This contract will fund the completion of the deliverables identified in this Scope of Work.
Contractor shall establish a process to track all obligations and expenditures related to this contractual agreement
separately from other funds awarded, including but not limited to activities of project management, process planning and
facilitation, data analysis and interpretation and reasonable operational and/or personnel expenses in the completion of the
Scope of Work.
Contractor is encouraged to supplement this work with other funding sources to leverage resources and to ensure
coordination with other efforts in this area of activity.
Contractor shall ensure that reimbursement requests are not duplicated under any other funding or utilized to supplant
non - related activities or programs.
Contractor shall ensure appropriate distribution of costs in direct relation to the activities performed.
Contractor understands and agrees that this funding made available pursuant to this contractual agreement cannot be used
for any work or project other than that specified in this Scope of Work. Contractor further understands that Contractor is
not to include any work not related to the Scope of Work on any reimbursement statements to the State.
Contractor shall ensure that all deliverable activities will be completed by September 30, 2012.
C I I -35
Payment and Reporting: Payment equal to (1/4) of the total allocation shall be paid in the first month of each quarter.
Using a template provided by the Office of Planning and Partnerships, Contractor shall submit a report of activity on Dec
31; March 31, 2012; June 30, 2012; and Sept 30, 2012. The contractor shall maintain such records as may be necessary to
provide the information herein required by the State and submit to such reasonable audits and evaluations as may be
necessary.
Contract Scope of Work:
Local Agency Activity /Deliverables Approximate
Completion
Date
1. Identify project manager, core planning team, key stakeholders and steering Jan 1, 2012
committee members.
2. Plan/identify the process, including activities necessary to accomplish the identified Jan 31, 2012
deliverables.
3. Complete a community health assessment for Eagle County. May 31, 2012
4. Complete a capacity assessment of the system's ability to implement strategies to address May 31, 2012
identified public health priorities for the three - county area, or separate community
health assessments for the three counties.
5. Communicate results of the health and capacity assessments, and complete an issue Jun 30, 2012
prioritization process with stakeholders and other identified interested parties.
6. Finalize the selection of appropriate strategies to address the identified priorities. Aug 31, 2012
7. Be on track to complete public health improvement plan(s) for Eagle County by Sep 30, 2012
January 1, 2013.
8. Notify the Office of Planning and Partnerships of steering committee meetings. ongoing
9. Develop and maintain necessary agreements among regional public health partners, as ongoing
necessary.
Contractor shall comply with all applicable Office of Management and Budget (OMB) circulars and shall be subject to
performance and financial site visits as requested by CDPHE. Contractor shall provide status information periodically as
requested by CDPHE.
eith Montag, County Manager Date
Old Courthouse Building, 551 Broadway, P.O. Box 660 Eagle, Colorado 81631 -0660
